CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

91ST AVENUE WASTEWATER TREATMENT PLANT ELECTRICAL,

INSTRUMENTATION AND CONTROL SYSTEMS INSPECTION AND

TESTING ENGINEERING SERVICES

OPENGOV ID NO. WS90100092

RFQ Rev. 1/25 Page | 2

The City of Phoenix is seeking a qualified consultant to provide electrical engineering services for design support, construction inspections, and commissioning testing in support of multiple projects associated with electrical, instrumentation and control systems throughout the 91st

Avenue Wastewater Treatment Plant (WWTP).

Project Description

To improve the functionality, efficiency and maintainability of the City's electrical, instrumentation and control systems, the City utilizes Electrical, Instrumentation & Control System Inspection and

Testing Services to assist Engineers and Contractors with projects related to the facility and its various systems. The City has developed electrical, instrumentation and control standards for the entire Water Services Department which are used to provide consistency throughout the

Department. Part of the selected consultant’s role will be to ensure adherence to these standards on all projects during the design, construction, calibration, testing and commissioning of the electrical, instrumentation and control systems. In addition, the selected consultant will provide operations and maintenance support when City staff are replacing existing equipment or installing new equipment.

Scope of Work

All work performed is expected to be done in close coordination with City of Phoenix staff. The general scope of work includes providing design support services, construction support services, and commissioning support services for multiple rehabilitation or replacement projects at the 91st

Avenue Wastewater Treatment Plant and wastewater flow metering stations associated with 91st

Avenue Wastewater Treatment Plant.

Design support services consist of providing technical support and consultations relative to installation techniques and procedures, ensuring adherence to the City standards, and insuring adherence to applicable electrical codes. The selected firm will attend design meetings and project engineer demonstrations, support the Design Engineer with research of existing conditions, conducting design reviews of project plans and specifications, support the Design

Engineer with understanding the Water Service Department’s standards for electrical, instrumentation and control systems. In addition, the selected firm may be required to support

City staff in updating and maintaining the Water Service Department’s standards as necessary.

Construction support services consist of reviewing equipment submittals, conducting reviews on the equipment installation, providing field observations reports, participating in factory testing, reviewing the completeness of required equipment testing documentation and witnessing the instrumentation calibrations and loop checks.

Commissioning support services consist of providing assistance on computer control strategy checkout, tuning of control loops, and performing loop tests, troubleshooting for the computer control system programmers, maintain designated instruments through final acceptance, educate the plant staff on the systems, support the maintenance staff on developing maintenance procedures for designated equipment and reviews the accuracy of the as-built documentation for electrical drawings and the process & instrumentation diagrams.

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The selected firm may be required to provide arc flash hazardous testing services utilizing a professional electrical engineer. The arc flash hazardous testing may include billing, inline and monitoring metering stations associated with 91st Avenue WWTP. The arc flash hazardous testing will include as-building existing single line diagrams, conducting load calculations for motor control centers, switchgear and power panels and have the knowledge to conduct a power system study. The selected firm will be required to access energized equipment and provide all arc flash safety personal protective gear that meets the requirements of National Fire Protection

Association (NFPA).

The selected firm will be required to as-build existing control panels and have the ability to design control panels. The selected firm will be required to have an understanding of UL508 requirements.

The selected firm will be required to participate on the Water Services Department Process

Controls Standards Committee and develop standards for this committee or participate in standards development.

The selected firm is expected to specialize in electrical engineering, will be required to have at least one Registered Professional Electrical Engineer, and a minimum of one Senior

Instrumentation and Controls Technicians on staff. Specific experience with the City of Phoenix electrical standards and with the 91st Avenue WWTP are preferred.

The selected firm will be required to supply all of the tools and test equipment necessary to perform the plant wide evaluation of major electrical equipment and for commissioning new and/or rehabilitated equipment.

As such, the following is a list of services expected to be performed by the selected firm on an as requested basis:

• Review contract documents including construction plans and specifications for adherence to current City standards.

• Attend meetings with City staff and JOC contractor(s) to discuss and coordinate design issues and review the work progress.

• Review and provide comments on shop drawing submittals.

• Perform inspection activities, including special inspections, start-up/commissioning, and review Operational and Maintenance manuals.

• Represent the City’s interest in construction related matters. This includes review of

Maintenance of Plant Operation Plans (MOPOs) to coordinate plant equipment and process shutdowns with the contractor's work during construction.

• At any given time, the contracted firm may have any number of projects in various stages of implementation and will be required to coordinate with City staff and the City’s JOC contractor(s) on the status of these projects.

Funding may be added depending on the fiscal needs for the duration of the contract.

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Use of UNIFIER, an Application Service Provider (ASP) web-based project management database, may be required. The following information provides a guideline for utilization. Any questions related to the requirements of UNIFIER should be directed to the Project Manager.

• The Consultant will be required to maintain all project records in electronic format.

• The City provides an ASP web-based project management database which the

Consultant will be required to utilize in the fulfillment of the contract requirements.

• The Consultant shall provide a computerized networked office platform with broadband internet connectivity.

• UNIFIER training will be provided through the City of Phoenix to firms under contract.

Pre-Submittal Meeting

A pre-submittal meeting will be held at 10:00 am, Phoenix time on Monday, June 1, 2026, at City

Hall, 200 W. Washington St., 8th Floor, East Conference Room. AND via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the Contracts Specialist.

Pre-Submittal Meeting Teams Information:

Join: https://teams.microsoft.com/meet/27580193613613?p=juq3foTRBf2pdt0Jqa

Meeting ID: 275 801 936 136 13

Passcode: RW7cW2Am

Statement of Qualifications Evaluation Criteria

A firm will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

No. Evaluation Criteria Scoring Method Weight (Points) https://teams.microsoft.com/meet/27580193613613?p=juq3foTRBf2pdt0Jqa

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1. Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing services for similar projects in the last five years.

Identify projects the submitting firm has completed. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the firm and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 300 (29.4% of Total)

2. Experience of the Key Personnel and

Subconsultants

Describe the experience and qualifications of the specific project team expected to be assigned to this project in providing services for similar projects in the last five years. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided.

If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the team or team member and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 250 (24.5% of Total)

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3. Project Understanding and Approach

Describe your firm’s understanding of the

City’s need for this project, including important considerations such as project issues and challenges. Describe the team’s approach to the project, including important considerations such as scope, schedule, and budget.

Points Based 300 (29.4% of Total)

4. Staffing Information for Key Personnel

Provide the following:

A. Team’s availability and commitment to the project, including subconsultants

B. Team’s plan to maintain continuity of the proposed services

C. Organization chart showing key personnel, current professional licenses or certifications, and assigned roles for both Design and Construction Administration and Inspection Services for the project

D. Identify the location of the lead firm’s principal office and the home office location of key staff on this project.

Points Based 150 (14.7% of Total)

5. Reference Checks

Use the form provided in the Attachments section to obtain at least three references.

It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the 1,000 points for the SOQ.

Points Based 21 (2.1% of Total)

Submittal Requirements

Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix.

Submittal requirements are as follows:

https://procurement.opengov.com/portal/phoenix

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Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

If your firm is already registered with the City of Phoenix’s Procurement system, please visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals:

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.

• Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.

• A maximum of 8 pages is permitted to address all content in the SOQ submittal.

(Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Friday, June 12, 2026.

• Page size must meet requirements of 8½” x 11”.

• Font size must not be less than 10 point.

• Content count:

o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

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Grounds for Disqualification

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

• Submitting a Statement of Qualifications for a different project.

• Violating the “Contact with City Employees” policy contained in this RFQ.

Selection Process and Schedule

Interested teams will submit a Statement of Qualifications (SOQ). The team will be selected through a qualifications-based selection process. A Selection Panel will evaluate each SOQ per the criteria set forth in Section V above.

The City will select a team based on the SOQ’s received; no formal interviews will be conducted.

The City may conduct a due diligence review on the team receiving the highest evaluation.

The City expects to create a final list of at least three, but not more than five teams for this project.

The City will enter into negotiations with the selected team and execute a contract upon completion of negotiation of fees and contract terms for City Council approval.

The following tentative schedule has been prepared for this project.

Pre-submittal Meeting 10:00 am on Monday, June 1, SOQs Due 12:00 pm on Friday, June 12, Selection Notification Early July 2026

Scope Meeting July 2026

If the City is unsuccessful in negotiating a contract with the best-qualified team, the City may then negotiate with the next most qualified team until a contract is executed, or the City may decide to terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

The firm selected for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s Procurement

Portal:

https://procurement.opengov.com/portal/phoenix

General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

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Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist (listed below) to ascertain if a Notification has been issued for this project.

Alternate Format. For more information or a copy of this publication in an alternate format, contact the Contracts Specialist (listed below) - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the

Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under the Arizona

Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

https://phoenix.gov/prr

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Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist Alissa Bahr, conducted in person at 200 W. Washington, Phoenix, Arizona

85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the Procurement Portal.

Vendor Questionnaire

*Response required http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html