AVI Sole Source Justification_REDACTED.pdf

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AVI SPL Replacement of Conference room equipment
Solicitation number
93310023Q0013
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About this file

This document is a sole source justification for the Federal Mediation and Conciliation Service. It seeks to upgrade and modernize audiovisual equipment for six conference rooms through a sole source contract with Audio Visual Innovations, Inc. The justification is that AVI-SPL previously customized and installed the existing AV infrastructure and maintains it under contract, so only they have full understanding of the form, fit, and function to integrate new compatible software and hardware. The estimated value of the upgrade is $250,000. The justification was approved on August 10, 2023 by the contracting officer.

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SOLE SOURCE JUSTIFICATION FOR

ACQUISITIONS WITHIN THE SIMPLIFIED ACQUISITION THRESHOLD ($250K)

1. In accordance with Federal Acquisition Regulation 13.106-1(b)(1), I hereby determine that is available from only one source, and competition is precluded for the reasons indicated below. There are no substitutes available.

2. This acquisition is restricted to the following source:

Company:

Address:

Point of Contact:

Telephone:

Email:

3. Description of Supply/Service:

4. Estimated Total Value:

5. Check and fill in all that are applicable:

The material or service must be compatible in all aspects (form, fit, and function) with the systems presently installed.

A patent, copyright, proprietary data, or licensing agreement limits competition. The proprietary data are described as follows:

These are "direct replacement" parts/components for existing equipment.

Other information to support a sole-source buy:

CERTIFICATION

I certify that statements checked, and information provided above are complete and correct to the best of my knowledge. In accordance with FAR 13.106-1(b)(1). The facts of this acquisition preclude the use of full and open competition.

Submitted by:

Name:

Title: Date:

Approved by:

Name:

Title: Date:

Address: 6301 Benjamin Road, Suite 101, Tampa, FL 33634
Company: Audio Visual Innovations, Inc. (AVI-SPL)
POC: Stacey Thompson
Telephone: (813) 884-7168 ext. 2243
Question 1: Replacement, Upgrade and Global Support Elite of A/V Equipment
Description: Upgrade/modernization of equipment for a previous customized install provided for six conference rooms to include projectors, video screens, cameras, placement of cameras, and addition of new compatible microphones. New technology (software and hardware) must integrate into the existing custom infrastructure to provide streamlined AV usage for employees and customers.
Email: Stacey.Thompson@avispl.com
Value:
Option1: The new technology (software and hardware) must be fully compatible with FMCS's existing equipment which is currently set-up and maintained by AVI-SPL. In addition to not having a full understanding of the form, fit, and function of the current system, having a new vendor work on the existing system will void the maintenance contract on the existing equipment.
Option2:
Option3:
2023-08-03T09:15:48-0400
MICHAEL COLANDRIA
2023-08-10T16:49:13-0400
ERIKA LETOURNEAU
Option4:
Name1: Michael Colandria
Name2: Erika Faith LeTourneau
Date2: 10 August 2023
Title1: Support Services Specialist
Date1: 08.03.2023
Title2: Senior Contracting Officer
Check Box 4: Off
Check Box 3: Off
Check Box 1: Yes
Check Box 2: Off

File details come from the government source that posted it. Updated .