Amendment_0003_(SF30)_signed.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Attachment Page

PAGE 2 OF 12 91990019R00130003

REQUEST FOR PROPOSALS – #91990019R0013

COMBINED SYNOPSIS/SOLICITATION

HOTEL ACCOMMODATIONS AND MEETING

SPACE

General Information This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation for commercial services is being conducted in conjunction with FAR Part 13. As previously stated, this announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number 91990019R0013 is issued as a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97. The NAICS Code is 721110, Hotels (Not Casino) and Motels, and small business size standard is $32.5M.

The U.S. Department of Education (ED) has a requirement to obtain meeting space, hotel guest room accommodations, WiFi/Internet, and food and beverage for a Teacher Leadership Summit in Philadelphia in March 2019, within the Philadelphia downtown area, near Center City or Old City and may also include the following areas: West Philly/University City; Roxborough/Manayunk; Fishtown/Northern Liberties; and Chestnut Hill. Optional A/V requirements, to be exercised at the Department’s discretion, are included as well. The complete requirements are below.

The firm selected to receive an offer from the Department is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the purchase order. SAM can be accessed at https://www.sam.gov. Firms shall include their DUNS number in their quote. If the firm does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. The firm selected for an offer from the Department will need to provide Offeror Representations and Certifications prior to any award. Also, contractors should note the requirement to submit invoices electronically by means of the web-based system, Invoice Processing Platform (IPP).

All interested, responsible sources may submit a proposal directly to the U.S. Department of Education.

However, the Government will not execute any contract other than with the facility or venue proposed to hold the event and provide accommodations. Any proposal from a source other than the hotel or lodging venue itself must include written evidence that the offeror is currently authorized to submit binding offers on behalf of the venue whose accommodations and/or facility are being offered. Evidence shall include a signed agreement between the vendor and the offeror. Proposals that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. Any proposal which requires the Government to make an offer that renders a hotel or facility provider as a third party or for lodging/hotel accommodations that cannot be provided at offeror’s facility shall be deemed technically unacceptable and will not be considered for award.

AREA OF CONSIDERATION: Preferred location within downtown Philadelphia, PA and may also include the following areas: West Philly/University City; Roxborough/Manayunk; Fishtown/Northern Liberties; and Chestnut Hill – Dates being considered: March 29 - 31, 2019. Friday - meeting space needed (reception tentative); Saturday- general session space and breakouts; and Sunday - general session meeting space only till 2 p.m.

EVENT NAME: Teacher Leadership Roundtable (also known as Teach to Lead Summit)

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REQUEST FOR PROPOSALS –

COMBINED SYNOPSIS/SOLICITATION

PURPOSE/BACKGROUND:

In March 2014, the Department announced the Teach to Lead initiative/partnership to produce authentic examples of fostered and supported teacher leadership. Multiple summits have been held as part of the initiative to provide a space for teacher leaders to develop teacher leadership action plans.

Teacher leadership development is an integral goal and priority of the U.S. Department of Education.

Summits have been conducted in Louisville, Denver, Boston, Tacoma, Washington, DC, Baltimore, New Orleans, Minneapolis, Long Beach, Chicago, Columbus, Austin, Nashville and San Jose to gain information from those successfully improving schools and student outcomes through increased teacher leadership opportunities to share with the Department and other interested organizations and individuals.

Each previous summit has successfully met its room block obligations and has exceeded it in most cases.

GUEST ROOM ACCOMMODATIONS REQUIREMENTS

Thursday Friday Saturday Sunday

12 150 150 12

We are requesting the government rate or lower for the room block. This contract is planned for a rooming list with staff and presenter call-in. We are requesting two codes for guest reservations, one for those on the Master and another for individuals paying on their own. Attrition clauses must be less than 80%. We also request that you honor the rate 2 days pre- and 2 days post- the event.

SET UP, WIFI, and MEAL REQUIREMENTS

DATE TIME ACTIVITY SET UP, WIFI, AND MEAL

REQUIREMENTS

Day 1 move-in & Set-up

8 a.m.

through 2 p.m.

Day 3

Registration space

Staff room

3 banquet tables and 4 chairs, near general session preferred.

Room with 2 rounds for 8 and 2 banquet tables (no chairs in rear perimeter of room). Should be in close proximity to the registration area and have a lockable door.

7 p.m. – 8:30 p.m.

Welcome Reception (Tentative) 140 attendees – Heavy hors d'oeuvres reception with mixture of mostly high boy cocktail tables and a few seated round tables-(Prefer 16 high boys and 4 cocktail tables)

3:00 p.m. General Session set up Stage, A/V set up *This set up time is negotiable.

5:00 p.m. – 10:00 p.m.

VIP hold 1 round table with 5 chairs or lounge room with a closed door. Room must have WiFi and telephone access.

Preferred to be in close proximity to general session area.

7 pm – 10 pm 2 Prep meeting 2 Rooms Max for 50, rounds preferred, but can do theater

Day 2 6:30 a.m.

24 hr. hold

General Session with WIFI (All meals will be in this room)

Rounds for 216 (27 tables with seating for 8 each per table):

Elevated stage and lighting (if house lighting doesn’t illuminate

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REQUEST FOR PROPOSALS – COMBINED

SYNOPSIS/SOLICITATION

DATE TIME ACTIVITY SET UP, WIFI, AND MEAL

REQUIREMENTS

the staging area), podium with microphone is required.

6:30 a.m. Continental Breakfast Set outside of General Session for 140.

11:30-1:00 p.m.

Buffet Working Lunch For 140, seating will be in the general session.

7:00 a.m. – 8:00 p.m.

6 Breakouts with WIFI Each room needs 4 rounds each with seating for 8 per table. *We will accept offers to use the plenary as 1 of the break outs.

All rooms require A/V

7:00 a.m. – 6:00 p.m.

VIP hold 1 round table with 5 chairs or lounge room with a closed door. Room must have WiFi and telephone access.

Preferred to be in close proximity to general session area.

Day 3 6:30 – 8:00a.m.

Continental Breakfast Set outside of General Session for 140.

6:30 a.m. – 2:00 p.m.

General Session with WIFI (All meals will be in this room)

Same requirements as Day 1

11:30-1:00 Heavy break Tentative

PREFERRED SPECIAL CONCESSIONS

Food and beverage for an estimated 140 people will be added AFTER sponsored funds are made available to the Department and/or through a 3rd party paying directly to the hotel on ED Master account. Therefore, the following scale is being requested with desired concessions.

Firms are welcome to offer additional or revised concessions.

85-100% Room Pick up and/or over $16,000 in F&B

- Complimentary meeting and office space

- 1 comp room for every 40 rooms picked up as a credit to the Master Account.

- Complimentary or reduced WiFi for meeting spaces and guest rooms.

- Complimentary or reduced parking for attendees

- Complimentary beverage breaks

- 10 daily complimentary parking passes.

-discounts on in house/out of house AV fees.

- no charge for using outside A/V

- no charge for up to 500 lbs. of shipping/handling

- 12 Complimentary Easels

80-89% Room pick up and/or $12,000 -$15,999 in F&B

- Complimentary meeting and office space

- Complimentary or reduced WiFi for meeting spaces and guest rooms

- 1 comp room charge for every 40 picked up

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as a credit to the Master Account.

- Complimentary or reduced parking for attendees

- 10 daily complimentary parking passes.

-discounts on in house/out of house AV fees.

- no charge for using outside A/V

- no charge for up to 500 lbs. of shipping/handling

- 12 Complimentary Easels

79-70% Room pick up and/or $11,999 or less in F&B

-Reduced room rental for all meeting space.

-Reduced WiFi for meeting space and guest rooms

- reduced parking -1 comp room for every 50 rooms picked up -discounts on in house/out of house AV fees.

-no charge for using outside A/V

- no charge for up to 500 lbs. of shipping/handling

- 12 Complimentary Easels

OPTIONAL AUDIO/VISUAL (A/V) REQUIREMENTS

The following A/V requirements will be exercised at the Department’s discretion:

Day 1 A/V

Reception (set up by 5:00 p.m.) –

• 1 microphone with speaker for announcements,

• Auxiliary cord for ipod/ipad/mp3 player to play music during reception. Speakers to accommodate the adequate hearing needs of 150 persons. If in-house patch for sound is available in the designated reception area, that is an acceptable option.

• 10-12 Easels for all 3 days depending on the amount of directional signage needed (we appreciate if this is complimentary)

Day 2 & 3 - A/V (Proposed A/V needs, subject to change) General Session (set no later than 6:30 a.m.). Break down.

• Large screen(s) (2- Preferred) to accommodate views of 150-175 persons (27 tables) in rounds of 8 in the Grand Ballroom

• Projector

• Wireless presentation advancer

• Laptop with Vista or higher software, Microsoft Office suite, WIFI capabilities and DVD playing capabilities. Sound may be needed for some of the presentations and videos embedded into the presentations.

• Mac projector cable for possible Mac user. (No Mac laptop needed)

• Speakers/sound equipment to meet needs of 120-175 attendees

• 4 wireless microphones

• 2 Lavaliers

• 2 stands

• 1 Lectern on stage/riser

• On site AV technician for both days in plenary/breakouts

• All necessary labor for setup/operation/strike

• One additional Laptop with Vista or higher software, Microsoft Office suite, WIFI capabilities and DVD playing capabilities. Sound may be needed for some of the presentations and videos embedded into the presentations. This laptop should be setup in the “staff room”

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Day 2 only - 6 break outs – Set up no later than 10 a.m. (Tentative A/V, may not be needed for all breakouts)

• Large screen(s) to accommodate views of 40 persons

• Projector

• Wireless presentation advancer

• Mac projector cable for possible Mac user. (No Mac laptop needed)

PROPOSAL INSTRUCTIONS:

Proposals shall include a technical proposal describing the meeting space, guest room accommodations and pricing, menus offered, A/V services. Technical proposals must include:

- Dates offered and confirmation that a Room Block is available and will be held.

- Please hold space or give the Department a 48 hour first right of refusal if another request for space is received. Meeting space hold is expected for a minimum of 30 days after proposal submission.

- Proposed meeting space offered (we desire meeting space in close proximity to each other and that is aesthetically pleasing to the eye)

- WIFI and hard wire Internet fees

- Any and all special accommodation and concessions

- DUNS Number and SAM.GOV registration status

Price quotes shall include the following information:

- Room pricing, to include any occupancy taxes

- Meeting space pricing, if applicable and not offered as a concession

- Optional A/V requirements pricing, including any additional fees for using outside vendors

- Menu pricing. The Department has a limited food and beverage budget. We encourage reduced pricing and special food and beverage discounted menus.

- Shipping and receiving, parking, and any other costs required to support the requirements

- All room pricing, internet costs, food and beverage, meeting space, and AV pricing should be priced out so that the Department can view and analyze the various pricing elements of each offeror’s overall price.

- A statement recognizing that as a federal entity, the U.S. Department of Education is tax exempt, and therefore the hotel understands that State taxes will not be included as part of the overall price. If any specific documentation is required by the hotel in order to grant tax exemption, this information will be included in the quote.

PROVISIONS AND CLAUSES

The following FAR and EDAR provisions and clauses apply to the RFQ and any resulting purchase order.

52.212-1 Instructions to Offerors – Commercial Items (Reference 52.212-1)

52.212-4 Contract terms and Conditions – Commercial items

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(Reference 52.212-4)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS – COMMERCIAL ITEMS.

(Reference 52.212-5)

3452.202-1 DEFINITIONS--DEPARTMENT OF EDUCATION (MAY 2011)

(Reference 3452.202-1)

3452.208-71 PRINTING (MAY 2011)

(Reference 3452.208-71)

Reference 3452.208-72

3452.208-72 PAPERWORK REDUCTION ACT (MAY 2011)

(Reference 3452.208-72)

3452.209-71 CONFLICT OF INTEREST (MAY 2011)

(Reference 3452.209-71)

3452.224-70 RELEASE OF INFORMATION UNDER THE FREEDOM OF INFORMATION ACT

(MAY 2011)

(Reference 3452.224-70)

3452.227-70 PUBLICATION AND PUBLICITY (MAY 2011)

(Reference 3452.227-70)

3452.227-71 ADVERTISING OF AWARDS (MAY 2011)

(Reference 3452.227-71)

3452.227-72 USE AND NON-DISCLOSURE AGREEMENT (MAY 2011)

(Reference 3452.227-72)

3452.227-73 LIMITATIONS ON THE USE OR DISCLOSURE OF GOVERNMENT-FURNISHED

INFORMATION MARKED WITH

RESTRICTIVE LEGENDS (MAY 2011)

(Reference 3452.227-73)

3452.237-71 OBSERVANCE OF ADMINISTRATIVE CLOSURES (MAY 2011)

(Reference 3452.237-71)

3452.242-71 NOTICE TO THE GOVERNMENT OF DELAYS (MAY 2011)

(Reference 3452.242-71)

3452.242-73 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS

WITH DISABILITIES (MAY

2011) (Reference 3452.242-73)

52.204-7 - SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

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52.204-10 - REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS

(OCT 2016)

52.204-13 - SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)

52.204-16 - COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

52.204-18 - COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)

52.204-19 - INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

52.209-10 - PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV

2015)

52.212-3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS -- COMMERCIAL ITEMS (NOV2017)

52.222-50 - COMBATING TRAFFICKING IN PERSONS (MAR 2015)

52.223-18 - ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING

(AUG 2011)

52.226-6 - PROMOTING EXCESS FOOD DONATION TO NONPROFIT ORGANIZATIONS (MAY 2014)

52.232-33 - PAYMENT BY ELECTRONIC FUNDS TRANSFER-- SYSTEM FOR AWARD MANAGEMENT

(JUL. 2013)

52.232-39 - UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.233-3 - PROTEST AFTER AWARD (AUG. 1996)

52.233-4 - APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

52.244-6 - SUBCONTRACTS FOR COMMERCIAL ITEMS (NOV 2017)

52.249-1 - TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE) (SHORT FORM)

(APR 1984)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed Price Purchase Order resulting from this solicitation.

(End of Provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://acquisition.gov/far/index.html or http://www2.ed.gov/policy/fund/reg/clibrary/edar.html (End of Clause)

3452.201-70 CONTRACTING OFFICER`s REPRESENTATIVE (COR) (MAY 2011)

(a) The Contracting Officer`s Representative (COR) is responsible for the technical aspects of the project, technical liaison with the contractor, and any other responsibilities that are specified in the contract. These responsibilities include inspecting all deliverables, including

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reports, and recommending acceptance or rejection to the contracting officer.

(b) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes that affect the contract price, terms, or conditions. Any contractor requests for changes shall be submitted in writing directly to the contracting officer or through the COR.

No such changes shall be made without the written authorization of the contracting officer.

(c) The COR`s name and contact information: TO BE DETERMINED AT TIME OF AWARD

(d) The COR may be changed by the Government at any time, but notification of the change, including the name and address of the successor COR, will be provided to the contractor by the contracting officer in writing.

3452.209-70 CONFLICT OF INTEREST CERTIFICATION (MAY 2011)

(a)

(1) The contractor, subcontractor, employee, or consultant, by signing the form in this clause, certifies that, to the best of its knowledge and belief, there are no relevant facts or circumstances that could give rise to an organizational or personal conflict of interest, (see FAR Subpart 9.5 for organizational conflicts of interest) (or apparent conflict of interest), for the organization or any of its staff, and that the contractor, subcontractor, employee, or consultant has disclosed all such relevant information if such a conflict of interest appears to exist to a reasonable person with knowledge of the relevant facts (or if such a person would question the impartiality of the contractor, subcontractor, employee, or consultant). Conflicts may arise in the following situations:

(i) Unequal access to information. A potential contractor, subcontractor, employee, or consultant has access to non-public information through its performance on a government contract.

(ii) Biased ground rules. A potential contractor, subcontractor, employee, or consultant has worked, in one government contract, or program, on the basic structure or ground rules of another government contract.

(iii) Impaired objectivity. A potential contractor, subcontractor, employee, or consultant, or member of their immediate family (spouse, parent, or child) has financial or other interests that would impair, or give the appearance of impairing, impartial judgment in the evaluation of government programs, in offering advice or recommendations to the government, or in providing technical assistance or other services to recipients of Federal funds as part of its contractual responsibility. "Impaired objectivity" includes but is not limited to the following situations that would cause a reasonable person with knowledge of the relevant facts to question a person`s objectivity:

(A) Financial interests or reasonably foreseeable financial interests in or in connection with products, property, or services that may be purchased by an educational agency, a person, organization, or institution in the course of implementing any program administered by the Department;

(B) Significant connections to teaching methodologies or approaches that might require or encourage the use of specific products, property, or services; or

(C) Significant identification with pedagogical or philosophical viewpoints that might require or encourage the use of a specific curriculum, specific products, property, or services.

(2) Offerors must provide the disclosure described above on any actual or potential conflict of interest (or apparent conflict of interest) regardless of their opinion that such a conflict or potential conflict (or apparent conflict of interest) would not impair their objectivity.

(3) In a case in which an actual or potential conflict (or apparent conflict of interest) is disclosed, the Department will take appropriate actions to eliminate or address the actual or

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potential conflict, including but not limited to mitigating or neutralizing the conflict, when appropriate, through such means as ensuring a balance of views, disclosure with the appropriate disclaimers, or by restricting or modifying the work to be performed to avoid or reduce the conflict. In this clause, the term "potential conflict" means reasonably foreseeable conflict of interest.

(b) The contractor, subcontractor, employee, or consultant agrees that if "impaired objectivity", or an actual or potential conflict of interest (or apparent conflict of interest) is discovered after the award is made, it will make a full disclosure in writing to the contracting officer.

This disclosure shall include a description of actions that the contractor has taken or proposes to take to avoid, mitigate, or neutralize the actual or potential conflict (or apparent conflict of interest).

(c) Remedies. The Government may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid the appearance of a conflict of interest. If the contractor was aware of a potential conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the contracting officer, the Government may terminate the contract for default, or pursue such other remedies as may be permitted by law or this contract. These remedies include imprisonment for up to five years for violation of 18 U.S.C. 1001 and fines of up to $5000 for violation of 31 U.S.C. 3802. Further remedies include suspension or debarment from contracting with the Federal government. The contractor may also be required to reimburse the Department for costs the Department incurs arising from activities related to conflicts of interest. An example of such costs would be those incurred in processing Freedom of Information Act requests related to a conflict of interest.

(d) In cases where remedies short of termination have been applied, the contractor, subcontractor, employee, or consultant agrees to eliminate the organizational conflict of interest, or mitigate it to the satisfaction of the contracting officer.

(e) The contractor further agrees to insert in any subcontract or consultant agreement hereunder, provisions that conform substantially to the language of this clause, including specific mention of potential remedies and this paragraph (e).

(f) Conflict of Interest Certification.

The offeror, , hereby certifies that, to the best of its knowledge and belief, there are no present or currently planned interests (financial, contractual, organizational, or otherwise) relating to the work to be performed under the contract or task order resulting from Request for Proposal No. 9199001818R0022 that would create any actual or potential conflict of interest (or apparent conflicts of interest) (including conflicts of interest for immediate family members:

spouses, parents, children) that would impinge on its ability to render impartial, technically sound, and objective assistance or advice or result in it being given an unfair competitive advantage. In this clause, the term "potential conflict" means reasonably foreseeable conflict of interest. The offeror further certifies that it has and will continue to exercise due diligence in identifying and removing or mitigating, to the Government`s satisfaction, such conflict of interest (or apparent conflict of interest).

Offeror`s Name RFP/Contract No.

Signature Title Date

306-1c INVOICE AND CONTRACT FINANCING REQUESTS SUBMISSION - IPP (MAY 2018)

(a) Payments shall be rendered in accordance with the identified payment schedule(s), and any other

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REQUEST FOR PROPOSALS –

COMBINED SYNOPSIS/SOLICITATION

incorporated payment clause(s), specified rates, and/or fixed price amounts.

(b) The Contractor shall submit invoices electronically by means of the web-based system, Invoice Processing Platform (IPP), which can be accessed at http://www.ipp.gov/. All submitted invoices must be accompanied by supporting documentation in accordance with the contract's terms and conditions.

The supporting documentation shall be submitted in the following formats: Adobe Acrobat (pdf), Microsoft Word (doc), Pictures (jpeg), Microsoft Excel (excel), or Microsoft Outlook message (msg).

(c) Invoice Number Format - The format for the invoice shall be the contract number followed by the invoice number. The invoice number shall have no spaces, dashes, or other special characters.

The invoice number cannot exceed 21 characters. An example of an acceptable invoice number format follows:

Contract Number: 91990018C0001 Contractor's Invoice No.: 15897126341 IPP Invoice No.: 91990018C000115897126 (Note that the last three digits ["341"] from the Contractor's invoice number were removed due to the 21 character limitation.)

(d) If the Contractor has not already established an IPP account that is active, an IPP account will be automatically created on behalf of the Contractor. The automatically created IPP account will be issued to the Designated Primary Administrator, which will be the individual that has been identified in the "Accounts Receivable POC" section of the Contractor's System for Award Management (SAM) registration located at https://www.sam.gov/portal/public/SAM/.

(e) Within ten (10) business days of the Contractor entering or updating the Accounts Receivable POC information within the Contractor's SAM registration, the Designated Primary Administrator will receive an email from the IPP Customer Support Team containing the Designated Primary Administrator's IPP username. Within 24 hours of receiving the initial email, the Designated Primary Administrator will receive a second email containing their IPP password. Once both emails have been received, the Designated Primary Administrator must log into IPP and complete the registration process.

(f) The Contractor's Designated Primary Administrator will be authorized to further designate other administrators under the Contractor's IPP account who may submit invoices on behalf of the Contractor.

(g) The Contractor must ensure that the "Accounts Receivable POC" section of its SAM registration is accurate and up to date.

(h) In the event that an invoice is rejected, the Contractor shall make the necessary corrections and resubmit the invoice by means of IPP. Any questions, concerns, or issues regarding the use of IPP should be directed to the IPP Customer Support Team, as identified at http://www.ipp.gov/.

306-8 CONTRACT ADMINISTRATOR (FEB 1985)

The Contractor shall designate one individual to be contacted during the period of the contract for prompt contract administration.

TO BE DETERMINED AT TIME OF AWARD

307-19 REDACTED PROPOSALS (DECEMBER 1998)

The contractor shall provide a redacted copy of its successful technical proposal to the Contracting Officer within five (5) days after contract award. The redacted proposal shall be suitable for release by the Government under a Freedom of Information Act (FOIA) request. The redacted proposal shall be submitted in an electronic format that is readable by Microsoft Office applications.

Exercise of Optional Tasks The Government may unilaterally exercise the optional task(s) at the rates specified in the contract. The length of the period of performance for the optional task(s) is listed elsewhere in the contract. The Contracting Officer may exercise any Optional Task by written notice to the Contractor at any point

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REQUEST FOR PROPOSALS –

COMBINED SYNOPSIS/SOLICITATION

during the contract as long as sufficient time remains in the current contract period for the task to be completed. The authority in this clause may be invoked for any and all optional tasks and iterations listed in the requirements documents and/or contract line items.

EVALUATION CRITERIA: The basis for award will be made on a competitive, best-value basis using a tradeoff among price and non-price factors. The tradeoff methodology will be used to identify the best value. In this case, technical quality will be based on the hotel's ability to meet the solicitation requirements, the relative features of the meeting space, the quoted food and beverage menu options, and access for guests to nearby amenities, such as restaurants and local sightseeing. Price evaluation will include guest room prices, WiFi costs and comps offered. The award will result from selection of the quote that offers the best value to the Government.

CLARIFICATION QUESTIONS:

Interested parties must submit all clarification questions concerning this solicitation in writing via email to Gabriella.McDonald@ed.gov with a copy to Kevin.Plourde@ed.gov. ED will accept clarification questions until 12 p.m. EST on January 3, 2019. After this date, ED does not guarantee that a response will be given. Oral explanations or instructions given by the Government before the award of the contract shall not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting quotes or if a lack of it would be prejudicial to any other prospective offerors.

PROPOSAL SUBMISSION

Proposals are requested on or before 12 p.m. EST on January 14, 2019 has been revised to 4 p.m.

EST on January 31, 2019. Please email proposals to Gabriella McDonald at Gabriella.McDonald@ed.gov with a copy to Kevin.Plourde@ed.gov.