RELSW Solication Vendor Questions and Department Responses (1).xlsx
XLSX spreadsheet 25 KB Posted
- Solicitation number
- 91990022R0011
About this file
This document contains questions and responses related to solicitation number 91990022R0011 from the Department of Education for the Regional Educational Laboratory SouthWest Region. The solicitation seeks proposals for the Regional Educational Laboratory program in the SouthWest region, with questions due by April 19, 2022 and proposals due by June 29, 2022. The primary contact for the solicitation is Joseph Gibbs, contracting officer, and the secondary contact is Carlina Smith, contract specialist. All documents associated with the solicitation have been made searchable in PDF format. Guidance is also provided on allowable subcontractor costs and the treatment of indirect rates in proposals.
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Other files
| File | Type | Posted |
|---|---|---|
| RELSW Solication Vendor Questions and Department Responses (1).xlsx | XLSX spreadsheet | |
| Handbook_for_Travel_Policy.pdf | ||
| Revised Budget Template - April 2022.xlsx | XLSX spreadsheet | |
| RELSW Solication Vendor Questions and Department Responses (1).xlsx | XLSX spreadsheet | |
| Information_Collection_Activities_and_Burden_Control.pdf | ||
| REVISED Solicitation - 91990022R0011.pdf | ||
| Summary of Needs for the REL Southwest Region.pdf | ||
| REL SW PWS.pdf | ||
| Template for Questions.xlsx | XLSX spreadsheet | |
| Subcontracting Plan Review Form.pdf | ||
| Solicitation Document.pdf | ||
| 2015_Style Guide forPWS.pdf | ||
| REL_-_SB_Tool.xlsx | XLSX spreadsheet | |
| Budget_template.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| Question No. | Reference | Question Category | Question | Answers |
| #1 | Solicitation Document - entire doc | Can we get a searchable PDF of the entire Solicitation Document? We have not been able to convert it to a searchable PDF. | All documents have been made searchable. | |
| #2 | Instructions to Offerors, p27 | subcontracor costs | If <70% of the project is subcontracted, are we required to submit a full budget excel workbook for subcontractors work? and are we required to submit cost or pricing data and explanation of estimating process for the subcontract work? | Yes a full budget is required. In accordance with FAR 52.215-22 Limitations on Pass-through Charges – Identification of Subcontract Effort if applicable, if the Offeror intends to subcontract more than 70% of the total cost of work to be performed, the proposal must identify (i) the amount of the offeror’s indirect costs and profit applicable to the work to be performed by the subcontractor(s) and (ii) a description of the added value provided by the offeror as related to the work to be performed by the subcontractor(s). |
| #3 | Proposal budget template | Budget: travel | Should estimates for all in-person training be budgeted under subtask 4.1 or under the research projects in Task 5? | Travel estimates should be broken out separately from deliverables. These estimates should be reported by year and across the 5 years of the contract. Please see the budget template for an example. |
| #4 | instruction to Offerers, p29 | Business Proposal: Small Business Subcontracting Plan | Do we submit the Subcontracting Plan Review Form template in the RFP package? Is this the same as the Small Business Subcontracting form referenced as required in this section? | Yes the Subcontracting Plan Review Form template must be submitted in the package and is the same form referenced in the section. |
| #5 | Small Business Calculation Tool (template in RFP package) | Small Business Calc Tool | Do we complete the Small Business Calculation Tool as part of the proposal? | Yes this is to be completed as part of the proposal. Only column B should be filled out and the other information will be populated. |
| #6 | Proposal budget template | template tabs | Are the last three tabs in the proposal budget spreadsheet (Task 4 TCTS template, Subtask 5.1 Study Template, Toolkit Template) not required to be completed for the proposal submission budget? It seems they are templates for future proposed projects during the project, is this correct? If this is not correct, can you please clarify? | All tabs should be completed. The business proposal shall include a separate cost estimate for each |
of the Task 4 and Task 5 projects required in Part 2A of the Technical Proposal and the Task 5.2 project that involves the development of the Toolkit for a WWC Practice Guide and the Task 5.1 evaluation of the toolkit required in Part 3A and 3B of the Technical Proposal.The amounts are vendors' best estimates.
| #7 | contract funds | separate travel funds | If during the project, travel funds are depleted, can funds from the non-travel budget be rebudgeted to the travel funds? | Funds must be carefully monitored; however, funds can be redistributed per approval from the Department. |
| #8 | Solication Doc p48 p156 | Travel funds | On p48 of the soliciation document, it says "This may also involve financial resources, such as RELs using travel funds to accommodate a face-to-face meeting with partners". Can we pay for partners to travel to REL face to face meetings with REL travel funds? This seems to conflict with p158 where it states "Individuals or entities that are recipients of REL services will not receive Federal reimbursement for their expenses." Also, what other non-invitational travel can we budget for? | No -- the RELs cannot pay for partners to travel for face-to-face meetings with the RELs. Contractors travel to meet with the partners or hold virtual meetings with partners. The only excection is if the partner is doing a formal presentation at a conference with the REL on a project or partnership. In this case, the REL can pay for the partner's travel to the conference. RELs can pay for the travel of Governing Board members to the Governing Board meetings. This includes transportation, lodging and food costs. However, some REL GB meetings can be held virtually. For additional travel questions, please refer to the Department's Handbook for Travel Policy. |
Page 48 referred to contractors' travel.
| #9 | Solication Doc p157 | Labor Rates | "labor hours and costs shall be proposed for the development of costs, in the event 6-mo extension needed. Price out/present budget for the 6 month extension the same as the 5-year contract period providing labor hours and using Y5 labor rates in accordance with FAR 52.217-8" Is this needed for the proposal budget or is this done at the end of the project if an extension is needed? | The 6 month extension budget is required for the proposal and refers to an extension to the contract. |
| #10 | Solication Doc p159 | Small Business Subcontracting Plan | "Offerors must submit the template and a small business subcontracting plan that contains all information and elements required by FAR 19.7" What template is this? | Please refer to the response in question 4 |
| #11 | Figure 1. REL Program Logic Model on page 50 of 208 | Logic Model | Figure 1 is cut off in the pdf. Will IES please provide a complete version? | Correction has been made |
| #12 | Quality Assurance for TCTS Activities and Projects on page 70 & 71 of 208 | Quality Assurance | Will IES please provide a readable version of this section? | Documents have been made readable |
| #13 | Documentation for Applied Research Projects on page 77 of 208 | Applied Research | In regards to "REL plans to recruit or collect the same data from more than 9 sources…," will IES please define "source?" | Source refers to a respondent. Please refer to the Department's Information Collection Activities and Burden Control document. |
#14 Budget Budget Under what conditions can teachers or other school personnel be provided a stipend for participation in REL TCTS professional development activities? Stipends or incentives are not permitted for participating in TCTS activities.
#15 Budget Budget Under what conditions can teacher or other school personnel be provided a stipend for participation in applied research activities? Teachers or ther school personnel can be provided a stipend for participation in applied research. Some examples of approved stipends include, stipends to incentivize participation in data collection, stipends for personnel who support data collection efforts, stipends to compensate teachers for participation in a study.
#16 Task 5: Quality Assurance Procedures on page 87 of 208 Quality Assurance Can representatives of the target audience (e.g. parents, teachers, etc.) be paid a stipend for providing internal review of task 5 proposals and products before submission to IES? Representatives of the target audience can be paid a stipend under the following conditions: 1) they are hired by the REL as a paid consultant or 2) they are a parent or caregiver. Under both conditions, their involvement with the REL cannot also be part of their paid job.
#17 Style Guide Style Guide In preparing the proposal, should we follow instructions in the REL Program Writers Guide and Style Guide (May 2015) or the APA Publication Manual 7thEdition? The Writers Guide and Style Guide should be used for REL reports produced after award. APA Publication Manual 7th Edition can be used for citations in the contract proposal.
#18 Page Number 184 – 196 and 198 – 208 Evaluation Criteria There are two sets of evaluation criteria in the RFP. The first set is 184 – 196. A very similar, but slightly different set, is on pages 198 – 208. Which is correct for this solicitation? Thank you for pointing out this mistake. We have removed the incorrect version of the evaluation criteria.
| #19 | Page Number 175 - 176 | Appendix E: Review Process Timelines for Research Proposals and Products | Figures E1 and E2 are cut off. Can you please provide the complete figures? | Correction has been made |
| #20 | Budget Template | Budget Template | Can you verify that the budget template uploaded with the solicitation on April 4 is the correct version and that all formulas are functioning as intended? When we open it, we receive an error notification that says: “There are one or more circular references where a formula refers to its own cell either directly or indirectly. This might cause them to calculate incorrectly.” | We have revised the budget template. |
| #21 | E.1, Pg. 10 | 52.246-5 | Request to replace this term with 52.246-9 | To be negotiated at time of award. |
| #22 | G.3, Pg. 13 | 52.216-7 | Request to include Alt II in this section | To be negotiated at time of award. |
| #23 | H.10(a), Pg. 20 | 52.227-14 | Request to include Alt IV | To be negotiated at time of award. |
| #24 | I.15, Pg. 30 | 52.204-14 | Requests removal of this clause. If it cannot be removed, request to not include a wage determination as an attachment to the award. | To be negotiated at time of award. |
| #25 | I.21, Pg. 31 | 52.215-2 | Requests to include Alt II | To be negotiated at time of award. |
| #26 | I.24, Pg. 31 | 52.216-7 | Request to include Alt II | To be negotiated at time of award. |
| #27 | I.25, Pg. 31 | 52.216-8 | Requests to replace this term with 52.216-11, Alt I. Requests a cost reimbursable contract with no fee. | To be negotiated at time of award. |
| #28 | I.30, Pg. 31 | 52.219-16 | Requests for this clause to be removed. | To be negotiated at time of award. |
| #29 | I.42, Pg. 32 | 52.222-41 | Requests removal of this clause. If it cannot be removed, Request to not include a wage determination as an attachment to the award. | To be negotiated at time of award. |
| #30 | I.43, Pg. 32 | 52.222-43 | Requests removal since, per I.25, FAR 52.216-8, this contract is not fixed price so it does not apply. If 52.222-41 is removed, 52.222-43 is removed. If this term cannot be deleted, requests to not include a wage determination as an attachment to the award. | Clauses apply as this requirement is being solicited as Cost Plus Fixed Fee. All clauses mentioned in this section apply. |
| #31 | I.51, Pg. 32 | 52.227-17 | Requests removal due to the publication restriction in paragraph (c)(1) and the patent indemnity in paragraph € | This clause cannot be removed. All products belong to the public and not to the contractor. |
| #32 | I.78, Pg. 34 | 52.249-6 | Requests this term be replaced with FAR 52.249-5 | To be negotiated at time of award. |
| #33 | K.5, Pg. 113 | 52.209-2 | Asserts “is not” in (c)(1) and (c)(2). | Information should be included in proposals. |
| #34 | K.11, Pg. 118 | 52.209-7 | Asserts “has” in (b). | Information should be included in proposals. |
| #35 | K.12, Pg. 119 | 52.219-1 | Asserts “is not” in (c)(1). | Information should be included in proposals. |
| #36 | L.7, Pg. 129 | 52.216-1 | Requests to replace “Cost Plus Fixed Fee” be replaced with “Cost Reimbursable” with no fee. | To be negotiated at time of award. |
| #37 | entire document | CPFF | Requests all instances of “Cost Plus Fixed Fee” be replaced with “Cost Reimbursable” with no fee throughout the contract. | To be negotiated at time of award. |
| #38 | RFP | We would like to request a Word version of the REL Southwest RFP. | We are unable to provide a Word version, but are providing better quality PDF. |
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