Attachment_1-Sections_B,C,G,J,_L&M_9531BM18R0012.pdf

Attachment 1

SECTION B – SERVICES AND PRICES

B-1 Blanket Purchase Agreement The National Transportation Safety Board (NTSB) intends to issue one (1) Blanket Purchase Agreement (BPA) for the duration of one base period and one (1) option year. The NTSB requires the services of a Contractor to provide financial service assistance in accordance with the Statement of Work (SOW). The Contractor agrees to the following terms of the BPA:

1. The NTSB is the only authorized user of this BPA, and therefore, other agencies may not place order against this BPA.

2. This BPA does not obligate any funds. All funding obligations will be made on orders issued against this BPA. Therefore, this BPA is not a contract. However, references to contract clauses and contract clauses set out in full which are contained in the BPA apply to future BPA orders, and upon acceptance of the BPA, those clauses are incorporated by reference into the BPA orders, unless otherwise stated in the BPA orders.

3. The Government estimates, but does not guarantee, that the cumulative total or orders through this agreement is not-to-exceed $_150,000.00__.

4. Financial Services Support shall be provided within the scope set forth in Section C, Statement of Work (SOW) may be ordered under this BPA. All proposed hourly rates on orders shall not exceed the hourly rates and prices set forth in Section B-2 “Prices of Services Under the Blanket Purchase Agreement (BPA)”.

B-2 Prices of Services The NTSB anticipates issuing one (1) Blanket Purchase Agreement (BPA), and the BPA Order #1 concurrently with the BPA award. The BPA price estimate is not expected to exceed the simplified acquisition threshold. The offeror’s price proposal shall provide pricing and break-outs for all of its labor categories, labor hours and rates proposed to support the overall services, for the base period and one (1) option year.

Actual Dates to be entered upon issuance of the BPA order; however, anticipated dates of performance are as follows:

Base Period: June 1, 2018 – November 30, 2018 Option Year 1: December 1, 2018 – November 30, 2019

BASE PERIOD

Item Number Support Description Quantity Unit of

Issue Total Price

Quarters 1, 2, 3 & 4 Quarterly Financial Statement Reviews for FY2018 in accordance with BPA Order Section 5.0

This is a firm-fixed price CLIN.

4 EA $___________

Short turnaround consulting support in accordance with the BPA Order effective for the stated period. Other BPA Section

5.3 tasks may be requested.

This is a labor-hours CLIN. For evaluation purposes only, the Government provides the estimate for 144 hours.

1 NTE $___________

Non-local Travel/ODCs

This is a not-to-exceed CLIN.

1 NTE $10,000_____

Total 1 LT $___________

OPTION YEAR 1

Number Support Description Quantity Unit of Issue Total Price

Quarters 1, 2, 3 & 4 Quarterly Financial Statement Reviews for FY2019 in accordance with BPA Order Section 5.0.

This is a firm-fixed price CLIN.

4 EA $___________

Short turnaround consulting support in accordance with the BPA Order. Other BPA Section 5.3 tasks may be requested.

This is a labor-hours CLIN. For evaluation purposes only, the Government provides the estimate for 144 hours.

1 NTE $___________

Non-local Travel/ODCs

This is a not-to-exceed CLIN.

1 NTE $10,000_____

Total 1 LT $___________

TOTAL PRICE

Support Description Quantity Unit of Issue Total Price

BASE PERIOD + OPTION YEAR 1 1 JB $___________

LABOR CATEGORIES AND HOURLY RATES TO PROVIDE ALL FINANCIAL

ASSISTANCE SERVICES AS SET FORTH IN THE SOW

Labor Category Base Period Option Year 1

[END OF SECTION]

SECTION C – STATEMENT OF WORK

BLANKET PURCHASE AGREEMENT (BPA)

Financial Services Support

1.0 GENERAL

1.1 BACKGROUND

In 1966, the National Transportation Safety Board (NTSB) was established by statute as an independent Government agency located within the Department of Transportation for funding and administrative support. The NTSB was made a wholly independent agency on January 3, 1975 when Congress approved the Independent Safety Board Act of 1974, Public Law 93-633, and began operation as such on April 1, 1975. Later, in 1996, the Federal Aviation Reauthorization Act (Public Law 104-264) expanded the role of the NTSB to include coordinating victim and family assistance. In 1997, the Foreign Air Carrier Family Support Act extended the provisions of the 1996 Act to include foreign carriers operating in the United States.

The NTSB is charged by Congress to investigate every civil aviation accident in the United States, most public-use aircraft accidents, and significant accidents in other modes of transportation, and to conduct special investigations and studies.

In 2000, the National Transportation Safety Board Amendments Act of 2000 (P.L. 106-424) gave the Office of Inspector General, Department of Transportation (DOT) responsibility over reviews over NTSB's financial management, property management, and business operations, including internal accounting and administrative control systems, and ensuring adherence with Federal laws, rules and regulations. The Department of Transportation Inspector General (DOT IG) through a contract with an independent auditing firm audits the NTSB’ financial statements each Government fiscal year.

1.2 SCOPE OF WORK

NTSB has a requirement for Contractor financial services support to supplement the resources of the NTSB Office of the Chief Financial Officer (CFO). Required services include, but are not limited to, the review of financial reports, analytical results and proposed actions; documenting policies and procedures, analyzing financial issues and recommending solutions, and providing technical advice.

1.3 CONTRACTOR PERSONNEL

1.3.1 Key Personnel

The Contractor shall designate Key Personnel for this BPA.

1.3.1.1 Key Personnel shall be the single point of contact for the Contracting Officer (CO) and the Contracting Officer’s Representative (COR). This individual is anticipated to be the Senior Certified Public Accountant (CPA) that will receive and respond to BPA Order requests and performance status. Key Personnel name(s), and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Key Personnel, shall be provided to the Government.

1.3.1.2 Before replacing any individual designated as “Key Personnel” by the Government, the Contractor shall notify the Contracting Officer no less than fifteen (15) business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced. The Contractor shall not replace Key personnel without written acknowledgement from the Contracting Officer. The Government may designate additional Contractor personnel as Key in each BPA order awarded under this BPA.

1.3.1.3 The Key Personnel and all designated alternates shall be able to read, write speak and understand English. Additionally, the Contractor shall not replace Key Personnel without prior approval from the CO.

1.3.2 Qualified Senior Personnel

1.3.2.1 The Contractor shall provide experienced and qualified senior personnel to perform all requirements specified in the BPA Orders that are issued under this BPA.

Additional requirements within scope will be specified in each BPA order awarded under this BPA. Qualified personnel must hold a minimum of Certified Public Accountant (CPA), and must have at least 10 years Federal Government experience with a small agency.

1.3.2.2 The Contractor personnel shall have knowledge of current Commercial and Government-wide policies and regulations concerning accounting standards, auditing standards, financial reporting and financial management. Contractor personnel shall have current knowledge of accounting principles and standards to ensure relevant issues can be effectively addressed. The Contractor personal shall have sufficient knowledge of concepts, standards, and analytical and evaluation methods as they relate to the requirements of this BPA and BPA Orders issued. The Contractor personnel shall have sufficient skill to apply appropriate program evaluation and measurement techniques in determining the extent of compliance with rules and regulations of NTSB, DOT OIG and other relevant Government agencies.

1.3.2.3 Each individual employed in support of this BPA shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I–551). The Contractor shall ensure that this provision is expressly incorporated into any and all subcontracts and/or subordinate agreements issued in support of this BPA.

1.3.2.4 Any contract employee associated with a need for access to IT and other sensitive information shall be subject to a sensitivity analysis based on the tasks being performed by the individual. The results of the position sensitivity analysis shall identify the appropriate background investigation to be conducted for the specified individual.

1.3.2.5 The Contractor shall not employ any person who is an employee of the United States Government if that employment would or would appear to cause a conflict of interest.

1.3.3 Employee Identification. All Contractor employees visiting NTSB facilities shall wear identification badges provided by NTSB Security. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display at all times all identification and visitor badges in plain view above the waist.

1.3.4 Employee Conduct. Contractor employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, "off limits" areas, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, and the NTSB.

1.4 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from NTSB facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any BPA order awarded under this BPA. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

1.5. Employee Identification

1.5.1 Contractor employees visiting Government facilities may be required to wear an identification badge. Visiting Contractor employees shall comply with all Government escort rules and requirements.

1.5.2 All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

1.5 Personnel Security Clearance

All contractor employees working on this contract shall be subject to a favorable security check (Background Investigation-BI) completed by the contractor and approved by NTSB’s security office in accordance with NTSB clause NTSB-003, Onsite Contractor Qualifications.

1.6 SECURITY INFORMATION

1.7 Disclosure of Information

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without prior written approval of the CO.

The Contractor agrees to assume responsibility for protecting the confidentiality of Client records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Client that such information may be disclosed only for a purpose and to the extent authorized.

Every Contractor staff assigned to this contract must sign a NTSB Non-Disclosure Agreement because they will have access to Privacy Act and Sensitive But Unclassified (SBU) information.

Contractor staff shall safeguard this information against unauthorized disclosure or dissemination. Provisions subject to non-disclosure to protect information remain in effect two

(2) years from termination, or upon expiration of the contract.

1.8 Security

Contractor access to classified information is not currently required under this BPA. Contractor access to unclassified but Security Sensitive Information may be required under this BPA.

Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

1.9 Protection of Information

Contractor access to information protected under the Privacy Act may be required for BPA orders under this BPA. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

Contractor access to proprietary and/or sensitive information shall be required for BPA Orders under this BPA. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination. The Contractor shall ensure that all Contractor personnel having access to business or procurement sensitive information sign a NTSB non-disclosure agreement.

1.10 Intellectual Property

All Contractor-developed processes and procedures and other forms of intellectual property first developed under this BPA and subsequent BPA Orders shall be considered Government property. All documentation, photography, electronic data, and information collected by the Contractor in supporting the BPA Orders under this BPA shall be considered Government property. In addition, Government property shall be available for review by the COR (or other designated staff) at any time and shall be furnished to the Government at the end of the performance period, along with the necessary background information and access data to utilize the property at the conclusion of the BPA Order. Additional intellectual property requirements may be specified in each BPA Order awarded under this BPA.

1.11 SECTION 508 COMPLIANCE

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use electronic and information technology (EIT), they must ensure that it is accessible to people with disabilities. Federal employees and members of the public who have disabilities must have equal access to and use of information and data that is comparable to that enjoyed by non-disabled Federal employees and members of the public.

1.11.1 All EIT deliverables within this work statement shall comply with the applicable technical and functional performance criteria of Section 508 unless exempt. Specifically, the following applicable EIT accessibility standards have been identified:

• 36 CFR 1194.22 Web-based Intranet and Internet Information and Applications, applies to all Web-based deliverables, including documentation and reports procured or developed under this work statement. When any Web application uses a dynamic (non-static) interface, embeds custom user control(s), embeds video or multimedia, uses proprietary or technical approaches such as, but not limited to, Flash or Asynchronous Javascript and XML (AJAX) then 1194.21 Software standards also apply to fulfill functional performance criteria.

• 36 CFR 1194.31 Functional Performance Criteria, applies to all EIT deliverables regardless of delivery method. All EIT deliverable shall use technical standards, regardless of technology, to fulfill the functional performance criteria.

• 36 CFR 1194.41 Information Documentation and Support, applies to all documents, reports, as well as help and support services. To ensure that documents and reports fulfill the required 1194.31 Functional Performance Criteria, they shall comply with the technical standard associated with Web-based Intranet and Internet Information and Applications at a minimum. In addition, any help or support provided in this work statement that offer telephone support, such as, but not limited to, a help desk shall have the ability to transmit and receive messages using TTY.

2.0 GENERAL PERFORMANCE REQUIREMENTS

2.1 Period of Performance

The period of performance for this BPA is one (1) base period, and one (1) option year from the date of award.

2.2 Place of Performance

The performance for BPA Orders under this BPA shall be conducted primarily at the Contractor’s Facility. Contractor performance at NTSB Headquarters in Washington, DC is required at least once every quarter within the performance period located at 490 L’Enfant Plaza SW, Washington, DC 20594.

2.3 Hours of Operation.

The Contractor must be available to discuss the performance status and deliverables. Unless otherwise specified in the BPA Order, the hours of operation will be Mondays – Fridays, from 8:00 a.m. through 4:30 p.m. Eastern Time, excluding holidays.

2.4 Non-Local Travel

Non-local Contractor travel beyond the local commuting area of fifty (50) miles from the primary place of performance may be required to support BPA Orders awarded under this BPA.

All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations (FTR).

2.4.1 The local commuting area is defined as a temporary duty outside of the "primary place of performance", but within the vicinity surrounding it; and if the site is a minimum driving distance of less than 50 miles, by the most direct route, from the primary place of performance, the site is considered to be a part of the local commuting area.

2.4.2 The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel to include a budgeted amount in advance of each travel event. Additional requirements may be specified in each BPA Order issued under this BPA.

2.4.3 Refer Section G – Contract Administration for further general non-local travel information. Travel shall be procured by the Contractor in the most economical means possible.

2.5 Kick-Off Meeting

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and COR no later than five (5) business days after the date of award. This meeting may be held at the Government’s facility or teleconference.

2.6 Status / Progress Meetings

2.6.1 The Contractor shall be responsible for keeping the COR informed about the status / progress on individual order(s) awarded under this BPA and shall ensure Contractor activities are performed in accordance with the work statement and/or project plan.

2.6.2 The Contractor shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and provide support to resolve emergent issues. These meetings shall take place at the Government’s facility or via conference call. Additional details may be provided in each order awarded under this

BPA.

2.6.3 Status report(s) may be requested with frequency and content specified in each BPA Order – see BPA SOW 2.8.

2.7 General Report Requirements

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with the NTSB workstations and network.

2.7.1 Software. NTSB requires the use of Microsoft Office Programs or compatible programs. Specifically, Microsoft Word for word processing documents, Excel for spreadsheets and Access for database files. Additional report requirements may be specified in each BPA order awarded under this BPA.

2.7.2 Financial System. NTSB uses Oracle and will generate queries/reports for Contractor use for the specific tasks.

2.8 Status Report

The Contractor shall provide status reports via electronic mail to the CO and COR. The report due dates and content will be specified in each order. Content requested may include:

• A summary of all Contractor work/activities performed;

• A listing of any deliverables submitted;

• A projection of work/activities/deliverables to be completed;

• An overall status for each project as well as programmatic status;

• Any direct costs broken out by line item (e.g., reimbursable travel);

• Any documented decisions, issues and/or concerns;

• Emerging issues that would have an impact on (a) meeting scheduled project plan deliverable dates and/or (b) impact the scope of the project plan deliverables.

• Burn rates to include the total dollars and hours expended and remaining.

3.0 GOVERNMENT FURNISHED PROPERTY (GFP)

3.1 The Government will provide on-site workspace, equipment, and supplies necessary to perform the on-site portion of Contractor services required under this BPA, unless specifically stated otherwise in the work statement. Any other GFP will be identified in each BPA Order as applicable.

3.2 The Contractor shall use GFP only for performing under this BPA and BPA Orders, unless otherwise provided for in this Agreement or approved by the Contracting Officer. Modifications or alterations of Government property are prohibited.

The Contracting Officer may by written notice, at any time—

(A) Increase or decrease the amount of Government-furnished property under this Agreement;

(B) Substitute other Government-furnished property for the property previously furnished; or

(C) Withdraw authority to use property.

3.3 The Government shall retain title to all Government-furnished property. Unless the Agreement provides otherwise, the Contractor shall be relieved of stewardship responsibility for Government property when such property is returned to the Government (1) any time prior to expiration of the Agreement or (2) upon Agreement expiration. The Contractor shall return to the NTSB the GFP no later than ten (10) days after Agreement expiration.

3.4 The Contractor is not responsible for the maintenance of the Government-furnished property under this Agreement. The Contractor shall notify the COR and the NTSB IT Help-Desk if any technical issues are encountered while using the Government-furnished property.

3.5 The Contractor shall take all reasonable actions necessary to protect Government property from exposure to loss, theft, damage or destruction. For example, locking up the GFP when not in use.

4.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of the BPA and BPA Orders, except for the GFP specified in the BPA, and in each BPA Order as applicable.

5.0 REQUIREMENTS

5.1 Financial Analysis & Management Support

The Contractor shall provide financial services support, including accounting and financial management analysis, audit preparation, financial policy and procedure development, and as needed consulting support. The Contractor shall provide a full range and depth of accounting support services to ensure NTSB’s financial management policies, procedures, and reporting are fully compliant with all applicable standards including those established by the U.S. Treasury Department, Office of Management and Budget (OMB), U.S. Government Accountability Office (GAO), and the Federal Accounting Standards Advisory Board (FASAB).

5.2 Quarterly Financial Statement Reviews. Required support services will consist of quarterly financial statement reviews for each fiscal year, in accordance with the BPA Order.

5.3 Consulting Support. Other tasks may include the following support, including, but not limited to:

• Support compilation and preparation of financial statement and footnotes

• review financial reports, analytical results and proposed actions;

• Documenting policies and procedures

• Analyze financial issues, recommending solutions and provide technical advice

• Review and consult on non-routine Journal Vouchers or financial issues

• Provide technical training and guidance on financial matters

• Draft documentation, policies, procedures, a Fiscal Manual or Financial Statement compilation guide

• Support with the production of desk procedures

• Support in the development and implementation of policy, procedures and controls.

• Provide internal control assessments of systems, processes, and recommend proper controls

• Preparing or recommending financial statement adjustments if needed

6.0 DELIVERABLES & SCHEDULE

The specific deliverables and due dates will be delineated in each BPA Order issued under this

BPA.

7.0 REFERENCES

Federal Legislation

• Anti-Deficiency Act, 31 U.S.C. § 1341 (1906).

• CFO Act, 31 U.S.C. § 501 (1990).

• Economy Act, 31 U.S.C. § 1535 (1932).

• Federal Financial Management Improvement Act (FFMIA), 31 U.S.C. § 3512 (1996).

• Federal Information Security Management Act, 44 U.S.C. § 101 (2002).

• Federal Managers’ Financial Integrity Act (FMFIA), Pub. L. no. 97-255, 96 Stat. 814

(1982).

• Government Management Reform Act (GMRA), 31 U.S.C. § 3301 (1994).

• Government Performance and Results Act (GPRA), 3 1 U. S. C. § 110l (1993).

• Improper Payments Information Act, Pub. L. no. 107-300, 116 Stat. 2350 (2002)

• Improper Payments and Recovery Act of 2012.

Federal Directives, Guidance and Reports

• U.S. Fed. Accounting Standards Advisory Bd., Statements of Federal Financial Accounting Concepts and Standards (June 2006).

• U.S. GAO, Government Auditing Standards, Pub. No. GAO-06-729G (2006).

• U.S. GAO, Standard for Internal Control in the Federal Government, Pub. no.

GAOIAIMD-00-21.3.1 (1999).

• U.S. OMB, Management's Responsibility for Internal Control, Circular. no. A-123 rev.

(2004).

• U.S. Department of the Treasury Fiscal Service Treasury Financial Manual (TFM)

• United States Standard General Ledger (USSGL)

• OMB Circular A-136 Financial Reporting Requirements

• OMB Circular A-123 Management’s Responsibility for Enterprise Risk Management

SECTION G – CONTRACT ADMINISTRATION DATA

Non-Local Travel and Per Diem

In accordance with FAR 31.205-46, Travel Costs, travel costs incurred will be reimbursed in accordance with the Federal Acquisition Regulation (FAR) and the Federal Travel Regulations (FTR) in effect at the time of the travel. The contract will include a not-to-exceed allocation for travel costs.

Receipts are required with the submission of invoices following the FTR.

Travel, lodging, transportation and related expenses will be reimbursed at cost. Receipts are not required for meal expenses.

Information on current FTR and current per diem rates may be obtained at the following web site:

• FTR website: see Chapter 301 – Temporary Duty (TDY) Travel Allowances https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr

• Per Diem website: www.gsa.gov/perdiem

• Lodging site: https://www.fedrooms.com/, linked through https://www.gsa.gov/travel/plan-book/gsalodging174.

Travel reimbursed under this contract shall be based on the most economical form of transportation available only. Any costs deemed unreasonable will be reduced to a reasonable amount. Improper costs will be disallowed and deducted from the invoice. Any exceptions shall be fully justified and if at all possible, be approved in advance by the Contracting Officer. All travel shall be scheduled sufficiently in advance to take advantage of available discount rates.

For lodging, the contractor should make use of Government rates whenever possible; otherwise, corporate rates or other discounts should be obtained. Any hotel expenses considered excessive or unreasonable will not be reimbursed. In those cases, lodging reimbursement will be limited to the GSA lodging rate under the established GSA per diem for the appropriate locality of the place of performance.

Travel requirements shall be met using the most economical form of transportation available.

This includes using connecting rather than direct flights, and reasonable efforts to insure the most economical flights are secured. Simply relying on a travel agent may not be sufficient. If economy class transportation is not available, the invoice must include justification for use of higher class travel indicating dates, times, and flight numbers. Air travel should be in coach class only, unless the contractor bears the cost of the difference between coach and first class.

If the contractor purchases non-refundable tickets as a cost saving measure, and then is required to change or cancel the tickets due to causes beyond its control (such as travel delays or cancellations due to acts of God), the contractor may claim reasonable reimbursement for service charges. Unused tickets paid for by the Government must be sent promptly to the Contracting Officer, unless it is likely they can be re-issued for a later trip, under this contract, and the https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr http://www.gsa.gov/perdiem https://www.fedrooms.com/ https://www.gsa.gov/travel/plan-book/gsalodging174 contractor maintains an adequate accounting system to protect the tickets from misuse, and insures the Government will not be billed for the subsequent trip. The contractor shall provide complete justification and accounting with the invoice.

The contractor shall justify in writing the use of a rental car, and their use is to be the exception rather than the rule. The contractor shall use alternate methods of local travel whenever possible, such as hotel or airport shuttles and taxis. If using a rental car, the contractor shall include in the justification the distance from the airport to the hotel and then to the training site; the name, phone number, and cost of a shuttle service, or statement that none are available. The Government is only obligated to pay reasonable costs, and without proper justification, charges will be reduced or eliminated as being unreasonable.

Personal convenience or “club” membership is not a justification for higher airfares, rental cars, or the choice of airlines or hotels.

The contractor shall always attempt to receive the Government rate for auto rentals and hotel rooms. Authorization letters will be issued to travelers upon request.

SECTION J – STATEMENT OF WORK

BPA ORDER #1

1.0 SCOPE OF WORK

NTSB requires Contractor financial services support to supplement the resources of the Office of the Chief Financial Officer. Required services include review of financial reports, analytical results and proposed actions; documenting policies and procedures, analyzing financial issues and recommending solutions, and providing technical advice.

2.0 GENERAL PERFORMANCE REQUIREMENTS

2.1 Period of Performance

The period of performance is from date of award through 11/30/2018. The anticipated award date is June 1, 2018.

2.2 Place of Performance

The performance for BPA Orders under this BPA shall be conducted primarily at the Contractor’s Facility. Contractor performance at NTSB Headquarters in Washington, DC is at least two times within this performance period located at 490 L’Enfant Plaza SW, Washington, DC 20594. The Contractor will be allowed limited access to the Government’s facilities.

2.3 Hours of Operation

The Contractor must be available to discuss the performance status and deliverables. Unless otherwise specified in the BPA Order, the hours of operation will be Mondays – Fridays, from 8:00am through 4:30 p.m. Eastern Time, excluding holidays.

The Contractor will have access to NTSB personnel Monday through Friday between the core hours of 9:00 a.m. and 3:00 p.m. If the Contractor anticipates the need to work evenings, or weekends, advance arrangements must be made with the COR.

2.4 Non-Local Travel

In accordance with the BPA SOW Section 2.4, and Section G – Contract Administration. Travel shall be procured by the Contractor in the most economical means possible. Travel and per diem costs will be reimbursed in accordance with Federal Travel Regulations currently in effect. The Contractor shall coordinate all travel scheduling with the COR.

The travel contract line item (CLIN) is a not-to-exceed $10,000.00 for this entire specified BPA Order period.

2.5 Kick-Off Meeting

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and COR no later than five (5) business days after the date of award. This meeting may be held at the Government’s facility or by teleconference.

2.6 Status / Progress Meetings

The Contractor shall be responsible for keeping the COR informed about the status / progress and be available to by conference call to discuss progress, deliverables and provide support to resolve emergent issues.

3.0 GOVERNMENT FURNISHED PROPERTY (GFP)

3.1 Performance at the Government’s Facility. The Government will provide workspace(s), office equipment, and supplies necessary to perform the on-site portion of Contractor services.

3.2 The following GFP may be issued:

a. Laptop

b. Voice Protocol Network (VPN) token

c. Building Access Pass

Modifications and alternations to this equipment is prohibited, unless written approval is obtained from NTSB. This includes, but not does not limit, software installation.

3.3 The Government will provide the documents and access to complete the tasks as necessary.

4.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of the BPA and BPA Orders for off-site performance. The Contractor will provide equipment and information including computers, electronic file storage capacity, software and electronic data files necessary to store and process data.

5.0 REQUIREMENTS

The Contractor shall provide the following assistance to the NTSB as needed. The SOW Sections 5.1 – 5.2, Quarterly Financial Statements review tasks will be firm-fixed price contract line items (CLINs). SOW Section 5.3 tasks will be based on a not-to-exceed labor-hours CLIN for financial services support and consulting services.

5.1 Quarter 1 & 2 Financial Statement Reviews for FY2018. Review financial statements (Balance Sheet, Statement of Changes in Net Position, Statement of Net Cost, Statement of Budgetary Resources), key analytics (which include tie points, equity analysis, and variance analysis) and supporting documentation to identify potential non-conformance with OMB A- 136 and other pertinent guidance and to identify potential material misstatements or errors.

5.2 Quarter 3 & 4 Financial Statement Reviews for FY2018. Review financial statements (Balance Sheet, Statement of Changes in Net Position, Statement of Net Cost, Statement of Budgetary Resources), footnotes, journal vouchers, key analytics (which include tie points, equity analysis, and variance analysis) and supporting documentation to identify potential non-conformance with OMB A-136 and other pertinent guidance and to identify potential material misstatements or errors. Emphasis is to ensure financial statements and footnotes are fully ready for external audit.

5.3 Short turnaround consulting support. Provide analysis and recommendations on accounting issues that do not require extensive research or analysis, upon request. Examples would include correct accounting treatment for s specific transaction or transaction type, determining the cause for an abnormal account balance, or reconciling an account.

6.0 Deliverables, Acceptance Criteria, and Schedule for Performance/Delivery The Contractor shall conform all deliverables to Generally Accepted Accounting Principles. The NTSB requires the use of Microsoft Word for word processing documents, Excel for spreadsheets and Access for database files.

After delivery and receipt by the NTSB, there will be a two-week (14-day) period for review and acceptance of each deliverable by the NTSB. The NTSB will make payment for deliverables on a firm fixed-price basis for each deliverable upon completion of the deliverable by the Contractor, and acceptance of the deliverable by the NTSB.

A. Perform Quarter 1 & 2 review of financial statements, key analytics, and supporting documentation.

A.1 Quarterly review of NTSB work papers with written summary of review results

A.2 Due Date: The last calendar day of the following month for the previous quarter’s financial statements, key analytics, and supporting documentation (for example, documents for the quarter ended December 31 would be ready for review by the Contractor around the 15th of December and the Contractor would be expected to complete review and provide a written summary by the 31st of December)

B. Perform Quarter 3 & 4 review of financial statements, footnotes, key analytics, and supporting documentation

B.1 Quarterly review of NTSB work papers with written summary of review results

B.2 Due Date: To meet external auditor deadlines, the 3rd quarter review would need to be completed by July 27 and the 4th quarter review would need to be completed by October 19.

C. Short turnaround consulting support.

C.1 Analyze financial issues, review of non-routine Journal Vouchers or financial issues and provide comments or recommendations, as needed. Other tasks may include tasks defined in BPA Requirements Section 5.3 as requested.

C.2 Due Date: Due dates and tasks will be provided by the COR.

SECTION J.1 - Continued BPA Order #1 Price Schedule

The BPA Order will be issued with firm fixed-price, labor-hour and travel/other direct costs (ODCs) contract line items (CLINs) for the Contractor to provide the services as described in Section J - BPA Order SOW Section 5.0 requirements. Additional tasks may be added to the order, or may experience an increase or decrease, as described in Section C – BPA SOW Section 5.3 requirements for consulting support during the base period and each option year of the order.

CLIN 1 is a firm-fixed price for quarterly financial statement reviews pertaining to fiscal year 2018. CLIN 2 is a not-to-exceed (NTE) labor-hours CLIN for short turnaround consulting support tasks as delineated in the BPA SOW Section 5.3, and BPA Order Section 5.3. CLIN 3 is a NTE travel/ODCs for $10,000 per each period and subsequent year for non-local travel in support of these efforts. CLIN 1 of the BPA order will be issued on a firm fixed-price basis; however, offerors shall provide the proposed labor categories, labor hours and labor rates in performance of the overall efforts and deliverables as described in the BPA SOW. The Government requires only senior level personnel to support this effort.

BASE PERIOD

Number Support Description Quantity Unit of

Issue Total Price

Quarters 1, 2, 3 & 4 Quarterly Financial Statement Reviews for FY2018 in accordance with BPA Order Section 5.1 & 5.2.

This is a firm-fixed priced CLIN.

4 EA $___________

Short turnaround consulting support in accordance with the BPA Order effective for the stated period. Other BPA Order Section 5.3 tasks may be requested.

This is a NTE labor-hours CLIN. For evaluation purposes only, the Government provides the estimate for 144 hours.

1 NTE $___________

Non-local Travel/ODCs.

This is a NTE CLIN for the period specified.

1 NTE $ 10,000_____

Total

1 LT $___________

SECTION L – PROPOSAL INSTRUCTIONS

L-1 General Information The National Transportation Safety Board (NTSB) solicits your proposal for Financial Services Support described herein. This Request for Proposal (RFP) will result in the award of one (1) Blanket Purchase Agreement with a funded BPA Order awarded concurrently to one (1) small business Contractor. This is a 100% Small Business Set-Aside under the North American Industry Classification System (NAICS) code 541211 with a size standard of $20.5M.

L-2 Notice and Instructions to Offerors Offerors are required to meet all the requirements of the RFP, including but not limited to instructions, conditions/notices, and SOW requirements. Proposals must address each factor(s) as described below. Proposals that fail to address the essential requirements of this RFP, and/or are unrealistic in terms of technical content, schedule commitment, or price will be deemed to have an inherent lack of technical competence or indicative of a failure to comprehend the requirements, or the complexity and risks associated with the requirements.

Stating that your company meets the requirements of the solicitation is not sufficient. The Government may rejected as non-responsive, any quotation that is so lacking in competence or in understanding the requirements that without a major reformation of the quotation it is not adequate for evaluation purposes. Alternate/conditional quotations may result in a quotation being rejected as non-responsive.

L-3 Proposal Submission In responding to this RFP, offerors must submit a proposal in three (3) separate parts:

Technical, Past Performance, and Price.

Part I – Technical Proposal – 15-page limit, excluding resumes This section describes the offeror’s overall understanding of the requirements, including the soundness, appropriateness, and reasonableness of the overall technical approach to performing the required services. This portion of the proposal includes the following:

a. Factor 1 - Technical Approach

An offeror’s technical approach describes the degree to which the offeror’s technical capability satisfies all the requirements in the SOW and demonstrates that the offeror has a clear understanding and knowledge of the SOW requirements and how to achieve them in a logical, feasible, and technically effective manner. The proposal should also describe how the work will be performed with respect to incorporating subject matter expertise for technical methodologies, processes and procedures. The offeror must demonstrate a technical understanding of the requirement and should not simply restate the SOW requirements.

b. Factor 2 - Corporate Experience

Offerors shall submit at least two (2) examples of experience performing small agency Federal Agency financial services support that are similar in scope to this requirement and would qualify the offeror to perform the work set forth in this solicitation. The offeror must provide a listing of previous financial services support work that has been successfully completed. Specifically, showing knowledge and/or experience of the small agency organizational structure and mission with respect to cost allocation for the mandatory Statement of Net Cost; experience with small independent Federal executive branch agencies that have reimbursable activities and capital leases; experience with at least 10-years’ experience auditing financial statements for Federal agencies; experience with GAAP for federal agencies; and experience with the United States General Ledger issued by the U.S. Treasury Department. The offeror must describe the scope - in both dollars and personnel - magnitude and complexity of prior and ongoing experience similar to the stated requirements, over the past three (3) years and provide references for each. Describe for whom the work was accomplished and when the work was accomplished. Experience that is not relevant to the performance of this requirement is not required and will not be evaluated. Contracts listed may only include those entered into with small agency Federal Government customers.

Include the following information for each contract:

(1) Customer Name and Address

(2) Contract Number

(3) Contract Award Date and Completion Date

(4) Contract Type

(5) Total Contract Period of Performance and Dollar Value

(6) Contracting Office Points of Contact (name and telephone number)

(7) Technical Office Points of Contact (name and telephone numbers)

(8) Brief Description of Services

c. Factor 3 - Contractor Qualifications Offerors shall submit resume(s) of the proposed senior level personnel that must be Certified Public Accountant(s) (CPAs). The resume(s) must show the years of experience the proposed personnel has working in the financial auditing field and experience in reviewing journal vouchers and analytical procedures, as well as compliance with Generally Acceptable Accounting Principles (GAAP) and Generally Accepted Auditing Standards. The resumes must also identify the work responsibilities and positions held.

Each senior level personnel must have at least ten (10) years’ experience analyzing financial statement audits for small Federal Government agencies and must have a Certified Public Accountant (CPA) certificate.

Part II – Past Performance – 2-page limit for each Past Performance Questionnaire Offerors shall ask the references provided under the Corporate Experience factor to complete the Past Performance Questionnaire (Attachment 2) and submit it directly to Wendy Kwong via email at wendy.kwong@ntsb.gov or via fax: (202) 640-5057. It is the offeror’s responsibility to ensure that Past Performance Questionnaires are completed timely and submitted by customer references, and that correct names, addresses and phone numbers are provided in the responses for each reference. An offeror will not be penalized in the evaluation with an unfavorable rating for the failure of its past performance references to complete and submit the Past Performance Questionnaires. The Government reserves the mailto:wendy.kwong@ntsb.gov right to contact an offeror’s customer references or use other references/information to verify past performance.

Part III Price – 5-page limit For evaluation purposes, the offeror shall provide BPA pricing in Section B.2, and BPA Order #1 Pricing in Section J-1. Labor rates shall be fully burdened. Failure to price all line items, to include option year line item, may result in the offeror’s proposal not being considered for award.

(1) Propose RFP B-2 Prices of Services as described in that section. Offeror’s price schedule must include total pricing, and break-out of the proposed labor categories, labor hours and labor rates in performance hours for the Government to determine an offeror’s comprehension of the solicitation requirements, as well as, the validity of an offeror’s technical approach.

(2) Propose RFP Section J.1 BPA Order #1 Price Schedule as described in that section and in accordance with Section J – BPA Order SOW. Offeror’s price schedule must include a total pricing, and break-out of the proposed labor categories, labor hours and labor rates in performance hours for the Government to determine a offeror’s comprehension of the solicitation requirements, as well as, the validity of an offeror’s technical approach.

(3) The offeror shall propose for the base period and option year 1, fully-burdened hourly labor rates for its proposed personnel.

(4) For evaluation purposes only, the labor-hour CLINs are estimated at 144 hours per period/year for evaluation purposes only.

(5) For evaluation purposes only, the Government will evaluate travel at the NTE amount of $10,000. If non-local travel is required, the order will include a separate line item.

Travel and per diem costs will be reimbursed in accordance with Federal Travel Regulations currently in effect, see Section G – Contract Administration.

L-4 Submission of Proposals

QUESTIONS DEADLINE:

All questions regarding this RFP shall be directed to the Contract Specialist (CS) Wendy Kwong via email, at wendy.kwong@ntsb.gov. ALL QUESTIONS MUST BE RECEIVED BY 10:00 AM/Eastern Time on April 27, 2018.

PROPOSAL SUBMISSION DEADLINE:

Proposals must be received no later than 12:00 PM/Eastern Time on May 8, 2018. LATE PROPOSALS MAY NOT BE CONSIDERED in accordance with Federal Acquisition Regulation (FAR) provision 52.212-1, Instructions to Offerors—Commercial Items.

Proposals must be submitted, via e-mail to the CS, Wendy Kwong at:

wendy.kwong@ntsb.gov .

Important - Email Size Limitation: The maximum size of an email, including attachments, which the NTSB email server can accept is 15 megabytes (MB). Therefore, the offeror may choose to send their proposal in separate emails, if the combined file size of any email received by the NTSB email server will exceed 15 MB. It is the offeror's responsibility to ensure that the designated point of contact has received your proposal at the email address of the contact specified above by the proposal due date.

L-5 Electronic Dissemination of RFP Documents Access to this RFP and amendments will be posted on the Federal Business Opportunities website: www.fbo.gov. All offerors are cautioned that it is your responsibility to frequently check back to the website to ensure that you have received all issued amendments.

L-6 Expenses Related to Offeror Submissions This solicitation neither commits the Government to pay any cost incurred in the submission of the offer nor to contract for services or supplies. Any costs incurred in anticipation of a purchase order shall be at the offeror’s own risk.

L-7 Sam Registration The offeror must be registered in the System for Award Management (SAM). The SAM website may be viewed at: https://www.sam.gov/portal/public/SAM/ http://www.fbo.gov/ https://www.sam.gov/portal/public/SAM/

SECTION M – EVALUATION FACTORS FOR AWARD

M-1 Evaluation of Proposals The Government will award one (1) BPA, and the BPA Order #1 concurrently to the responsible offeror whose proposal conforms to the RFP, will be most advantageous to the Government, price and other price factors considered, such that it provides the best value to the Government. Best value is defined as the procurement process that results in the most advantageous acquisition decision for the Government that is performed through an integrated assessment and trade-off analysis between price and non-price factors.

The Government reserves the right to reject any or all proposals if such action is in the public interest. Under a best value procurement, the NTSB may reasonably determine that the superior solution/approach merits a higher price and, therefore, represents the best value to the Government, or the NTSB may reasonably determine that the offeror with other than the highest rating in non-price factors is the best value. The Government may waive informalities and minor irregularities in proposals. The Government reserves the right to award without discussions. Offerors are cautioned that they must submit a best offer with the initial proposal.