9140 SOW .pdf

Scope of Work

RFP #9140 DEC Storage Tanks and Control Interface System

The City of Denton DME Denton Energy Center is soliciting proposals for the installation and execution of Distributed Control System (DCS) and Human Machine Interface (HMI) system for Three (3) 60,000 gallon storage tanks installed at the Denton Energy Center which is located at 8161 Jim Christal Road, Denton TX, 76207.

The City will select and award the contract to a vendor based on ability to deliver the services within a reasonable amount of time and the criticality to have the equipment in service as outlined in the Vendor

Selection section of this document. In addition, the vendor may be selected based on past performance with the City of Denton.

Work performed shall not void any guarantees or warrantees provided by the Original Manufacturer

(OM) in cases where warranty still exists.

1. Scope of Work

This section covers the general scope of the work and services included under the Contract. This section shall not be construed to be an itemized listing of each element of work required.

The work under these specifications shall include the procurement, installation, and commissioning of the following item:

• DCS and HMI system communication for Three (3) 60,000 Gallon Storage Tanks.

The work shall include the installation of instrument, equipment, and devices described herein, as called for and by the codes and standards. The Contractor shall furnish required materials to complete this work.

The work includes, but is not limited to, the following: Receiving, handling, and storing of all furnished control and instrument equipment.

Installation of instrument components and accessories.

Installation of all instrumentation components installed in the piping or within the equipment pressure boundaries including, but not limited to thermowells, protection tubes, level switches, level transmitters, gauge glasses, flow meters, orifice flanges, orifice plates, and connection of condensate and seal pots/reservoirs.

The Contractor shall install all connections for testing the equipment.

The Contractor shall coordinate his actions and cooperate with other Suppliers, the Purchaser, and the Engineer in the best interest of the project.

All Work shall be produced in accordance with the current laws, ordinances, regulations, codes, Standards.

Contractor shall work through OEM of existing DCS. (Logic by others) Furnish and install power, control, and instrumentation cable, furnish and install process Indication and instrumentation devices included level transmitters, level gauges, indicators, temperature elements, pressure indicators, and limit switches as needed.

Furnish new DCS I/O modules for project inputs/outputs (I/O), power supply to new cards and wire new devices to cards. Contractor shall coordinate with Wartsila to connect new cards, build new HMI screens and complete loop checks / commissioning.

The work under these specifications shall include the procurement and installation of the following pieces of equipment:

• Procurement and Installation of DCS IO Cards

• Calibration of all instrumentation furnished.

• Provide Detailed routing, procurement, and installation of DCS drawings.

1. Device List

2. One-Line Diagram

3. Raceway Details Sheet

4. Instrument Wiring

5. Cable Cut Sheets

Foundation Fieldbus or Profibus devices must be verified for proper communications with the Purchaser’s DCS. To support this, a sample of any un-tested device (not previously verified by the DCS supplier) shall be loaned to the Purchaser’s DCS integrator. The device will be used to test the interface and integration via the Profibus, Foundation Fieldbus, or Ethernet protocols (as appropriate). Upon completion of the test, the device shall be returned to the Supplier.

2. Equipment and Materials

Products Unless specifically indicated otherwise in these specifications, Contractor shall be responsible for furnishing any additional quantities of material, accessories, mounting hardware, devices, fittings, and any other materials or accessories necessary for the complete installation of project.

Spare Parts and Maintenance Tools All spare parts and maintenance tools provided with equipment shall be delivered to Purchaser.

Manufacturer's Field Technical Service Representative

Purchaser will provide the services of one or more manufacturer's field technical service representatives to provide technical assistance to Contractor. Technical assistance may include the following:

• Technical advice to assist Contractor with equipment installation.

• Inspection and testing of the equipment before or after installation or technical advice to assist

Contractor with inspection and testing.

• Technical direction during startup and initial operation of the equipment.

• Direction to Contractor in correcting any design or manufacturing errors.

The presence of manufacturer's field technical service personnel shall not relieve Contractor of his responsibility for providing a proper installation.

3. Conductors Installation

General This section covers the installation of cable, conductors, and accessories. Insulated cable, conductors, and conductor accessory installation shall be in accordance with the cable manufacturer's recommendations, circuit lists, raceway lists, the drawings, and these specifications.

Installation shall be defined to include receiving; unloading; storage; placement; splicing; terminating conductors; coiling and taping of spare conductors; and identification, testing, and verification of each circuit, cable, and conductor. Installation of cable in existing trays shall also include removal and replacement of existing cable tray covers.

The Contractor is responsible for removal of all scrap cable, reel removal and general cleanup of work area after cable installation is complete.

Terminating a conductor shall include installing cable termination kits for shielded cable, attaching the conductor at its designated location, and insulating the entire connection where specified or required by the application.

Scope of Supply Unless otherwise specified as being furnished by others, the Contractor, shall furnish all lighting and grounding cable, terminations, fittings, splices, lubricants, equipment, and miscellaneous materials as required for a complete conductor installation. Depending on the division of responsibilities, the Contract or the Engineer may supply the insulated power, control, instrumentation, communication and fiber optic cable.

Cable Identification.

The ends of all circuits listed in the Circuit List shall be identified with a circuit tag. Each marker shall bear the number of the circuit according to the Circuit List and drawings.

At terminations, the Contractor shall identify each circuit. Each phase of multiphase power circuits shall be individually identified. The circuit tag shall be so attached that it is readily visible for circuit identification. Phase tape shall be applied to each conductor at the terminations of all power and lighting circuits. The phase taping for power conductors shall be as follows:

208/120 V Circuits Black – Phase A; Red – Phase B; Blue – Phase C; White – Neutral

480/277 V Circuits Brown – Phase A; Orange – Phase B; Yellow – Phase C; Grey – Neutral

4160 (or 6900) V Circuits Black – Phase A; Red – Phase B; Blue – Phase C

Green shall be used for ground at every voltage level. Phase taping circuits shall not be required if cable with colored insulation is installed.

Circuit Installation Records

The Contractor shall complete a Circuit Installation Record form for each circuit installed, and a Circuit

Termination Record form for each circuit terminated. Forms used shall be provided by the Engineer or an acceptable equal. The following data shall be recorded on each Circuit Installation Record form:

Circuit number.

Origin and destination of the circuit (From-To).

Circuit routing by raceway number of actual installed route.

Cable type, size, and quantity.

Cable reel identification number.

Cable sequential foot markings at each end of the cable.

Date circuit installation was completed.

Foreman of pulling crew.

Maximum pulling tension if not pulled by hand.

Equipment where circuit was terminated.

Date termination was completed.

Voltage at which circuit insulation was tested and date of test.

Name of electrician who terminated the circuit.

Each form shall be submitted to the Site Electrical Liaison within 5 days or as agreed to with the

Engineer, after the circuit was pulled or terminated. Forms that contain erroneous, deficient, or inconsistent data will be returned to the Contractor for correction.

The Contractor shall correct the forms and resubmit them to the Engineer. A circuit will not be considered complete for payment purposes until a properly completed form has been received by the

Engineer.

The Contractor’s field records shall be available to the Engineer for inspection. If, in the opinion of the Engineer, the Contractor is not maintaining an accurate and timely record of the actual routing of circuits, the Engineer will serve written notice of the deficiency to the Contractor. If the deficiency is not corrected within the time frame set up by the Engineer, the Contractor will be served written notice that the records will be maintained by others. The cost of this record maintenance and the cost of determining the actual routing of circuits already pulled will be deducted from payments due the Contractor and from the total purchase order price.

The Contractor's field records shall be turned over to the Purchaser after all circuit pulling and circuit terminating activities have been completed.

4. Quality System Requirements

• If the Contractor believes that an inconsistency exists between this section and other portions of the contract documents, the Contractor shall immediately notify Purchaser for resolution.

Inspections by Purchaser The Purchaser may elect to perform assessments, quality audits, or perform inspections at any time during the installation process. The Purchaser may designate an authorized agent for assessments, witness testing, or quality audits. Authorized agent may be an employee of the Purchaser or an outside agency. When an outside agency is designated as an authorized agent for the Purchaser, such designation will be in writing with a copy provided to the Contractor. When the term "Purchaser's representative" is used, it may mean the Purchaser or the authorized agent.

The following requirements shall apply for Purchaser's inspection at the Contractor's point of installation, yard, warehouse, or subtier Contractor's work.

Access. The Purchaser’s representative shall have the right to access the Contractor's and subtier Contractor's work and related documents during the installation/erection process without delaying the schedule. The Contractor shall provide, without cost, reasonable access for personnel, and instruments for demonstrating acceptability of the work.

Surveillance Activities. In accordance with the contract documents, designated hold points for witnessing tests shall be performed in the presence of the Purchaser's representative unless waived in writing by the Purchaser's representative. The Contractor shall bear all costs for such tests, except the compensation and expense of the Purchaser's representative.

Control of Special Processes. It is the Contractor's responsibility to ensure that qualified personnel are employed to perform special processes such as welding, nondestructive examination (NDE), coating, painting, etc. If special processes are conducted by unqualified employees, the Purchaser has the right to validate and test the work at Contractor's expense and/or reject the work. The Contractor shall be able to demonstrate the qualifications of personnel in writing.

Nonconformance. Upon identification of a noncompliance of the contract documents and/or applicable codes, the Contractor shall document the noncompliant issue in accordance to Contractor’s nonconformance procedure. For noncompliance issues where the nonconforming disposition is characterized as “Use-As-Is” or “Repair” as defined in Section

“Nonconformance disposition definitions”, the Contractor shall submit the nonconformance report to the Purchaser for review and approval. During witness and hold point activities, if the Purchaser's representative identifies a noncompliance issue, the Contractor shall document the noncompliance issue and provide a copy of the documentation to the Purchaser's representative. If the Contractor disagrees and does not document the noncompliance, the Purchaser's representative shall issue a nonconformance report to the Contractor for disposition and action. The Contractor shall correct, in a timely manner, all deficiencies identified in the nonconformance report.

Nonconformance disposition definitions.

Rework - Process by which a nonconforming item is made to conform to a prior specified requirement by completion, correction, reassembling, or other means.

Repair - Process of restoring a nonconforming item to such a condition that the capability of an item to function reliably and safely is unimpaired, even though that item still may not conform to the original requirement.

Use As Is - A disposition which may be used for a nonconforming item when it can be established that the discrepancy will not adversely affect the functional requirements of its intended use (including performance, maintainability, fit, and safety).

Reject/Scrap - Action taken to eliminate a nonconforming item from its specified use and either reject the item or have it scrapped, as appropriate.

Receipt Inspection.

Materials or equipment purchased under these contract documents may be inspected at the specified receiving points and will either be accepted or rejected. Receipt inspection may include preservation, maintenance and testing to determine compliance with the contract documents. Initial receipt inspection acceptance tests will be performed by the Contractor at the Contractor expense. Items found to be defective may be returned to the Contractor for correction at the Contractor expense, including shipping cost, or the cost to correct and inspect the item will be charged to the Contractor

Deviation.

Any technical deviations sought by the Contractor to the contract documents shall require written approval from Purchaser prior to the deviation or change being implemented.

Repair. The Contractor shall submit a repair procedure to Purchaser for all repairs as determined by contract, code, or repair dispositions. The Contractor shall obtain Purchaser approval of the repair procedure prior to starting the repair.

5. Scoring

Deliver/Project Schedule (FACTOR: 30%)

Ability to timely start and complete project. This include the schedule to complete project and may include ability to meet required milestones of completion. For supplies, the estimated delivery after receipt of order.

Compliance with specifications, quality, reliability, characteristics to meet stated or implied needs

(FACTOR: 30%)

Compliance with the stated specification(s) coupled with the quality and reliability of the goods and services such that bear on its ability to meet the stated/implied needs.

Indicators of Probable Performance under contract (FACTOR: 20%)

Indicators of probable performance under the contract to include: past vendor performance, financial resources and ability to perform, experience of demonstrated capability and responsibility, references, and the vendor’s ability to provided reliable maintenance agreements and support.

Price, Total Cost of Ownership (FACTOR: 20%)

The price of items, to include total cost of ownership, such as installation costs, life cycle costs, and warranty provisions.

6. Safety

The vendor shall be familiar with safety procedures related to the equipment being worked on.

The City of Denton shall have any safety data sheets (SDSs) for all bulk chemicals used at its treatment facilities.

The City of Denton will assist the vendor in shutting down and deenergizing equipment for the purposes of performing maintenance and repairs. Lock out/Tag out procedures will be followed.

The vendor shall have all tools and equipment necessary. Due to liability reasons, The City cannot lend any tools or equipment to the company performing the work other than approved manufacturer tool box on site.

7. Location

Equipment within this scope of work will be located at the following locations:

• Denton Energy Center: 8161 Jim Christal Rd. Denton, TX 76207

Hours of Operation: Denton Energy Center- 24/7

8. Qualifications

The vendor shall submit a proposal including company history, including previous experience with the

City of Denton and its relationship with engine spare parts, engine services, generator services, and engine control and emission systems.

Due to the unknown nature of the work, the City will consider hourly pricing in its evaluation, however, pricing will not be the only consideration used in deciding which vendor is awarded the contract.

9. Vendor Selection

Due to the number of controllers, sensors, and hardware associated with the existing controls systems that the D.E.C. currently owns, the City will be selecting a primary vendor to enter a contract for DCS and HMI system communication install. It is the City’s intent to select its primary contract vendor for procurement, installation, commissioning and testing of the storage tank controls and interface system:

10. Proposal Requirements

Please itemize proposal per section outlined below.

Section A. Introduction

Briefly describe company experience in procurement, installation, and commissioning of DCS and HMI systems.

Section B. Scope of Work

• List equipment types serviced.

• Include:

o Parts fulfillment process.

o Support during service.

o Inspection and quality control steps.

Section C. Compliance and Safety

• Confirm compliance with industry standards and regulations.

• List certifications, compliance and safety measures.

• Confirm service meet safety standards.

Section D. Plan & Timeline

• Step-by-step installation process.

• Special tools/techniques used.

• List examples of previous experiences.

Section E. Acquisition Timeline

• Delivery and installation timeline for parts.

• Logistics and support during installation.

Section F. Warranties

• Include detail of warranties on services including associated material and components.

• Include terms and conditions.