Scope+of+Work.docx

SCOPE OF WORK

The State Procurement Office (STATE) is requesting bids to provide all labor, materials, equipment and supplies necessary to provide waste/garbage disposal and recycling services for various State agency locations throughout North Dakota. The following cities listed in Attachment A is not all inclusive, but representative of those State agencies who have expressed interest and may wish to contract for the services in this solicitation document. Other locations may be added in accordance with Special Terms and Conditions item #4 of this IFB.

CONTRACTOR RESPONSIBILITIES

· The Contractor shall be responsible for the collection, transportation, and disposal of waste/garbage and recyclable materials at designated facilities in accordance with all local, state, and federal laws.

· The containers provided by the Contractor shall be equipped with workable lids and doors, and be new or newly reconditioned at the start of service. The containers shall also be properly maintained and placed on level ground. Maintenance shall include: painting of containers and or removal of graffiti, properly functioning lids, properly functioning wheels on containers with such equipment, and any other preventative maintenance required to maintain containers in a condition acceptable to the agency.

· The Contractor may sanitize containers. Any compactor shall be removed from the premises and cleaned professionally as required by manufacturer, contractor, or as requested by agency.

· The Contractor shall spray each container for pests (bees and flies) from May until October, upon emptying on the regular pickup schedule if requested by the agency.

· All solid waste or recyclable materials removed from the premises by the Contractor must be delivered to a certified landfill, incinerator, or recycling facility. If the Contractor fails to dispose of recyclable materials through a recycling facility, this may be cause for termination of the contract. Using agency reserves the right to randomly request proof of proper recycling services

· Pickup days scheduled by the using agency are mandatory. Any changes to pickup days may require advance notice by the Contractor to the agencies’ contract administrator or designee. Additional pickups may be required, however, no additional pickups for any area shall be allowed unless specifically requested and authorized by the contract administrator or designee. The Contractor shall, within one business day after being notified by the contract administrator or designee, make additional pickups.

· The Contractor’s operators shall be responsible for the cleanup of all spillage that may occur in the course of making a pickup. The Contractor shall provide adequate supervision over the work being performed and will be held solely responsible for the conduct and performance of its employees and others involved in the execution of this contract.

· Contractor shall maintain its pickup vehicles so that they do not leak excessive amounts of fluids on the grounds of the facility. The Contractor shall be responsible for cleanup of fluids that leak from its vehicles.

· Where it has been determined by the contract administrator that the parking lot, or grounds, has been littered as a result of the collection of refuse, the Contractor will be notified and shall dispatch its employees to the building immediately to remove the litter.

· An annual contract activity report must be submitted on the anniversary date of the contract to the contract administrator at the awarded location. The report must contain, at a minimum, identification of the agencies using the contract, types and sizes of containers being used by agencies, the frequency of pickup at each agency and the landfill fees paid for each agency.

· Service personnel will be professional and courteous. It is preferred that service personnel wear uniforms provided by the Contractor. At a minimum, service personnel must have Contractor supplied identification badges.

· The Contractor must comply with reasonable agency requests, such as locks on containers, affixing of no parking stickers, etc. at no additional cost.

· The Contractor shall add or replace dumpsters and recycling containers/totes at the discretion of the agencies contract administrator or designee within seven (7) calendar days of receiving the request

· Five day a week business service must be provided. The Contractor shall respond to irregularities in waste generation. The Contractor shall respond within 24 hours to any unscheduled/special pick-ups requested by the contract administrator or designee, excluding any state holidays.

USING AGENCIES RESERVE THE RIGHT TO

· Alter the location or pickup day of any container, with seven (7) day advanced notice to the Contractor, without incurring any additional cost. Altering the location of the container shall be restricted to the grounds of the physical address specified in the contract.

· The agency may at any time downsize, upsize, or change type of container Permission to relocate, exchange or remove dumpsters must be approved in advance by the Contract administrator or designee.

· Participating agencies reserve the right to use their own containers, if the containers are compatible with the Contractor’s vehicles, or obtain them from the Contractor. Contractor is not responsible for maintenance of agency owned containers. Contractor must report, to the contract administrator or designee, any damages to agency owned containers within one business day of noticing such damage.

RECYCLING (Excluding Category 4 – Minot)

· The State seeks to establish or continue recycling services in accordance with NDCC § 54-44.4-07. Several agency locations have expressed interest in or already are recycling and reserve the right to contract for such services based on prices submitted in this IFB. Contractor is responsible for the following:

0. Collect materials from recycling containers/totes such as, (bidder must specify which types and grades of each material are accepted): Cardboard, Aluminum, Glass, Magazines/Newspapers, Paperboard, Plastic (all grades, #1-7), non-paper office products such as binders, clipboards, file folders.

0. Contractor shall cooperate with Contract Administrator or Designee regarding the location of the recycling totes due to security requirements or space constraints. Specified pick-up times will be scheduled to allow for limited space issues. Container collection frequency may need to be adjusted, and it is important that the successful bidder be flexible in determining a service schedule.

INITIAL DELIVERY OF CONTAINERS

· Successful bidders will be notified of the sites awarded to them by the State Procurement Office. Within a reasonable amount of time determined by the agency, successful bidders shall have all necessary containers and equipment to perform all work at all sites awarded to them.

NDSF FAIR

Waste Company Scope of Work:

· It is extremely important that the waste is removed every day from the North Dakota State Fair grounds. If the primary vendor fails to complete the necessary tasks every day, the secondary vendor will take over operations. All trash containers put on the fairgrounds by the primary vendor will be used by the secondary vendor until the secondary vendor is able to replace the containers with their own containers. Secondary vendor will have 30 days to replace the primary vendors containers.

· Vendor needs to have 8 people on the fairgrounds working during the fair hours and must attend to hot spots throughout the day.

· All trash needs to be emptied by 8:00 am.

· Barn wastes must be charged per trip not by weight.

· Barn waste containers must be either 30 yards or 50 yards in size.

· Staff must be full time and not temporary.

· Place all front load and roll off dumpsters no later than one week before the 1st day of the Fair.

· The fair will place all totes.

· Empty all containers the Tuesday, Wednesday and Thursday, of fair move in; to include all roll off containers, totes, and front load cans as needed.

· Disinfect trash cans daily, or as needed.

· All front-load containers and totes must have working lids/covers.

· All dumpsters must be painted or be in presentable shape as determined by the NDSF.

· All containers (Totes, front-load, and roll-offs) will be emptied by 9:00 am each day of the ND State Fair.

· All tote trucks will have a driver and a staff to pull out and ready containers for service.

· A minimum of 2 staff will be available during the hours of 8am-8pm daily.

· Must have one skilled and experienced skid-steer driver and one spotter for removing barn waste from all barn areas from 7am-10pm daily.

· All barn waste will be sent to compost at landfill, with no tonnage charged. Only trip charging will apply for composting removal.

· Waste company must supply 2 staff along with the small trailer and golf cart to respond to any trash cans throughout the 9 days of the fair, golf cart must purchase $100 golf cart pass from the State Fair office.

· State will only pay per diem rate for lodging. Any charges over that rate must be paid by waste company.

· All container replacement must follow the 1 In/1 Out rule. If a container is being replaced during service, another container will be required to replace that container.

· All staff must purchase a season gate pass ($25).

· All trucks must display a service vehicle pass ($45).

· All trucks must have at least two people, one driver and one spotter.

· For the week after fair conclusion, starting Sunday morning, there must be 2 roll-off trucks and one front -load truck on site as needed to service state fair needs, as determined by the NDSF. Needs will vary year to year. Roughly 1200 yards of barn waste will be loaded by the fair into roll-off containers.

Non-Fair Special Events:

· Norsk Hostfest, KMOT Ag Expo, Motor Magic, RibFest, Y’s Men Rodeo, and others that may be identified by the NDSF.

· Waste Company must have trucks and driver available to change out roll off containers each morning as needed daily, included weekends.

· Company must be able to respond to, and remedy, any dumpster need or issue within 24 hours of notification.

· Waste company must supply the fair with 300 waxed cardboard disposable waste containers every year, starting in January, at no cost. Cans will be delivered to the NDSF no later than January 15th of the upcoming year. All cans will be allowed to have Waste Company logo and NDSF Logo.

· Front-load containers billing will be prorated according to , full/half, empty and will be emptied on a weekly basis.

· All front-load dumpsters must be left on grounds for year-round use except for times of maintenance and repair.

· All totes owned by waste company will be left and stored on grounds but must be cleaned/pressure washed prior to the ND State Fair.

State Fair may move (around grounds) any and all front-load and roll-off containers as needed with or without immediate permission or financial penalty of Waste Company. NDSF will notify Waste Company of relocation within 2 business days.