FMCS Sources Sought Travel Audit.pdf

Sources Sought Notice Sources Sought – FMCS Travel Compliance Audit Services

General Information THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This notice is issued for market research purposes in accordance with FAR Part 10. This announcement does not constitute a solicitation or a promise to issue a solicitation in the future. The Government will not pay for any information submitted or for any costs associated with providing a response to this notice.

The Federal Mediation and Conciliation Service (FMCS) is conducting market research to identify qualified and interested firms capable of providing travel audit and compliance review services for agency travel transactions. The purpose of this notice is to determine the availability of capable businesses and to assist the Government in determining the appropriate acquisition strategy.

The Government intends to use responses to this Sources Sought notice to support market research, refine the draft scope, and determine the appropriate acquisition strategy, including potential small business set-aside decisions.

Proposed NAICS Code The Government is considering the following NAICS code for this requirement:

541211 – Offices of Certified Public Accountants

Vendors are encouraged to provide feedback if they believe a more appropriate NAICS code applies.

Product Service Code (PSC) R704 – Support- Management: Auditing

Place of Performance Work may be performed remotely. In person performance at FMCS facilities may also be considered if necessary. Contractors performing the work will be required to use an FMCS issued Government furnished laptop.

Estimated Workload Based on current estimates, FMCS has processed approximately 177 travel vouchers so far this year. The contractor would likely review a sample of approximately 30–50% of travel vouchers as part of the audit process.

Systems Access The contractor will need access to the following systems and documentation to perform the review:

• Concur travel system

• PDF travel request forms

Travel request forms may be provided through OneDrive or SharePoint for review.

Anticipated Period of Performance The anticipated period of performance is up to one (1) year; however, the Government expects the work may be completed within approximately six (6) months.

FMCS encourages responses from interested small businesses, including HUBZone, SDVOSB, and WOSB concerns.

Draft Description of Requirement The contractor shall provide audit and compliance review services for agency travel transactions processed through the Government’s travel management system.

The contractor may be required to:

• Review travel vouchers, receipts, and supporting documentation

• Assess compliance with the Federal Travel Regulation (FTR) and FMCS travel policies

• Identify potential improper payments or unsupported costs

• Conduct sampling of travel transactions and perform compliance testing

• Provide written audit findings, recommendations, and summary reports

• Identify trends, internal control weaknesses, or policy compliance issues

The final scope of work may be refined based on responses received through this Sources Sought notice.

Requested Information from Industry Interested firms are requested to submit a capability statement addressing the information below. Responses should be no more than five (5) pages and should focus on the firm’s capability to perform the work described in this notice.

Respondents are encouraged to address the questions below to the extent possible. Firms are not required to answer every question; however, responses should focus on relevant experience and capability related to the requirement described in this notice.

Interested firms should provide the following information:

1. Company Name and Address

2. UEI Number

3. CAGE Code

4. Business Size under NAICS Code 541211 – Offices of Certified Public Accountants

5. Socioeconomic Status, if applicable (e.g., Small Business, HUBZone, Service-Disabled Veteran Owned Small Business (SDVOSB), Women Owned Small Business (WOSB), etc.)

6. Point of Contact Information, including name, title, phone number, and email address

7. Description of Relevant Experience performing financial audits, travel audits, or compliance reviews, particularly for Federal agencies

8. Examples of Similar Contracts performed for Federal agencies or other government entities, including a brief description of the services provided and approximate contract value if available

9. Experience with Travel Systems, including the review or auditing of travel transactions in systems such as Concur or similar platforms

10. Recommendations regarding the appropriate NAICS code or acquisition approach for the requirement described

11. Feedback on the draft requirement, including identification of any areas that may be unclear, overly restrictive, or that could be improved

12. Typical labor categories and skill levels used to perform this type of work (for example: CPA auditor, senior auditor, financial analyst, etc.)

13. Identification of any additional systems, documentation, or data access typically required to perform travel audit or compliance review services

14. The Government is considering a Firm Fixed Price (FFP) contract structure for this requirement. Please provide feedback regarding the suitability of this approach for the work described.

Response Instructions Responses shall not exceed five (5) pages in length and must be submitted electronically.

Responses shall include the subject line:

"Sources Sought Response – FMCS Travel Compliance Audit Services"

Responses are due by: March 11, 2026

Submit responses to:

Bronson Madero bmadero@fmcs.gov

Telephone inquiries will not be accepted. Responses will not be returned.

Important Notice This notice is issued solely for market research and planning purposes and does not constitute a Request for Proposal (RFP) or Request for Quotation (RFQ). The Government does not intend to award a contract based solely on responses to this notice.

Responses will assist the Government in determining the appropriate acquisition strategy.