923456-25-21-2.pdf

ST. TAMMANY PARISH

MICHAEL B. COOPER

PARISH PRESIDENT

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520

WWW.STPGOV.ORG

NOTICE TO BIDDERS

ST. TAMMANY PARISH

Sealed bids will be received by the Department of Procurement, until 2:00 p.m., Thursday, September 18, 2025, and then opened and read publicly at that time by the Procurement Staff for the following project:

Bid # 25-21-2 - Water Meters, Registers, Base Station, Repeaters

Each paper bid must be submitted in a sealed envelope. The outside of the envelope shall show the Name and Address of the Bidder, the Bid Name and the Bid Number.

The project classification is:

Materials

This bid package is available online at www.bidexpress.com or LaPAC https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm. It is the Vendor’s responsibility to check Bid Express, or LaPAC frequently for any possible addenda that may be issued. The Parish is not responsible for a Vendor’s failure to download any addenda documents required to complete a submission.

Bids will be received at 21454 Koop Dr., Suite 2F, Mandeville, LA 70471 from each bidder or his agent and given a written receipt, by certified mail with return receipt requested, or electronically at www.bidexpress.com.

Procurement Department http://www.bidexpress.com/ http://www.bidexpress.com/

Version 2025.1

BID PROPOSAL

ST. TAMMANY PARISH

GOVERNMENT

BID PACKAGE FOR

WATER METERS, REGISTERS, BASE STATION, REPEATERS

BID NO.: 25-21-2

August 20, 2025

Section 01

Table of Contents

Section 01 Table of Contents

Section 02 Instructions to Bidders

Section 03 Specifications

Section 04 Material Bid Price Form

Section 05 Sample Contract

Section 02

Instructions to Bidders

Bidders are urged to promptly review the requirements of this specification and submit questions for resolution as early as possible during the bid period. Questions or concerns must be submitted in writing to the Procurement Department no later than 2:00 CST seven (7) working days prior to the bid opening date. Otherwise, this will be construed as acceptance by the bidders that the intent of the specifications is clear and that competitive bids may be obtained as specified herein. Protests with regard to the specification documents will not be considered after bids are opened.

1. Bid security is not required for this bid. Be sure that your bid is properly signed. The bid must be fully completed.

2. The Owner is the St. Tammany Parish Government (the “Parish”).

3. The terms “he/his” and “it/its” may be used interchangeably.

4. The terms “Owner,” the “Parish,” and “St. Tammany Parish” may be used interchangeably.

5. Prices remain in effect and firm through December 31, 2026, with an option to extend for two (2) additional one (1) year terms, by written agreement of both parties. All prices proposed by the Provider shall be firm for the initial term of the Contract. If an escalation provision is requested in this Proposal for the two (2) additional one (1) year renewal periods, the Parish will allow one (1) escalation for either of the optional renewal terms.

The escalation may not exceed the U.S. Bureau of Labor Statistics National Index for all Urban Consumers, unadjusted 12-month figure. The most recently published figure issued at the time an adjustment is requested will be used. A request must be made in writing by the Proposer and the escalation will only be applied to purchases made after the request is made and the Contract is amended.

6. Bidder specifically understands that acknowledgment of the General Conditions is required. The Bidder’s signature on the “Material Bid Price Form” will serve as acknowledgment of the Bidder’s receipt and understanding of any Supplementary Conditions.

7. Only the Material Bid Price Form and written evidence of authority of person signing the bid shall be submitted on or before the bid opening time and date provided for in the Bid Documents. Necessary copies of the Material Bid Price Form will be furnished for Bidding.

8. All other documents and information required are to be submitted by the low Bidder within ten (10) days after the opening of the bids, and at the same time of day and location as given for the opening of the bids in the Bid Documents.

9. Each Bid must be submitted in a sealed envelope, unless submitted electronically. The outside of the envelope shall show the name and address of the Bidder, and the Project name and the Bid number. In the case of an electronic bid proposal, a vendor may submit an authentic digital signature on the electronic bid proposal and the Bid number.

10. The price quoted for Materials shall be stated in figures on the Material Bid Price Form.

The price in the Bid shall include all costs including freight necessary for the complete delivery of the Materials in full conformity with the conditions of the Contract Documents, and shall include all applicable Federal, State, Parish, Municipal or other taxes and is the responsibility of Vendor to obtain tax exemption if applicable.

11. The Bid shall be signed by the Bidder. The information required on the Material Price Form must be provided. Evidence of agency, corporate, or partnership authority is required and shall be provided in conformance with LESA-R.S. 38:2212(B).

12. Bidders shall not attach any conditions or provisions to the Bid. Any conditions or provisions so attached may, at the sole option of the Owner, cause rejection of the Bid.

13. A Bid may be withdrawn at any time prior to the scheduled closing time for receipt of Bids, provided the request is in writing, executed by the Bidder or its duly authorized representative and is filed with the Owner prior to that time. When such a request is received, the Bid will be returned to the Bidder unopened. A bid withdrawn under the provisions of Las-R.S. 38:2214(C) cannot be resubmitted.

14. Written communications, over the signature of the Bidder, to modify Proposals will be accepted and the Proposal corrected in accordance therewith if received by the Owner prior to the scheduled closing time for receipt of Bids. Oral, telephonic or telegraphic Modifications will not be considered.

15. No oral interpretation obligating the Owner will be made to any Bidder as to the meaning of the Drawings, Specifications and Contract Documents. Every request for such an interpretation shall be made in writing and addressed and forwarded to the Owner.

Inquiries received within seven (7) days prior to the day fixed for opening of the Bids may not be given consideration. Every interpretation made to the Bidder shall be in the form of an addendum to the Specifications. All such Addenda shall become part of the Contract Documents. Failure of the Owner to send or failure of Bidder to receive any such interpretation shall not relieve any Bidder from any obligation under this Bid as submitted without Modification. All Addenda shall be issued in accordance with the Public Bid Law, Lesa-R.S. 38:2212(O).

16. The Owner reserves the right to reject any or all Bids for just cause in accordance with the

Public Bid Law, Las-R.S. 38:2214(B). Incomplete, informal, illegible, or unbalanced Bids may be rejected. Reasonable grounds for belief that any one Bidder is concerned directly or indirectly with more than one Bid will cause rejection of all Bids wherein such Bidder is concerned. If the Parish determines that the bidder is not responsive or responsible for any reason whatsoever, the bid may be rejected in accordance with State law.

17. The Vendor shall indemnify and hold harmless the Owner from any and all suits, costs, penalties or claims for infringement by reason of use or installation of any patented design, device, material or process, or any trademark and copyright in connection with the Work agreed to be performed under this Contract, and shall indemnify and hold harmless the Owner for any costs, expenses and damages which it may be obliged to pay by reason of any such infringement at any time during the prosecution or after completion of the Work.

18. Bidders shall familiarize themselves with and shall comply with all applicable Federal and

State Laws, municipal ordinances and the rules and regulations of all authorities. These laws and/or ordinances will be deemed to be included in the Contract, as though herein written in full.

19. Bidder shall thoroughly examine and be familiar with drawings, Specifications and

Contract Documents. The failure or omission of any Bidder to receive or examine any form, instrument, Drawing or document shall in no way relieve any Bidder from any obligation with respect to its Bid and the responsibility in the premises.

20. The standard contract form enclosed with the Proposal documents is a prototype. It is enclosed with the Contract Documents for the guidance of the Owner and the Vendor. It has important legal consequences in all respects and consultation with an attorney is encouraged. Vendor shall be presumed to have consulted with its own independent legal counsel.

21. Sealed Bids shall be delivered to St. Tammany Parish Government at the office of St.

Tammany Parish Government, Department of Procurement, 21454 Koop Drive, Suite 2-F, Mandeville, LA 70471, and a receipt given, until the time and date denoted in Notice to Bidders, at which time and place the Bids shall be publicly opened and read aloud to those present. In accordance with LSA-R.S. 38:2212(H), the designer’s final estimated cost of construction shall be read aloud upon opening bids. Sealed Bids may also be mailed by certified mail to St. Tammany Parish Government, Department of Procurement, 21454 Koop Drive, Suite 2-F, Mandeville, LA 70471, and must be received before the bid opening. Bids may also be submitted electronically. Information concerning links for electronic bidding is contained in the Notice to Bidders. It is the responsibility of the Bidders to ensure that bids are delivered in a timely fashion. Late bids, regardless of reason, will not be considered, and will be returned to bidder.

22. Paper bids shall be placed in a sealed envelope, marked plainly and prominently as indicated in the Notice to Bidders, and these Instructions, and addressed:

St. Tammany Parish Government Department of Procurement 21454 Koop Drive, Suite 2-F Mandeville, LA 70471

23. Complete sets of Drawings, Specifications and Contract Documents may be secured on

Bid Express at www.bidexpress.com or the LaPAC website:

https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=18 (as applicable)

See Notice to Bidders for availability via electronic methods.

24. The Parish reserves the right to award items separately, Grouped or on an All-or-None basis and to reject any or all bids and waive any informality. No award will be made until the Owner has concluded such investigations as it deems necessary to establish the responsibility, qualifications, and financial ability and stability of the Bidder to do the Work in accordance with the Contract Documents to the satisfaction of the Owner within the time prescribed as established by the Department based upon the amount of work to be performed and the conditions of same. The written contract shall be issued in conformance with LSA-R.S. 38:2216. If the Contract is awarded, the Owner shall give the successful Bidder written notice of the award within forty-five (45) calendar days after the opening of the Bids in conformance with LSA-R.S. 38:2215(A), or any extension as authorized thereunder.

25. Failure of the successful Bidder to execute the Contract within ten (10) days of the Notice of the Award shall be just cause for the Owner to annul the award and declare the Bid and any guarantee thereof forfeited. Award may then be made to the next lowest responsible bidder.

26. It is the intent of these instructions that they are in conformance with State Bid Laws.

Should there be any discrepancy or ambiguity in these provisions, the applicable State Bid Law shall apply.

27. The letting of any public contract in connection with funds that are granted or advanced by the United States of America shall be subject to the effect, if any, of related laws of said United States and valid rules and regulations of federal agencies in charge, or governing use and payment of such federal funds.

28. Protests based on alleged solicitation improprieties that are apparent before bid opening, or the time set for receipt of initial proposals must be filed with and received by the Procurement Department BEFORE two (2) working days of the bid opening. Any other protest shall be filed no later than ten (10) calendar days after: the opening of the bid; the basis of the protest is known; or the basis of the protest should have been known (whichever is earlier).

29. It is the Parish’s policy to provide a method to protest exclusion from a competition or from the award of a contract, or to challenge an alleged solicitation irregularity. It is always better to seek a resolution within the Parish system before resorting to outside agencies and/or litigation to resolve differences. All protests must be made in writing, and shall be concise and logically presented to facilitate review by the Parish. The written protest shall include:

The protester’s name, address, and fax and telephone numbers and the solicitation, bid, or contract number;

A detailed statement of its legal and factual grounds, including a description of the resulting prejudice to the protester;

Copies of relevant documents;

All information establishing that the protester is an interested party and that the protest is timely; and http://www.bidexpress.com/ https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185 https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185

A request for a ruling by the agency; and a statement of the form of relief requested.

The protest shall be addressed to St. Tammany Parish Government Department of Procurement, P.O. Box 628, Covington, LA 70434

The protest review shall be conducted by the Parish Legal Department.

Only protests from interested parties will be allowed. Protests based on alleged solicitation improprieties that are apparent before bid opening, or the time set for receipt of initial proposals, must be filed with and received by the Department of Procurement BEFORE those deadlines.

Any other protest shall be filed no later than ten (10) calendar days after the basis of the protest is known, or should have been known (whichever is earlier).

The Parish will use its best efforts to resolve the protest within thirty (30) days of the date that it is received by the Parish. The written response will be sent to the protestor via mail and fax, if a fax number has been provided by the protestor. The protester can request additional methods of notification.

30. The last day to submit questions and/or verification will be no later than 2:00 pm CST, seven (7) working days prior to the opening date of the bid/proposal due date. Further, any questions or inquires must be submitted via fax to 985-898-5227, or via email to Procurement@stpgov.org. Any questions or inquiries received after the required deadline to submit questions or inquiries will not be answered.

Schedule of Events

Date Time (CT)

Bid Due Date September 18, 2025 2:00 PM

Inquiry Deadline September 9, 2025 2:00 PM

Addendum Deadline September 15, 2025 2:00 PM

31. St. Tammany Parish Government contracts to be awarded are dependent on the available funding and/or approval by members designated and/or acknowledged by St. Tammany Parish Government. At any time, St. Tammany Parish Government reserves the right to cancel the award of a contract if either or both of these factors is deficient.

32. Any action by the Parish to disqualify any Bidder on the grounds that they are not a responsible Bidder shall be conducted in accordance with LSA-R.S. 38:2212(X).

33. Failure to complete or deliver within the time specified or to provide the services as specified in the bid or response will constitute a default and may cause cancellation of the contract. Where the Parish has determined the vendor to be in default. The Parish reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the vendor with the cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid or response from the defaulting vendor will be considered.

34. In accordance with Louisiana Law, all Corporations (See LA R.S. 12:26.1) and Limited

Liability Companies (See LA R.S. 12:1308.2) must be registered and in good standing with the Louisiana Secretary of State in order to hold a contract.

35. If any part of the provisions contained herein and/or in the Specifications and Contract for the materials delivered shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions of this Agreement or attachment, but it shall be construed as if such invalid, illegal, or unenforceable provision or part of a provision had never been contained herein.

mailto:Procurement@stpgov.org

36. Notwithstanding any other provision of La. R.S. 38:2251 to the contrary, the following preferences shall apply only to bidders whose Louisiana business workforce is comprised of a minimum of fifty percent (50%) Louisiana residents.

1) Do you have a Louisiana Business workforce? ______ yes ________ no

2) If so, do you certify that at least fifty percent (50%) of your Louisiana business workforce is comprised of Louisiana residents? _______ yes ________ no

A. In accordance with the provisions of La. R.S. 38:2251, each procurement officer, purchasing agent, or similar official who procures or purchases materials, supplies, products, provisions, or equipment under the provisions of Title 38 of the Louisiana Revised Statutes may purchase such materials, supplies, products, provisions, or equipment which are produced, manufactured, or assembled in Louisiana, as defined in La. R.S. 38:2251(A), and which are equal in quality to other materials, supplies, products, provisions, or equipment, provided that all of the following conditions are met:

(1) The cost of such items does not exceed the cost of other items which are manufactured, processed, produced, or assembled outside the State by more than ten percent (10%).

(2) The vendor of such Louisiana items agrees to sell the items at the same price as the lowest bid offered on such items.

(3) In cases where more than one (1) bidder offers Louisiana items which are within ten percent (10%) of the lowest bid, the bidder offering the lowest bid on Louisiana items is entitled to accept the price of the lowest bid made on such items.

Do you claim this preference? _______ yes ________ no

Specify line number(s)___________________________________________

Specify location within Louisiana where product is produced, manufactured, or assembled:

(NOTE: if more space is required, include on a separate sheet.)

Failure to specify above information may cause elimination from preferences.

Section 03

Specifications

I. Specifications

St. Tammany Parish Government (STPG) Department of Utilities (DU) is seeking bids from qualified Providers for the supply of water meters, electronic read registers, base stations, repeaters, antennae, and mobile receivers. All equipment must be compatible with DU’s current software, Master Link / Data Collections, and compatible with Tyler Technologies Munis Software and Harmony Data Acquisitions for an AMI 2-way fixed network standard direct read and dialog 3G AMR to generate utility bills.

STPG owns over 16,000 water meters used for monthly billing of DU water and sewer customers. New meters are purchased to provide for expansion and to replace broken meters and/or registers.

All products shall be new and of current manufacture. Bids shall be for the approved make/brand or a Prior Approved Equal by STPG.

STPG reserves the right to order meters and registers at any time and in any quantity with no minimum order for the duration of this term.

Meters 5/8” to 2” shall meet or exceed all sections of the ANSI/AWWA C708 Standard, latest edition. Meters 2” or larger shall meet or exceed all sections of the ANSI/AWWA C715 Standard, latest edition, and be UL/FM approved. The Provider and applicable items shall also be compliant with SDWA, NSF ANSI 372 & NSF ANSI 61, latest standards.

Meters shall be manufactured by a company with a minimum of fifteen (15) years’ experience in the manufacturing of water meters. All water meters and meter components shall be programmed and tested within the Continental United States of America. The manufacturer’s corporate home office shall be in the United States. Bids will be considered only from those companies that are actively engaged in the manufacture of a complete line of water meters of various types (i.e., multi-jet, ultrasonic, bottom-load jet). Meters shall be bid without connections. Water meters two-inch (2”) and below shall be magnetically driven multi-jet velocity type. Water meters two-inch (2”) and greater shall be ultrasonic type. Two-inch (2”) water meters shall be offered as magnetically driven multi-jet velocity type and/or ultrasonic type. The Department of Utilities reserves the right to request a sample meter to study prior to awarding the contract.

II. Delivery Address:

St. Tammany Parish Government, Department of Utilities 636 W. 26th Ave.

Covington, LA. 70433

III. Documents: Bid Documents dated August 20, 2025, and entitled:

Water Meters, Registers, Base Meters, Repeaters

Bid No. 25-21-2

IV. OTHER REQUIREMENTS (as applicable)

PRIOR APPROVED EQUAL

Should the Bidder desire to submit inquiries and/or request approval of an alternative product, Bidder to submit: make, model, supply catalog cut sheets and descriptive literature for the alternative product, and a copy of the bid which clearly identifies the item(s) for which the equivalent item is being requested to the Procurement Department, procurement@stpgov.org, by 2:00 PM no later than seven (7) business days prior to the bid opening.

A manufacturer’s brochure and the applicable equipment warranties must accompany each bid to verify that the bid specifications meet the minimum requirements allowable.

The use of any brand, make, or manufacturer in the specifications is to denote the quality standard of the equipment desired by the Parish to conform with DU existing electronic meter reading system without the necessity of additional equipment or software purchase. But does not restrict bidders to the specific brand, make, or manufacturer named. It is to set forth to convey to prospective bidders the general style, type, character, quality, and compatibility of the equipment desired.

Equivalent products that are compatible with DU’s current software will be considered, but not guaranteed.

WARRANTY REQUIREMENTS

The manufacturer’s meter guarantee will be required with this bid and shall cover the following warranties: the entire meter shall be warranted to be free from defects in material and workmanship for a period of at least two years; and the meter main case shall retain structural integrity for a period not less than twenty-five (25) years. All meters provided under this contract shall meet or exceed ANSI/AWWA's C708 Standards.

ACCEPTABLE METERS

In the sole interest of standardization, the following meter lines are acceptable for use by STPG, DU, provided they fully comply with the above specifications and meet all requirements outlined within this material bid:

A. MASTER METER BLMJ

B. APPROVED EQUAL

mailto:procurement@stpgov.org

Item No Unit Item Description Part Number Price Per Unit

1 USG

5/8" x 3/4" MASTER METER BOTTOM

LOAD MULTI JET METER W/3G DIRECT

SEQUENCE REGISTER

B12A31A010101A1 $

2 USG

1" MASTER METER BOTTOM LOAD

MULTI JET METER W/3G DIRECT

SEQUENCE REGISTER

B16A31A010101A1 $

3 USG

1 1/2" MASTER METER BOTTOM LOAD

MULTI JET METER W/3G DIRECT

SEQUENCE REGISTER

M22A00A010101A1 $

4 USG

2" MASTER METER BOTTOM LOAD

MULTI JET METER W/3G DIRECT

SEQUENCE REGISTER

M24A00A010101A1 $

5 USG

5/8" x 3/4” MASTER METER 3G DS

REGISTER ENHANCED

RB12A010101B1NW $

6 USG

5/8" x 3/4" MASTER METER 3G DS

REGISTER NONENHANCED

RB12A010101B3NW $

7 USG

1" MASTER METER 3G DIRECT

SEQUENCE REGISTER

RB16A010101B1NW $

8 USG

1 1/2" MASTER METER 3GS DS MS MJ

REGISTER

RM21A010101A1NW $

9 USG

2" MASTER METER 3G DS MS MJ

METER

RM23A010101A1NW $

10 USG

1 1/2" MASTER METER 3GS DS MS MJ

REGISTER

RE21A010101A1NW $

11 USG

2" MASTER METER 3G DS MJ ONLY

REGISTER

RE23A010101A1NW $

Section 04

Material Bid Price Form

Water Meters, Registers, Base Meters, Repeaters

Bid No.: 25-21-2

The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, all in strict accordance with the

Bidding documents.

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number of addenda’s that the Bidder is acknowledging) __________________________________________.

3GS Meters / Registers

Item No Unit Item Description Part Number Price Per Unit

12 USG

5/8" x 3/4" MASTER METER BOTTOM

LOAD MULITJET STANDARD READ

METER W/STD REGISTER

B12A31A030101A1 $

1" MASTER METER BOTTOM LOAD

MULTI JET STANDARD READ W/STD

REGISTER

14 USG

1 1/2" MASTER METER BOTTOM LOAD

MULTI JET STANDARD READ W/STD

REGISTER

M22A00A030101A1 $

2" MASTER METER BOTTOM LOAD

MULTI JET STANDARD READ W/ STD

REGISTER

16 USG

5/8" MASTER METER STANDARD BLMJ

UNIFIED / EHN REGISTER

53149009 $

17 USG

1" MASTER METER STANDARD BLMJ

UNIFIED / EHN REGISTER

53179129 $

18 USG

5/8" MASTER METER STANDARD BLMJ

NONUNIFIED REGISTER

53149009 $

19 USG

1 1/2" MASTER METER STANDARD MS

MULTI JET REGISTER

54168369 $

2" MASTER METER STANDARD MS

MULTI JET REGISTER

21 USG

2X10 MASTER METER EPOXY BODY

OCTAVE METER

O31M1D09 $

22 USG

3X12 MASTER METER EPOXY BODY

OCTAVE METER

O303M1D09 $

23 USG

4X14 MASTER METER EPOXY BODY

OCTAVE METER

O304M1D09 $

24 USG

6X18 MASTER METER EPOXY BODY

OCTAVE METER

O305M1D09 $

25 USG

8X20 MASTER METER EPOXY BODY

OCTAVE METER

O306D1D09 $

26 USG

10X18 MASTER METER EPOXY BODY

OCTAVE METER

0307E1D09 $

27 USG

12X20 MASTER METER EPOXY BODY

OCTAVE METER

O308E1D09 $

28 USG TAMPER SEAL 24572211 $

29 USG

ENCODER MODULE TO 3G DS

ENCODER XTR

96501056

W/XTR#19902450

USG M24A00A030101A1 $

20 USG 54192769 $

13 USG B16A31A030101A1 $

Item No Unit Allegro Item Description Allegro Part # Price Per Unit

1 USG

5/8” x 3/4" BLMJ Meter Lead Free Body w/Bronze Bottom w/Allegro Register -

Under The Glass

B12A31A150101AM $

2 USG

1" BLMJ Meter Lead Free Body w/Bronze

Bottom w/Allegro Register - Under The

Glass

B16A31A150101AM $

3 USG

1.5" BLMJ Meter Lead Free Body w/Bronze

Bottom w/Allegro Register - Under The

Glass

M21A00A150101AM $

4 USG

2" BLMJ Meter Lead Free Body w/Bronze

Bottom w/Allegro Register - Under The

Glass

M23A00A150101AM $

5 USG

Enhanced Allegro Under The Glass Register w/Plastic Register Kits - Plastics Included w/Kit Purchase

1990703906M $

6 USG

Non-Enhanced Allegro Under The Glass

Register w/Plastic Register Kits - Plastics

Included w/Kit Purchase

1990703906M $

7 USG Encoder Module w/ 5' Nicor Cable 96511056 $

8 USG Allegro Pit Unit with 2' Nicor Connector 199016802 $

LINE

FIXED NETWORK

INFRASTRUCTUR

E

PART / ITEM PRICE

Allegro Base Station

Kit Range 1 - F1 /

F2

K19991629 $

Allegro Base Station

Kit Range 2 - F3 /

F4

K19991630 $

Installation of

Tower Base Station and Antenna with

Configuration including all permit(s) and license(s) (FCC, etc.)

RHSALLFINB $

4 Standard Repeater 19926006 $

External Antenna

(Omni 450-470MHz

5dbi)

99209318 $

Repeater Installation on Existing Water

Tower (Standard or

Solar Powered

Repeater with

External Antenna)

RHSALLFINR $

Allegro Meters / Registers

Base Station / Repeaters

Line Description Part Number Price

ALLEGRO PLUS

3G MOBILE

LAPTOP

READING

SYSTEM W/

HARDCASE

00-080-007-HMY $

TOTAL DOLLAR AMOUNT OF BID: ___________________________

*Bid prices shall include delivery of all items F.O.B. Destination or as otherwise provided in the bid.

VENDOR’S NAME: _________________________________________________________________________

VENDOR’S ADDRESS: _____________________________________________________________________

VENDOR’S EMAIL ADDRESS: ______________________________________________________________

NAME OF AUTHORIZED SIGNATORY OF BIDDER: ___________________________________________________________

TITLE OF AUTHORIZED SIGNATORY OF BIDDER: ___________________________________________________________

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **: ____________________________________

DATE: ___________________________

THE FOLLOWING ITEM TO BE INCLUDED WITH THE SUBMISSION OF THIS MATERIAL BID PRICE FORM:

* A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B) (5).

Allegro Antenna / Mobile Receiver

Section 05

CONTRACT FOR MATERIALS OR SUPPLIES

Contract No.: «txtMunisContractNum»

THIS CONTRACT, made and entered into this _________ day of _________________, 201__, by the Parish of St. Tammany Government, through the Office of the Parish President (hereinafter sometimes referred to as the "Parish") and Crawler Supply, Co., an entity qualified to do and doing business in this State and Parish (hereinafter referred to as "Vendor") do hereby enter into contract under the following terms and conditions.

The Parish has caused Contract Documents to be prepared for purchasing certain supplies as specified in the accompanying documents, and

The Parish has solicited/advertised to/for Vendors, has received, analyzed same and duly awards a contract to the "Vendor" for Materials or Supplies as stated more in detail in the documents hereto attached:

This contract is awarded on a unit price, “As Needed” basis according to the specifications provided. St. Tammany Parish Government takes no responsibility for payment of orders not following proper procedure.

1. SCOPE OF SERVICES AND PAYMENT

1.1 The Parish requires the Vendor to:

«txtScopeSummary»

1.2 Further details of the work and the responsibilities of the Vendor will be provided in the documents, a copy of which will be maintained by the supervising Department and the Procurement Department. The Parties are bound to these details and responsibilities as if copied herein in extenso. Vendor will invoice Parish as deliveries are made, and verified by the supervising Department. Vendor agrees to update, provide and/or

Contract No.: «txtContractNum» substantiate all applicable policies of insurance and bonding, as is required and/or requested by the Parish.

2. JURISDICTION

This Contract shall be deemed to be a Contract made under the Laws of the State of Louisiana, and for all purposes shall be interpreted in its entirety in accordance with the laws of said State. The Vendor hereby agrees and consents to the jurisdiction of the courts of the State of Louisiana over its person. The Parties hereto agree that the sole and exclusive venue for all lawsuits, claims, disputes, and other matters in question between the Parties to this Contract or any breach thereof shall be in the 22nd Judicial District Court for the Parish of St. Tammany, State of Louisiana. It is also understood and agreed that the laws and ordinances of St. Tammany Parish shall apply.

3. SEVERABILITY

If any provision or item in this Contract is held invalid or unenforceable for any reason, then such invalidity or unenforceability shall not affect other provisions or items of this Contract. In such event, the remaining portions shall be given full force and effect without the invalid provision or item, and to this end the provisions or items of this Contract are hereby declared severable.

4. LIABILITY AND INDEMINIFICATION

A. Duty to Defend

Upon notice of any claim, demand, suit, or cause of action against the Parish, alleged to arise out of or be related to this Contract, Vendor shall investigate, handle, respond to, provide defense for, and defend at its sole expense, even if the claim, demand, suit, or cause of action is groundless, false, or fraudulent. The Parish may, but is not required to, consult with or assist the Vendor, but this assistance shall not affect the Vendor’s obligations, duties, and responsibilities under this section. Vendor shall obtain the Parish’s written consent before entering into any settlement or dismissal.

B. Vendor Liability

Vendor shall be liable without limitation to the Parish for any and all injury, death, damage, loss, destruction, damages, costs, fines, penalties, judgments, forfeitures, assessments, expenses (including attorney fees), obligations, and other liabilities of every name and description, which may occur or in any way arise out of any act or omission of Vendor, its owners, agents, employees, partners or subVendors.

C. Force Majeure

It is understood and agreed that neither party can foresee the exigencies beyond the control of each party which arise by reason of an Act of God or force majeure; therefore, neither party shall be liable for any delay or failure in performance beyond its control resulting from an Act of God or force majeure. The Parish shall determine whether a delay or failure results from an Act of God or force majeure based on its review of all facts and circumstances. The parties shall use reasonable efforts, including but not limited to, use of continuation of operations plans (COOP), business continuity plans, and disaster recovery plans, to eliminate or minimize the effect of such events upon the performance of their respective duties under this Contract.

D. Indemnification

Vendor shall fully indemnify and hold harmless the Parish, without limitation, for any and all injury, death, damage, loss, destruction, damages, costs, fines, penalties, judgments, forfeitures, assessments, expenses (including attorney fees), obligations, and other liabilities of every name and description, which may occur or in any way arise out of any act or omission of Vendor, its owners, agents, employees, partners or subVendors. The Vendor shall not indemnify for the portion of any loss or damage arising from the Parish’s act or failure to act.

E. Intellectual Property Indemnification

Vendor shall fully indemnify and hold harmless the Parish, without limitation, from and against damages, costs, fines, penalties, judgments, forfeitures, assessments, expenses (including attorney fees), obligations, and other liabilities in any action for infringement of any intellectual property right, including but not limited to, trademark, trade-secret, copyright, and patent rights.

When a dispute or claim arises relative to a real or anticipated infringement, the Vendor, at its sole expense, shall submit information and documentation, including formal patent attorney opinions, as required by the Parish.

If the use of the product, material, service, or any component thereof is enjoined for any reason or if the Vendor believes that it may be enjoined, Vendor, while ensuring appropriate migration and implementation, data integrity, and minimal delays of performance, shall at its sole expense and in the following order of precedence: (i) obtain for the Parish the right to continue using such product, material, service, or component thereof; (ii) modify the product, material, service, or component thereof so that it becomes a non-infringing product, material, or service of at least equal quality and performance; (iii) replace the product, material, service, or component thereof so that it becomes a non-infringing product, material, or service of at least equal quality and performance; or, (iv) provide the Parish monetary compensation for all payments made under the Contract related to the infringing product, material, service, or component, plus for all costs incurred to procure and implement a non-infringing product, material, or service of at least equal quality and performance. Until this obligation has been satisfied, the Vendor remains in default.

The Vendor shall not be obligated to indemnify that portion of a claim or dispute based upon the Parish’s unauthorized: i) modification or alteration of the product, material or service; ii) use of the product, material or service in combination with other products not furnished by Vendor; or, iii) use of the product, material or service in other than the specified operating conditions and environment.

5. TERMINATION, CANCELLATION, AND SUSPENSION

A. Termination The term of this Contract shall be binding upon the Parties hereto until the work has been completed by the Vendor and accepted by the Parish, and all payments required to be made to the Vendor have been made. But, this Contract may be terminated upon thirty (30) days written notice under any or all of the following conditions:

1) By mutual agreement and consent of the Parties hereto;

2) By the Parish as a consequence of the failure of the Vendor to comply with the terms, progress, or quality of the work in a satisfactory manner, proper allowances being made for circumstances beyond the control of the Vendor;

3) By either party upon failure of the other party to fulfill its obligations as set forth in this Contract;

4) By the Parish with less than thirty (30) days’ notice due to budgetary reductions and changes in funding priorities by the Parish;

5) In the event of the abandonment of the project by the Parish.

Upon termination, the Vendor shall be paid for actual work performed prior to the Notice of Termination, either based upon the established hourly rate for services actually performed, or on a pro-rata share of the basic fee based upon the phase or percentage of work actually completed, depending on the type of compensation previously established under this Contract.

Upon Termination, the Vendor shall deliver to the Parish all original documents, notes, drawings, tracings, computer files, and other files pertaining to this Contract or the Work performed, except for the Vendor’s personal and administrative files.

B. Cancellation The continuation of this Contract is contingent upon the appropriation of funds to fulfill the requirements of the Contract by the Parish. If the Parish fails to appropriate sufficient monies to provide for the continuation of this or any other Contract, or if such appropriation is reduced by the veto of Parish President by any means provided in the appropriations Ordinance to prevent the total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation of the Contract, the Contract shall terminate on the date of the beginning of the first fiscal year for which funds are not appropriated. It is understood and agreed that paragraph (9)(C) below may preempt this paragraph, all at the exclusive and unilateral option of the Parish.

C. Suspension

Should the Parish desire to suspend the work, but not definitely terminate the Contract, the Parish shall supply the Vendor with thirty (30) days’ notice. The Parish will also supply Vendor thirty (30) days’ notice that the work is to be reinstated and resumed in full force. Vendor shall receive no additional compensation during the suspension period. The Parties may revisit the terms of this Contract during the suspension period.

The suspension shall not exceed six (6) months, unless mutually agreed upon between the Parties.

D. Default of Vendor Failure to complete or deliver within the time specified or to provide the services as specified in the bid or response will constitute a default and may cause cancellation of the contract. Where the Parish has determined the Vendor to be in default. The Parish reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the Vendor with the cost in excess of the contract price.

Until such assessed charges have been paid, no subsequent bid or response from the defaulting Vendor will be considered.

E. In the event of a default and/or breach of this agreement and this matter is forwarded to legal counsel, then the prevailing party may be entitled to collect a reasonable attorney fees and all costs associated therewith whether or not litigation is initiated. Attorney fees shall be based upon the current, reasonable prevailing rate for counsel in the private sector. The Parties agree to be responsible for such attorney fees, together for all with legal interest from date of agreement breach, plus all costs of collection.

F. Termination or cancellation of this agreement will not affect any rights or duties arising under any term or condition herein.

As to the filing of voluntary or involuntary bankruptcy by Vendor, Vendor agrees that if any execution or legal process is levied upon its interest in this Contract, or if any liens or privileges are filed against its interest, or if a petition in bankruptcy is filed against it, or if it is adjudicated bankrupt in involuntary proceedings, or if it should breach this Contract in any material respect, the Parish shall have the right, at its unilateral option, to immediately cancel and terminate this Contract. In the event that Vendor is placed in any chapter of bankruptcy, voluntarily or involuntarily, or otherwise triggers any provision of the preceding sentence herein, it is understood and agreed that all materials, goods and/or services provided shall be and remain the property of the Parish. All rights of Vendor as to goods, wares, products, services, materials and the like supplied to Parish shall be deemed forfeited.

6. AUTHORITY TO ENTER CONTRACT

The undersigned representative of Vendor warrants and personally guarantees that he/she has the requisite and necessary authority to enter and sign this Contract on behalf of the corporate entity, partnership, etc. The undersigned Parties warrant and represent that they each have the respective authority and permission to enter this Contract. In the event that Vendor is a member of a corporation, partnership, LLC, LLP, or any other juridical entity, the Parish requires, as an additional provision, that Vendor supplies a certified copy of a corporate resolution authorizing the undersigned to enter and sign this Contract.

Another option to fulfill this additional provision he/she can supply Louisiana Secretary of State Business filings confirming that he/she is a managing member of a corporation, partnership, L.L.C., L.L.P., or any other juridical entity which authorizes the undersigned to enter and sign this Contract.

In Witness thereof, the Parties hereto on the day and year first above written have executed this Contract in One (1) counterparts, each of which shall, without proof or accountancy for the other counterparts, be deemed an original thereof.

Signature

Print Name

WITNESSES: VENDOR:

Print Name

Title

Date

WITNESSES: ST. TAMMANY PARISH GOVERNMENT:

Michael B. Cooper Parish President

APPROVED BY:

Assistant District Attorney Civil Division