947613-event.pdf

02 February 2021

Awarded To: Mike Kesler Enterprises Award to Mike Kesler Enterprises as the low cost responsive and responsible bidder.

Lund Fire Chaining Division of Wildlife Resources. Restricted to the State of Utah Rangeland Pre-Qual List Contractors only. 454.9 acres. Approximately 31 miles Northwest of Cedar City, Utah.

02 February 2021

Open 1/25/2021 10:30 AM MST Type Invitation for Bid Close 2/1/2021 2:00 PM MST Number JH21-122 Currency US Dollar

Sealed Until 2/1/2021 2:00 PM MST

Contacts Jeff Hammer jhammer@utah.gov

Commodity Codes Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

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Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Lund Fire Chaining

SOLICITATION #JH21-122

Pursuant to the Utah Procurement Code, participation on this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Rangeland Vendor list for the State of Utah, please do not submit a bid.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: services in this contract to provide for fire rehabilitation following the Lund Fire in 2020 by using Two (2) steel tracked tractors with drawbars capable of pulling a 240-foot Ely anchor chain weighing approximately 24,000 lbs. The work includes treating project areas totaling approximately 454.9 acres. Bids should be submitted on a per/acre basis and total cost basis. Per acre and total bid prices will include all mobilization and operation costs. There will be no fuel surcharges or adjustments negotiated. The contract will be awarded based on bid price.

Closing date and time

The closing date and time for this sourcing event is February 1, 2021 @ 2 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

Location and Description: Work under this contract is located on Bureau of Land Management and State of Utah administered lands.

The project area is located on the Iron County, Utah, approximately 31 miles northwest of Cedar City, Utah. Elevations range from 5,000 to 5,500 feet within the project site. There are portions of the project area that are rough, sandy, and rocky. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals.

The work location is shown on the attached Project and Reference Maps. The treatment boundaries will not be flagged, and it is required that the contractor is to have a GPS or using a smart phone with location and tracking application. The work location is shown on the site maps.

Acreage: 454.9 acres as identified on the attached site map. (+/- dependent upon bids and budget constraints.)

Description

Access to the site:Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

Specific Tasks:

Work Limits: Only areas shown on the Project Map will be treated. The treatment boundaries will not be flagged, and it is required that the contractor is to have a GPS or using a smart phone with location and tracking application. A GIS/GPS shapefile will be provided prior to work beginning.

Government staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

This project includes the removal of pinyon pine and juniper within the project area as follows:

1. Chaining shall be performed in an organized systematic manner as determined in the pre-work conference.

2. The contractor shall provide skilled operators.

3. Contractor will need to provide enough equipment to complete the work in the specified performance window.

4. The Contractor shall furnish a connection device to attach the chain to each individual crawler tractor.

5. Each site will be chained in one direction.

6. If large piles of slash (i.e. brush skeletons) accumulate in the chain, the contractor will be required to spread out the big piles or deposit the slash in gullies.

7. Chain shall not be pulled at a speed in excess of 4 mph.

8. The tractors will be operated with a maximum lateral spacing of 100 feet.

9. Chaining passes must be completed swivel to swivel, not track to track.

10. The Government representative has the option of reducing tractor spacing below the minimum specified to accommodate specific terrain or conditions.

11. Any internal roads through the project site must be cleared of all debris left by the chaining operation.

12. The chaining will be done on the contour as much as possible. This is very important for the improvement of the watershed, because chaining on the contour reduces the amount of overland flow during runoff periods (spring melt, summer thunderstorms, etc.).

13. Transport of the chain to the first project site will be the responsibility of the government. Following the completion of the project, the chain may be left on site near any designated road and coordinated with the project manager. In addition the Contractor will be responsible to return all extra chain parts (i.e. connectors, swivels, clevises, pins, etc.…) to the designated road and coordinated with the project manager.

14. Public or private access roads damaged by the Contractor shall be restored at the Contractors expense to the same condition they were in at the commencement of work.

15. Equipment and vehicles must not be operated or driven outside of the determined project boundaries except on identified roads or trails.

16. All terrain vehicles may be used within project areas as long as vehicle use does not create a visible trail. All created visible trails and/or ruts will be reclaimed at the expense of the contractor.

17. Chaining shall not occur under conditions that prevent the proper operation of equipment. Conditions include snow, frozen ground or when the soil exceeds 15% moisture content. When such conditions are encountered, the Contractor shall stop work and notify the Government.

18. Chaining use will be prohibited when soils are wet and rutting (in excess of 10” within sensitive areas) might occur.

19. The Contractor shall periodically lubricate and service the Ely chain swivels (minimum of two times per day). The Contractor shall furnish necessary lubricating equipment and proper lubricants. The Contractor shall check bolts, nuts, etc. on the Ely chain periodically to insure tightness and shall tighten them as necessary for proper maintenance.

20. The Contractor shall be equipped to make necessary field repairs to the Ely chain. An arc-acetylene welder shall be included in the Contractor’s repair equipment. The welder shall be at the work site at all times. The Contractor shall maintain and repair the Ely chain at the worksite. The Government will provide all necessary replacement parts in a timely manner.

21. The Project Inspector will make tests to determine the uniformity of the Chaining operation.

22. Contractor will be required to move chain to an area to be determined by the Project Inspector to provide for efficient pickup of the chain once contract is completed.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements: The Contractor shall furnish the following in a fully-operational basis, with competent, fully-qualified operators, and shall meet the identified specifications:

1. Steel Tracked Crawler Tractors: The tractors shall be of the following type: Two steel tracked tractors with a minimum drawbar horsepower rating greater than 200 for each tractor (D9 or equivalent). Tractors must be capable of pulling the Ely anchor chain at a speed sufficient to roll the chain and prevent litter piling.

2. Welder: An arc/acetylene welder shall be furnished by the Contractor and shall be at the worksite at all times.

3. The contractor shall provide skilled operators.

4. The Contractor shall furnish a connection device to attach the chain to each individual crawler tractor.

5. Contractor shall furnish two (2) warning signs to be placed on roadside prior to entrance of each work area. Signs shall be a minimum of three (3) feet by three (3) feet in dimension and shall warn of the possibility of flying debris.

6. The Contractor shall furnish a connection device to attach the chain to each individual crawler tractor.

7. Equipment shall be free of fluid leaks and be in good operating condition.

8. Equipment shall be washed before entering and exiting federal and state lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

9. Contractor shall also furnish either GPS unit(s) or smartphone(s) with pdf map application to be utilized in identifying project boundaries.

1.

GOVERNMENT FURNISHED PROPERTY:

The government will provide the following equipment:

Ely Chain: The Government will provide one 240-foot “Ely” style anchor chain. This chain is made up of one or two center sections of anchor chain. Each link is fitted with a 1-foot section of railroad rail welded perpendicular to the link. Two 30-foot sections of connector chain are located on both ends of the 180-foot “Ely” sections. The chain will be transported by the Government to a starting point in close proximity to the project area. Exact specs for each chain may vary based on available equipment. As discussed, the Contractor shall furnish a connection device to attach the chain to each individual crawler tractor.

Ely Chain Replacement Parts: The Government will be responsible for providing all necessary replacement parts for the Ely chain.

Labor to make repairs will be the responsibility of the contractor.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Project Performance Time: Contract must be completed by March 15, 2021. Contract time cannot be extended due to timing stipulations for wildlife habitat use.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #JH21-122.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information:

Site Visits:

A site visit will NOT be held prior to bidding. It is strongly recommended that each potential bidder inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Shape Files:

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation. Maps are provided for informational purposes only.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

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Buyer Attachments

1. Claim of Business Confidentiality 12.7.20.pdf

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A: Terms and Conditions for Services (Purchase Orders)

5. Attachment B Scope of Work.docx

6. Geneal Location Map.pdf

7. Chaining Map.pdf

8. Lund Fire Chaining.kmz

9. Lund_Fire_Chaining.zip

02 February 202102 February 202102 February 202102 February 202102 February 202102 February 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/947613-1018187169Claim%20of%20Business%20Confidentiality%2012.7.20.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1675360987&Signature=CKxPupeVbi92vGNVKjxyzAMkw7k%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/947613-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1675360987&Signature=9Vq15SBH6vzeS7eLfdzSl%2FG1voU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/947613-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1675360987&Signature=FWJvHwU2rtRhX49doNRrSk%2F7hWo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/947613-894705039termsposervice-051319%20%281%29_UpdatedNH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1675360987&Signature=MgK3zYhMScb4j7SjS3%2FTE24lCD0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/947613-1032815458Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1675360987&Signature=lcJPwEqWbKtiGn1WtH0rxE%2B8aEY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/947613-1032815130Geneal%20Location%20Map.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1675360987&Signature=tWJ%2BPD7vgabPIs88zhJ0ozzpZS4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/947613-1032815810Chaining%20Map.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1675360987&Signature=HTjWyrnv%2BqcJRRERO1WjsDIEi%2BA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/947613-1032815671Lund%20Fire%20Chaining.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1675360987&Signature=erM9jbKR%2BlbwaoN5m6EuwJCNALg%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/947613-1032815929Lund_Fire_Chaining.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1675360987&Signature=CppbgnmqFUZqwqazQRRWMaFdDE4%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Offeror acknowledges that it is the offerors responsibility to upload any and all documents in responding to the solicitation. If the vendors fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation.

1.2 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.3 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.4 Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.5

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.6 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.7 Please upload information impacting Offeror’s responsiveness here.

1.8

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.9 Does Bidder have an outstanding tax lien in the State of Utah?

1.10 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.11 Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

1.12

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.13 Bidder acknowledges they may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Purchase Order, in whole or in part, without the prior written approval of the State Entity.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

2.8 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

Group 3: Vendor's Submission

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3.1 Offeror must identify any conflict, or potential conflict of interest, that might arise during the contract. If no conflicts are identified or expected, write “None” in this section.

3.2

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1 Bidder must acknowledge they are on the current State of Utah Rangeland Prequalification List for the treatment and acreage of the project in order to be considered responsive and responsible.

4.2 Bidder must provide the make, model and horsepower rating (specify flywheel, PTO or wheel HP) of the tractors and/or other equipment to be used with the bid SUBMITTAL.

4.3 Bidder acknowledges that project must be completed by March 15, 2021. Contract time cannot be extended due to timing stipulations for wildlife habitat use.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Lund Fire Chaining 454.9 AC - Acre

Chaining services according to Attachment B Scope of Work.

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