951700-20-R-0002 USAGM Philippines Transportation Services.pdf

Transportation Services – USAGM Philippines Transmitting Station

Date: 01/28/2020

To: Prospective Offerors

Subject: Request for Proposal number 951700-20-R-0002

Enclosed is a Request for Proposals (RFP) for Transportation

Services - Philippines Transmitting Station, Philippines. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it via email to Contract Specialist, Rodney Nelson: rnelson@usagm.gov with a copy to Contracting Officer, Tisa Harvin: tharvin@usagm.gov.

The U.S. Government intends to award a firm-fixed-price (FFP) commercial contract to the responsible offeror submitting a proposal which has been determined to be the best value to the Government. USAGM intends to award a contract based on initial proposals without holding discussions, although USAGM reserves the right to conduct discussions with the offeror or offerors.

Proposals are due by 02/27/2020, 04:00 PM U.S. Eastern Standard Time.

Sincerely, Tisa Harvin, Contracting Officer

Office of Management Services/Contracts

U.S. Agency for Global Media (USAGM)

330 Independence Avenue, SW

Washington, D.C. 20237 tharvin@usagm.gov

Office Phone: (202) 382-7835 mailto:rnelson@usagm.gov mailto:tharvin@usagm.gov mailto:tharvin@usagm.gov

Document Number: 951700-20-R-0002 Page 1 of 5

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

T003-20-IQ-00014

5. SOLICITATION NUMBER

951700-20-R-0002

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

01/28/2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME See Text

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

02/27/2020 17:00:00

CODE 951700

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

T/ETRCODE15. DELIVER TO

Philippines Transmitting Station For IBB/PTS American Embassy Manila Manila

CODE 95170016. ADMINISTERED BY

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

951700CODE18a. PAYMENT WILL BE MADE BY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER X SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

2020-0206-TSI-T003-3040-2589-255200-2020

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Tisa Kalena Harvin

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 951700-20-R-0002 Page 2 of 5

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 951700-20-R-0002 Page 3 of 5

Table of Contents

Section Description Page Number

1 Continuation Sheet 2 Contract Clauses

1952.232-91 Electronic Invoicing and Payment Requirements - Invoice Payment Platform (IPP) (April 2016)

Document Number: 951700-20-R-0002 Page 4 of 5

Section 1 - Continuation Sheet

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

1 Non-Capiltalized Goods <25k 0.000000 SV

Period of Performance: 04/01/2020 - 03/31/2021

Description: Base Period of Performance: April 1, 2020 thru March 31, 2021

1.5.1 Base Year Services A. Standard Services (Firm Fixed Price) B. Standby Services (Operating Costs Only(FFP Unit Price per KM) C.

Temporary Additional Services (FFP Unit Price per KM)

Reference Line: T003-20-IQ-00014 - 1

2 Non-Capiltalized Goods <25k 0.000000 SV

Period of Performance: 04/01/2021 - 03/31/2022

Description: Option Year 1: April 1, 2021 thru March 31, 2022

1.5.2 Option Year 1 Services A. Standard Services (Firm Fixed Price) B. Standby Services (Operating Costs Only(FFP Unit Price per KM) C. Temporary Additional Services (FFP Unit Price per KM)

Reference Line: T003-20-IQ-00014 - 2

3 Non-Capiltalized Goods <25k 0.000000 SV

Period of Performance: 04/01/2022 - 03/31/2023

Description: Option Year 2: April 1, 2022 thru March 31, 2023

1.5.3 Option Year 2 Services A. Standard Services (Firm Fixed Price) B. Standby Services (Operating Costs Only(FFP Unit Price per KM) C. Temporary Additional Services (FFP Unit Price per KM)

Reference Line: T003-20-IQ-00014 - 3

4 Non-Capiltalized Goods <25k 0.000000 SV

Period of Performance: 04/01/2023 - 03/31/2024

Description: Option Year 3: April 1, 2023 thru March 31, 2024

1.5.4 Option Year 3 Services A. Standard Services (Firm Fixed Price) B. Standby Services (Operating Costs Only(FFP Unit Price per KM) C. Temporary Additional Services (FFP Unit Price per KM)

Reference Line: T003-20-IQ-00014 - 4

5 Non-Capiltalized Goods <25k 0.000000 SV

Period of Performance: 04/01/2024 - 03/31/2025

Description: Option Year 4: April 1, 2024 thru March 31, 2025

1.5.5 Option Year 4 Services A. Standard Services (Firm Fixed Price) B. Standby Services (Operating Costs Only(FFP Unit Price per KM) C. Temporary Additional Services (FFP Unit Price per KM)

PERIOD OF PERFORMANCE

ITEM START END

1 04/01/2020 03/31/2021

2 04/01/2021 03/31/2022

3 04/01/2022 03/31/2023

4 04/01/2023 03/31/2024

5 04/01/2024 03/31/2025

Section 2 - Contract Clauses

Document Number: 951700-20-R-0002 Page 5 of 5

1952.232-91 Electronic Invoicing and Payment Requirements - Invoice Payment Platform (IPP) (April 2016)

Payment requests for all new awards must be submitted electronically through the U. S. Department of the Treasury's Invoice Payment Program (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is:https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice (CO to edit and include the documentation required under this contract):

In addition to the requirements identified in FAR 32.905(b), separate detailed listings of 1) all standby services, and 2) all temporary additional services dispatched, and total mileage consumed (in kilometers) must be provided for the invoice period.

The Contractor must follow the instructions on the attached Electronic Invoicing Advisory to enroll, access and use IPP for submitting requests for payment.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the contracting officer.

(End of Clause)

Solicitation 951700-20-R-0002

PTS Transportation Services

TABLE OF CONTENTS

COVER PAGE/LETTER

SF 1449 1

TABLE OF CONTENTS 6

SECTION 1 – SUPPLIES OR SERVICES AND PRICES/COSTS

1.1 GENERAL DESCRIPTION AND PRICE SCHEDULE 8

1.2 CONTRACT TYPE 8

1.3 VALUE ADDED TAX 8

1.4 PERIOD OF PERFORMANCE 8

1.5 BASE AND OPTION PERIOD PRICING 9

1.6 DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 12

1.7 VEHICLES 15

1.8 TEMPORARY ADDITIONAL SERVICES 17

1.9 PERSONNEL 17

1.10 CONTRACTOR FURNISHED PROPERTY 20

1.11 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT 20

1.12 INSURANCE 20

1.13 LAWS AND REGULATIONS 21

1.14 DELIVERABLES 21

1.15 LICENSES AND PERMITS 21

1.16 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP) 22

1.17 CONTRACT ADMINISTRATION 23

SECTION 2 – CONTRACT CLAUSES

CONTRACT CLAUSES 25

ADDENDUM TO CONTRACT CLAUSES – FAR CLAUSES NOT PRESCRIBED

IN FAR PART 12 34

SECTION 3 – SOLICITATION PROVISIONS (INSTRUCTIONS TO OFEERORS)

SOLICITATION PROVISIONS 36

ADDENDUM TO SOLICITATION PROVISIONS – FAR PROVISIONS NOT

PRESCRIBED IN FAR PART 12 37

SECTION 4 – EVALUATION FACTORS

EVALUATION FACTORS 39

ADDENDUM TOP EVALUATION FACTORS – FAR PROVISIONS NOT

PRESCRIBED IN FAR PART 12 42

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

OFFER REPRESENTATIONS AND CERTIFICATIONS 43

ATTACHMENTS

ATTACHMENT 1 – SAMPLE VEHICLE INSPECTION CHECKLIST 62

ATTACHMENT 2 – ROUTES/MAP 63

ATTACHMENT 3 – BIOGRAPHICAL DATA FORM FOR CONTRACTUAL HIRES 64

SECTION 1 – SUPPLIES OR SERVICES AND PRICES/COSTS

1.1 GENERAL DESCRIPTION AND PRICE SCHEDULE

The Contractor shall provide transportation services, including furnishing all labor, vehicles, and supervision, for the U.S. Embassy, in Concepcion, Tarlac, Philippines. The prices listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit.

1.2 CONTRACT TYPE

This is a firm fixed-price (FFP) contract for transportation services for the USAGM Philippines

Transmitting Station. The Contractor shall provide services to support daily 24-hour operations.

Standard Services (Firm Fixed Price):

The Government will pay the Contractor the fixed price per month for standard services as described in this contract that have been satisfactorily performed. Standard Services shall include all labor, vehicles, operating costs and supervision.

Standby Services (Fixed Unit Price per Kilometer):

The Government will pay the Contractor at a fixed rate per kilometer for standby services approved and ordered per the terms of this contract that have been satisfactorily performed. Temporary additional services shall not exceed 60,000 kilometers annually. This reflects the contract maximum for the base year and each option period for standby services. Standby Services shall include operating costs per kilometer only, since the same vehicles and drivers that support Standard Services will be used.

Temporary Additional Services (Fixed Unit Price per Kilometer):

The Government will pay the Contractor at a fixed rate per kilometer for temporary additional services approved and ordered per the terms of this contract that have been satisfactorily performed.

Temporary additional services shall not exceed 25,000 kilometers annually. This reflects the contract maximum for the base year and each option period for temporary/additional services. Temporary Additional Services shall include vehicles, drivers and operating costs per kilometer.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed.

1.3 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

1.4 PERIOD OF PERFORMANCE

The performance period of this contract is from date of award and continuing for 12 months, with four

(4) option periods of one year each, as follows:

Base Period: (TBD) Option Period One: (TBD) Option Period Two: (TBD) Option Period Three: (TBD) Option Period Four: (TBD)

The initial period of performance includes any transition period authorized under the contract.

1.5 BASE AND OPTION PERIOD PRICING

*NOTE: All prices shall be quoted in U.S. Dollars and Philippine Pesos.

1.5.1 Base Year Prices (Base Period Term: Twelve (12) Months)

A. Standard Services (Firm Fixed Price).

Price per Month U.S. Dollars

Price per Month Philippine Pesos

Quantity of Months Total U.S. Dollars Total Philippine Pesos

B. Standby Services (operating costs only). The unit price (firm-fixed-price) is:

Unit price per Kilometer USD

Unit price per Kilometer Pesos

Not to Exceed (NTE) Total (NTE) U.S.

Dollars

Total (NTE) Philippine Pesos

60,000 Kilometers

C. Temporary Additional Services. The unit price (firm-fixed-price) is:

Unit price per Kilometer

Unit price per Kilometer Pesos

Not to Exceed (NTE) Total (NTE) U.S.

Dollars

Total (NTE) Philippine Pesos

25,000 Kilometers

D. Total Price for Base Year = A+B+C Base Year Total U.S. Dollars

Base Year Total Philippine Pesos

1.5.2 Option Year 1 Prices (Option Term: Twelve (12) Months)

Price per Month U.S. Dollars

Price per Month Philippine Pesos

Quantity of Months Total U.S. Dollars Total Philippines Pesos

B. Standby Services (operating costs only). The unit price (firm-fixed-price) is:

Unit price per Kilometer USD

Unit price per Kilometer Pesos

Not to Exceed (NTE) Total (NTE) U.S.

Dollars

Total (NTE) Philippine Pesos

60,000 Kilometers

C. Temporary Additional Services. The unit price (firm-fixed-price) is:

Unit price per Kilometer

Unit price per Kilometer Pesos

Not to Exceed (NTE) Total (NTE) U.S.

Dollars

Total (NTE)

25,000 Kilometers

D. Total Price for Base Year = A+B+C Option Year 1 Total U.S. Dollars

Opt. Year 1 Total

1.5.3 Option Year 2 Prices (Option Term: Twelve (12) Months)

Price per Month U.S. Dollars

Price per Month Philippine Pesos

Quantity of Months Total U.S. Dollars Total Philippine Pesos

B. Standby Services (operating costs only). The unit price (firm-fixed-price) is:

Unit price per Kilometer USD

Unit price per Kilometer Pesos

Not to Exceed (NTE) Total (NTE) U.S.

Dollars

Total (NTE) Philippine Pesos

60,000 Kilometers

C. Temporary Additional Services. The unit price (firm-fixed-price) is:

Unit price per Kilometer

Unit price per Kilometer Pesos

Not to Exceed (NTE) Total (NTE) U.S.

Dollars

Total (NTE) Philippine Pesos

25,000 Kilometers

D. Total Price for Base Year = A+B+C Option Year 2 Total U.S. Dollars

Opt. Year 2 Total

1.5.4 Option Year 3 Prices (Option Term: Twelve (12) Months)

Price per Month U.S. Dollars

Price per Month Philippine Pesos

Quantity of Months Total U.S. Dollars Total Philippine Pesos

B. Standby Services (operating costs only). The unit price (firm-fixed-price) is:

Unit price per Kilometer USD

Unit price per Kilometer Pesos

Not to Exceed (NTE) Total (NTE) U.S.

Dollars

Total (NTE) Philippine Pesos

60,000 Kilometers

C. Temporary Additional Services. The unit price (firm-fixed-price) is:

Unit price per Kilometer

Unit price per Kilometer Pesos

Not to Exceed (NTE) Total (NTE) U.S.

Dollars

Total (NTE) Philippine Pesos

25,000 Kilometers

D. Total Price for Base Year = A+B+C Option Year 3 Total U.S. Dollars

Opt. Year 3 Total

1.5.5 Option Year 4 Prices (Option Term: Twelve (12) Months)

Price per Month U.S. Dollars

Price per Month Philippine Pesos

Quantity of Months Total U.S. Dollars Total Philippine Pesos

B. Standby Services (operating costs only). The unit price (firm-fixed-price) is:

Unit price per Kilometer USD

Unit price per Kilometer Pesos

Not to Exceed (NTE) Total (NTE) U.S.

Dollars

Total (NTE) Philippine Pesos

60,000 Kilometers

C. Temporary Additional Services. The unit price (firm-fixed-price) is:

Unit price per Kilometer

Unit price per Kilometer Pesos

Not to Exceed (NTE) Total (NTE) U.S.

Dollars

Total (NTE) Philippine Pesos

25,000 Kilometers

D. Total Price for Base Year = A+B+C Option Year 4 Total U.S. Dollars

Opt. Year 4 Total

1.5.7 Grand Total of Base and All Option Years

Grand Total U.S.

Dollars

Grand Total Philippine Pesos

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

GRAND TOTAL- BASE AND ALL OPTION YEARS

*NOTE: All prices shall be quoted in U.S. Dollars and Philippine Pesos.

1.6 DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

1.6.1 STANDARD SERVICES

The Contractor shall provide air-conditioned vehicles and drivers necessary to safely transport station personnel to/from the station each day. The Government will measure the Contractor’s performance in accordance with section 1.16, QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP).

The contractor shall consistently accomplish station transportation requirements as follows:

Provide a high-level service standard to meet Transmitting Station needs at all times;

Enforce punctuality, adherence to established schedules, availability for standby and other required services;

Monitor safety of passengers and drivers;

Provide Operator/dispatcher customer service, report and resolve complaints;

Keep good management records (trip tickets, logs, schedules, equipment maintenance records, etc.;

Monitor vehicle condition and availability, cleanliness inside and outside, operating status and condition of safety equipment;

Perform all daily, weekly, and 4 month/6,000KM vehicle maintenance;

Complete timely performance of required vehicle inspections.

Services generally consist of transporting station employees from the Tarlac, Capas, Balibago and Dau areas to/from the station. The contract contains certain ordering provisions by which the Contracting

Officer or his/her representative may require additional amounts of service for special events. The

Contractor shall include all planning, administration, and management necessary to assure that all services comply with this contract, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.6.2 MANAGEMENT AND SUPERVISION

1.6.2.1 SUPERVISION

The Contractor shall designate a representative who shall be responsible for providing weekly transportation schedules to the Government, verifying vehicle acceptability, and for monitoring driver performance. This supervisor shall be the focal point for the Contractor and shall be the primary point of contact with U.S. Government personnel. This Supervisor may be a driver, in addition to being a supervisor. The Supervisor shall possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position.

1.6.2.2 COMMUNICATION RESPONSE

Maximum response time for telephone contact is 15 minutes. Maximum response time for email communications is 1 hour.

1.6.2.3 AFTER HOURS CONTACT

The Contractor shall designate a representative who shall serve as the Government’s primary point of contact outside of the normal work day hours specified in paragraph 1.6.2.4. The primary purpose of this contact is to provide an emergency contact for the Government and the Contractor’s drivers to address schedule changes and/or emergencies that may arise, to include but not limited to traffic accidents, driver absences, last minute schedule changes, changing road conditions, and acts of god.

Maximum response time for telephone contact is 15 minutes.

1.6.2.4 SCHEDULES

The contractor shall maintain driver schedules. Driver Services shall transport station personnel to support the following daily shift changes:

1.6.2.5 COMMUNICATION SKILLS

The representatives specified in Paragraphs 1.6.2.1 and 1.6.2.3 shall have sufficient English language skills to be able to communicate with members of the U.S. Government staff. These representatives need not have supervision as their sole function, but must be able to respond to Government queries within fifteen (15) minutes.

1.6.2.6 STAND-BY SERVICES.

The contractor shall provide two (2) Stand-By drivers with vehicles during the normal workday Day Shift, and one (1) Stand-By driver and vehicle to support all other shifts. The purpose of this driver/vehicle is to support vehicle dispatches in support of Government operations. The Stand-By drivers, unless otherwise designated by the COR, shall be posted at the station when not actively performing driver services.

Note: All labor, and vehicle costs (excluding mileage/operating costs) including those supporting Stand-

By Services, shall be included within the Standard Services rate. Invoicing for the dispatch of Stand-By drivers shall be billed based on mileage/operating costs per kilometer only. All trips not covered by

Stand-by services as described in this section shall be part of the Temporary Additional Services. For the round trips exceeding 3 hours of driving time during after working hours and weekends the Contractor shall assign drivers and vehicles different than ones supporting Stand-By Services (Example: If a trip to transport USAGM employees to the NAIA airport after hours or during the weekend, the Contractor

SHIFT TIMES

Number of Passengers (approx.)

Normal Work Day Weekends &

Holidays

Day Shift 8:00AM – 4:30PM 45 4

Night Shift 4:00PM – 12:30AM 4 4

Mid Shift Midnight – 8:30AM 4 4 shall assign a driver and vehicle other than the Stand-By driver/vehicle scheduled to support Stand-By services during that time).

1.6.2.7 SCHEDULE CHANGES

The Contractor shall clearly identify the drivers associated with each shift in their weekly schedules. The Contractor shall notify the COR of schedule deviations at least 24-hours in advance of the change.

1.6.2.8 QUALITY CONTROL

The Contractor shall be responsible for quality control.

1) The Contractor shall perform inspection of vehicles prior to each trip to ascertain vehicle defects and identify any safety concerns. The contractor shall use vehicles that conform with all Philippines vehicle and road safety laws.

2) The Contractor shall perform a quarterly customer satisfaction survey to measure driver operator performance. The Contractor shall deliver survey findings to the COR and coordinate any changes needed to address quality control.

1.6.3 DRIVER SERVICES

1.6.3.1 SHIFT OPERATIONS

1) The contractor shall provide daily transportation services per 1.6.2.4 Schedules, to support normal 24-hour shift operations. Employees shall typically arrive at the station within 15-minutes prior to their scheduled shift; and shall spend no more than 1-hour 15 minutes in commute time from designated pickup points to the station. The Government anticipates this will require the use of multiple vehicles, since passengers reside in opposite directions.

2) EMPLOYEE PICK-UP / DROP-OFF POINTS. USAGM personnel reside throughout Tarlac/Capas and Angeles areas. To simplify transportation requirements, the station has adopted a transportation plan that encompasses Tarlac/Capas/Balibago and Dau. Personnel are picked up from designated locations along the main interconnecting roadway, on the way to/from the USAGM station. Refer to Attachment 2 for a current map of pick-up and drop-off points, and the number of employees currently utilizing those locations.

Note: The number of persons utilizing these stops will vary from week to week based on actual 24/7 work schedules. The COR shall provide an updated pick-up and drop-off roster to the Contractor throughout the term of this contract, or on an as required basis.

1.6.3.2 STAND-BY

The contractor shall provide daily Stand-By Services per 1.6.2.6. When not supporting shift operations (ref. 1.6.3.1) or performing routine vehicle maintenance, Stand-By Drivers, unless otherwise designated by the COR, shall be posted at the station when not actively performing driver services.

1.6.3.3 PRE-USE INSPECTIONS

The contractor is responsible for performing vehicle pre-use inspections for all vehicles supporting this contract. A sample Vehicle Inspection Checklist is provided in Attachment 1. The Contractor may submit an alternate inspection form for COR approval.

1.6.3.4 PUNCTUALITY

Drivers shall depart trip origins at specified times and make a reasonable attempt to arrive at destinations within 15 minutes of the estimated time of arrival. To the extent practical, drivers are expected to be knowledgeable of local traffic conditions, particularly those routinely affected by commuter traffic, seasonal weather conditions, major construction, and hindrances that may otherwise adversely affect departure and arrival times. In such cases, drivers are expected to inform the COR in a timely manner, so as to allow modification of trip itineraries.

1.7 VEHICLES

1.7.1 SIZES & TYPES

The Contractor shall provide vehicles appropriate for passenger transport and sized for the number of expected passengers. The Contractor shall also possess sufficient equipment to provide uninterrupted service under this contract and to furnish replacement vehicles. The Contractor may adjust the compliment (size, style, type) of their vehicle fleet to maximize efficiency or to further cost savings, provided that all such vehicle meets the requirements of this contract.

1.7.2 VEHICLE STANDARDS

Vehicles must meet the standards required by local and host country laws and regulations and meet the safety inspection requirements. If any vehicle is determined to be unsafe or unsatisfactory, its use is prohibited until such unsafe or unsatisfactory conditions have been corrected. In such event, the Contractor must provide a replacement vehicle to maintain the schedule.

1.7.3 SAFETY/SECURITY REQUIREMENTS

EACH VEHICLE SHALL HAVE:

1) Individual permanent seats and lap belts for each passenger

2) Emergency exit

3) First aid kit

3) All emergency road and safety equipment required by host-country law.

1.7.4 COMMUNICATION EQUIPMENT

The Contractor shall furnish communication equipment, radios or cell phones to all vehicles, in order to be in contact with the drivers at all times, and keep the station informed on any incidents which might happen during the rides.

1.7.5 MAINTENANCE

The Contractor shall ensure all vehicle equipment (vehicle, safety and security) are in good working order. Vehicles shall arrive clean, fully topped off with fluids (i.e. oil, brake fluids, window washer fluids, etc.), and all lights (head, parking, and back-up) shall be functional. Vehicles shall be washed and painted, as necessary, to present a neat appearance. At the minimum, the Contractor shall complete the following maintenance:

DAILY SCHEDULE

a) Fuel tanks filled

b) All fluids checked

c) All lights checked

WEEKLY SCHEDULE

d) Inspect tires

e) Check tire pressure

f) Inspect safety belts

Every 6,000 kilometers or four months, whichever comes first – The Contractor shall conduct complete servicing, including, but not limited to changing fluids, checking the brakes and lights, inspecting the exhaust system for leaks, examining all safety and security equipment to ensure operability.

1.7.6 EMERGENCY ROADSIDE ASSISTANCE

In the event of a vehicle break down, the Contractor shall provide roadside assistance and ensure that the station employees are safely transported from the location of the broken vehicle. The contractor shall provide, in timely manner, alternate transportation for the station employees affected.

1.7.7 EMERGENCY PLANNING

The Contractor shall provide a written emergency plan. The COR shall approve the plan within the first seven days of the contract performance.

1.7.8 ACCIDENTS

The Contractor shall provide a written plan describing response and communication in the event when the Contractor vehicle is in an accident while transporting USAGM employees or goods. The COR shall approve the plan within the first seven days of the contract performance.

1.7.9 INSPECTIONS

The Contractor agrees to submit vehicles, as requested, for periodic unannounced spot checks by station mechanics / personnel. The Contractor agrees to submit vehicles, as requested, for periodic unannounced spot checks by station mechanics / personnel.

1.7.10 REPLACEMENT VEHICLES

Vehicles, which, for any reason, do not meet minimum requirements specified, shall be replaced immediately so that service will not be delayed or interrupted. Replacement vehicles shall meet all requirements of those normally used. During instances when the Contractor is unable to provide operable vehicles, the Government has the option to either utilize the services of other firms or to operate Government resources to temporarily meet transportation requirements until the Contractor resumes normal operations. Any expenses incurred by the Government shall be chargeable to the Contractor and deducted against the fixed-monthly rate.

1.8 TEMPORARY ADDITIONAL SERVICES

1.8.1 SCOPE

Temporary Additional Services are services that are defined as Standard Services but are required in addition to established work schedules. Temporary Additional Services shall support special on and off-site events, includes unscheduled home-to-office trips, and usage of Stand-By Services in support of station operations. The Contractor shall provide these services in addition to the scheduled services specified in this contract. This work shall be performed by Contractor trained employees and shall not be subcontracted. Temporary additional services shall include vehicle, driver and operating costs established at firm fixed price rates per kilometer.

1.8.2 ORDERING

The Contracting Officer’s Representative (COR) issues instructions to the Contractor pertaining to specific dates, times, etc. for transportation services, as needed. Instructions may be issued orally, or in writing. When using stand-by drivers, the COR may request a vehicle dispatch with 15-minutes advance notice. In all other cases, the COR shall give the Contractor 24-hours advance notice. In the event a dispatch is required after normal business hours, the posted Shift Supervisor may verbally issue the dispatch, which shall be verified in writing by the COR within 1 working day.

1.8.3 INVOICING

The Contractor shall include in its next regular invoice details of the temporary additional services and total mileage consumed (in kilometers) for each dispatch. The Contractor shall also include a copy of the COR’s written confirmation for the temporary additional services. It is reiterated the Contractor may NOT accept dispatch orders in excess of the Not to Exceed amount for the corresponding Contract Line Items without receiving a contract modification approved by the Contracting Officer.

1.9 PERSONNEL

1.9.1 GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

1.9.2 STANDARDS OF CONDUCT

1) The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

2) All dispatched drivers shall be equipped with a charged and credited cellular telephone to ensure communications is maintained with the Master Control Room and/or the Contractor’s representative while performing driver services.

3) Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

5) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

6) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

unauthorized use of Government property, theft, vandalism, or immoral conduct;

unethical or improper use of official authority or credentials;

security violations; or, organizing or participating in gambling in any form

1.9.3 KEY CONTROL

The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

1.9.4 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

1.9.5 QUALIFICATIONS

1.9.5.1 ALL DRIVERS SHALL MEET THE FOLLOWING QUALIFICATIONS

1) All drivers shall be professional drivers and meet all state and local license requirements, including a license for the class of vehicle they will be operating. Any such licenses shall be in the possession of the drivers when operating a vehicle under this contract. Any such licenses shall be available for inspection by the COR on request.

2) All drivers shall have five years or more of driving experience with no major accidents. (“Major” accidents being defined as accidents resulting in bodily injuries or property damage in excess of $1,000 or Philippine Peso equivalent.)

3) All drivers shall possess a thorough knowledge of Tarlac, Capas, Balibago and Dau streets and traffic patterns.

4) All drivers shall wear a distinctive nametag, emblem, or patch attached in a prominent place on an outer garment. The Contractor’s employees shall have in their possession credentials identifying themselves as employees of the company.

5) PHYSICAL EXAMINATIONS. Valid evidence of a current (not more than three months old) physical examination of drivers who are proposed to work under this contract, shall be provided to the COR not later than two weeks prior to the beginning of the contract. It must show the proposed driver to be free from communicable diseases and physical defects, which could interfere with safe bus operation. This physical and certification shall meet all statutory requirements for licensing and operation of the type of vehicle driven.

6) The drivers are strictly prohibited from driving while intoxicated. The Contractor guarantees that all drivers are tested for alcohol before they start their runs under this contract. The Contractor shall immediately replace those drivers who do not pass the test for alcohol.

7) Drivers shall be trained in the use of the first aid kits that are installed in the buses.

8) Drivers must agree not to text, smoke, eat, or drink on the buses while transporting US Government passengers.

9) Each driver shall possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position.

10) Professional Bearing and Courtesy. All Contractor employees shall conduct themselves in a professional and courteous manner.

1.9.6 PERSONNEL SECURITY

1.9.6.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals.

It is anticipated that security checks will take 21-days to perform. For each individual, the Contractor shall provide:

Completed RSO Biographic Data Form (Attachment 3)

3 pcs. 2”x2” colored ID picture

Local police clearance

Barangay clearance

Original copy NBI clearance (not more than 6 months old)

For replacement or new personnel, the above information shall be submitted 30 days prior to their proposed utilization.

1.9.6.2 The Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

1.10 CONTRACTOR FURNISHED PROPERTY

1.10.1 The Contractor shall provide all necessary vehicles, fuels, lubricants, cleaning supplies and other materials needed to operate and maintain the Contractor’s vehicles. The Contractor may NOT purchase, pick-up, or otherwise obtain Contractor furnished supplies, materials, or consumables (including fuel) while transporting USG employees or when dispatched under Temporary Additional Services.

Exceptions to this rule, for example during long trips to the airport, may be approved by the COR on a case-by-case basis.

1.10.2 Uniforms. Minimum of five (5) collared shirts per year. The Contractor shall not pass on the cost of the uniforms and footwear to the contract employees but should include it within the rate for Standard Services, as part of their prices set forth in Section 1 BASE AND OPTION PERIOD PRICING.

1.11 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

Government Furnished Property is not part of this contract.

1.12 INSURANCE

1.12.1 CONTRACTOR’S LIABILITY

The Contractor shall be liable for bodily injury and property damage, which may occur when performing this contract. The liability insurance shall be written on the comprehensive form of policy. The policy shall provide coverage for passenger liability bodily injury at least $200,000 multiplied by number of seats or passengers, whichever is greater. The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

1.12.2 Vehicular and General Public Liability Insurance

Refer to FAR Clause FAR 52.228-10 in SECTION 2 - CONTRACT CLAUSES.

1.12.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

1) any property of the Contractor,

2) its officers,

3) agents,

4) servants,

5) employees, or

6) any other person arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

1.12.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

1.12.5 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

1.13 LAWS AND REGULATIONS

1.13.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

1.13.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

1.14 DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery To Date

1.1 General Instructions 1 COR 30 days after award

1.6.2.4 Schedules 1 COR Weekly

1.9.6.1 List of Personnel 1 COR 10 days after award

1.12.7 and FAR 52.228-10 Evidence of Insurance

1 COR 10 days after award

1.15 Licenses and Permits 1 COR Date of award

1.15 LICENSES AND PERMITS

Without additional cost to the United States Government, the Contractor shall obtain all permits, licenses, registrations and appointments required for the execution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its quotation and shall provide any updates, as they become available, to the Contracting Officer. Application, justification, fees, and certifications for any licensure required by the host government are entirely the responsibility of the offeror.

1.16 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services Performs all transportation services set forth in the scope of work.

1.6.1 thru 1.6.3, and 1.8

All required services are performed and no more than one (1) customer complaint is received per month.

1.6.3.4 Scheduled shift transport under

normal conditions shall begin and end within 15-minutes of target times 95% of the time.

Vehicles Provides, operates and maintains vehicles as set forth in the scope of work.

1.7

All required vehicle sizes, inspections, safety and maintenance services performed or addressed.

Personnel Contractor staff meet all requirements set forth in the scope of work.

1.9 All contractual requirements are

met or corrective action taken.

1.16.1 SURVEILLANCE

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

1.16.2 STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

1.16.3 PROCEDURES

1.16.3.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

1.16.3.2 The COR will complete appropriate documentation to record the complaint.

1.16.3.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

1.16.3.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

1.16.3.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

1.16.3.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

1.16.3.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

1.16.3.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

1.17 CONTRACT ADMINISTRATION

1.17.1 CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will appoint by letter a Contracting Officer’s Representative (COR) who will have the responsibility of ensuring that the work confirms to the requirements of the contract and such other responsibilities and authorities as may be specified in the letter of authorization or in this contract. It is understood and agreed, in particular, that the COR shall not have the authority to make changes to the scope or terms and conditions of the contract unless and only to the extent that such authority is specified in the letter of authorization or in the contract.

THE CONTRACTOR IS HEREBY FOREWARNED THAT, THE CONTRACTING OFFICER’S REPRESENTATIVE

(COR) CANNOT MAKE ANY CHANGES TO THE CONTRACT WITHOUT PRIOR WRITTEN AUTHORITY FROM

THE CONTRACTING OFFICER. THE CONTRACTOR SHALL BE HELD FULLY RESPONSIBLE FOR ANY CHANGES

NOT AUTHORIZED IN ADVANCE IN WRITING BY THE CONTRACTING OFFICER. THE CONTRACTOR MAY BE

DENIED COMPENSATION OR OTHER RELIEF FOR ANY ADDITIONAL WORK PERFORMED THAT IS NOT AUTHORIZED IN ADVANCE IN WRITING BY THE CONTRACTING OFFICER. THE CONTRACTOR MAY ALSO BE

REQUIRED, AT NO ADDITIONAL COST TO THE GOVERNMENT, TO TAKE ALL CORRECTIVE ACTIONS

NECESSITATED BY REASON OF ANY UNAUTHORIZED CHANGES PERFORMED BY THE CONTRACTOR

WITHOUT SPECIFIC ADVANCE WRITTEN AUTHORIZATION FROM THE CONTRACTING OFFICER.

The COR, is responsible for the program related activities, including reporting, communications. The COR contact information is:

Name: To be provided upon contract award.

E-mail:

Phone:

1.17.2 CONTRACTING OFFICER

The CO has the overall responsibility for administration of the contract. The CO, without right of delegation, is the only authorized individual to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. Unless otherwise delegated, only the designated CO has oversight of the contract as a whole. The CO for this contract is:

Name: To be provided upon contract award.

Address

E-mail:

Phone:

1.17.3 CONTRACTOR POINT OF CONTACT

Contractor’s Contract Administrator

In the event your firm receives a contract as a result of this solicitation, designate a person whom the Government may contact during the period of the contract for prompt contract administration.

Name: To be provided upon contract award.

Title:

Address:

Phone:

Toll-Free Phone No:

Full Internet E-mail Address:

SECTION 2 - CONTRACT CLAUSES

52.212-4 Contract Terms and Conditions-Commercial Items. (OCT 2018), is incorporated by reference

(see SF-1449, Block 27A)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Items (Oct 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5)…