923456-25-57-1.pdf

ST. TAMMANY PARISH

MICHAEL B. COOPER

PARISH PRESIDENT

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA| 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520

WWW.STPGOV.ORG

Version 2025.1

NOTICE OF QUOTE REQUEST

ST. TAMMANY PARISH

Sealed quotes will be received by the Department of Procurement, until 2:00 p.m., Thursday, November 20, 2025 and then opened at that time by the Procurement Staff for the following project:

Quote # 25-57-1 – Landscaping and Maintenance Service- Justice Center & Tyler Street

This Quote package is available online at www.bidexpress.com or LaPAC https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185.It is the Vendor’s responsibility to check Bid Express or LaPAC frequently for any possible addenda that may be issued. The Parish is not responsible for a Vendor’s failure to download any addenda documents required to complete a submission.

Each Quote must be sealed. In addition, the outside of the envelope, box or package containing the Quote should be marked with the following information. Name and Address, State

Contractor’s License Number (if the estimated cost of the work is $50k or more), Quote Number, and the Quote Name. Quotes submitted without this information may be deemed non-responsive.

A Non-Mandatory pre-quote site visit will be held at 10:30 AM on Thursday, November 6, 2025. We will meet at the North side of the building at the St. Tammany Parish Justice Center

Complex, located at 701 N. Columbia Street, Covington, LA 70433. Immediately following we will meet at the main entrance of the St. Tammany Parish Tyler Street Complex located at 620 N. Tyler Street, Covington, Louisiana 70433. Attendance is strongly encouraged.

Quotes will be received by the St. Tammany Parish Government Department of Procurement, located at 21454 Koop Dr., Suite 2F, Mandeville LA. 70471. The Procurement Department can http://www.stpgov.org/ http://www.bidexpress.com/ https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185

[NAME] , [TITLE] | [DEPARTMENT]

P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | [EMAIL]@STPGOV.ORG | 985-898-3427

WWW.STPGOV.ORG

be contacted by telephone at (985) 898-2520, or via e-mail at Procurement@stpgov.org.

St. Tammany Parish Government reserves the right to reject any or all quotes and to waive informalities.

Procurement Department mailto:Procurement@stpgov.org

ESSENTIAL SERVICES

QUOTE REQUEST

ST. TAMMANY PARISH GOVERNMENT

LANDSCAPING AND MAINTENANCE SERVICE –

JUSTICE CENTER AND TYLER STREET

Quote Number: 25-57-1

Quote Deadline: Thursday, November 20, 2025

October 27, 2025

TABLE OF CONTENTS

PART I: OVERVIEW

1.1 Background

1.2 Definitions

1.3 Schedule of Events …………………………………………………………………………...4

1.4 Quote Submittal

PART II: SCOPE OF WORK/SERVICES

2.1 Scope of work/Services

2.2 Period of Agreement

2.3 Price Schedule

PART III: EVALUATION

PART IV: GENERAL PROVISIONS

4.1 Legibility/Clarity

4.2 Respondent Inquiry Periods

4.3 Errors and Omissions in Quote

4.4 Changes, Addenda, Withdrawals

4.5 Withdrawal of Quote

4.6 Material in the Quote Request

4.7 Waiver of Administrative Informalities

4.8 Quote Rejection

4.9 Ownership of Quote

4.10 Cost of Offer Preparation

4.11 Non-negotiable Contract Terms

4.12 Taxes

4.13 Quote Validity

4.14 Written or Oral Discussions/Presentations

4.15 Acceptance of Quote Content

4.16 Evaluation and Selection

4.17 Contract Negotiations

4.18 Contract Award and Execution

4.19 Notice of Intent to Award

4.20 Affidavits

4.21 Insurance Requirements

4.22 Indemnification and Limitation of Liability

4.22.1 Duty to Defend…………………………………………………………………………..15

4.22.2 Provider Liabilitiy……………………………………...………………………………...15

4.22.3 Force Majeure…………………………………………………………………………...15

4.22.4 Indemnification…………………………………………………………………………...15

4.22.5 Intellectual Property Indemnification………………………………………………

4.23 Termination

4.23.1 Termination of the Contract for Cause

4.23.2 Termination of the Contract for Convenience

4.23.3 Termination for Non-Appropriation of Funds

4.23.4 Effects of Termination

4.23.5 Default of Provider

4.24 Assignment

4.25 No Guarantee of Quantities

4.26 Audit of Records

4.27 Civil Rights Compliance

4.28 Record Retention

4.29 Record Ownership

4.30 Governing Law

4.31 Anti-Kickback Clause

4.32 Clean Air Act

4.33 Energy Policy and Conservation Act

4.34 Clean Water Act

4.35 Anti-Lobbying and Debarment Act

Quote Package includes the following Attachments:

Attachment “A” – Pricing Sheet, Project Specifications, and Aerial Maps Attachment “B” – Sample Contract Attachment “C” – Insurance Requirements Attachment “D” – Affidavits Attachment “E” – Sample Corporate Resolution Attachment “F” – Sample Certificate of Insurance

QUOTE REQUEST

FOR

LANDSCAPING AND MAINTENANCE SERVICE–

JUSTICE CENTER AND TYLER STREET

PART I: OVERVIEW

1.1 Background

The purpose of this quote request is to obtain proposals from qualified Proposers who are interested in providing landscaping and maintenance services at the following Parish buildings listed below.

St. Tammany Parish Justice Center Complex 701 N. Columbia St., Covington, La 70433;

St. Tammany Parish Justice Center Parking Garage 601 N. Jefferson Ave., Covington, La 70433; and

St. Tammany Parish Tyler Street Complex 620 N. Tyler Street, Covington, La 70433.

Submittal of a proposal does not create any right or expectation to a contract with the Parish.

1.2 Definitions

A. Shall – The term “shall” denotes mandatory requirements.

B. Must - The term “must” denotes mandatory requirements.

C. May - The term “may” denotes an advisory or permissible action.

D. Should – The term “should” denotes a desirable action.

E. Provider – A Respondent who contracts with the Parish.

F. Parish - St. Tammany Parish Government.

G. Discussions- For the purposes of this Quote Request, a formal, structured means of conducting written or oral communications/presentations with responsible Respondents who submit quotes in response to this Quote Request.

H. Quote Request – The Quote Request and any attachments and amendments thereto.

I. Respondent – Person or entity responding to this Quote Request.

J. Agreement – A contract between the Provider and the Parish.

1.3 Schedule of Events

Date Time (CT)

Quote Due Date November 20, 2025 2:00 PM

Non-Mandatory Site Visit November 6, 2025 10:30 AM

Inquiry Deadline November 13, 2025 2:00 PM

Addendum Deadline November 17, 2025 2:00 PM

NOTE: The Parish reserves the right to revise this schedule. Any such revision will be formalized by the issuance of an addendum to the Quote Request.

1.4 Quote Submittal

The Quote package is available online www.bidexpress.com or LaPAC https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm. It is the Provider’s responsibility to check Bid Express or LaPAC frequently for any possible addenda that may be issued. The Parish is not responsible for a Provider’s failure to download any addenda documents required to complete a submission.

Important - - Clearly mark outside of the sealed envelope, box or package with the following information and format. Quotes without this information may be deemed non-responsive:

Χ Name and Address of the Quoter Χ Quote Request Name: LANDSCAPING AND MAINTENANCE SERVICE – JUSTICE

CENTER AND TYLER STREET

Χ Quote Request #: 25-57-1 Χ Quote Due Date: THURSDAY, NOVEMBER 20, 2025

Quotes may only be sent via certified mail, hand-delivery or courier service to our physical location at:

St. Tammany Parish Government Procurement Department 21454 Koop Drive, Suite 2F Mandeville, Louisiana 70471

Respondent is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. The Parish is not responsible for any delays caused by the Respondent’s chosen means of proposal delivery.

Respondent is solely responsible for the timely delivery of its proposal. Failure to meet the Quote Due Date shall result in rejection of the quote.

In the event that Provider is a member of a corporation, partnership, L.L.C., L.L.P., or any other juridical entity, as an additional provision, Provider should supply a certified copy of a corporate resolution or other written evidence of authority of person signing the quote/proposal.

http://www.bidexpress.com/

QUOTES SHALL BE OPENED PUBLICLY AT THE PHYSICAL LOCATION IDENTIFIED

ABOVE AND ONLY RESPONDENTS SUBMITTING QUOTES SHALL BE IDENTIFIED ALOUD.

PART II: SCOPE OF WORK/SERVICES

2.1 Scope of Work/Services

The Provider shall provide all supervision, labor, materials, supplies, and equipment as may be necessary to complete and provide landscape maintenance services for the St. Tammany Parish Justice Center Complex (JC) and the St. Tammany Parish Tyler Street Complex at the following locations:

St. Tammany Parish Justice Center Complex 701 N. Columbia St., Covington, La 70433;

St. Tammany Parish Justice Center Parking Garage 601 N. Jefferson Ave., Covington, La 70433; and

St. Tammany Parish Tyler Street Complex 620 N. Tyler Street, Covington, La 70433.

Each task shall be performed, as stated, per the work schedule, scope of work, specifications, responsibilities, safety requirements, and special conditions without prodding or reminders by the Parish.

The Provider will be responsible via a communication system set in place by the St. Tammany Parish Department of Facilities Management to confirm that each and every cut or visit has been completed. This will be done by an email sent to the Facilities Management Department personnel that is responsible for overseeing the contract. The invoices will be paid depending on this process as well.

At any time fertilizers, herbicides, or any other chemicals are to be used, the Provider must provide the Parish with copies of the appropriate license stating they are qualified to apply such chemicals.

The Department of Facilities Management must be notified in advance whenever any of the above activities occur at any of these locations.

All work is to commence during normal business hours of Monday through Friday from 8:00 AM to 5:00 PM.

Complete specifications are provided in Attachment A.

The initial term of the contract will be from the date the Notice to Proceed is issued by the Parish through December 31, 2026. The contract may be renewed for up to two (2) additional one (1) year periods with the same terms and conditions of the initial contract if the Parish and Provider agree.

A Non-Mandatory pre-quote site visit will be held at 10:30 AM on Thursday, November 6, 2025. We will meet at the North side of the building at the St. Tammany Parish Justice Center Complex, located at 701 N. Columbia Street, Covington, LA 70433. Immediately following we will meet at the main entrance of the St. Tammany Parish Tyler Street Complex located at 620 N. Tyler Street, Covington, Louisiana 70433. Attendance is strongly encouraged.

If the Provider has not done business with the Parish, the Provider should submit a W-9 with their response.

2.2 Period of Agreement

The term of any contract resulting from this solicitation shall begin on the date of the Parish President’s signature or approval in writing by the Parish President or designee. The contract shall terminate pursuant to the terms and conditions of section 5.30 herein, the terms and conditions of the contract, operation of law, as agreed between the parties, or upon satisfactory completion of all services and obligations described in the contract.

2.3 Price Schedule

Prices quoted by the Respondent shall be firm for the term of the contract.

PART III: EVALUATION

The quotes will be evaluated in light of the material and the substantiating evidence presented to the Parish, not on the basis of what may be inferred.

The lowest monetary quote in compliance with the Quote Request will be awarded the contract.

Only for the purpose of interpretation of the quote, when applicable, written words shall govern if a conflict exists between words and numerals.

PART IV: GENERAL PROVISIONS

4.1 Legibility/Clarity

Responses to the requirements of this Quote Request in the formats requested are desirable.

Quotes prepared simply and economically, providing a straightforward, concise description of the Respondent’s ability to meet the requirements of the Quote Request is also desired. Each Respondent is solely responsible for the accuracy and completeness of its quote.

4.2 Respondent Inquiry Periods

The Parish shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted delay in the procurement cycle and Parish operations. The Parish reasonably expects and requires responsible and interested Respondents to conduct their in-depth quote review and submit inquiries in a timely manner.

Inquiries concerning this solicitation may be delivered by e-mail or hand-delivery to:

St. Tammany Parish Government Procurement Department Attn: Director of Procurement 21454 Koop Drive, Suite 2F Mandeville, Louisiana 70471

E-Mail: procurement@stpgov.org

An addendum will be issued and posted on LaPAC (Louisiana Procurement and Contract Network)https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=1 85 to address all inquiries received and any other changes or clarifications to the solicitation.

Thereafter, all quote documents, including but not limited to the specifications, terms, conditions, plans, etc., will stand as written and/or amended by any addendum. No negotiations, decisions, or actions shall be executed by any Respondent as a result of any oral discussions with any Parish employee or Parish consultant. It is the Respondent’s responsibility to check the Parish website frequently for any possible addenda that may be issued. The Parish is not responsible for a Respondent’s failure to download any addenda documents required to complete a Quote Request.

4.3 Errors and Omissions in Quote

The Parish will not be liable for any error in the quote. Respondent will not be allowed to alter quote documents after the deadline for quote submission, except under the following condition:

the Parish reserves the right to make corrections or clarifications due to patent errors identified in quotes by the Parish or the Respondent. The Parish, at its option, has the right to request clarification or additional information from the Respondent.

4.4 Changes, Addenda, Withdrawals

The Parish reserves the right to issue Addenda to the Quote Request at any time. The Parish also reserves the right to cancel or reissue the Quote Request.

If the Respondent needs to submit changes or addenda, such shall be submitted in writing, signed by an authorized representative of the Respondent, cross-referenced clearly to the relevant quote section, prior to the quote opening. Such shall meet all requirements for the quote.

4.5 Withdrawal of Quote

A Respondent may withdraw a quote that has been submitted at any time up to the quote closing date and time. To accomplish this, a written request signed by the authorized representative of the Respondent must be submitted to the Procurement Department.

4.6 Material in the Quote Request

Quotes shall be based only on the material contained in this Quote Request. The Quote Request includes official responses to questions, addenda, and other material, which may be provided by the Parish pursuant to the Quote Request.

4.7 Waiver of Administrative Informalities

The Parish reserves the right, at its sole discretion, to waive administrative informalities contained in any quote.

mailto:procurement@stpgov.org

4.8 Quote Rejection

Issuance of this Quote Request in no way constitutes a commitment by the Parish to award a contract. The Parish reserves the right to accept or reject any or all quotes submitted or to cancel this Quote Request if it is in the best interest of the Parish to do so.

4.9 Ownership of Quote

All materials (paper content only) submitted in response to this request become the property of the Parish. Selection or rejection of a quote does not affect this right. All quotes submitted will be retained by the Parish and not returned to Respondents. Any copyrighted materials in the quotes are not transferred to the Parish.

4.10 Cost of Offer Preparation

The Parish is not liable for any costs incurred by prospective Respondents or Providers prior to issuance of or entering into a contract. Costs associated with developing the quote, preparing for oral presentations, and any other expenses incurred by the Respondent in responding to the Quote Request are entirely the responsibility of the Respondent, and shall not be reimbursed in any manner by the Parish.

4.11 Non-negotiable Contract Terms

Non-negotiable contract terms include but are not limited to taxes, assignment of contract, audit of records, EEOC and ADA compliance, record retention, content of contract/order of precedence, contract changes, governing law, claims or controversies, and termination based on contingency of appropriation of funds.

4.12 Taxes

Any taxes, other than state and local sales and use taxes, from which the Parish is exempt, shall be assumed to be included within the Respondent’s cost.

4.13 Quote Validity

All quotes shall be considered valid for acceptance until such time an award is made, unless the Respondent provides for a different time period within its quote. However, the Parish reserves the right to reject a quote if the Respondent’s acceptance period is unacceptable and the Respondent is unwilling to extend the validity of its quote.

4.14 Written or Oral Discussions/Presentations

Written or oral discussions may be conducted with Respondents who submit quotes determined to be reasonably susceptible of being selected for award; however, the Parish reserves the right to enter into an Agreement without further discussion of the quote submitted based on the initial offers received. Any such written or oral discussion shall be initiated by the Parish.

Any commitments or representations made during these discussions, if conducted, may become formally recorded in the final contract.

Written or oral discussions/presentations for clarification may be conducted to enhance the Parish's understanding of any or all of the quotes submitted. Any such written or oral discussions/presentations shall be initiated by the Parish. Quotes may be accepted without such discussions.

4.15 Acceptance of Quote Content

The mandatory Quote Request requirements shall become contractual obligations if a contract ensues. Failure of the successful Respondent to accept these obligations shall result in the rejection of the quote.

4.16 Evaluation and Selection

All responses received as a result of this Quote Request are subject to evaluation for the purpose of selecting the Respondent with whom the Parish shall contract.

The Parish may reject all quotes if none is considered in the best interest of the Parish.

4.17 Contract Negotiations

If for any reason the Respondent whose quote is most responsive to the Parish's needs, price and other evaluation factors set forth in the Quote Request considered, does not agree to a contract, that quote shall be rejected and the Parish may negotiate with the next lowest responsive Respondent. Negotiation may include revision of non-mandatory terms, conditions, and requirements. The Procurement Department must approve the final contract form and issue a purchase order, if applicable, to complete the process.

4.18 Contract Award and Execution

The Parish reserves the right to enter into a contract without further discussion of the quote submitted based on the initial offers received.

The Quote Request, including any addenda, and the quote of the selected Provider will become part of any contract initiated by the Parish.

Respondents are discouraged from submitting their own standard terms and conditions with their quotes. Respondents should address the specific language in the sample contract in Attachment “B” of this Quote Request and submit any exceptions or deviations the Respondent wishes to negotiate. The proposed terms will be negotiated before a final contract is entered. Mandatory terms and conditions are not negotiable.

If the contract negotiation period exceeds thirty (30) days or if the selected Respondent fails to sign the contract within ten calendar days of delivery of it, the Parish may elect to cancel the award and award the contract to the next lowest responsive Respondent.

The Parish intends to award to a single Respondent.

In accordance with Louisiana Law, all Corporations (See LA R.S. 12:26.1) and Limited Liability Companies (See LA R.S. 12:1308.2) must be registered and in good standing with the Louisiana Secretary of State in order to hold a contract.

4.19 Notice of Intent to Award

Upon review and approval of the issuing department’s recommendation for award, the Procurement Department will issue a “Notice of Intent to Award” letter to the apparent successful Respondent.

The Procurement Department will also notify all unsuccessful Respondent as to the outcome of the procurement process.

4.20 Affidavits

Awarded Provider shall execute affidavits attesting compliance with LSA-R.S. 38:2212.10, 38:2224, 38:2227, each as amended, and other affidavits as required by law, concurrent with execution of the contract. Such affidavits are attached hereto as Attachment “F”.

4.21 Insurance Requirements

The Provider shall comply with all insurance requirements of the Parish as contained in Attachment “C”. The cost of such insurance shall be paid by the Provider and shall be included in the Respondent’s quote. All policies of insurance shall meet the requirements of the Parish prior to the commencing of any work. The Parish has the right, but not the duty, to approve all insurance policies prior to the commencing of any work. Provider shall furnish the Parish with certificates of insurance effecting coverage(s) required by the Quote Request (see Attachment “C”). The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be received and approved by the Parish before work commences. If the Provider fails to furnish the Parish with the insurance protection required and begins work without first furnishing the Parish the Parish with a currently dated certificate of insurance, the Parish has the right to obtain the insurance protection required and deduct the cost of insurance from the first payment due the Provider. Further deductions are permitted from future payments as are needed to protect the interests of the Parish including, but not limited to, renewals of all policies. The Parish reserves the right to require complete certified copies of all required policies, at any time.

The insurance companies issuing the policy or policies shall have no recourse against the Parish for payment of any premiums or for assessments under any form of policy.

Any and all deductibles in the described insurance policies shall be assumed by and be at the sole risk of the Provider.

All insurance companies must be authorized to do business in the State of Louisiana and shall have an A.M. Best rating of no less than A-, Category VII.

Policy coverages and limits must be evidenced by Certificates of Insurance issued by Provider’s carrier to the Parish and shall reflect:

Date of Issue: Certificate must have current date.

Named Insured: The legal name of Provider under contract with the Parish and its principal place of business shall be shown as the named insured on all Certificates of Liability Insurance.

Name of Certificate Holder: St. Tammany Parish Government, Office of Risk Management, P. O. Box 628, Covington, LA 70434.

Project Description: A brief project description, including Project Name, Project Number and/or contract Number, and Location.

Endorsements and Certificate Reference: All policies must be endorsed to provide, and certificates of insurance must evidence the following:

Waiver of Subrogation: The Provider's insurers will have no right of recovery or subrogation against the Parish of St. Tammany, it being the intention of the parties that all insurance policy(ies) so affected shall protect both parties and be the primary coverage for any and all losses covered by the below described insurance. Policy endorsements required for all coverages.

Additional Insured: The Parish of St. Tammany shall be named as additional named insured with respect to general liability, marine liability, pollution/environmental liability, automobile liability and excess liability coverages. Policy endorsements required.

Hold Harmless: Provider’s liability insurers shall evidence their cognizance of the Hold Harmless and Indemnification in favor of St. Tammany Parish Government by referencing same on the face of the Certificate(s) of Insurance.

Cancellation Notice: Producer shall provide thirty (30) days prior written notice to the Parish of policy cancellation or substantive policy change.

The types of insurance coverage the Provider is required to obtain and maintain throughout the duration of the contract, include, but is not limited to:

1. Commercial General Liability insurance with a Combined Single Limit for bodily injury and property damage of at least $1,000,000 per Occurrence/$2,000,000 General Aggregate/Products-Completed Operations Per Project. The insurance shall provide for and the certificate(s) of insurance shall indicate the following coverages:

a) Premises - operations;

b) Broad form contractual liability;

c) Products and completed operations;

d) Personal Injury;

e) Broad form property damage;

f) Explosion and collapse.

2. Providers’ Pollution Liability and Environmental Liability insurance in the minimum amount of $1,000,000 per occurrence, $2,000,000 aggregate providing full contractual liability and third party claims coverage for bodily injury, property damage, defense, and cleanup as a result of pollution and environmental conditions (sudden/accidental and gradual) arising from contracting operations performed by or on behalf of the Provider.

If coverage is provided on a claims-made basis, coverage will at least be retroactive to the earlier of the date of the contract or the commencement of Provider services in relation to the work and the policy will offer an extended discovery clause of at least three years.

If written either on an occurrence or claims made basis, this coverage will be maintained through the renewal of this insurance to cover a loss arising out of the completed operations of the insured for a period of at least 3 years after the work is accepted as complete by the property owner or this contract is terminated.

3. Business Automobile Liability insurance with a Combined Single Limit of

$1,000,000 per Occurrence for bodily injury and property damage, and shall include coverage for the following:

a) Any automobiles;

b) Owned automobiles;

c) Hired automobiles;

d) Non-owned automobiles;

e) Uninsured motorist.

4. Workers’ Compensation/Employers Liability insurance: workers’ compensation insurance coverage and limits as statutorily required; Employers’ Liability Coverage shall be not less than $500,000 each accident, $500,000 each disease, $500,000 disease policy aggregate, except when projects include exposures covered under the United States Longshoremen and Harbor Workers Act, Maritime and/or Jones Act and/or Maritime Employers Liability (MEL) limits shall be not less than $1,000,000/$1,000,000/$1,000,000. Coverage for owners, officers and/or partners in any way engaged in the project shall be included in the policy and a statement of such shall be made by the insuring producer on the face of the certificate.

5. An umbrella policy or excess policy may be required and/or allowed to meet minimum coverage limits, subject to the review and approval by St. Tammany Parish Government, Office of Risk Management.

All policies of insurance shall meet the requirements of the Parish prior to the commencing of any work. The Parish has the right, but not the duty, to approve all insurance policies prior to commencing of any work. If at any time, it becomes known that any of the said policies shall be or becomes unsatisfactory to the Parish as to form or substance; or if a company issuing any such policy shall be or become unsatisfactory to the Parish, the Provider shall promptly obtain a new policy, timely submit same to the Parish for approval and submit a certificate thereof as provided above. The Parish agrees to not unreasonably withhold approval of any insurance carrier selected by Provider. In the event that Parish cannot agree or otherwise authorize said carrier, Provider shall have the option of selecting and submitting new insurance carrier within 30 days of said notice by the Parish. In the event that the second submission is insufficient or is not approved, then the Parish shall have the unilateral opportunity to thereafter select a responsive and responsible insurance carrier all at the cost of Provider and thereafter deduct from Provider's fee the cost of such insurance.

Upon failure of Provider to furnish, deliver and/or maintain such insurance as above provided, the contract, at the election of the Parish, may be forthwith declared suspended, discontinued or terminated. Failure of the Provider to maintain insurance shall not relieve the Provider from any liability under the contract, nor shall the insurance requirements be construed to conflict with the obligation of the Provider concerning indemnification.

Provider shall maintain a current copy of all annual insurance policies and provide same to the Parish as may be reasonably requested.

It shall be the responsibility of Provider to require that these insurance requirements are met by all Providers and sub-Providers performing work for and on behalf of Provider. Provider shall further ensure the Parish is named as additional insured on all insurance policies provided by said Provider and/or sub-Provider throughout the duration of the project, and that renewal certificates for any policies expiring prior to the Parish’s final acceptance of the project shall be furnished to St. Tammany Parish Government, Office of Risk Management, without prompting.

NOTICE: These are only an indication of the coverages that are generally required.

Additional coverages and/or limits may be required for projects identified as having additional risks or exposures. Please note that some requirements listed may not necessarily apply to your specific services. St. Tammany Parish Government reserves the right to remove, replace, make additions to and/or modify any and all of the insurance requirement language upon review of the final scope of services presented to St. Tammany Parish Government, Office of Risk Management prior to execution of a contract for services.

For inquiries regarding insurance requirements, please contact:

St. Tammany Parish Government

Office of Risk Management P. O. Box 628

Covington, LA 70434 Telephone: 985-898-5226

Email: riskman@stpgov.org

Nothing contained in these insurance requirements is to be construed as limiting the extent of the Provider's responsibility for payment of damages resulting from its operations under the contract.

4.22 Indemnification and Limitation of Liability

4.22.1 Duty to Defend

Upon notice of any claim, demand, suit, or cause of action against the Parish, alleged to arise out of or be related to this Contract, Provider shall investigate, handle, respond to, provide defense for, and defend at its sole expense, even if the claim, demand, suit, or cause of action is groundless, false, or fraudulent. The Parish may, but is not required to, consult with or assist the mailto:riskman@stpgov.org

Provider, but this assistance shall not affect the Provider’s obligations, duties, and responsibilities under this section. Provider shall obtain the Parish’s written consent before entering into any settlement or dismissal.

4.22.2 Provider Liability

Provider shall be liable without limitation to the Parish for any and all injury, death, damage, loss, destruction, damages, costs, fines, penalties, judgments, forfeitures, assessments, expenses (including attorney fees), obligations, and other liabilities of every name and description, which may occur or in any way arise out of any act or omission of Provider, its owners, agents, employees, partners or subProviders.

4.22.3 Force Majeure

It is understood and agreed that neither party can foresee the exigencies beyond the control of each party which arise by reason of an Act of God or force majeure; therefore, neither party shall be liable for any delay or failure in performance beyond its control resulting from an Act of God or force majeure. The Parish shall determine whether a delay or failure results from an Act of God or force majeure based on its review of all facts and circumstances. The parties shall use reasonable efforts, including but not limited to, use of continuation of operations plans (COOP), business continuity plans, and disaster recovery plans, to eliminate or minimize the effect of such events upon the performance of their respective duties under this Contract.

5.22.4 Indemnification

Provider shall fully indemnify and hold harmless the Parish, without limitation, for any and all injury, death, damage, loss, destruction, damages, costs, fines, penalties, judgments, forfeitures, assessments, expenses (including attorney fees), obligations, and other liabilities of every name and description, which may occur or in any way arise out of any act or omission of Provider, its owners, agents, employees, partners or subProviders. The Provider shall not indemnify for the portion of any loss or damage arising from the Parish’s act or failure to act.

5.22.5 Intellectual Property Indemnification

Provider shall fully indemnify and hold harmless the Parish, without limitation, from and against damages, costs, fines, penalties, judgments, forfeitures, assessments, expenses (including attorney fees), obligations, and other liabilities in any action for infringement of any intellectual property right, including but not limited to, trademark, trade-secret, copyright, and patent rights.

When a dispute or claim arises relative to a real or anticipated infringement, the Provider, at its sole expense, shall submit information and documentation, including formal patent attorney opinions, as required by the Parish.

If the use of the product, material, service, or any component thereof is enjoined for any reason or if the Provider believes that it may be enjoined, Provider, while ensuring appropriate migration and implementation, data integrity, and minimal delays of performance, shall at its sole expense and in the following order of precedence: (i) obtain for the Parish the right to continue using such product, material, service, or component thereof; (ii) modify the product, material, service, or component thereof so that it becomes a non-infringing product, material, or service of at least equal quality and performance; (iii) replace the product, material, service, or component thereof so that it becomes a non-infringing product, material, or service of at least equal quality and performance; or, (iv) provide the Parish monetary compensation for all payments made under the Contract related to the infringing product, material, service, or component, plus for all costs incurred to procure and implement a non-infringing product, material, or service of at least equal quality and performance. Until this obligation has been satisfied, the Provider remains in default.

The Provider shall not be obligated to indemnify that portion of a claim or dispute based upon the Parish’s unauthorized: i) modification or alteration of the product, material or service; ii) use of the product, material or service in combination with other products not furnished by Provider; or, iii) use of the product, material or service in other than the specified operating conditions and environment.

4.23 Termination

4.23.1 Termination of the Contract for Cause

The Parish may terminate the contract for cause based upon the failure of the Provider to comply with the terms and/or conditions of the contract, or failure to fulfill its performance obligations pursuant to the contract, provided that the Parish shall give the Provider written notice specifying the Provider’s failure. If within thirty (30) days after receipt of such notice, the Provider shall not have corrected such failure or, in the case of failure which cannot be corrected in thirty (30) days, begun in good faith to correct such failure and thereafter proceeded diligently to complete such correction, then the Parish may, at its option, place the Provider in default and the contract shall terminate on the date specified in such notice.

The Provider may exercise any rights available to it under Louisiana law to terminate for cause upon the failure of the Parish to comply with the terms and conditions of the contract, provided that the Provider shall give the Parish written notice specifying the Parish’s failure and a reasonable opportunity for the Parish to cure the defect.

4.23.2 Termination of the Contract for Convenience

The Parish may terminate the contract at any time by giving thirty (30) days written notice to the Provider of such termination or negotiating with the Provider an effective date.

The Provider shall be entitled to payment for deliverables in progress, to the extent work has been performed satisfactorily.

4.23.3 Termination for Non-Appropriation of Funds

The continuance of the contract is contingent upon the appropriation of funds to fulfill the requirements of the contract by the Parish Council. If the Parish Council fails to appropriate sufficient monies to provide for the continuation of the contract, or if such appropriation is reduced for any lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which funds are not appropriated.

4.23.4 Effects of Termination

Upon receipt of notice from the Parish that the contract has been terminated, the Provider shall immediately discontinue all operations. The Parish may then proceed with the work in any lawful manner that it may elect until the work is finally completed.

The exclusive right is reserved to the Parish to take possession of any machinery, implements, tools or materials of any description that shall be found upon the work, to account for said equipment and materials, and to use same to complete the project. When the work is finally completed, the total cost of same will be computed. If the total cost is less than the contract price, the difference will not be paid to the Provider or its surety.

In case of termination, all expenses incident to ascertaining and collecting losses under the bond, including legal services, shall be assessed against the bond.

If the work should be stopped under any order of any court or public authority for period of sixty

(60) calendar days, through no act or fault of the Provider or anyone employed by it, or if the Parish shall fail to pay the Provider within a reasonable time any sum certified by the Parish, then the Provider may, upon thirty (30) calendar days written notice to the Parish, stop work or terminate the contract and recover from the Parish payment for all work properly and professionally executed in a workmanlike manner. This loss specifically includes actual cost of materials and equipment, together with all wages inclusive of all federal, state, and local tax obligations. This loss specifically includes reimbursement of all insurances on a pro-rata basis from the date of termination to date of policy period. This loss excludes and specifically does not include recovery by the Provider for lost profit, indirect & direct expenses, overhead, and the like.

4.23.5 Default of Provider

Failure to complete or deliver within the time specified or to provide the services as specified in the bid or response will constitute a default and may cause cancellation of the contract. Where the Parish has determined the Provider to be in default. The Parish reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the Provider with the cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid or response from the defaulting Provider will be considered.

4.24 Assignment

The Provider shall not assign any interest in the contract by assignment, transfer, or novation, without prior written consent of the Parish. This provision shall not be construed to prohibit the Provider from assigning his bank, trust company, or other financial institution any money due or to become due from approved contracts without such prior written consent. Notice of any such assignment or transfer shall be furnished promptly to the Parish.

4.25 No Guarantee of Quantities

The quantities referenced in the Quote Request are estimated to be the amount needed. In the event a greater or lesser quantity is needed, the right is reserved by the Parish to increase or decrease the amount, at the unit price stated in the quote.

The Parish does not obligate itself to contract for or accept more than its actual requirements during the period of the contract, as determined by actual needs and availability of appropriated funds.

4.26 Audit of Records

The Parish Auditor, state auditors, federal auditors or others so designated by the Parish, shall have the option to audit all accounts directly pertaining to the resulting contract for a period of five

(5) years after Project acceptance or as required by applicable State and Federal law. Records shall be made available during normal working hours for this purpose.

4.27 Civil Rights Compliance

The Provider agrees to abide by the requirements of the following as applicable: Title VI and Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and Provider agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Provider agrees not to discriminate in its employment practices, and will render services under the contract and any contract without regard to race, color, religion, sex, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by Provider, or failure to comply with these statutory obligations when applicable shall be grounds for termination of the contract.

4.28 Record Retention

The Provider shall maintain all records in relation to the contract for a period of at least five (5) years after final payment.

4.29 Record Ownership

All records, reports, documents, or other material related to any contract resulting from this Quote Request and/or obtained or prepared by Provider in connection with the performance of the services contracted for herein shall become the property of the Parish and shall, upon request, be returned by Provider to the Parish, at Provider’s expense, at termination or expiration of the contract.

Any such changes, once approved, will result in the issuance of an amendment to the contract and/or change order.

4.30 Governing Law

All activities associated with this Quote Request process shall be interpreted under Louisiana Law. All proposals and contracts submitted are subject to provisions of the laws of the State of Louisiana and specifications listed in this Quote Request. Jurisdiction and venue for any suit filed in connection with this Quote Request process and contract shall be exclusive to the 22nd Judicial District Court for the Parish of St. Tammany, State of Louisiana.

4.31 Anti-Kickback Clause

The Provider hereby agrees to adhere to the mandate dictated by the Copeland "Anti-Kickback" Act which provides that each Provider or subgrantee shall be prohibited from inducing, by any means, any person employed in the completion of work, to give up any part of the compensation to which he is otherwise entitled.

4.32 Clean Air Act

The Provider hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act which prohibits the use under non-exempt Federal contracts, grants or loans of facilities included on the EPA list of Violating Facilities.

4.33 Energy Policy and Conservation Act

The Provider hereby recognizes the mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

4.34 Clean Water Act

The Provider hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders, or requirements issued under Section 508 of the Clean Water Act which prohibits the use under non-exempt Federal contracts, grants or loans of facilities included on the EPA List of Violating Facilities.

4.35 Anti-Lobbying and Debarment Act

The Provider will be expected to comply with Federal statutes required in the Anti-Lobbying Act and the Debarment Act.

Attachment A

Quote Pricing Sheet Landscaping and Maintenance Service –

Justice Center and Tyler Street Quote #: 25-57-1

Provider agrees to abide by all St. Tammany Parish Government (Parish) General Conditions

(furnished upon request), and acknowledges receipt of and has reviewed a copy of the Parish's

Insurance Requirements (as attached) and agrees to maintain such insurance coverage(s) throughout the duration of the project, as well as for any subsequent warranty periods. If awarded the project, Provider agrees that no work is to commence under any circumstance until the

Provider is provided a notice to proceed by the Parish.

Provider must acknowledge all addenda. Enter the number the Parish has assigned to each of the addenda that the Provider is acknowledging. The Provider acknowledges receipt of the following: ADDENDA: _______________________________

Location # Facility Address Monthly Annual

St. Tammany Parish Justice

Center Complex & St.

Tammany Parish Justice Center

Parking Garage

701 N. Columbia St., Covington, LA 70433 & 601 N. Jefferson

Ave. Covington, LA 70433

2 St. Tammany Parish Tyler Street Complex

620 N. Tyler Street. Covington, LA 70433 $ $

Total for all locations: $

Total annual amount for all locations (Written): ____________________________________

Provider:___________________________________________________________________

Address Line 1:________________________________________________________________

Address Line 2:________________________________________________________________

City:___________________________________ State:___________ Zip:________________

Phone: ____________________________ Email: _________________________________

Provider Signature: ____________________________________ Date: _______________

Provider Printed Name: _____________________________________________________

Specifications Quote No.: 25-57-1

Landscaping and Maintenance Service– Justice Center and Tyler Street

Cuts:

Weekly service or as required (No work with machinery, mowers, etc. to be performed during regular business hours. Monday through Friday 9:00 am – 5:00 pm or during scheduled special events). Known events on the Justice Center grounds that could hinder work being performed are Memorial Day, 9/11, Veterans’ Day, and the Parish Fair Day. There shall be thirty-eight (38) cuts per year. Cuts may be added or removed as deemed necessary by the Parish.

Ground Maintenance:

Turf mowing and trimming - All turf areas shall be mowed per the schedule of services. The height of turf is to be determined by species and local conditions during the growing season. Mowing height may be adjusted upon request. Treatment for rodents and ants shall be as needed upon weekly inspection. Appearances of any rodents, including activity of rodents such as burrowing, and moving of debris/dirt to create homes, etc., shall be taken care of as needed. This would mostly include destroying any of these burrows and putting the ground areas back to how they should be. Ant mounds should just be treated as they appear.

During rainy or extended dry periods, frequency may vary. In conjunction with each mowing, trimming shall be performed around all buildings, structures, and other obstacles within the turf area.

All debris shall be removed from the turf areas prior to mowing. Excess grass clippings shall be raked or bagged as needed to maintain a neat appearance and hauled away by the Provider. A neat, trimmed appearance shall be maintained along all ditches.

Weed Control:

Weed control shall be maintained in all flowerbeds, bricked garden beds, ornamental mulch beds, sidewalks, fencing, gates, and tree rings in conjunction with each visit. This may be done either manually or through the use of herbicides.

Edging:

All sidewalk drive way areas, and curbs shall be edged to maintain a neat appearance. Special care and attention shall be taken to avoid sidewalk damage. This shall be done in conjunction with each visit.

Sidewalk Weeds:

All seams and cracks in sidewalks and curbs shall be managed for weeds through chemical or manual control as needed.

Leaf Removal:

Leaves and miscellaneous debris shall be collected and removed from the entire property upon each visit. It is acceptable to mow leaves if mowers are equipped with mulching kits.

Pruning:

All ornamental shrubs, bushes, and evergreens shall be pruned or sheared to ensure a professionally maintained appearance.

All ornamental shade trees shall be pruned. Tree suckers shoot growth, and tree limbs impeding walkways and parking areas shall be pruned as needed. Trees are to be neatly kept clean, 5’ from the ground for visibility.

Fertilizer:

All ornamental shrubs, bushes, and evergreens shall be fed. All turf areas shall be fertilized by way of a granular spreader or liquid applicator. Tyler Street does not require this service.

General Items:

Regular inspections of ornamental trees, shrubs, and flower beds shall be inspected weekly for insect or rodent infestation and treated as needed.