9080 - Questions and Answers.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4381

QUESTIONS AND ANSWERS DATE: April 12, 2022

BID No.: DOT-ITB-22-9080-SJ

BID Title: Printing of Educational Materials – Safe Routes to School Program

OPENING DATE: Wednesday, April 20, 2022 @ 10:00AM EST

Notice is hereby given of the following changes to the above-referenced SOLICITATION:

• Questions and Answers attached below

Bidders/Proposers must acknowledge receipt of this Addendum by completing and returning to the

Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.

Sherill Johnson, Procurement Agent

Bidder/Proposer

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4381

QUESTIONS AND ANSWERS DATE: April 12, 2022

BID No.: DOT-ITB-22-9080-SJ

BID Title: Printing of Educational Materials – Safe Routes to School Program

OPENING DATE: Wednesday, April 20, 2022 @ 10:00AM EST

Question 1 Please provide the Delivery Location/Locations Addresses.

Answer 1 The Department does not have delivery addresses. Delivery could be made anywhere in Florida

Question 2 Please provide an editable file of the Specifications that are listed on Page 20-21 in the Document.

Answer 2

An editable version of the specifications is not necessary. The Specifications written within the solicitation are not to be altered. If a bidder is seeking to submit an item that does not match the specifications as already outlined, then the bidder should follow the instructions as outlined within Special Condition 13 of the solicitation document.

Question 3 Confirm if the Email is the method of Bid Delivery.

Answer 3 Yes. Please see Special Condition 26 of the solicitation document

Question 4 Who is the incumbent vendor?

Answer 4 We do not have a current vendor.

Question 5 Can you provide file samples of each printed piece? The actual version to be printed for this bid or the printed material from the prior printing.

Answer 5 Please see attached items. The remaining items will be designed at a later date.

Question

On page 2 of Exhibit A there are two sizes listed for the poster, please confirm one size or confirm there are two poster sizes or other clarification.

Answer

2 Different sizes; the Bid Sheet has been updated to account for both sizes (Please see Addendum No. 2 – Revised Bid Sheet)

Question

Can you forward the previous bid tabulation?

Answer

Please follow the below link to the previous bid tabulation:

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=131330

Question

The paper market is highly volatile and finding exact paper specifications may be difficult.

Quoted items may not be available after the bid is awarded, if specific quoted items are not available would an alternative be accepted with prior approval from a Department representative?

Answer

Yes

Question

Confirm that there is not a single delivery point.

Answer

Correct, there is not a single delivery point.

Question

Confirm printed materials may be shipped to any school district within the State.

Question

Yes, schools and businesses.

Question

How many different deliver points were materials shipped in the fiscal year 2020-2021?

Answer

None due to pandemic.

Question

Order quantities – will you only order quantities between 100,000 and 300,000? (confirming smaller orders will not be placed and if so how will they be priced?)

Answer

There may be smaller orders; The Bid Sheet has been updated to include pricing for smaller orders. Please see Addendum No. 2 – Revised Bid Sheet https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=131330

Question

Will you only ship between 100,000 and 300,000 to one location at a time? (trying to figure out how to price freight)

Answer

No. We could order 100,000 and have them delivered to 1 – 50 different locations throughout Florida

Question

On Exhibit “A” Technical Specifications: What items are considered “Target Zeron & Alert Today Live Tomorrow” campaigns? Would these be Post Cards, Door Knob Hangers, Overview One Sheets, Partner Certificates, Pledge Cards? How do we price these as the columns are 100,000-300,000 quantities yet it reads “campaigns minimum quantities starting at 5,000”?

Answer

All items could be utilized for Target Zero and Alert Today Alive Tomorrow.

The Bid Sheet has been updated to reflect pricing for smaller quantities. See Addendum No. 2 – Revised Bid Sheet

Question

Does this contract require print AND fulfillment? Meaning, will we print and store these or will everything be shipped out all at once

Answer

These will be printed and shipped once you receive each order.

Question

Do you have a “summary” that explains the “big picture” of the contract? Maybe something in 5- 10 sentences that is an overview?

Answer

This is basically a print and deliver contract. It is for promoting transportation safety in the state of Florida.

KNOW HOW TOKNOW HOW TO

CROSS

SAFELY

CROSS

SAFELY

Follow the simple steps for safely crossing the street. STOP

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ParentInfoCard.pdf 1 1/19/2017 2:02:52 PM

When no Crossing Guard is PresentWhen no Crossing Guard is Present

When Crossing Guard is PresentWhen Crossing Guard is Present Listen to the Crossing Guard’s instructions

Do not follow the guard into the street

When instructed to cross, always look before stepping into the roadway to make sure it is still clear to cross

Walk at a steady pace within the crosswalk

Avoid distracting activities and instead, watch out for traffic while crossing

If arriving after another group has already started to cross or the pedestiran signal flashes the “Don’t Walk” signal, be prepared to wait until the next crossing

Stop at the curb or edge of the street. If vehicles parked on the street block your view of traffic, move forward to the edge of the line of parked vehicles where you can observe traffic in both directions. Be visible to drivers and recognize when to yield to motorists.

Look left, right, then left again for approaching traffic.

At an intersection corner, also check over your shoulder for turning vehicles.

Determine whether there is a gap in traffic that is safe for both pedestrian and driver.

Never assume that drivers see you or will stop for you.

When there is a safe gap in traffic, walk directly across the street at a consistent pace. Avoid distracted walking by continuously looking out for motorists or other hazards. Drivers may not be attentive to driving or may not be accustomed to pedestrians sharing the road. Always watch for any quick turning movements or drivers disregarding Florida traffic laws.

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ParentInfoCard.pdf 2 1/19/2017 2:02:52 PM

SAFETY SQUADTHE SUPERHERO

STOP

GUARDIANGUARDIAN

THE

LOTTELOTTE

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guardian_ac.pdf 2 6/29/2018 4:18:23 PM

Jane Johnson

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Jane is a crossing guard for the school in Capital City. When there is danger looming, she transforms into The Guardian and stands in the roadway to create a gap in traffic to protect the pedestrians crossing the street, enabling them to cross without fear.

1 Listen to the crossing guard 2 don’t follow the guard into the street 3 always look both ways before crossing 4 walk at a steady pace 5 don’t be distracted while crossing the street

HEIGHT: 5’6”

SUPERPOWER: STOPPING TRAFFIC

WEAPONS: STOP SIGN SHIELD

& SUPER WHISTLE

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guardian_ac.pdf 5 6/29/2018 4:18:24 PM

#1 FEB

$0.00 FREE

ACTION

PACKED

FIRST

EDITION!

GUARDIANGUARDIAN

THE

STOP

SCHOOL

CROSSING

BICYCLE

LANE

RAILROAD

CROSSING

TRAFFIC

LIGHT CROSSWALK

Answer Key

2017CrossingGuard-outlines.indd 1 6/29/2018 5:45:11 PM

What You and Your Child Should Know Florida traffic laws lay out the rules of the road that enable pedestrians and drivers to share the road. Pedestrians - just like drivers; must obey traffic laws.

Pedestrians should always use the proper search pattern and follow these safety steps when crossing the road even when using pedestrian signals:

Stop at the curb or edge of the street. If vehicles parked on the street block your view of traffic, move forward to the edge of the line of parked vehicles where you can observe traffic in both directions.

Be visible to drivers and recognize when to yield to motorists.

Look left, right, then left again for approaching traffic.

At an intersection corner, also check over your shoulder for turning vehicles.

Determine whether there is a gap in traffic that is safe for both pedestrian and driver. Never assume that drivers see you or will stop for you!

When there is a safe gap in traffic, walk directly across the street at a consistent pace. Avoid distracted walking by continuously looking out for motorists or other hazards. Drivers may not be attentive to driving or may not be accustomed to pedestrians sharing the road. Always watch for any quick turning movements or drivers disregarding Florida traffic laws.

1.

2.

3.

4.

5.

2017CrossingGuard-outlines.indd 2 6/29/2018 5:45:11 PM

STOPCAPITAL

ELEMENTARY ST

OP

Everything is running like clockwork at Capital Elementary...

Until...

Rumble

Rumble

Rumble

RumbleRumble

With my super vision, I can see trouble from a mile away!

Oh no! The Late Crew!

Jane Johnson, the new crossing guard, senses trouble on the horizon!

But she’s no ordinary crossing guard!

7:25, almost time for school!

What’s that noise???

Rumble

2017CrossingGuard-outlines.indd 3 6/29/2018 5:45:22 PM

Always trying to get where they’re going just in the nick of time, the Late Crew are a group of notorious last minute drivers who leave late just for the rush!

I have to keep the kids safe!

Hey Guys! That crossing guard’s gonna try and stop us!

Speed it up!

Yeah!!

STOP

STOP

Tweet

Tweet

Those kids need to get to class Safely!

I’ll have to be fast, but careful...

To stop the Late Crew!

Alright everyone!

Check your left, right, and left again...

HeeHee!

I can’t wait for lunch!

I’ll let you know when it’s safe to cross!

Jane steps out to stop traffic for the children!

2017CrossingGuard-outlines.indd 4 6/29/2018 5:45:33 PM

Oh no...

the Late Crew isn’t stopping!

Only one choice!

With a press of the CG Badge on her watch...

beep

2017CrossingGuard-outlines.indd 5 6/29/2018 5:45:43 PM

Traffic

Stationed

Roadways

Aid

Alert

Pedestrians

Elementary

School

Children

Crosswalk

Intersection

Safety

Look

Right

Left

Laws

Signs

2017CrossingGuard-outlines.indd 6 6/29/2018 5:45:46 PM

Jane Johnson becomes...

GUARDIANGUARDIAN

THE

The Late Crew is quickly closing in...

However, The Guardian has her super whistle!

Villains can’t help but slow before its loud cry!Br ree ee!

2017CrossingGuard-outlines.indd 7 6/29/2018 5:45:52 PM

STOPSTOP STOP STOP

Her Stop Shield is her ultimate defense!

She is able to emit a force field of any size!

Screeeeeeeeech

Although...

Which stops anything in its path!

STOP

Okay kids, you don’t want to be late!

Thank you!

Meanwhile, the Late Crew continues their reputation of being late!

Just remember to be safe while waiting at a crosswalk!

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The primary responsibility of adult school crossing guards is to help children cross the street in a safe and efficient manner as the children walk to and from school.This is best accomplished if all road users - bicyclists, pedestrians, and drivers are aware of the following:

Drivers should always be attentive to pedestrians, especially Florida’s youngest, crossing the street. Small children may dart into traffic or simply assume that a driver sees them. When traveling through a school area, drivers should anticipate pedestrians and be prepared to stop for pedestrians at crossings, taking extra care during periods of reduced visibility such as rain, fog, low light or sun glare. Be alert for pedestrians crossing from either intersection corner when turning left or right, and be attentive to pedestrians crossing midblock. Drivers should always avoid distractions and, of course, abide by the speed limit, especially in a school speed zone.

2017CrossingGuard-outlines.indd 10 6/29/2018 5:46:02 PM

2017CrossingGuard-outlines.indd 11 6/29/2018 5:46:03 PM

#1 FEB

$0.00 FREE

ACTION

PACKED

FIRST

EDITION!

GUARDIANGUARDIAN

THE

STOP

SCHOOL

CROSSING

BICYCLE

LANE

RAILROAD

CROSSING

TRAFFIC

LIGHT CROSSWALK

Answer Key

2017CrossingGuard-outlines.indd 12 6/29/2018 5:46:08 PM