9531BP25Q0027-Telephone Voice Services. pdf.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

9531BP-25-REQ-0156

9531BP25Q0027 09-16-2025

Chiquita Moore 09-19-2025 12:00pm EDT

9531BP

Federal Election Commission Attn: Office of the CFO

1050 First Street NE Washington DC 20002

X

517121

NET 30 Days N/A

X

9531BP

See Schedule

Federal Election Commission Attn: Office of the CFO

1050 First Street NE Washington DC 20002

Please contact fecinvoices@fec.gov for payment instructions.

See CONTINUATION Page

The U.S Federal Election Commission (FEC), Office of the Chief Financial Officer (OCFO), on behalf of the Office of the Administration Division is looking to award a Firm-Fixed Price (FFP) award for Landline Phone/Voice/Telephone Services. The Contractor shall provide deliverables as outlined here in the Request for Quote (RFQ). The Government will select the Lowest Price Technically Acceptable (LPTA) quote that conforms to the requirement.

See CONTINUATION Page

De'Shelle Williams Contracting Officer

9531BP25Q0023

A - 2

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

SECTION B - CONTINUATION BLOCK

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 FSS RFQ INTRODUCTORY LANGUAGE

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

[For this , there are NO clauses in this Section]

9531BP25Q0023 Section B

B - 1

SECTION B - CONTINUATION BLOCK

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICE

S QUANTITY

UNI

T UNIT PRICE AMOUNT

0001 12.00 MO _______________

Telephone Voice Services for two (2) phone lines for security staff and one (1) POTS line for paging system integration (billed monthly -recurring)

Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026

0002 2.00 EA _______________

Cordless Phone Equipment (2) w/caller id and voicemail features.

(one-time charge)

Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026

0003 1.00 EA _______________

Delivery, Installation, Project Management, & Training (one-time charge) Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026

1001 12.00 MO _______________

Telephone Voice Services for two (2) phone lines for security staff and one (1) POTS line for paging system integration (billed monthly -recurring)

B - 2

Contract Period: Option 1 POP Begin: 09-29-2026 POP End: 09-28-2027

2001 12.00 MO _______________

Telephone Voice Services for two (2) phone lines for security staff and one (1) POTS line for paging system integration (billed monthly -recurring)

Contract Period: Option 2 POP Begin: 09-29-2027 POP End: 09-28-2028

3001 12.00 MO _______________

Telephone Voice Services for two (2) phone lines for security staff and one (1) POTS line for paging system integration (billed monthly -recurring)

Contract Period: Option 3 POP Begin: 09-29-2028 POP End: 09-28-2029

4001 12.00 MO _______________

Telephone Voice Services for two (2) phone lines for security staff and one (1) POTS line for paging system integration (billed monthly -recurring)

Contract Period: Option 4 POP Begin: 09-29-2029 POP End: 09-28-2030

GRAND TOTAL _______________

B.2 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION

QUANTIT

Y

DELIVERY

DATE

0001 12.00

0002 2.00

0003 1.00

B - 3

1001 12.00

2001 12.00

3001 12.00

4001 12.00

9531BP25Q0023 Section C

C - 1

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—SYSTEM

FOR AWARD MANAGEMENT

OCT 2018

C.1 FSS RFQ INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

* NOTICE TO VENDOR: Invoicing and payment for services rendered through this contract shall be made electronically in accordance with FAR 52.232-33 to fecinvoices@fec.gov in either word, excel, pdf, tif or gif file format for processing. The invoice shall contain the following:

a. CLIN/Item number, Task Number (if applicable) as shown on the actual FEC Order/Price Schedule

b. A unique identifying Contractor invoice number

c. Contractor Bank Account Number

9531BP25Q0023 Section C

C - 2

d. Contractor Bank Routing Number

e. Contractor EIN

f. Contractor DUNS numbers

g. Time period the invoice covers

h. Any information or documentation required by provision of the contact/order

You may inquire as to status of payment by sending an email to fecpaymentstatus@fec.gov. Please include the FEC Award #, Invoice number, Contract Number/Purchase Order (PO).

9531BP25Q0023 Section D

D - 1

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Performance Work Statement (PWS) for Telephone and Voice Services Requirement

Project Title:

Provision of Telephone and Voice Services for Security Staff Locations (Task #1) & Plain Old Telephone Service (POTS) Line for Paging System Integration (Task #2) Prepared by:

Federal Election Commission (FEC) Date:

August 4, 2025

1.0 Background:

The purpose of this PWS is to outline the requirements for the provision of telephone services, including both local and long-distance voice services for security staff (1st floor Lobby and Loading Dock) and a traditional POTS telephone line to integrate with paging system (HUB room) at FEC’s Headquarters location in Washington, DC.

The solution will ensure reliable communication for security staff with internal and external stakeholders.

Additionally, PWS provides the option of porting existing telephone numbers to the new system if required.

2.0 Purpose

The purpose of this requirement is to obtain contractor support for establishing Phone/Voice/Telephone Services including porting two (2) existing telephone numbers to the new system. The contractor shall ensure seamless and secure communication across all agency offices and provide expert support in maintaining, troubleshooting, and enhancing telecommunication capabilities.

3.0 Scope

The Contractor shall provide all equipment, tools, materials and other items and services necessary to perform services as defined in this PWS.

4.0 Requirements/Tasks:

The work to be performed under this PWS includes the following:

4.1 (Task #1) Telephone Service for Security Staff:

Provision of Voice Services:

The contractor will supply and install telephone service with both local and long-distance calling capabilities for two (2) personnel at two (2) separate locations within the building. The service must include:

o Local Calling: The ability to make calls within the local area, with no additional charges for local calls, including 911.

o Long-Distance Calling: The ability to make calls to long-distance locations, specifically within the United States, with no additional charges for out-of-state calls. The service must allow secure and uninterrupted communication for routine security calls, emergency response, and coordination with other departments.

D - 2 o Voicemail: The ability to receive and retrieve voicemails, including the options for a standardized or customized voicemail message to callers. There should be a visible indication when a voicemail message is present.

o Caller ID: The ability to see the number and/or name of incoming callers

4.1.1 Contractor Responsibilities for Phone Installation

The contractor shall be responsible for furnishing all necessary materials, labor, equipment, and incidentals required to perform the complete installation and wiring of telephone systems as specified. This includes, but is not limited to, all cabling, connectors, junction boxes, termination points, internet, and any ancillary components required for a fully functional system.

The contractor shall also be responsible for obtaining and maintaining all necessary permits, inspections, and approvals in compliance with applicable local, state, and federal regulations. All work shall be performed in accordance with current industry standards and best practices, ensuring compatibility with existing infrastructure and future scalability.

The contractor shall coordinate closely with the designated government representative to ensure minimal disruption to ongoing operations during installation and shall restore all affected areas to their original condition upon completion of work.

4..1.2 Installation of Telephones:

The contractor will install appropriate telephone handsets or systems in designated areas. Installation will include all necessary wiring, equipment, and activation of local and long-distance voice services. Telephone equipment should include caller id and voicemail notification, and handsets should be wireless.

41.3 Porting Existing Number (Optional):

If the client opts to retain existing telephone numbers, the contractor will facilitate the porting of these numbers to the new system. This process will be completed in a manner that minimizes downtime and ensures a smooth transition to the new system. The contractor will handle all coordination with the existing telecom provider, as allowed, to complete the number porting process. Current phone numbers are with Verizon.

4.1.4 Service Level Agreement (SLA):

The service should include availability 24 hours a day, 7 days a week, ensuring that the service remains functional during all operational hours. Should any service interruptions occur, repair time must not exceed 48 hours.

4.1.5 Testing and Quality Assurance:

The contractor will conduct testing to ensure the telephone service (local and long-distance) functions properly after installation. Testing will verify:

o Clarity and reliability of voice communication, including local and long-distance calls.

o Ability to receive and retrieve voicemails and caller-id functionality for incoming calls.

The Government will evaluate Contractor performance using a Quality Assurance Plan (QASP). Services shall be delivered to the Government in compliance with the performance measures and quality requirements set forth in the Quality Assurance Surveillance Plan (QASP).

4.1.6 Training and Documentation:

D - 3

The contractor will provide training to designated personnel on how to properly use the phones and how to troubleshoot basic issues, if any.

A detailed user manual or quick reference guide should also be provided for troubleshooting and support.

4.1.7 Ongoing Maintenance and Support:

The contractor will offer ongoing maintenance services for the phone system. This includes remote and on-site support in case of issues, regular system checks, line maintenance, and updates to maintain service quality.

The contractor will identify how support will be contacted and if there are different severity levels with various response times.

4.2 (Task #2) POTS Line for Paging System:

Provision of POTS line:

The contractor will supply and install a telephone service with for one (1) POTS line at one (1) location within the building. The service must include:

o Line Type: Line must be a standard analog voice-grade POTS line. Line should support DTMF (Dual Tone Multi-Frequency) signaling (touch-tone dialing).

o Line Condition and Quality: -Must be a dedicated line — not shared with fax machines, modems, or other devices. Line must be free of DSL overlays, VOIP emulation, or line noise. Must provide a consistent 48V DC when on-hook.

o Connectivity Requirements: RJ11 interface as required by the paging system interface device. If connected via a paging controller, the POTS line must terminate at that controller located in the HUB closet o Usage and Access: Must allow auto-answer after X rings (configurable via the paging system).

Must support inbound call access to trigger the paging system. Must support manual DTMF password entry to access paging zones.

o Location and Termination: The POTS line must be terminated at the equipment rack or designated telecom closet near the paging controller or head-end system. Adequate labeling and documentation must be provided.

o Power and Grounding: POTS interface equipment must be properly grounded according to local electrical codes. Surge protection recommended for the incoming POTS line.

o Compliance: Line and connected systems must comply with: FCC Part 68 (U.S.), NEC (National Electrical Code), and Local AHJ (Authority Having Jurisdiction telecom/electrical standards

4.2.1 Contractor Responsibilities for Installation

The contractor shall be responsible for furnishing all necessary materials, labor, equipment, and incidentals required to perform the complete installation and wiring of telephone systems as specified. This includes, but is not limited to, all cabling, connectors, junction boxes, termination points, internet, and any ancillary components required for a fully functional system.

The contractor shall also be responsible for obtaining and maintaining all necessary permits, inspections, and approvals in compliance with applicable local, state, and federal regulations. All work shall be performed in accordance with current industry standards and best practices, ensuring compatibility with existing infrastructure and future scalability.

D - 4

The contractor shall coordinate closely with the designated government representative to ensure minimal disruption to ongoing operations during installation and shall restore all affected areas to their original condition upon completion of work.

4.2.2 Service Level Agreement (SLA):

The service should include availability 24 hours a day, 7 days a week, ensuring that the service remains functional during all operational hours. Should any service interruptions occur, repair time must not exceed 48 hours.

4.2.3 Testing and Quality Assurance:

The contractor will conduct testing to ensure the POTS functions properly after installation. Testing will verify:

o The line must be tested to confirm dial tone and DTMF recognition within specification.

o Paging system integration must be tested with live calls to verify functionality.

4.2.4 Ongoing Maintenance and Support:

The contractor will offer ongoing maintenance services for the POTS line. This includes remote and on-site support in case of issues, regular system checks, line maintenance, and updates to maintain service quality.

The contractor will identify how support will be contacted and if there are different severity levels with various response times.

5.0 Deliverables:

The Contractor shall provide the following deliverables:

Telephone Service Setup:

o Installation of two (2) telephones and associated monthly phone service (local and long-distance) for security personnel (Task #1).

o Installation of one (1) POTS line and associated monthly phone service for paging system integration (Task #2).

Testing & Quality Assurance:

o Testing of the telephone system for quality assurance, ensuring both local and long-distance (for

Task #1) functionality.

Porting Existing Telephone Numbers (If Applicable):

o Successful porting of any existing telephone numbers, ensuring minimal downtime and seamless integration into the new system (for Task #1).

Documentation and Training:

o User manual or troubleshooting guide for staff.

o Training session(s) on using the phones (local and long-distance, voicemail) o Marked floorplans and labeling of installation

Maintenance Agreement:

o Ongoing support and maintenance services to ensure the functionality of services.

D - 5

5.1 Project Timeline:

The project is expected to follow this schedule:

Phase 1 – Planning and Design:

Completion of system design and service planning Phase 2 – Installation:

Installation of telephone lines Phase 3 – Porting Existing Numbers (If Applicable):

Coordination with the current service provider and successful number porting Phase 4 – Testing and Quality Assurance:

Conduct testing to verify system functionality Phase 5 – Training and Handover:

Staff training and documentation handover Phase 6 – Ongoing Maintenance:

Maintenance services commence

Deliverable Due Date Description of Deliverable Content

Contract Kick Off Meeting Within 7 business days of contract award.

Contractor representatives, COR, and CO discuss contract terms and conditions.

Telephone Service and POTS setup

Within 30 days of contract award.

Service meets Section 6.0 Performance Standards and Quality Assurance

Testing Task #1 Within 2 business days of Telephone Service Set-up

Ensuring both local and long-distance functionality.

Ability to receive incoming/make outgoing calls.

The ability to receive and retrieve voicemails The ability to see the number and/or name of incoming callers

Testing Task #2 Within 2 business days of POTS Set-up

The line must be tested to confirm dial tone and DTMF recognition within specification.

Paging system integration must be tested with live calls to verify functionality.

Porting (optional) Task#1 Within 30 days of contract award.

Numbers ported from Verizon and established with new service provider.

Documentation Within 2 business days of Telephone Service and POTS Set-up

User manual or troubleshooting guide for staff provided in a Word and/or PDF format. Marked floorplans and labeling of installation

D - 6

Training Within 2 business days of Telephone Service Set-up

Training session(s) on using the phones (local and long-distance, checking voicemail and creating voicemail message)

Maintenance As needed. Repair time not to exceed 48 hours from when an issue is reported.

Ongoing support and maintenance services to ensure the functionality of services. The contractor will identify how support will be contacted and if there are different severity levels with various response times.

Quality Assurance Surveillance Plan (QASP)

Within 30 days of contract award. Quality metrics for:

Clarity and reliability of voice communication.

Ability to receive and retrieve voicemails and caller-id functionality for incoming calls (Task #1).

Consistent dial tone and DTMF recognition (Task #2).

Ongoing support and maintenance response.

6.0 Performance Standards & Quality Assurance:

The project will be considered complete upon meeting the following criteria:

project will be considered complete upon meeting the following criteria:

Successful installation and operation of the telephones for security staff, with both local and long-distance calling capabilities.

Successful installation and integration of the POTS line with the paging system The phone line is fully functional for making and receiving calls.

The phone line is fully functional for caller id and voicemail (Task #1) The porting of existing telephone numbers has been completed successfully, with no extended downtime during the transition (if applicable).

All training has been conducted, and staff can use the equipment effectively.

Maintenance and support details have been provided, and the system functions as required, for duration of contract, post-installation.

Refer to PWS Section 4.6 for Quality Assurance Plan (QASP).

7.0 Assumptions:

D - 7

The client will provide access to required locations for installation.

The client will provide current telephone account information and authorization for number porting (if applicable).

The contractor must be able to meet the building’s Certificate of Insurance (COI) requirements and provide the COI prior to any on-site work being performed.

The contractor will provide a modern solution based on up-to-date technologies (reference requirements for

4.1Task #1).

These locations are unable to support connections over the agency’s network connection due to their location on the 1st floor, which is not within FEC-controlled space. A VOIP solution IS an allowable option but a separate internet line external to the agency’s internal network must be provided and included as part of the vendor’s proposal (reference requirements for 4.1 Task #1).

The FEC HUB room location must be a POTS line for the paging system integration (reference requirements 4.2 Task #2)

The contractor will bill monthly at a firm-fixed rate for phone services, following the billing instructions outlined in the government’s contract.

8.0 Contract Type:

The government intends to award a firm-fixed-priced award for all costs to perform this service.

9.0 Period and Place of Performance

9.1 Period of Performance: One (1) 12-month Base Year and Four (4) 12-month Option Years.

9.2 Place of Performance: Federal Election Commission, 1050 First St. NE, Washington DC 20002

10.0 Contracting Officer Representative (COR):

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the PWS and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract/order; and (5) assisting in the resolution of technical problems encountered during performance.

The Government may unilaterally change its COR designation.

10.1 Contracting Officer (CO):

The Contracting Officer is the only person with authority to act as agent of the Government under this contract/order. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the PWS;

(2) modify or extend the period of performance; (3) change the delivery schedule; (5) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract/order; or (5) change any terms and conditions of this contract/order.

11.0 Privacy Act:

Work on this project may require that personnel have access to Private Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

12.0 Security Requirements:

FEC is a restricted building. A photo identification badge is required for access for entry into the building and is shown to the armed Security when entering the building. All visitors/contractors must go through security screening.

D - 8

Identification Badges: Contractor employees shall comply with FEC identification and access requirements. Each contractor employee shall wear a visible identification badge provided by the FEC Security Office.

Contractors shall comply with the Rules and Regulations Governing conduct on Federal Property and any safety and health protocols set forth by the agency.

The vendor must provide Certificate of Insurance (COI) to the Government prior to delivery and installation. All deliveries and visits must be scheduled in advance. The Government will provide the COI requirements and template as required by the building ownership.

13.0 Invoicing and Payment:

The Contractor shall submit invoices in accordance with:

FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management FAR 52.232-25, Prompt Payment AGENCY Specific Instructions:

NOTICE TO VENDOR: Invoicing and payment for services rendered through this contract shall be made electronically in accordance with FAR 52.232-33 to fecinvoices@fec.gov in either word, excel, pdf, tif or gif file format for processing.

The invoice shall contain the following:

1. GSA CLIN and Agency internal line-item number, Task Number (if applicable) as shown on the actual FEC Order/Price Schedule

2. MOD number that is covered in the invoice with the correct Period of Performance.

3. A unique identifying Contractor invoice number

4. Contractor Bank Account Number

5. Contractor Bank Routing Number

6. Contractor EIN

7. Contractor DUNS numbers

8. Time period the invoice covers

9. Any information or documentation required by provision of the contract/order You may also inquire as to status of payment by sending an email to fecpaymentstatus@fec.gov. Please include the FEC Award #, Invoice number, Contract Number/Purchase Order (PO).

10. Inspection and Acceptance: Inspection and Acceptance will be accomplished by the COR for services performed and by a Point of Contact (POC) for products delivered.

11. Agency OCO will review invoices with their team for accuracy prior to Contractor submitting invoices for payment

14.0 Hours of Operation

Recognized Holidays:

The Contractor shall provide services during the facility hours of operation, except for the following federal holidays set by law (5 U.S.C. §6103), or as approved by the CO. The following are recognized United States (US) federal holidays: New Year’s Day, Martin Luther King, Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

Federal Holidays

2025 Holiday Schedule Date Holiday Wednesday, January 01 New Year’s Day

Monday, January 20 Birthday of Martin Luther King, Jr.

D - 9

2025 Holiday Schedule Date Holiday Monday, January 20 * Inauguration Day

Monday, February 17 ** Washington’s Birthday

Monday, May 26 Memorial Day

Thursday, June 19 Juneteenth National Independence Day

Friday, July 04 Independence Day

Monday, September 01 Labor Day

Monday, October 13 Columbus Day

Tuesday, November 11 Veterans Day

Thursday, November 27 Thanksgiving Day

Thursday, December 25 Christmas Day

9531BP25Q0023 Section E

E - 1

SECTION E - SOLICITATION PROVISIONS

FAR

Number

Title Date

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION JUN 2023

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror Representations and Certifications–Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it ‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–

232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

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(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will’’ in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does’’ in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will’’ in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does’’ in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

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(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of Provision)

[For this , there are NO clauses in this Section]

Addendum to FAR 52.212-1 Instructions to Offerors-Commercial Items

General Instructions:

Quoters shall submit a quotation in response to this Request for Quotation (RFQ). The Government intends to evaluate quotes and issue an order without discussion; therefore, the quote should include terms and conditions.

Quotes that fail to address and to meet all of the requirements will be considered non-responsive to this solicitation and will not be considered for selection. If Quoter fails to respond to any portion of the RFQ, the FEC may interpret this as the Quoter’s inability to meet specific requirements.

Quotes must be prepared in accordance and comply with the requirements contained in PWS.

The Government anticipates issuing a single firm fixed price award.

Award of the resulting contract will be made based on the review of the technical approach to ensuring the Quoter is proposing the full needs and requirements of the Government as defined in the RFQ.

Price will be evaluated as the lowest price technically accepted (LPTA), and a fair and reasonable determination made using price analysis techniques in accordance with FAR 15.404-1(b).

Submission Instructions:

Submission Deadline:

Quotes shall be submitted electronically via email no later than 19 September 2025 @ 12:00PM EST to De’Shelle Williams dwilliams@fec.gov and Chiquita Moore cmoore.ctr@fec.gov.

Quotes shall include the following:

• Description of technical approach and how It meets or exceeds the objectives outlines in the PWS

• Completed pricing based on the provided CLIN structure

• Any supporting assumptions, terms, or conditions

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• Acknowledgement of any solicitation amendments (if applicable)

• Submit any additional documentation as specified in the PWS & RFQ

• Quotes must have totals for each year, and total quote calculated.

• Technical Request for Quote must be submitted in Microsoft Word or searchable PDF format. Cost/Price

Request for Quote must be submitted in Microsoft Word, PDF, or Excel format.

Offer Validity:

Quotes must remain valid for a minimum of 30days from the date of submission.

Please note: All quotes must be in U.S. dollars. All quotes must be in English. Submit your quote; DUNS number, TIN number, CAGE code, General public listed price highlighting items, point of contact information (name, phone number, and email address).

For questions or clarification:

Questions shall be submitted via email to De’Shelle Williams dwilliams@fec.gov and Chiquita Moore cmoore.ctr@fec.gov.

NO PHONE CALLS!

End of Addendum to FAR 52.212-1

B.2 DELIVERY SCHEDULE