935441-event.pdf

21 December 2020

Awarded To: Barton Excavating Inc Awarded to Barton Excavating for lowest responsive bid.

Aspen Hills Fuel Break Division of Forestry, Fire and State Lands. Approximately 75 acres northeast of Mount Pleasant, UT. Site visit is mandatory. Open to all qualified contractors.

21 December 2020

Open 12/7/2020 3:30 PM MST Type Invitation for Bid Close 12/17/2020 2:00 PM MST Number AS21-147 Currency US Dollar

Sealed Until 12/17/2020 2:00 PM MST

Contacts Ann Schliep aschliep@utah.gov

Commodity Codes Commodity Code Description

70111 Removal services for ornamental plants or bushes or trees including tree and shrub removal services and lop and scatter and chaining and harrow and bullhog

21 December 202021 December 202021 December 202021 December 202021 December 202021 December 202021 December 202021 December 2020 mailto:aschliep@utah.gov

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Forestry, Fire and State Lands

INVITATION FOR BIDS

Aspen Hills Fuel Break

SOLICITATION #AS21-147

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: wildland fire hazard reduction by mechanically removing/shredding standing live and dead pinyon and juniper trees and saplings with a wheeled or tracked MECHANICAL MULCHING/ SHREDDER (Bullhog) and hand thinning by chainsaw when necessary. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals. Project area totals approximately 75 acres as identified on attached site map.

Closing date and time

The closing date and time for this sourcing event is 12/17/2020 02:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

SITE SPECIFICS:

Location and Description: Work under this contract is located approximately 3 miles northeast of Mount Pleasant, in Sanpete County, Utah. This fuel break will border the Aspen Hills and Willow Glen Homeowner’s Associations. Elevations range from 6,600 to 7,300 feet within the project site and slopes range from 21-26%. The treatment boundaries will not be flagged, the contractor is responsible for following GPS polygons indicated and provided by FFSL. The work location is shown on the general location and site maps.

Acreage: 75 acres

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

SPECIFIC TASKS:

Work Limits: Only areas shown on the Project Map will be treated. The project areas are identified with GPS unit. It will be the contractor’s responsibility to provide a GPS that is capable of loading project areas from a computer.

Government staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

Bullhog:

• Unit boundaries will not be flagged, the contractor is responsible for working within GPS polygons indicated by FFSL.

• Fuel break will be approximately 300 feet wide. Contractor will provide varying size classes and favor Pinyon trees, with good form and vigor, as leave trees.

• All trees within the designated treatment area are to be thinned to a 30-foot average leave tree spacing.

• Stump or base height will not exceed six (6) inches measured on uphill side.

• No live limbs shall be left on the stumps or bases of bullhog trees. (Whips)

• Mulch depth shall not exceed six (6) inches measured from the soil. If mulch exceeds six inches in depth the Contractor shall spread the mulch either mechanically or by hand.

Description

• All slash or mulch shall be ground or cut, so that no woody piece is greater than three (3) feet in length.

• Trees identified as bearing trees, or any trees blazed or tagged to mark the lines of any Government survey, shall not be cut or destroyed under penalty of the law.

Hand cut:

• If there are any restrictions due to terrain within the boundary, hand cutting with a chainsaw will be the remaining option while still following the same requirements.

• All material in unit will be constructed tightly into burn piles at a distance of fifteen (15) feet away from the drip line of any leave tree OR chipped. Piles will be spaced fifteen (15) feet apart measured from widest outside point to widest outside point forming a grid like order of piles. Additional shagging of material may be required in order to accomplish pile grid.

• Piles must be five (5) feet in diameter by ten (10) feet high. Piles will be burned at a later date by FFSL, when conditions are safe and in compliance with air quality guidelines.

• Notice to bidder, additional bucking may be necessary to meet pile specs (i.e.) compactness.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements: Contractor shall provide all necessary equipment to accomplish the project specifications. Bullhog shall be furnished on a fully-operational basis, with competent, fully-qualified operators. Bullhog must be capable of shredding/mulching trees up to twenty six (26) inches in diameter at the base. Equipment will be free of fluid leaks. Equipment will be washed with a high pressured system before entering and exiting the project area. All soils and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area. All necessary and required safety procedures will be followed to insure protection of life and property.

Portable toilet(s) are required to be provided by contractor for contractor employees. One chemical toilet at the job site for 20 employees or less will be required. These facilities must be provided, utilized, and maintained by the contractor and their employees.

Contractor shall furnish equipment warning signs to be placed on trails and roads leading into the project area. Signs shall be a minimum of three (3) feet by three (3) feet in dimension and shall warn of the possibility of flying debris.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Project must be finished by: March 31, 2021

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Forestry, Fire and State Landsis the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS21-147.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information:

SITE VISIT:

A MANDATORY SITE VISIT will be held on Monday, December 14, 2020, at 10:00 a.m. We will meet at Ephraim City Hall, 5 S Main St, Ephraim, UT 84627. A sign-in sheet will be provided for all attendees to sign in with company name, contact person, phone number and email. Per Utah Procurement Rule R33-6-103 Pre-Bid Conferences and Site Visits. Mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a bid. The meeting will begin promptly at 10:00 a.m. Any prospective bidders who arrive late to the meeting will not be allowed to submit a bid. Failure to attend the site visit shall result in the disqualification of any bidder that does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not taking calls/text during the site visit. Phones may be used to take pictures. All discussion not related to the site visit must be done after the site visit as to not be a distraction during the site visit. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation.

Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation.

A four-wheel-drive vehicle is recommended.

It is strongly recommended that each potential bidder ensure that he/she has a complete understanding of the requirements of this project. Bidders are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

SHAPE FILES:

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation. Maps are provided for informational purposes only.

Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

21 December 202021 December 202021 December 202021 December 202021 December 202021 December 202021 December 2020

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A Terms and Conditions for Services (Purchase Orders)

5. Attachment B Scope of Work.docx

6. Aspen Hills Project Boundary.pdf

7. Aspen Hills Project Boundary.zip

8. Site Visit Q&A.docx

9. Site Visit Sign-In.jpg

21 December 202021 December 202021 December 202021 December 202021 December 202021 December 2020 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/935441-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1671643565&Signature=p8iKM%2FHQFZNvaPryToM1NawgRfE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/935441-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1671643565&Signature=R%2F2fnHxQ5pEG4MaNJ%2BtVR2vGBIU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/935441-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1671643565&Signature=r62H5s6Aafuf%2FBsm%2BYHdrODNuc8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/935441-894705039termsposervice-051319%20%281%29_UpdatedNH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1671643565&Signature=7Cqs70Ve1y6ZySSpwTv8RqBHZzY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/935441-1018123311Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1671643565&Signature=jPbNhPdaJMBkn2loGtRWDk1Um%2F8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/935441-1018123689Aspen%20Hills%20Project%20Boundary.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1671643565&Signature=wzhMVR09qqn%2FA6wDts%2FEGmLyVzE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/935441-1018166717Aspen%20Hills%20Project%20Boundary.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1671643565&Signature=UFPbNSlnKkpZJBU%2FM580jdyB1MM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/935441-1021092327Site%20Visit%20Q%26A.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1671643565&Signature=NDztkvMeMQcZJJntEoRP2tJ2cBQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/935441-1021093111Site%20Visit%20Sign-In.jpg?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1671643565&Signature=PA2XnpHmYgs0Cemg78G3bF47vVs%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Offeror acknowledges that it is the offerors responsibility to upload any and all documents in responding to the solicitation. If the vendors fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation.

1.2 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.3 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.4 Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.5

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.6 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.7 Please upload information impacting Offeror’s responsiveness here.

1.8

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.9 Does Bidder have an outstanding tax lien in the State of Utah?

1.10 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.11 Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

1.12

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.13 Bidder acknowledges they may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Purchase Order, in whole or in part, without the prior written approval of the State Entity.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

2.8 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

Group 3: Vendor's Submission

21 December 202021 December 202021 December 202021 December 202021 December 2020

3.1 Offeror must identify any conflict, or potential conflict of interest, that might arise during the contract. If no conflicts are identified or expected, write “None” in this section.

3.2

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1 Bidder must be able to complete the work according to Attachment B Scope of work within the timeframe stated.

4.2 Did Bidder attend the Mandatory Site visit as described in the Description section and in Attachment B Scope of Work? If considered late, the bidder will not be able to continue with the site visit nor submit a bid. To be considered late is to arrive after the start time posted.

21 December 202021 December 202021 December 202021 December 202021 December 2020

Product Line Items Product Line Items

There are no Items added to this event.

21 December 202021 December 202021 December 202021 December 2020

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Aspen Hills Fuel Break 75 AC - Acre

Work according to Attachment B Scope of Work.

21 December 202021 December 202021 December 2020