916186-event.pdf

28 October 2020

Awarded To: Summitt Forests, Inc Award to Summitt Forests Inc. as the low cost responsive and responsible bidder.

Freemont Lop and Scatter Division of Wildlife Resources: Restricted to State of Utah Rangeland Pre-Qua List. Lop and Scatter; approximately 991 acres in Garfield and Iron, Counties in Utah.

28 October 2020

Open 10/20/2020 9:30 AM MDT Type Invitation for Bid Close 10/27/2020 2:00 PM MDT Number JH21-73 Currency US Dollar

Sealed Until 10/27/2020 2:00 PM MDT

Contacts Jeff Hammer jhammer@utah.gov

Commodity Codes Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

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Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Freemont Lop and Scatter

SOLICITATION #JH21-73

Pursuant to the Utah Procurement Code, participation on this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Rangeland Vendor list for the State of Utah, please do not submit a bid.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: wildfire hazard reduction and improved wildlife habitat by hand cutting (Lop and Scatter) standing live or dead Pinyon pine and Juniper trees and saplings. The work includes treating project areas totaling approximately 911 acres.

Closing date and time

The closing date and time for this sourcing event is October 27, 2020 at 2 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

Location and Description:

Work under this contract is located on BLM, and private lands in two locations in southwest Utah in Iron and Garfield Counties Units 1-6 are located 21 miles northeast of Parowan and Units 7-11 are located six miles northeast of Parowan, Utah. Elevations range from 7,200 to 8,500 feet. The work location is shown on the attached Project and Reference Maps. The treatment boundaries will not be flagged and must be located by GPS and attached shapefiles or by using the PDF maps attached and the Avenza app. The work location is shown on the site maps. It is recommended that project is started at higher elevation because of potential for winter weather.

Acreage: approximately 911acres – dependent upon budget constraints and bids.

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

Specific Tasks:

Description

Work Limits: Only areas shown on the Project Map will be treated. The project areas will not be flagged so contractor will need to utilize either GPS units or smartphone applications capable of utilizing pdf’s to identify the work areas. A GIS/GPS shapefile will be provided prior to work beginning.

Government staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

Cutting: This is a “lop and scatter” contract. All pinyon and juniper trees within the project boundaries shall be completely severed from the stump(s). No live limbs shall be left on the stump of cut trees. All main branches or stems shall be cut from the trunk of the tree to meet scattering requirements. Some of the area has been previously treated or is dominate sagebrush stands, many of the small trees may be difficult to see and as such all acreage will need to be checked carefully to ensure complete removal.

Additional treatment specifications (applies to all cutting units):

1. Cut material will be lopped and scattered so that slash height does not exceed 24” above the ground.

2. Cut material left on site shall not exceed 48” in length.

3. Cut material will be spread in ephemeral washes and draws where possible to help reduce erosion.

4. Live browse species or tree species other than pinyon and juniper, shall not be cut or damaged.

5. Only established roads shall be used. No overland travel by vehicle will be allowed.

6. Any trees identified as bearing trees, or any tree blazed or tagged to mark the line of any Government survey, shall not be cut or destroyed under penalty of the law. Trees with reference tags or marked with pink flagging will be left uncut.

7. Stump height shall not exceed six (6) inches measured on the uphill side.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements:

The Contractor shall furnish chainsaws on a fully-operational basis, with competent, fully-qualified operators, and shall meet the following specifications:

1. Must provide a minimum of a 10 man crew.

2. Be capable of cutting live or dead pinyon and juniper trees at six (6) inches above ground level on the uphill side.

3. Equipment shall be free of fluid leaks and be in good operating condition.

4. Equipment shall be washed before entering and exiting federal and state lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

Contractor shall also furnish either GPS unit(s) or smartphone(s) with pdf map application to be utilized in identifying project boundaries.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project. GIS/GPS shapefiles of the treatment areas will be provided to the contractor prior to work beginning, with the understanding that contractor is responsible for download all the needed files to GPS and/or smart phone.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Contract must be completed by January 2, 2020. Contract time cannot be extended due to timing stipulations for wildlife habitat use.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #JH21-73.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information:

Site Visits:

A site visit will NOT be held prior to bidding. It is strongly recommended that each potential bidder inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Shape Files:

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation. Maps are provided for informational purposes only.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

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Buyer Attachments

1. Claim of Business Confidentiality Form

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A: Terms and Conditions for Services (Purchase Orders)

5. Attachment B: Scope of Work

6. Vincinity Map

7. 2020_Fremont_LopScatter_Contract_Vacinity_11x17P

8. Fremont Lop & Scatter

9. L&S_Fremont_Co-op

28 October 202028 October 202028 October 202028 October 202028 October 202028 October 2020 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/916186-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1666969691&Signature=cMWE%2Bri%2BFVUOY%2F%2FsEfv%2FG2eh8z8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/916186-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1666969691&Signature=P0LOb8Pm1h3VXSpeNJFRFQuLfWM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/916186-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1666969691&Signature=s3mmdcBNdtWYl1D7KNmfdqagLWI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/916186-894705039termsposervice-051319%20%281%29_UpdatedNH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1666969691&Signature=MUjR6HtTFMjFrmqMM45f4yn3Iv0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/916186-1000611604Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1666969691&Signature=jS2I5x13BzQYxRXgdroNfs0hjcM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/916186-1000612519Vincinity%20Map.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1666969691&Signature=ZAiZ%2BN3L6Ab8IzBvyarVq8X5vP0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/916186-10006128312020_Fremont_LopScatter_Contract_Vacinity_11x17P.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1666969691&Signature=JmuROmSTyofaedi%2Bmw2e8temH9Y%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/916186-1000613189Fremont%20Lop%20%26%20Scatter.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1666969691&Signature=smw8PXeMR%2FUjKIyI1QabHXR9LrY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/916186-1000613425L%26S_Fremont_Co-op.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1666969691&Signature=tP6uMR01Zpg%2FKm2wLmYJMiXtnTg%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.2 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.3 Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.4

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.5 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.6 Please upload information impacting Offeror’s responsiveness here.

1.7 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.8

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.9 Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.10 Does Bidder have an outstanding tax lien in the State of Utah?

1.11 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.12 Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

1.13

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.14 Bidder acknowledges they may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Purchase Order, in whole or in part, without the prior written approval of the State Entity.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

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3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1 Bidder acknowledges they have been prequalified for the category and acreage of this project and are included on the current Rangeland Prequalification List.

4.2 Bidder acknowledges they must provide a minimum of a 10 man crew.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Freemont Lop and Scatter 911 AC - Acre

Lop and scatter services according to Attachment B Scope of Work.

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