931182-event.pdf

07 December 2020

Awarded To: Pacific NW Forest, Inc Awarded to Pacific NW Forest, Inc. for lowest responsive bid.

South Bookcliffs Cottonwood Lop and Scatter Division of Wildlife Resources. Pinyon and Juniper removal by hand. Approximately 789 acres east of Thompson Springs, UT.

07 December 2020

Open 11/23/2020 11:00 AM MST Type Invitation for Bid Close 12/4/2020 2:00 PM MST Number AS21-139 Currency US Dollar

Sealed Until 12/4/2020 2:00 PM MST

Contacts Ann Schliep aschliep@utah.gov

Commodity Codes Commodity Code Description

70111 Removal services for ornamental plants or bushes or trees including tree and shrub removal services and lop and scatter and chaining and harrow and bullhog

07 December 202007 December 202007 December 202007 December 202007 December 202007 December 202007 December 202007 December 2020 mailto:aschliep@utah.gov

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

South Bookcliffs Cottonwood Lop and Scatter

SOLICITATION #AS21-139

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: wildlife habitat improvement by hand removal (chainsaw and/or other hand tools) of standing live and dead pinyon and juniper trees and saplings. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies, and incidentals. See Attachment B Scope of Work for additional information.

Closing date and time

The closing date and time for this sourcing event are 12/04/2020 02:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

SITE SPECIFICS:

Location and Description: The South Bookcliffs Cottonwood Lop and Scatter project is located 20 air miles east of Thompson Springs, Utah. Elevations range from 5,000 to 6,000 feet within the project site. Slopes range from flat to approximately 30 degrees with the majority of the project being less than 20 degrees

Approximate Acreage: 789 acres

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

SPECIFIC TASKS:

Work Limits: Only areas shown on the Project Map will be treated. Treatment and non-treated areas within the project area may be flagged and/or described verbally. A shapefile for GPS and a PDF map of the project area will be provided prior to work beginning. It will be the contractor’s responsibility to furnish either a GPS unit(s) or smartphone(s) with PDF map application to be utilized in identifying project boundaries. Contractor(s) will be responsible to download all needed shapefiles/PDFs using their own devices.

Shapefiles/PDFs will be provided in email upon request.

Government staff may physically identify unit boundaries for the work executed under the contract, or may rely on the Project Map and associated GPS shapefile as adequate boundary markings. The Project Manager and Contractor will identify an estimated start date for work to begin on the project. The Project Manager will provide Contractor with a Notice to Proceed prior to the estimated start date if site conditions are suitable to initiate work. Upon receiving the Notice to Proceed, the Contractor shall promptly enter the project area, locate treatment boundaries, locate control points, section corners, take such action to prevent their destruction, and begin treatment work.

Treatment Specifics:

1. Work Sequence: Cutting, lop & scatter and pullback shall be performed in an organized and systematic manner as determined in the

Description pre-work conference. Cutting with scattered crews within or between project areas shall not be permitted except where authorized by the COR.

2. Slashing: All green and dead Pinyon and Juniper (Cedar) trees up to 28 inches diameter measured one foot above the soil on the uphill side along the largest side of the bole of the tree within the project boundaries shall be completely severed from the stump(s).

This includes trees less than 1 inch in diameter or 1 feet in height. No live or dead limbs (lower live limbs) shall be left on the stump of cut trees. Stump height shall not exceed 6 inches measured on the uphill side. All main branches or stems shall be cut from the bole of the tree.

3. Bucking: All pinyon and juniper shall be bucked or cut into lengths not to exceed 4 feet in length.

4. Lop & Scatter: The material to be treated consists of down woody material created from the slashing treatment and existing dead and down material. Lop and scatter all existing slash so that all top and side branches are free of the central stem and so that the slash is reduced to within 18 inches of the ground at all points. Central stem length shall not exceed 6 feet. Slash shall not be located within 10 feet of road/trail. The near edge of any slash shall be at least 10 feet from road or other physical improvement (such as fence or cattleguard).

5. Leave Trees: Scattered leave islands of pinyon and juniper trees may be identified by the COR to be established as part of the treatment prescription and will be flagged. In addition, all vegetation not identified as pinyon or juniper shall be designated as leave trees.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements:

1. Contractor shall maintain an adequate workforce with a minimum of 8 persons at all times to ensure timely completion of the work.

2. Contractor shall designate one English literate supervisor for each crew. No more than 15 persons shall be supervised by one supervisor. Supervisors shall be identified during the pre-work conference. Any changes in supervisory designations must be submitted in writing to the Contracting Officer at least 24 hours prior to the change taking effect.

3. Person designated by the Contractor as supervisor must remain with and effectively direct the crew by (1) making periodic inspections of the crew’s work, (2) advising them as to improper work methods, (3) providing instructions for correcting any improper work methods encountered.

4. Emergency transportation will be provided by the Contractor at all times. Crewmembers shall not be allowed to work alone.

5. Work in this contract requires the contractor to have GPS capabilities in order to identify treatment areas, leave islands and/or project boundaries. GPS equipment must have an accuracy of +/- 5 meters and be capable of accepting/uploading shapefiles or track logs. The government will provide shapefiles or track logs electronically (via email or at the pre-work meeting) to the contractor which will identify treatment unit boundaries and leave islands within the project area boundary. It is the responsibility of the contractor to upload the shapefiles to the GPS equipment and provide any technical support for problems with the contractor owned equipment.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Contract must be completed by Feb 1, 2021. Contract time cannot be extended due to timing stipulations for wildlife habitat use.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS21-139.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information:

SITE VISIT

A site visit will NOT be held prior to bidding. It is strongly recommended that each potential bidder inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

SHAPEFILES/MAPS

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation. Maps are provided for informational purposes only.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

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Buyer Attachments

1. Claim of Business Confidentiality Form

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A Terms and Conditions for Services (Purchase Orders)

5. Attachment B Scope of Work.docx

6. Attachment C References.docx

7. EastPolygonsMapwithAcres.pdf

8. FY21CottonwoodLopScatter11112020.kmz

9. OveviewMap.pdf

0. WestPolygonsMapwithAcres.pdf

07 December 202007 December 202007 December 202007 December 202007 December 202007 December 2020 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/931182-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670452457&Signature=Qn7Ct%2FI%2FLrYvXPnOUhV1c9UguN0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/931182-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670452457&Signature=EbHkHWIBSxP2R5bK0kx4m4%2BJ0MU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/931182-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670452457&Signature=51mx4M6Q0M8395xzhCdf75qxXmg%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/931182-894705039termsposervice-051319%20%281%29_UpdatedNH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670452457&Signature=0JfXl6gPJa0TyFdz4O0rr7QfTGE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/931182-1013800888Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670452457&Signature=IH4nIzuvzpvaUfaomjASRu%2FLJEA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/931182-1013728726Attachment%20C%20References.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670452457&Signature=WSB96W4%2FECz0Y1Kt5o2EaamK%2FBM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/931182-1013712708EastPolygonsMapwithAcres.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670452457&Signature=5L0B4y5t6BwwqB%2B0hXubiMEK5p8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/931182-1013712479FY21CottonwoodLopScatter11112020.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670452457&Signature=qa3wjnkx6J0%2Fxstqw66Ny9rTVUo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/931182-1013713802OveviewMap.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670452457&Signature=XBb4QkhkaI1b1RYswnaYJVbT6hU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/931182-1013714535WestPolygonsMapwithAcres.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670452457&Signature=ZpJdyM6BVY1YV0lGLxA7c6x3mtY%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Offeror acknowledges that it is the offerors responsibility to upload any and all documents in responding to the solicitation. If the vendors fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation.

1.2 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.3 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.4 Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.5

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.6 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.7 Please upload information impacting Offeror’s responsiveness here.

1.8

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.9 Does Bidder have an outstanding tax lien in the State of Utah?

1.10 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.11 Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

1.12

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.13 Bidder acknowledges they may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Purchase Order, in whole or in part, without the prior written approval of the State Entity.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

2.8 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

Group 3: Vendor's Submission

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3.1 Offeror must identify any conflict, or potential conflict of interest, that might arise during the contract. If no conflicts are identified or expected, write “None” in this section.

3.2

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1

In order for a bid to be considered for this project, the bidder must have a minimum of 1 years of experience in rangeland lop and scatter treatments. Bidders must provide a minimum of two references (preferably three) that can establish that the bidder has this required experience and has performed well. Bidders who do not meet the experience requirement will not be considered for award. Reference information must include the information outlined in Attachment C, Reference Information, included elsewhere in this solicitation. References that cannot be reached because the information is too old to be accurate, or is otherwise inaccurate, will not be considered a proper reference that meets the minimum number of references stated above. To help determine bidder responsibility, the State reserves the right to request additional reference information, and also reserves the right to contact known references and/or refer to internal documentation independent of what is submitted by th

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 South Bookcliffs Cottonwood Lop and Scatter 789 AC - Acre

Work according to Attachment B Scope of Work.

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