_SOW Security Bollards and Barriers 2027.pdf

STATEMENT OF WORK

Maintenance and Repair Service for Retractable Security Bollards and Barriers

General Scope of Work:

A. As a part of the United States Holocaust Memorial Museum (USHMM) program of maintenance and repair, the Division of Operations, Branch of Facility Services has a requirement for maintenance and repair of the retractable security bollards and barriers located at the United States Holocaust Memorial Museum (USHMM) in Washington DC and the Shapell Collections, Conservation and Research Center (SCCRC) in Bowie MD.

B. The Contractor shall be responsible for quarterly preventive maintenance and the repair of all equipment identified in this Statement of Work (SOW). The purpose of this maintenance and repair contract is to prolong the life of the equipment and provide repairs, service and emergency service as required.

Period of Performance:

A. Period of Performance will be a base year and 4 Option Years. For a total of 60 Months.

B. After award, the successful offeror will be given written notice to proceed and shall provide contractual services subject to availability of funds, and commencing on the date specified in the contract. Work on this contract is expected to commence on or about the date of award.

C. The Museum shall have the unilateral option of extending the term of this contract for 4 consecutive additional periods of 12 months each. The same terms and conditions contained in this contract shall apply to each option year exercised. Options shall be exercised upon written notification to the contractor at least thirty days prior to the expiration of the contract. The total duration of this contract, including option years, shall not exceed 5 years.

D. The exercising of an option is a Museum prerogative, not a contractual right on the part of the contractor. If the Museum exercises the option within the prescribed timeframes, the contractor shall be bound to perform the services for that option period.

Basic Contractor Tasks:

The Contractor shall provide quarterly maintenance as per manufacturer's specifications and service as needed. Preventive maintenance shall be scheduled with the COR at least one week prior to desired service date. The Contractor shall provide all services including, but not limited to, all labor and material, for the following equipment:

A. USHMM

i. Three (3) RSS-2000 Wedge barriers (Electric) located on the 14th and 15th street ramps.

ii. Two (2) sets of Array RSS 4000 Bollard sets (Electric) located at the RAC parking lot.

(The Manufacturer requires the bollards to be pulled once yearly, to perform a complete work up.)

iii. Two (2) sets of vehicle gates with electric drive and remotely controlled.

B. SCCRC

i. Two (2) Nastaka electric plate barriers located at the entrance to the parking lot.

ii. Two (2) Liftmaster sliding vehicle gates with Hercules electrical operators, remotely controlled.

Reimbursable Contractor Tasks, USHMM, and the SCCRC:

A. The Contractor shall, upon notification of an emergency or disaster recovery operation by the COR respond with qualified personnel within four (4) hours of notification.

B. The Contractor shall provide additional service for repairs as requested by the COR within (24) hours of notification.

C. Cost proposals are required for all reimbursable services.

D. Service Calls shall be acknowledged and repairs made same day as long as materials don’t have to be ordered and the cost will not exceed $3,000.00. If materials have to be ordered the contractor will provide a detailed proposal describing the work that is required to make the repairs. The proposal shall include the cost to make the repairs and an ETA for the materials being ordered.

Manner and Time to Conduct Services

A. USHMM - Due to heavy use and traffic maintenance must be scheduled one week prior to desired service day.

B. SCCRC - Shall require scheduling with COR one week prior to desired service day. Actual date and time for service shall be determined at the time of scheduling.

Safety and Health

A. The Contractor shall observe all safety precautions throughout the performance of this contract.

The Contractor shall assume full responsibility and liability for compliance with all regulations pertaining to the health and safety of personnel during the execution of work.

Special Contract Requirements:

A. The Contractor shall visit the site prior to providing a proposal. This visit will be scheduled by the Contracting Officer.

B. The Contractor shall be responsible for any damages to the USHMM property caused by the performance of this contract.

C. No subcontractors shall be used to perform any services under this contract without prior approval from the COR.

D. The Contractor shall recognize that services covered by this contract are vital to the successful accomplishment of the Museum’s mission. The Contractor must maintain continuity of services, without interruption, throughout the entire term of this contract.

Factors for award:

A. The USHMM is interested in receiving proposals from firms whose proposal contains a response to each of the evaluation factors and has the capability of furnishing the level of services described in this solicitation. Proposals will be evaluated on the demonstrated ability to meet the requirements stated in this solicitation. The Contractor’s experience and past performance are significantly more important than cost.

B. The USHMM reserves the right to award a Firm Fixed Price (FFP) contract from a proposal that demonstrates the best value to the USHMM.

C. The USHMM reserves the right to award a contract without discussion therefore proposals should be submitted as best offers.

D. The following evaluation factors, as clearly demonstrated by the Proposal, shall be considered by the Museum when awarding the Contract.

a. Past Performance: Provide up to three (3) past relevant projects of the same or similar scope including the location and scope of services provided under the contract. Offerors are to provide

i. Agency or company and point of contact’s name, email address, and phone number.

ii. Period of Performance

iii. Dollar value of the contract

iv. Contract number and type

b. Technical Approach: The Government will evaluate the Offeror’s proposed technical approach to ensure it demonstrates a comprehensive understanding of maintaining, troubleshooting, and repairing complex mechanical, hydraulic, pneumatic, and electromechanical security barrier systems.

Price Quote – Offerors shall submit a completed Pricing Schedule (attached as Exhibit II)

Completed pricing schedule Any discount terms

Security Requirements:

A. Drivers and operators must possess a valid state and local license for the type of vehicle being operated.

B. Upon request of the security officers at the loading dock of the Museum, the parking lot of the Ross Administrative building or the Shapell Center, drivers shall be required to provide/display a valid driver’s license which will be compared against the contract employee list provided to the COR. Upon verification of the Contract employee list by a security officer the driver will be authorized to enter the property. If the driver's name is not found on the list access will not be granted.

Monthly Invoicing Instructions:

A. Original shall be submitted electronically to accountspayable@ushmm.org

B. Copy to COR.