95332419Q0010_Final_CO_Approved.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFICE IN BLOCK 5a ON OR

BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

This is a combined synopsis/solicitation for commercial items prepared in accordance with Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This acquisition is unrestricted NAICS Code 541611 Size Standard $15 million. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100.

MCC requires a contractor to conduct a study to identify and prepare power infrastructure projects for a Compact program to support the Burkina Faso power sector.

This requirement is being procured on behalf of the Government of Burkina Faso utilizing 609g grant funding. MCC headquarters will manage the contract performance and accept deliverables. Deliverables will be shared with the Government of Burkina Faso and other stakeholders, at MCCs discretion.

x

95332419Q0010

TABLE OF CONTENTS:

Listing of Incorporated Purchase Requisitions Section B - Supplies or Services and Prices/Costs Section C - Description/Specifications/Work Statement Section D - Packaging and Marking Section E - Inspection and Acceptance Terms Section F - Delivery or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Documents, Exhibits, and other Attachments Section K - Representations, Certifications, and Other Statements of Offerors Section L - Instructions, Conditions and Notices to Offerors Section M - Evaluation Factors for Award

Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

DCO-PR-19-0006

Section B - Supplies or Services and Prices/Costs

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Firm Fixed Price - Feasibility Study 1 EA Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions DCO-PR-19-0006

IDC Type: Not Applicable FSC Codes: R499 SUPPORT- PROFESSIONAL: OTHER

NAICS Code: 541611 Administrative Management and General Management Co...

Item Number Base Item Number

Supplies/Services Quantity Unit

0002 Optional Task 2 - T&M NTE Amount

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable FSC Codes: R499 SUPPORT- PROFESSIONAL: OTHER

NAICS Code: 541611 Administrative Management and General Management Co...

Clauses incorporated by reference

None

Clauses incorporated by full text

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

NOTE: The following document has been automatically generated by an electronic system. Some errors in spacing, formatting and punctuation may have occurred throughout the document and are beyond our control.

This is a combined synopsis/solicitation for commercial items prepared in accordance with Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This acquisition is unrestricted NAICS Code 541611 Size Standard $15 million. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100.

B.1 SERVICES TO BE PROVIDED

This requirement is being procured on behalf of the Government of Burkina Faso utilizing 609g grant funding. MCC headquarters will manage the contract performance and accept deliverables. Deliverables will be shared with the Government of Burkina Faso and other stakeholders, at MCCs discretion.

MCC requires a contractor to conduct a study to identify and prepare power infrastructure projects for a Compact program to support the Burkina Faso power sector. As noted previously, the binding constraint identified in MCC's constraints analysis for Burkina Faso was high cost, poor reliability, and low access to electricity. As part of the compact development process, MCC and (Unite de Formation et de la Coordination du Deuxieme Compact) UCF have jointly developed a program logic to establish the links between the compact program as currently proposed and the binding constraints. In carrying out this study, therefore, the Contractor shall take care not only to conduct the technical work requested, but also to ensure the link between the infrastructure identified and improvements to cost, reliability and access to electricity and provide the clear linkage between proposed activities and outputs to these desired outcomes.

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform the tasks as defined in Section C of the Statement of Work.

B.2 CONTRACT TYPE

MCC anticipates awarding a fixed price and time and materials type contract.

B.3 PAYMENT SCHEDULE – FIXED PRICE TASKS

Deliverable Language Due Date Payment Payment Amount

Inception Report and Workplan

French only, with executive summary in English no later than 3 weeks after award 10% $

Deliverable Language Due Date Payment Payment Amount

Conceptual Assessment Report

French only, with executive summary in English no later than 8 weeks after award or in accordance with the workplan

20% $

Draft Feasibility Report (including Supporting

Analyses)

French and English, in that order of priority

No later than 16 weeks after award or in accordance with the workplan

40% $

Final Feasibility Report (including Supporting

Analyses)

French and English, in that order of priority no later than 24 weeks after award or in accordance with the workplan

30% $

B.4 LABOR CATEGORIES AND RATES – OPTIONAL TASK 2 ONLY

Labor Category Estimated Level of Effort – Optional

Task 2

HOURLY Rate – Optional Task 2

Project Manager/Sector Tech Specialist Level IV

Power Sector Engineer Level IV- Distribution

Power Sector Engineer Level IV- Off-Grid

Environmental Assessment & Management Specialist – Level

IV

Engineer, Level I 320

Engineer, Level II 320

Sector Economist/Economic Modeler Level III

Power System Modeler/Planner, Level II

Environmental Assessment & Management Specialist(s) – Level III – Other Technical

Specialist

Resettlement Specialist(s) – Level III– Other Technical

Specialist

Social and Gender Specialist, Level III

Cost Estimator – Other Technical Specialist

Scheduler– Other Technical Specialist

QA/QC Specialist – Other Technical Specialist

Admin Support 40

The Contractor may increase or decrease level of effort by labor category but shall not exceed the total estimated hours.

B.4OTHER DIRECT COSTS

Total Other Direct Costs

Optional Task 2

The contractor shall estimate other direct costs – travel as estimated in Section F. Cost shall be inclusive of all costs to travel to Burkina Faso (ie, transportation, lodging, per diem, visas, etc)

Section C - Description/Specifications/Work Statement

Clauses incorporated by reference

None

Clauses incorporated by full text

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

See Attachment J.1

Section D - Packaging and Marking

Clauses incorporated by reference

None

Clauses incorporated by full text

SECTION D - PACKAGING AND MARKING

The contractor shall ensure the contract number is clearly visible on all information submitted to the Contracting Officer Representative, Project Monitor and/or Contracting Officer.

Section E - Inspection and Acceptance Terms

None

Clauses incorporated by reference

None

Clauses incorporated by full text

SECTION E - INSPECTION AND ACCEPTANCE

Incorporated by Reference: FAR 52.212-4 (a) Inspection/Acceptance

Section F - Delivery or Performance

Line Item: 0001 Period Of Performance Start Date Period Of Performance

End Date Period Of Performance Address

1/15/19 1/14/20 MCC Headquarters Millennium Challenge Corporation 1099 Fourteenth Street NW, Suite 700

WASHINGTON

US 20005

Line Item: 0002 Period Of Performance Start Date Period Of Performance

End Date Period Of Performance Address

1/15/19 1/14/20 MCC Headquarters Millennium Challenge Corporation 1099 Fourteenth Street NW, Suite 700

WASHINGTON

US 20005

Clauses incorporated by reference

None

Clauses incorporated by full text

SECTION F - DELIVERIES OR PERFORMANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

Base Period: January 15, 2019 through January 14, 2020

It is anticipated that the initial 6 month period of the assignment will require the majority of the effort including significant travel and continuous presence of at least the core team in Burkina Faso.

F.2 PLACE OF PERFORMANCE

The Contractor shall perform services in Burkina Faso (at MCC's office or the GoBF UCF office) or at their own offices, as needed by MCC. During missions to Burkina, the Contractor shall perform at the project sites, as needed by MCC. MCC may also require the Contractor to travel to MCC offices in Washington, DC, from time to time to perform services. Significant time in country is anticipated during the period of performance, particularly between the inception report and draft feasibility report timeframe.

While performing services in Burkina Faso, the Contractor shall be responsible for arranging temporary office space as would be required for work not taking place through site visits or meetings with project stakeholders.

F.3 DELIVERABLES

The Contractor shall submit deliverables in accordance with the schedule below. All deliverables shall be submitted in the language indicated. The timing of the delivery of the reports set out below is linked to MCC's informational requirements for decision-making. The Contractor is instructed to consider the preparation of their quote to fully deliver quality deliverables in a timely fashion and to consider all resources necessary to perform as extensions of time are highly unlikely.

The GoBF Core Team will have a beneficiary interest in the deliverables and, as such, may provide comments on draft deliverables. MCC will be responsible for collecting and compiling all comments on deliverables before sending them on to Contractor. Final Deliverables may be shared with other parties such as GoBF, other NGOs or other USGs. As specified in the table below, some of the deliverables will have requirements associated with their presentation and validation. The Contractor shall ensure that sufficient personnel are available and mobilized to attend workshops as noted below presenting findings and recommendations and receiving feedback and instruction.

Finally, MCC and its due diligence consultants have already spent significant time collecting background information, spatial data, and developing detailed transmission network models in order to facilitate rapid mobilization and execution of this assignment to meet tight deadlines. All information and source files will be furnished to the Contractor upon award so the tasks under this assignment can begin expeditiously. Immediate mobilization will be required, and MCC expects at least key personnel to be available for a mobilization mission to Burkina Faso within 2 weeks of award. Contractors should indicate their availability and planning to meet this requirement.

The purpose of the Inception Report is to provide an update on the Consultant's mobilization schedule, strategy to execute the assignment, areas of critical need/support, proposed methodology for field work or other simulations needed for the assignment, and to propose the table of contents and organization for contract deliverables.

The purpose of the Conceptual Assessment Report is to share preliminary analysis and findings for all tasks and project components, particularly where simulations or field work have uncovered new and supplemental data instrumental in refining project components and alternatives. At this stage, the Consultant should already have preliminary indications of a project component's viability or the relative merits of different alternatives and shall present these to the client and stakeholders for validation.

The purpose of the Draft Feasibility Report is to present a summary of all findings to date, with clear recommendations on the viability and options considered for all project components. At this stage, the Consultant should already have a well-developed understanding of the proposed components, configuration, costs and other impacts, benefits, implementation arrangements, schedule and risks, and shall present these to the client and stakeholders for validation. This is the most important deliverable and feeds directly into MCC's final consideration for investment.

The purpose of the Final Feasibility Report is to summarize recommendations and conclusions, which components have been recommended to advance for consideration in the proposed Compact between MCC and Burkina Faso, and final details and scoping requirements for subsequent project preparation.

Deliverable Language Due Date Validation Method

Inception Report and Workplan

French only, with executive summary in English no later than 3 weeks after award Comments submitted in writing only, within 5 days of receipt, although MCC and UCF will request a brief presentation during mobilization mission to occur within 2 weeks of award

Conceptual Assessment Report

French only, with executive summary in English no later than 8 weeks after award or in accordance with the workplan

Workshop in Ouagadougou to review findings and recommendations and given instructions, as needed, within 10 days of receipt (likely 1 day duration)

Draft Feasibility Report (including Supporting

Analyses)

French and English, in that order of priority

No later than 16 weeks after award or in accordance with the workplan

Workshop in Ouagadougou to review findings and recommendations and given instructions, as needed, within 10 days of receipt (likely 2-3 day duration)

Final Feasibility Report (including Supporting

Analyses)

French and English, in that order of priority no later than 24 weeks after award or in accordance with the workplan

Comments submitted in writing only, within 10 days of receipt

F.4 DELIVERABLE FORMATS

All reports shall be submitted electronically using WINDOWS based MS-Office 2010 or newer, including MS WORD for text, data tables in MS EXCEL, appropriate MS-Office program for exhibits, and schedules using MS-Project 2010 or newer.

Original drawing files shall be submitted in AUTOCAD 2010 (or later), and also in .PDF printable version. Digital photos files shall be submitted in .JPG format. GIS data shall be submitted both in ArcView files, and .PDF printable files. Presentations shall be prepared with MS PowerPoint 2010 or newer. All work files shall be submitted to MCC along with PDF files. All reports shall have executive summaries in both English and French.

All documents produced and/or collected by the contractor, electronic and hard copies, shall be the sole property of MCC.

The Contractor shall establish and maintain a comprehensive electronic data base and reference index of all relevant documents reviewed, produced, and/or edited by the Contractor. Any and all such documents will be electronically compiled in usable form and delivered to MCC, in an organized electronic format acceptable to MCC, at the end of the contract, and if requested by MCC also in hard copies.

The Contractor shall provide a document management system acceptable to MCC. MCC, at its sole discretion, may provide such system as SharePoint or similar in addition or in lieu of the Contractor's system. The Contractor shall abide by MCC required communication protocol including sharing information and reports with the MCC team, and/or other MCC consultants for efficient and timely reviews and communications as specifically requested.

F.5 CONTRACT PERFORMANCE MONITORING

Quality Assurance

The Contractor shall have in place and maintain a Quality Control Plan (QCP) that covers, at a minimum how the Contractor intends to meet the requirements of all performance objectives, monitor and proactively manage Call Order requirements. It shall also include the mechanism by which the Government will be notified of performance related incidents that are likely to affect quality of services or impact mission accomplishment. The Contractor shall provide a copy of its QCP to the COR within 30 days of the effective date of Call Order award. Any proposed changes to the QCP shall be provided to the Contracting Officer for review and comment no later than 10 working days prior to the effective date of the proposed changes.

Quality Monitoring

The Contractor shall be in compliance with FAR Clause FAR 52.212-4 (a) Inspection/Acceptance and its QCP when performing all services required under this contract.

F.6 ACCEPTANCE CRITERIA

Deliverables will be evaluated according to the following criteria:

• Thoroughness and timeliness in complying with all of the elements in the tasks specified.

• Quality and clarity of analyses and work produced.

• Timeliness and efficacy of communications with the Core Team and relevant counterparts at MCC.

All reports are to be submitted in English in hard and electronic copy (in MS Word), with tables, data and calculations in MS Excel.

F.7 ESTIMATED TRAVEL – OPTIONAL TASK 2

MCC anticipates travel commensurate with the tasks assigned to the Contractor, which will require trips to Burkina Faso and possibly to the remote locations that will be identified in the Base tasks and/or by MCC during execution of the assignment.

For bidding purposes, the Contractor shall assume 18 trips to Burkina Faso of a total duration of 3 weeks each, 2 weeks of which will be in the field. Rental cars will be required for field trips.

F.8 Timing and Reporting

All formal communication with MCC, including reports, will be submitted to the Contracting Officer Representative (COR). The COR for this requirement will be identified via separate correspondence.

The COR will have technical responsibility for monitoring the performance. The COR will review and evaluate the contract's performance, and also will coordinate any communications with relevant counterparts and other donor agencies and organizations.

Any change in the terms of the contract must be made in writing and approved by the Contracting Officer. No representation of the COR shall serve as a basis for an alteration in the general scope of this contract or of the terms and conditions of the contract unless confirmed in writing by the Contracting Officer. The contractor must communicate with the Contracting Officer on all matters that pertain to the contract terms. Proceeding with the work without proper contractual coverage could result in nonpayment for that work.

F.9 MCCTECHNICALDIRECTION

For tasks performed under time and materials / labor hours, the following provision shall be followed:

Performance of the work under this contract is subject to the written technical direction of the Contracting Officer Representative (COR), and any Government Project Monitors (PM), who shall be specifically appointed, and responsibilities identified, by the Contracting Officer in writing in accordance with MCC policy. "Technical direction" means a directive to the Contractor that approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section C of this contract, and any resulting Call Order.

The COR/Government PM does not have the authority to, and shall not, issue any instruction purporting to be technical direction that:

Constitutes an assignment of additional work outside the statement of work;

Constitutes a change as defined in the changes clause;

Constitutes a basis for any increase or decrease in the total estimated contract/Call Order cost, the fixed fee (if any), or the time required for contract/Call Order performance;

Changes any of the expressed terms, conditions, or specifications of the contract/Call Order; or

Interferes with the Contractor's rights to perform the terms and conditions of the contract/Call Order.

Technical direction may be oral or in writing; however, the COR or government PM shall confirm oral direction in writing within five workdays.

The Contractor shall proceed promptly with the performance of technical direction duly issued by the COR or PM in the manner prescribed by this clause and within the COR's/PM's authority. If, in the Contractor's opinion, any instruction or direction by the COR/PM falls within any of the categories defined in paragraph (b) of this clause, the Contractor shall not proceed but shall notify the Contracting Officer in writing within 5 workdays after receiving it (either orally or in writing, whichever comes first) and shall request the Contracting Officer to take action as described in this clause. Upon receiving this notification, the Contracting Officer shall either issue an appropriate contract/Task Order modification within a reasonable time or advise the Contractor in writing within 30 days that the instruction or direction is:

Rescinded in its entirety; or

Within the requirements of the contract/Task Order and does not constitute a change under the changes clause of the contract/Task Order, and that the Contractor should proceed promptly with its performance.

A failure of the Contractor and Contracting Officer to agree that the instruction or direction is both within the requirements of the contract/Task Order and does not constitute a change under the changes clause, or a failure to agree upon the contract action to be taken with respect to the instruction or direction, shall be subject to the Disputes clause of this contract.

Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting Officer or the COR/PM shall be at the Contractor's risk.

Section G - Contract Administration Data

Requesting Office Address

MCC-HQ

Millennium Challenge Corporation Contracts and Grants Management Division 1099 Fourteenth St NW, Suite 700 Washington DC 20005-3550 Phone: Fax:

Contact Details:

Property Administration Office Address

MCC-HQ

Millennium Challenge Corporation Contracts and Grants Management Division 1099 Fourteenth St NW, Suite 700 Washington DC 20005-3550 Phone: Fax:

Contact Details:

COTR Office Address

MCC-HQ

Millennium Challenge Corporation

Contracts and Grants Management Division 1099 Fourteenth St NW, Suite 700 Washington DC 20005-3550 Phone: Fax:

Contact Details:

Issuing Office Address

MCC-HQ

Millennium Challenge Corporation Contracts and Grants Management Division 1099 Fourteenth St NW, Suite 700 Washington DC 20005-3550 Phone: Fax:

Contact Details:

Clauses incorporated by reference

None

Clauses incorporated by full text

MCC 52.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AND/OR PROJECT MONITOR

(PM) (JULY 2012)

(a) The Contracting Officer may designate a Government representative to act as the Contracting Officer's Representative (COR) or Project Monitor (PM) to perform functions under the contract such as review and/or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the COR and/or PM and the Contractor. The designation letters will set forth the authorities and limitations of the COR and/or PM under the contract.

(b) Modifications to this contract are effective only if reduced to writing and executed by the Contracting Officer. The Contractor is specifically prohibited from performing any work that is outside the scope of this contract without the approval of the Contracting Officer. The Contracting Officer cannot authorize the COR or any other representative to sign documents (i.e., contracts, contract modifications, etc.) that require the signature of the Contracting Officer.

(End of clause)

MCC 52.232-70 INVOICE INSTRUCTIONS (MAY 2017)

Invoices shall be paid in accordance with the Prompt Payment Act, thirty days (30) following receipt of a proper invoice.

The Contractor shall submit each invoice electronically via email or fax to the following:

Fax: 303.969.5151/7281 ATTN: MCC Payments, or

Email: MCC_Accounting_IBCDENVER@ibc.doi.gov, or

As an alternative to electronic submission of invoices, one copy of each invoice may be submitted to the following address:

Interior Business Center

M/S D-2773

7301 West Mansfield Avenue mailto:MCC_Accounting_IBCDENVER@ibc.doi.gov mailto:MCC_Accounting_IBCDENVER@ibc.doi.gov

Lakewood, CO 80235-2230

If it is determined that the amount billed is incorrect, the invoice may be revised by the Government, or the contractor may be required to submit a revised invoice.

To constitute a proper invoice, each invoice must include the following information and/or attached documentation:

(1) Name, address and telephone of the Contractor

(2) Date of invoice and invoice number

(3) Contract number (including task order or call number and contract line item(s)) also modification number, if applicable

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies/services rendered (including hours incurred and billing rate, as applicable to the contract)

(5) A schedule depicting the following information:

This Period Cumulative Amount Invoiced Authorized Value of Contract Balance Remaining on

Contract

If the contractor is billing for costs incurred over more than a single month, the costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(6) Name of Contracting Officer's Representative (COR); and

(7) Signature of authorized representative of the firm with the following invoice certification:

"The undersigned hereby certifies to the best of my knowledge and belief that: the sum claimed under this contract is proper and due, and all the costs of contract performance have been paid, or to the extent allowed under the applicable payment clause, will be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY:______________________________________

TITLE:___________________________________

DATE: ___________________________________

Inquiries regarding the status of invoices may be directed to NBC Accounting. The email address is:

MCC_Accounting_IBCDENVER@ibc.doi.gov.

(End of clause)

MCC 52.232-73 TRAVEL REIMBURSEMENT (MAY 2017)

Policy.When authorized as part of the Scope of Work on this contract/order and within the contract/order ceiling and as approved by the Contracting Officer's Representative (COR) and/or other MCC officials as described below, travel expenses incurred in performance of technical directives issued under this contractor/order may be reimbursed as allowed by the Federal Travel Regulations (FTR) in effect at the time of travel. MCC's supplemental policy interpretations are derived from the FTR and cannot grant additional benefits or adjust processes defined in the FTR. Supplemental policies of MCC set forth below:

a) Traveler Responsibilities. All contractor travelers must:

1) Exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business;

2) Travel in accordance with the FTR and the MCC policies included in this document; and

3) Pay any charges or fees associated with non-compliance of FTR or any MCC policies included in this document, and any expenses incurred for personal convenience. For example, the traveler may become personally responsible for travel costs associated with unauthorized use of other than coach class accommodations, failing to follow the Fly American Act requirements, exceeding per diem rates, changing departure or return flights, purchasing unapproved items, etc. regardless of the fact that travel arrangements may have been booked by others (e.g., Travel Agency).

b) Cabin Class Standards

1) The standard cabin class for contractor air-travel is coach class, regardless of destination or travel time.

2) Coach "premium" class may be authorized for destinations which have a travel time of more than 14 hours, consistent with the Federal Travel Regulations and the approval standards outlined in paragraph (f) of this document.

3) Business class travel accommodations will NOT be authorized except as determined through the approval process outlined in paragraph (f) of this document. This approval process is considered to be exceptional, to be part of a trip by trip analysis, and at the discretion of the government regardless of the destination or travel time.

c) Airlines and Flights. In accordance with the Fly America Act, contractors must use a U.S. flag air carrier service for all travel funded by the government beginning or ending in the U.S. unless a specific exemption to the "Fly America" rule applies. Flights on U.S. air carrier pairings with foreign carriers (i.e., code share flights) are regarded as meeting Fly America requirements if the ticket is issued on the American carrier and there is an American carrier flight number.

d) Limitations. Travel reimbursement, which is part of ODC, shall not exceed the authorized ODC amount on the contract. To be reimbursable, the travel expenses must be:

1) Allowable under the FTR and the provisions of this contract/order and associated technical directives;

2) Approved prior to travel expenditure by the COR; and

3) Allocable and necessary for performance of this contract/order and associated technical directives.

e) Reimbursement Requests. Travel reimbursement requests must be submitted in sufficient time for the COR to give prior approval, and must identify:

1) The name of the traveler.

2) Destination (s) including itinerary.

3) Purpose of the travel; and

4) Cost breakdown.

5) To be reimbursed, invoices including travel expenses must provide a detailed breakdown of the actual expenditures invoiced. Contractor shall maintain the original or legible copy of receipts for all travel expenses invoiced when the expenditure is $75.00 or more. MCC reserves the right to request evidence of any travel expense paid.

f) Approvals. All travel expenses, including rental cars, must be approved by the MCC COR in writing in advance of booking any travel and incurring travel expenses. The following expense types require additional MCC pre-approvals beyond that of the COR. These additional approvals and associated justifications will be documented in writing:

1) Business class - Business class travel is considered to be exceptional, to be determined as part of a trip by trip analysis, and at the discretion of the government regardless of the destination or travel time. To reflect the exceptional nature of this approval, the justification for use of business class must be prepared by the COR and approved in writing by the relevant Managing Director or Deputy Vice President of the organization requesting the contractor to travel. The single exception to requiring this justification and approval for every trip in question is when a State Department approved medical accommodation has been granted. In this case, the approval of the COR and the Contracting Officer only is required after verifying that the medical accommodation is effective for the trip in question and that sufficient funds are available. All justifications must verify that the contractor is required to report for duty the following day or sooner, that the travel time for the trip is at least 14 hours, and that a rest stop will not be taken en route. For audit purposes, all justifications and approvals to this effect must be retained by the COR and the contractor until contract closeout at which point all documentation must be provided to the Contracting Officer for incorporation in the contract file. Below are possible justifications supporting these exceptional requests:

A) Medical accommodation -

MCC has engaged the services of the U.S. Department of Health & Human Services (HHS), Federal Occupational Health Service (FOH), and Medical Employability Program (MEP) for medical accommodations due to disability adjudication.

Requests for, and HHS determinations on, medical accommodations for business class travel will be confidential, with only MCC's Travel Office receiving copies of the request and the MED/DP determination. Contractor travelers requesting medical accommodations based upon disability must complete the steps below. Forms are available from the MCC COR and/or PM.

1) Contractor traveler completes the Medical Employability Case Transmittal Form, A127523-S192701-W190333.

Form can be faxed to (301) 492-4783 or e-mailed to medical.employability@foh.hhs.gov with a copy to the MCC Travel Office at mccmedical@mcc.gov.

2) Contractor traveler forwards Physician a copy of the Medical Accommodation Physician's form, which the physician completes, dates, and signs. Once signed, the traveler OR their physician e-mails a scanned .pdf attachment to HHS at medical.employability@foh.hhs.gov. Alternatively, it can be faxed Attn: Medical Employability Program (301) 492-4783.

3) Once both forms have been completed and sent, HHS makes a medical determination based on the information provided by the traveler and the traveler's physician on the HHS/FOH/EMP forms. FOH will send a letter to the POC listed on the transmittal form with recommendations. MCC will not approve any business class accommodations beyond normal MCC guidelines unless the traveler has completed the medical accommodation paperwork and received a positive response from FOH/MEP.

4) Contractor must note that the process can take several weeks and will depend on how quickly HHS/FOH/MED receives the information (including communication with treating physicians).

B) Sanitation/Health- Coach accommodations on an authorized/approved foreign air carrier do not provide adequate sanitation or health standards.

C) Savings- Flying in non-coach status would involve significant cost savings to MCC when compared to the lowest price non-refundable or restricted coach class fare.

D) Availability - No space is available in coach-class accommodations in time to accomplish the mission, which is urgent and cannot be postponed. (Note: this justification should not be used based on the lack of advanced planning by the contractor or the COR).

E) Security - Exceptional security circumstances require other than coach-class airline accommodations.

F) Mission critical agency requirement - circumstances in which a critical agency priority or project will incur delay or degradation without the intervention of a contractor and that intervention urgently requires other than coach class ticketing.

2) Coach "premium" class - coach "premium" class must be approved by the COR, subject to the availability of funds on the contract/order, and:

A) The origin and/or destination are OCONUS; and

B) The scheduled flight time including non-overnight stopovers and change of planes, is in excess of 14 hours. Scheduled flight time is the flight time between the originating departure point and the ultimate arrival point including scheduled non-overnight time spent at airports during plane changes. Scheduled non-overnight time does not include time spent at the originating or ultimate arrival airports. And;

C) The contractor is required to report to duty the following day or sooner; and

D) The contractor does not take a rest stop en route or a rest period upon arrival at the duty site.

mailto:medical.employability@foh.hhs.gov mailto:mccmedical@mcc.gov mailto:medical.employability@foh.hhs.gov

3) Rest Stops - must be approved by the COR and cannot exceed 24 hours.

NOTE: Travelers may upgrade flight accommodations at their own expense or through the use of frequent flyer miles if the coach airfare is upgradeable at no extra cost to MCC.

(End of clause)

MCC 52.232-74 ODC REIMBURSEMENT (JAN 2007)

Other Direct Charges (ODCs) will be reimbursed for direct costs as provided in the contract and/or task order. To be reimbursed, invoices including ODCs, must provide a detailed breakdown of the actual expenditures invoiced. The contractor shall maintain the original or legible copy of receipts for all ODCs invoiced. MCC reserves the right to request evidence of any ODC reimbursed. To assure timely reimbursement of ODC's, the contractor is strongly encouraged to submit charges within 45 days of the expense.

(End of clause)

MCC 52.242-70 CONTRACTOR PERFORMANCE ASSESSMENT RATING SYSTEM (CPARS)

REGISTRATION (AUG 2011)

The Millennium Challenge Corporation (MCC) utilizes the Contractor Performance Assessment Rating System (CPARS) to evaluate contractor performance (see FAR, Subparts 42.1502 and 42.1503). Contractors doing business with MCC are required to register in CPARS accessible via the Internet at: http://www.cpars.csd.disa.mil/cparsmain.htm. An evaluation of contractor performance using the CPARS is mandatory for all contract actions exceeding $150,000, but may be conducted for contract actions lower than that amount should significant events occur such as a contract termination or extraordinary contract performance by the contractor. Inquiries regarding the registration process should be addressed to the CPARS help desk. The email address is WEBPTSMH@NAVY.MIL and the telephone number is (207) 438-1690.

(End of clause)

Section H - Special Contract Requirements

Clauses incorporated by reference

None

Clauses incorporated by full text

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 PERSONNEL

The Contractor shall provide resumes of Key and Non Key Personnel. Personnel identified as Key Personnel are considered to be essential to the work being performed hereunder. Before changing an individual identified as Key, the Contractor shall http://www.cpars.csd.disa.mil/cparsmain.htm http://www.cpars.csd.disa.mil/cparsmain.htm mailto:WEBPTSMH@NAVY.MIL notify the Contracting Officer in no less than 15 business days and will submit written justification as to the reason for substitution. Substitution within the first 90 days will only be considered for reasons of illness, death, or termination of employment. The Justification shall include the name and qualifications of the proposed substitute(s). The proposed substitute(s) will possess qualifications equal to or superior to those of the Key Person being replaced. The Contractor shall not substitute Key Personnel without written consent from the Contracting Officer. No change in fixed unit prices may occur as a result of Key Personnel substitution. The Key Personnel may, with the consent of the contracting parties, be amended from time to time during the course of this contract to either add or delete personnel, as appropriate, provided that the contracting officer may ratify, in writing, such diversion and such ratification shall constitute the consent of the Contracting Officer. Substitutions of Key Personnel shall be equal to or have greater qualifications than the personnel being replaced.

If qualified, one individual can fulfill more than one position.

The team shall be composed of key personnel (KP) and non-key core personnel (CP) specialists, each meeting the following general requirements, respective of their area of expertise:

• Relevant and adequate university degree, professional degree, and/or professional training;

• Have substantial, relevant, and similar experience in sub-Saharan Africa, preferably West and Francophone Africa;

and,

• Fluent in French, including speaking, reading, and writing.

For all personnel requirements listed below, the following shall determine the appropriate education level of the personnel:

Level I: Education requirements may be met by a Bachelor's degree in a related field, or relevant technical training.

Experience shall be a minimum of 3 years doing related work.

Level II: Education requirements may be met by a Bachelor's degree in a related field. Experience shall be a minimum of 7 years doing related work.

Level III: Education requirements may be met by a Bachelor's degree in a related field, unless indicated otherwise.

Experience shall be a minimum of 10 years doing related work.

Level IV: Education requirements may be met by a Bachelor's degree in a related field, unless indicated otherwise.

Experience shall be a minimum of 15 years doing related work, including at least 10 years as a subject matter expert and/or supervisor.

H.2 KEY PERSONNEL

Labor Category Education and Experience Requirement

Qualifications

Project Manager/Sector Tech Specialist

Level IV Shall be an independent professional with strong organizational skills with extensive knowledge of international best practices in power system planning, economics, business models, institutional assessment, contract procedures and project follow-up. He/she shall have a degree in engineering or related fields and shall also have a proven track record of successfully managing and coordinating as team leader a diverse group of professionals in accomplishing studies or projects of similar nature and complexity to this assignment. Shall be fluent in both English AND French.

Power Sector Engineer - Transmission/ Distribution System

Level IV Shall have education or training in relevant engineering fields. He/She shall have at least 15 years' experience in high, medium and/or low voltage transmission and distribution networks including installation and commissioning of Protection and Control equipment. Extensive knowledge

Labor Category Education and Experience Requirement

Qualifications of international best practices in electric transmission and/or distribution system planning, evaluation and disaggregation of losses, system loss reduction techniques, maintenance, and power systems integration is critical. He/she shall also have experience in the design, construction, and operation of electrical dispatch and SCADA systems.

Environmental Assessment & Social Management Specialist

Level IV Shall have a degree in environmental engineering, environmental sciences, environmental management or related fields at Master's degree level or higher. Formal training shall be coupled with at least 15 years of relevant experience carrying out environmental and social impact assessments/environmental analyses as well as coordination of multidisciplinary environmental baseline studies. The Specialist's experience should be relevant to this program: namely including work in developing countries (West Africa preferred) and in the power sector on at least two comparable projects in the past five years. The Specialist shall have extensive knowledge of international best practices in environmental impact assessment and mitigation. The Environmental & Social Management Specialist shall have experience in the preparation and review of Environmental and Social Impact Studies and resettlement action plans and in the implementation of the IFC Performance Standards (especially PS 5,6 and 7) and specific industry sector guidelines to power, transmission line and distributed generation projects. He/She shall be able to work closely with local counterpart personnel and the public at large.

Resettlement Specialist

Level IV Shall have a degree, preferably advanced, in the social sciences coupled with at least 15 years of international experience in the preparation and implementation of resettlement action plans. The Specialist should have experience in developing countries. Experience working directly in either Africa and/or the power sector would be considered a plus. The Specialist shall be familiar with application of international best practice, including IFC Performance Standards 5 or World Bank resettlement policy (OP 4.12) and methodology, preferably with experience relevant to energy projects.

He/She should be able to work closely with local counterpart personnel.

H.3 NON- KEY PERSONNEL – Core Team

Labor Category Education and Experience Requirement

Qualifications

Power Sector Engineer(s) - Transmission/ Distribution System

Level III Shall have education or training in relevant engineering fields. He/She shall have at least 10 years' experience in high, medium and/or low voltage transmission and distribution networks including planning, evaluation and disaggregation of losses, system loss reduction techniques, maintenance, and power systems integration, and installation and commissioning of Protection and Control equipment.

Power Sector Engineer – Generation

Level III Shall have education or training in relevant engineering fields coupled with extensive knowledge of international best practices in power generation planning, investment, operations, and maintenance (particularly in solar, hydro and thermal based systems). More than one individual may be needed to fulfil this skillset.

Labor Category Education and Experience Requirement

Qualifications

Environmental Assessment & Social Management Specialist

Level III Shall have a degree in environmental engineering, environmental sciences, environmental management or related fields. Formal training shall be coupled with at least 10 years of relevant experience carrying out environmental and social impact assessments/environmental analyses as well as coordination of multidisciplinary environmental baseline studies.

The Specialist's experience should be relevant to this program: namely including work in developing countries (West Africa preferred) and in the power sector. The Specialist shall have extensive knowledge of international best practices in environmental and social impact assessment and mitigation in the implementation of the IFC Performance Standards.

Senior Power Sector Economist/ Economic Modeler

Level IV Shall have energy sector experience conducting economic analysis, developing economic rate of return models, working with consumer demand and willingness-to-pay information, developing surveys and leading implementation of surveys, analyzing economic impacts of projects in developing countries, and assessing the reliability of empirical studies.

Furthermore, the Economist shall have experience working with imperfect or incomplete information and shall have sufficient experience to make sound assumptions for economic modeling.

Data Quality Analyst Level III Shall have a degree in Economics and/or Statistics, or related field, coupled with at least 15 years of general experience in collecting and analyzing data. The Analyst shall have experience in performance monitoring issues and/or data quality audits of at least three (3) similar projects, preferably in the energy sector and in developing countries.

Experience with data collection and analysis for an electrical utility is a plus.

Power System Planner/Modeler

Level III Shall have power system expansion planning experience using state-of-the-art tools. The Specialist shall have demonstrated experience working on large power system modeling tools such as EGEAS, ENPEN/WASP, PSS/E or UPLAN is a plus. Experience or knowledge in the following areas is highly desired:

• Thermal Power (fossil fuel);

• Hydro Power;

• Intermittent Renewable Energy Technologies, particularly solar;

• T&D Systems;

• Power System Planning; and

• Import-Export of Power

Power Sector Engineer – Solar Generation

Level III Shall have education or training in relevant engineering fields, coupled with at least 10 years of relevant experience in solar energy development (particularly in photovoltaics and battery storage) and on at least two comparable projects in the past five years. Extensive knowledge of international best practices in solar power generation projects planning, investment cost estimating, operations, and maintenance is critical.

Experience in developing projects through IPP frameworks would be

Labor Category Education and Experience Requirement

Qualifications considered an advantage.

Social and Gender Specialist

Level III Shall have international experience in social impact analysis as well as experience in developing countries, preferably in Francophone sub-Saharan Africa. Experience working directly in the power sector is essential.