9086 - Questions and Answers.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4381

QUESTIONS AND ANSWERS DATE:7/2/2025

BID No.: DOT-ITB-25-9086-JM

BID Title: Adopt-A-Highway Items: Safety Vests and Trash Tongs

OPENING DATE: Wednesday, July 9, 2025 @ 10:00 AM EST

QUESTIONS AND ANSWERS PROVIDED BELOW

Question 1 Are we required to quote all three items in order to participate, or can we submit a quote for just one item?

Answer 1 You do not have to bid on all items to be considered responsive.

Question 2 Please provide the specs for these items (length, width, and height)

Answer 2 Please see Addendum 1 attached to the original advertisement in the Vendor Information Portal.

Question 3 Regarding the trash can liners, how many come per case and do they come on rolls or a flat pack?

Answer 3 50 per case / flat pack

Question 4 Based on previous ordering history, approximately how often are the liners ordered (weekly, bi-weekly, monthly, other) and what is an approximate case order?

Answer 4

The items are ordered by our Adopt-A-Highway (AAH) Coordinators throughout FDOT. They will order on an as needed bases (as they get low). Each AAH Coordinator has different numbers of AAH volunteers, and it will depend on how many times each volunteer groups does a pickup. They are used by the AAH volunteers that pickup trash on our roadways. They will probably order on more of a monthly basis or they many place orders 1 or 2 times a year.

Question 5 Can you please provide the case weight and bill of lading from the most recent deliveries for each can liner?

Answer 5 We do not have that information available.

Question 6 Do the prices need to remain valid for three years?

Answer 6 See Special Condition 30 of the Solicitation Document.

Question 7 Do you require any samples?

Answer 7 No, we do not require samples.

Question 8 What is the minimum order quantity of each line item?

Answer 8 There is no minimum order quantity for any of the items.

Question 9 Do you require bid bond?

Answer 9 No, we do not require a bid bond.

Question 10 How many employees are served under this contract?

Answer 10 These are not for DOT employees use, but for the volunteers.

Question 11 Do we need to have a local storefront in city of Tallahassee, in order to bid on this?

Answer 11 No.

Question 12 We are doing business in Miami Dade. Can we participate to this bid?

Answer 12 Yes.

Question 13 Who is considered the “vendor” for purposes of the in-state preference calculation?

Is it the reseller submitting the bid (our firm), or the original manufacturer/supplier from whom we will purchase the products?

Answer 13 Whoever is submitting the bid.

Question 14 Can we call FedEx at our expense and pick up a sample of each plastic liner? If yes, can you provide us with the address where FedEx should go, a contact name, phone number & email address, and times that FedEx can come?

Answer 14 No, the liners are not available.

Question 15 May we kindly ask if you could provide estimated quantities for each item needed?

Answer 15 We have an estimated total of $100,000.00 for this contract. It is only an estimate, and orders could be more or less depending on the need of the volunteers.

Question 16 Can you please mention annual usage of each item?

Answer 16 We do not have annual usage for these. They are purchased and maintained by the Adopt-A-Highway District Coordinators and are not housed in the warehouses.