9089 Addendum # 1 - Q&A.pdf
PDF 133 KB Posted
- Solicitation number
- RFP-05477
- Issued by
- Leon County, Florida
About this file
This document is an addendum to a Request for Proposal (RFP) issued by the Florida Department of Transportation for the procurement of Florida's Advanced Traveler Information System (ATIS) Marketing. The addendum provides written responses to written inquiries received from potential bidders. It clarifies aspects of the evaluation process, such as the composition of the Technical Review Committee (TRC), the weight of the price structure in scoring, and the handling of price submissions. The RFP has a bid/proposal opening date of June 20, 2023, at 10:00 AM local time, and the contract is for a duration of one year with the possibility of renewals.
Regarding pricing, the addendum indicates that the maximum points awarded for the price structure is 10 points, and the price proposals, personnel classifications, and loaded hourly rates will be evaluated as outlined in the solicitation document. There is an incumbent firm that had previously worked on this RFP, but no public access is available to past proposal submissions. The budget for the current contract is $1,000,000.
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Other files
| File | Type | Posted |
|---|---|---|
| DOT-RFP-23-9089-CA Solicitation Document.pdf |
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Text version
FLORIDA DEPARTMENT OF TRANSPORTATION
Procurement Office
605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450
Phone: (850) 414-4479
ADDENDUM NO. 1 DATE: June 8, 2023
BID/RFP#: (DOT-RFP-23-9089-CA)
BID/RFP TITLE: (Florida’s Advanced Traveler Information System (ATIS) Marketing)
OPENING DATE: (June 20, 2023 at 10:00 AM LOCAL TIME)
Notice is hereby given of the following changes to the above-referenced BID/RFP:
▪ Q&A – Written responses to written inquiries.
▪ Section 3 Agenda for Public Meetings: Agenda – Meeting to Summarize Evaluations and Select
Intended Award is hereby deleted.
Bidders/Proposers must acknowledge receipt of this Addendum by completing and returning to the Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.
Cassandra Anderson
Procurement Agent
Bidder/Proposer__________________________________
Address_________________________________________
Submitted by (Signature)____________________________
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
Question #1 Could you please let us know who is serving on the TRC?
Answer #1 At this time, the TRC are Savannah Sams, Marie Tucker and James Landini.
Question #2 Could you please describe how the price forms will be evaluated?
Answer #2
See section 22.2 (5) Price Structure of the solicitation document. The Price Structure will be evaluated by price proposal, personnel classification and loaded Hourly rate (point value: 10 points)
Question #3
Will TRC members receive the price forms or will price be discussed and scored only at an additional public meeting to determine which technical proposals receive 70 points or more?
Answer #3 Yes, the TRC will receive the price forms. No, the prices will not be discussed and scored at an additional public meeting.
Question #4 What percent of the estimated grand total is the overall price score (Exhibit C, page 3 of the RFP)?
Answer #4 The grand total is not split into percentages. The maximum points that can be received for the price structure is 10 points.
Question #5
Does the lowest estimated grand total (Exhibit C, page 3) receive the highest allowable price points for this section and how will higher bids be impacted by the lowest estimated grand total?
Answer #5 No, all price structures will be evaluated as outlined in Section 22.
Question #6 What percent of the loaded hourly rates is the overall price score (Exhibit C, page 4)?
Answer #6 The price structure will not be split into percentages. The maximum points that can be received for the price structure is 10 points.
Question #7 Are the loaded hourly rates summed or averaged or some other objective method used to determine the price points awarded for loaded hourly rates?
Answer #7 No.
Question #8 What specific calculations are used to result in receiving the total 10 price points?
Answer #8 There are no calculations.
Question #9 Can you confirm the TRC will not receive the price submissions (Exhibit C, page 3
- 5) so the price score is calculated independently from the technical score?
Answer #9 See response to Question 3.
Question #10 Is there an incumbent firm that had previously worked/contracted on this RFP in the past, or currently is contracted to this?
Answer #10 Yes.
Question #11 Also, is there any public website through FDOT that allows the public access to proposal submissions by firms from past RFP’s up for bid?
Answer #11 No.
Question #12 For this RFP, is if there is a historical budget for this project
Answer #12
The budget for this current contract is $1,000,000.
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