907BH Statement of Work and Specifications.pdf

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Section B. Statement of Work and Specifications

HCR 907BH, LOS ANGELES P&DC,CA - SAN ANTONIO CMAS ANNEX,TX

B.1 SCHEDULE, FREQUENCY, AND SERVICE REQUIREMENTS

B.1.1 Schedule

B PART B

505 TRIP TIME NASS 506

93 FREQUENCY ZONE CODE 93

0630 LOAD/UNLOAD/CASE 1530

0700 Lv SOUTHERN CA STC NEW,CA PT Ar 91H -- -- Lv LOS ANGELES NDC,CA PT Ar 90Z 1500 1600 Ar WEST VALLEY P&DC,AZ MT Lv 85H -- -- Ar PHOENIX PEAK ANNEX,AZ MT Lv 850AX 0700

1630 LOAD/UNLOAD/CASE 0630

TT53 VEHICLE REQMT TT53

375.0 MILEAGE 370.6

A A PART A A

517 513 TRIP TIME NASS 514 518

93 91 FREQUENCY ZONE CODE 91 93

0600 0530 LOAD/UNLOAD/CASE 1345 0400

0630 0600 Lv SOUTHERN CA STC NEW,CA PT Ar 91H -- -- -- -- Lv LOS ANGELES NDC,CA PT Ar 90Z 1315 0330 -- 1415 Ar FORT WORTH P&DC,TX CT Lv 760 0600 -- 0545 -- Ar DENVER TRUCK HUB,CO MT Lv 800TH -- 0645

0615 1445 LOAD/UNLOAD/CASE 0530 0615

TT53 TT53 VEHICLE REQMT TT53 TT53

1045.5 1405.2 MILEAGE 1400.5 1031.6

A A PART A A

533 519 TRIP TIME NASS 520 534

93 93 FREQUENCY ZONE CODE 93 93

0045 0030 LOAD/UNLOAD/CASE 1800 0800

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0115 0100 Lv SOUTHERN CA STC NEW,CA PT Ar 91H -- -- -- -- Lv LOS ANGELES NDC,CA PT Ar 90Z 1730 0730 -- 1715 Ar SALT LAKE CITY ANNEX,UT MT Lv 84ANX -- -- -- -- Ar SALT LAKE CITY STC,UT MT Lv 84H 0230 -- 0330 -- Ar SPOKANE P&DC,WA PT Lv 990 -- 0330

0400 1745 LOAD/UNLOAD/CASE 0200 0300

TT53 TT53 VEHICLE REQMT TT53 TT53

1213.3 700.9 MILEAGE 688.3 1199.3

A A PART A A

547 541 TRIP TIME NASS 542 548

91 9318 FREQUENCY ZONE CODE 9318 91

0300 0445 LOAD/UNLOAD/CASE 1045 1115

0330 0515 Lv SOUTHERN CA STC NEW,CA PT Ar 91H -- -- -- -- Lv LOS ANGELES NDC,CA PT Ar 90Z 1015 1045 -- 0630 Ar SANTA CLARITA P&DC,CA PT Lv 913 -- -- -- 0700 Lv SANTA CLARITA P&DC,CA PT Ar 913 -- -- 1130 -- Ar AUSTIN CHRISTMAS ANNEX,TX CT Lv 787CA -- 0445 -- 1335 Ar OKLAHOMA CITY P&DC,OK CT Lv 730 0530 --

1200 1405 LOAD/UNLOAD/CASE 0500 0415

TT53 TT53 VEHICLE REQMT TT53 TT53

1395.5 1384.5 MILEAGE 1329.9 1386.0

A A PART A A

557 553 TRIP TIME NASS 554 558

91 93 FREQUENCY ZONE CODE 93 91

0330 0115 LOAD/UNLOAD/CASE 1330 1345

-- 0145 Lv SOUTHERN CA STC NEW,CA PT Ar 91H -- -- -- -- Lv LOS ANGELES NDC,CA PT Ar 90Z 1300 1315 0400 -- Lv SANTA CLARITA P&DC,CA PT Ar 913 -- -- -- -- Ar DALLAS CHRISTMAS ANNEX,TX CT Lv 750AN 0545 -- -- 1030 Ar DALLAS NDC,TX CT Lv 75Z -- -- 1200 -- Ar SOUTHERN AREA STC,TX CT Lv 75H -- 0600

1230 1100 LOAD/UNLOAD/CASE 0515 0530

TT53 TT53 VEHICLE REQMT TT53 TT53

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1418.0 1428.0 MILEAGE 1416.8 1430.7

A PART A

561 TRIP TIME NASS 562

91 FREQUENCY ZONE CODE 91

0330 LOAD/UNLOAD/CASE 1615

-- Lv LOS ANGELES NDC,CA PT Ar 90Z 1545 -- Ar SOUTHERN CA STC NEW,CA PT Lv 91H 1445 0400 Lv SOUTHERN CA STC NEW,CA PT Ar 91H 1415 1310 Ar WEST VALLEY P&DC,AZ MT Lv 85H 0700

1340 LOAD/UNLOAD/CASE 0630

TT53 VEHICLE REQMT TT53

375.0 MILEAGE 387.0

B.1.2 Frequency Explanations

FREQUENCY IDENTIFICATION ANNUAL TRIPS

91 Daily 25 93 Daily except Sundays and holidays 19 93 Daily except Sundays and holidays 21 9318 Daily except Mondays and holidays 21

DATES OF SEASONAL ROUTE OPERATION

PART BEGIN DATE END DATE

A SERVICE PERIOD BASED 11/28 12/22

B SERVICE PERIOD BASED 12/01 12/22

B.1.3 Service Requirements

At the conclusion of Peak Season operation, the supplier must confirm in writing to the Contracting Officer that all trailers used during Peak Season are free and clear of all mail.

*1. Estimated annual schedule miles: 484,314.0 **2. Estimated annual schedule hours: 11,284.0

* The estimated annual miles and per trip miles are given only as information. Prior to submitting a proposal, the supplier should determine the actual miles.

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** The estimated annual hours are approximately the number of hours needed to operate the trips as they are shown in the schedule. Also included in the total estimated annual hours are the number of hours needed for dock sortation, loading and unloading. Prior to submitting a proposal, the supplier must determine the actual hours.

*** See the contract Terms and Conditions for further information regarding miles and hours.

SPECIAL NOTE: Any additional hours or miles which may result from the supplier's unique operations should be included in the proposal price. The miles and hours shown in this section are the estimated minimum miles and hours necessary to operate the trips as shown and do not include washup time, vehicle inspection, etc.

B.1.4 Work Requirements

The supplier may be required to load and unload as outlined below:

a. Approximate daily average loading and unloading times at the headout and terminus office (or applicable office(s)) are as follows:

DOCK SORTATION AND LOADING:

Trip Office START END

505 SOUTHERN CA STC NEW, CA 06:30 - 07:00

506 PHOENIX PEAK ANNEX, AZ 06:30 - 07:00

513 SOUTHERN CA STC NEW, CA 05:30 - 06:00

514 FORT WORTH P&DC, TX 05:30 - 06:00

517 SOUTHERN CA STC NEW, CA 06:00 - 06:30

518 DENVER TRUCK HUB, CO 06:15 - 06:45

519 SOUTHERN CA STC NEW, CA 00:30 - 01:00

520 SALT LAKE CITY STC, UT 02:00 - 02:30

533 SOUTHERN CA STC NEW, CA 00:45 - 01:15

534 SPOKANE P&DC, WA 03:00 - 03:30

541 SOUTHERN CA STC NEW, CA 04:45 - 05:15

541 SANTA CLARITA P&DC, CA 06:30 - 07:00

542 OKLAHOMA CITY P&DC, OK 05:00 - 05:30

547 SOUTHERN CA STC NEW, CA 03:00 - 03:30

548 AUSTIN CHRISTMAS ANNEX, TX 04:15 - 04:45

553 SOUTHERN CA STC NEW, CA 01:15 - 01:45

554 DALLAS CHRISTMAS ANNEX, TX 05:15 - 05:45

557 SANTA CLARITA P&DC, CA 03:30 - 04:00

558 SOUTHERN AREA STC, TX 05:30 - 06:00

561 SOUTHERN CA STC NEW, CA 03:30 - 04:00

562 WEST VALLEY P&DC, AZ 06:30 - 07:00

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UNLOADING:

Trip Office START END

505 WEST VALLEY P&DC, AZ 16:00 - 16:30

506 LOS ANGELES NDC, CA 15:00 - 15:30

513 FORT WORTH P&DC, TX 14:15 - 14:45

514 LOS ANGELES NDC, CA 13:15 - 13:45

517 DENVER TRUCK HUB, CO 05:45 - 06:15

518 LOS ANGELES NDC, CA 03:30 - 04:00

519 SALT LAKE CITY ANNEX, UT 17:15 - 17:45

520 LOS ANGELES NDC, CA 17:30 - 18:00

533 SPOKANE P&DC, WA 03:30 - 04:00

534 LOS ANGELES NDC, CA 07:30 - 08:00

541 OKLAHOMA CITY P&DC, OK 13:35 - 14:05

542 LOS ANGELES NDC, CA 10:15 - 10:45

547 AUSTIN CHRISTMAS ANNEX, TX 11:30 - 12:00

548 LOS ANGELES NDC, CA 10:45 - 11:15

553 DALLAS NDC, TX 10:30 - 11:00

554 LOS ANGELES NDC, CA 13:00 - 13:30

557 SOUTHERN AREA STC, TX 12:00 - 12:30

558 LOS ANGELES NDC, CA 13:15 - 13:45

561 WEST VALLEY P&DC, AZ 13:10 - 13:40

562 LOS ANGELES NDC, CA 15:45 - 16:15

562 SOUTHERN CA STC NEW, CA 14:15 - 14:45

b. Sufficient time for loading and unloading at intermediate office(s) is included in the en route schedule.

c. At offices where postal personnel are on duty, supplier will inquire prior to departure to determine if all mail has been tendered.

d. Supplier will be required to drop trailers upon arrival at destinations as directed by a postal official. Supplier will also be required to pick up outbound loads at location(s) directed by a postal official prior to departure.

e. In order to maintain schedule, postal personnel may assist with loading and unloading.

f. The Administrative Official for this route is located at

LOS ANGELES P&DC CA.

g. The supplier will be required to report in sufficient time to load and depart on schedule.

h. The supplier will be required to load, transport, and unload all classes of

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i. The supplier may be assigned lobby/vestibule keys and/or a scanning device to be used in the delivery and collection of mail along the contract route.

These are accountable items that must be signed out prior to the start of the designated trip(s) and turned in at the end of the trip(s). Loss, negligent damage, or failure to turn in accountable item(s) as scheduled may result in assessment of damages or termination of the contract. When assigned a scanning or similar device, the supplier is responsible for en-suring the validity of set up data in the device and for the accuracy of all scanning inputs.

B.2 VEHICLE REQUIREMENTS AND SPECIFICATIONS

a. All vehicles with a cargo compartment suitable for transporting mail shall be equipped with a Global Positioning Satellite (GPS) system.

NOTE: Vehicles used solely for the performance of Contract Delivery Service (CDS often referred to as Box Delivery) are exempt from the GPS requirement

b. The GPS system must have the capacity to report the location of the vehicle no less frequently than every 30 minutes while the vehicle is providing mail transportation service, or any other time mail is contained in the cargo compartment

c. The supplier is required to have a GPS unit affixed to the cargo compartment of each applicable vehicle prior to the start of service.

d. The GPS system must report a ping upon departure (via geo-fencing), upon arrival (via geo-fencing), and no less frequently than every 30 minutes while en-route.

e. The GPS reporting system must provide the following information to the designated Postal unit:

1. Supplier Name

2. Status: Arrived, Departed, En-Route

3. Ping date/time

4. Highway Contract Number

5. Contract Trip Number

6. Vehicle Latitude/Longitude

7. Address (Street number / Street / City / State) of the most recent facility visited or of the current facility

f. Cellular devices may be used in conjunction with GPS reporting, but may not take the place of GPS transmissions.

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g. Drivers shall have onboard communication systems to maintain contact with the supplier supervisor.

h. The number of vehicles identified below is the minimum vehicle requirement.

The supplier will also be required to have readily available sufficient stand-by equipment of the type(s) listed below to perform extra trips, to permit vehicle maintenance, and to prevent delays in emergencies such as mechanical failures and poor weather conditions.

i. Tractors and trailers used on the route must be spotted as directed by the contracting officer or authorized representative.

j. The suspension and tires on vehicle(s) must be compatible with the gross axle weight rating.

k. All equipment shall be presented for inspection at the location and time indicated by the contracting officer or authorized representative. Equipment used on the contract must at all times be maintained in a condition that reflects favorably on the Postal Service and is acceptable to the contracting officer or authorized representative for the full term of the contract and any subsequent renewals that might be negotiated.

l. In the event the Postal Service deems it necessary to tender to the supplier for transportation on this route trailers other than those provided by the supplier, the supplier shall not be liable for trailer license, temporary permits, or other fees imposed by state or local agencies.

The supplier will not be tendered, nor transport, any trailer which does not meet the minimum requirements for safety as required by the Motor Carriers Safety Regulations, and by other requirements imposed by state or local governments.

No additional compensation will be allowed the supplier for transporting trailers other than those the supplier furnishes, nor will any deduction be made from the contract rate of pay, when the Postal Service tenders to the supplier trailers other than those furnished by the supplier, unless the tender of such trailers is because the supplier fails to provide the contractually obligated number of trailers to the Postal Service. In the latter event, a sum equal to the cost the Postal Service incurs in furnishing trailer(s) will be deducted from the pay normally due the supplier.

m. All vehicles used for this service must be licensed for the maximum weight allowed by applicable state laws.

n. The supplier will be required to provide as a minimum the vehicle(s)

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PART TYPE OF VEHICLE CUBES NUMBER

A Two Axle Tractor (Single Drive) Peak N/A 34 A 53 Foot Tandem Axle Trailer Peak N/A 34 B Two Axle Tractor (Single Drive) N/A 2 B 53 Foot Tandem Axle Trailer 3180 2

SPECIFIC VEHICLE REQUIREMENTS

1. Two Axle Tractor (Single Drive) (N/A cubes)

a. The minimum acceptable gross vehicle weight rating (GVW/GCW) for the tractor(s) listed above must equal or exceed the combined weight of the following:

1. The curb weight of the tractor;

2. An operating crew's weight of 600 pounds;

3. The curb weight of the required trailer (if trailers are required);

and

4. A payload weight of 47,500 pounds.

SPECIAL NOTE: The tractor curb weight includes the weight of the tractor with all installed attachments, accessories, equipment and a full complement of fuel, lubricants and coolant.

b. Tractors used under this contract must be equipped with a sliding fifth wheel so that trailers of any legal length may be transported.

c. The supplier shall equip each vehicle or supply each driver with a cellular phone to enable the Postal Service or the driver to initiate two-way communications. The supplier/driver must observe all federal/state/local laws regarding the use of cellular communications. The vehicle shall not be in motion during communications. The supplier/driver will be required to notify the postal authority at the appropriate service point on the route if a delay in excess of fifteen (15) minutes is anticipated. (The Postal Service assumes no liability for phone piracy experienced by the supplier or unauthorized use of the cellular phone.)

2. Two Axle Tractor (Single Drive) Peak (N/A cubes)

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a. The minimum acceptable gross vehicle weight rating (GVW/GCW) for the tractor(s) listed above must equal or exceed the combined weight of the following:

1. The curb weight of the tractor;

2. An operating crew's weight of 600 pounds;

3. The curb weight of the required trailer (if trailers are required);

and

4. A payload weight of 47,500 pounds.

SPECIAL NOTE: The tractor curb weight includes the weight of the tractor with all installed attachments, accessories, equipment and a full complement of fuel, lubricants and coolant.

b. The supplier shall equip each vehicle or supply each driver with a cellular phone to enable the Postal Service or the driver to initiate two-way communications. The supplier/driver must observe all federal/state/local laws regarding the use of cellular communications. The vehicle shall not be in motion during communications. The supplier/driver will be required to notify the postal authority at the appropriate service point on the route if a delay in excess of fifteen (15) minutes is anticipated. (The Postal Service assumes no liability for phone piracy experienced by the supplier or unauthorized use of the cellular phone.)

3. 53 Foot Tandem Axle Trailer (3180 cubes)

TRAILER MEASUREMENTS

INTERIOR EXTERIOR

Minimum Length ** Maximum Length 53 Minimum Width ** Maximum Width 8.5 Minimum Height ** Maximum Height 13.5 Minimum usable load space 3180 cubic feet

Bed Height (from ground): 48 inch minimum to 52 inch maximum

** Manufacturer's standard

a. The minimum acceptable gross vehicle weight rating (GVW/GCW) for the trailer(s) listed above must equal or exceed the curb weight of the trailer and a payload weight of 47,500 pounds.

SPECIAL NOTE: The trailer curb weight includes the weight of the

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b. Each trailer must contain three louvers that can be opened and closed in order to provide proper ventilation for the transportation of live mailable matter. The louvers must be located in the upper side front left, the upper side front right, and the upper side right rear of the trailer. The louvers must be at least 6 inches by 10 inches in size.

c. Interior side and front walls of the trailer must be fully covered with 1/4" plywood, floor to ceiling. Installation of a durable flat sheet scuff liner (metal, fiberglass, etc.) is also required and must be bonded over the plywood without any protruding fasteners. Two bands of scuff lining must be applied to the full length of each interior side wall and the front wall; one band 26 inches wide positioned from the floor to a height of 26 inches and a second band 6 inches wide positioned immediately above the upper retainer rail or, in the absence of an upper rail, 67 inches on center above the floor.

The Postal Service intends to transport mail loaded on pallets, in wheeled containers, metal and non-metal containers, in sacks and loose loaded. The cargo compartment must be constructed so that it is protected from damage during loading and unloading by either manual or mechanical methods.

d. Trailers must be equipped with a load restraint system as indicated in Specification A . The cargo compartment must also be equipped with 2 metal E-type shoring bar(s) and 12 ratchet type restraining strap(s).

e. Trailers used on this contract must have roll-up rear doors that are equipped with security locking device, safety chain and pull-down strap.

f. Trailers must be numbered as indicated in Specification C and as directed by the contracting officer or authorized representative.

g. Trailer landing gear must be equipped with sand pads.

h. NOTE: Refrigerator-type trailers are not acceptable.

4. 53 Foot Tandem Axle Trailer Peak (N/A cubes)

TRAILER MEASUREMENTS

INTERIOR EXTERIOR

Minimum Length ** Maximum Length 53 Minimum Width ** Maximum Width 8.5

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Minimum Height ** Maximum Height 13.5 Minimum usable load space -0- cubic feet

Bed Height (from ground): 48 inch minimum to 52 inch maximum

** Manufacturer's standard

a. The minimum acceptable gross vehicle weight rating (GVW/GCW) for the trailer(s) listed above must equal or exceed the curb weight of the trailer and a payload weight of 47,500 pounds.

SPECIAL NOTE: The trailer curb weight includes the weight of the trailer with all installed attachments, accessories, equipment and lubricants.

b. Each trailer must contain three louvers that can be opened and closed in order to provide proper ventilation for the transportation of live mailable matter. The louvers must be located in the upper side front left, the upper side front right, and the upper side right rear of the trailer. The louvers must be at least 6 inches by 10 inches in size.

c. Interior side and front walls of the trailer must be fully covered with 1/4" plywood, floor to ceiling. Installation of a durable flat sheet scuff liner (metal, fiberglass, etc.) is also required and must be bonded over the plywood without any protruding fasteners. Two bands of scuff lining must be applied to the full length of each interior side wall and the front wall; one band 26 inches wide positioned from the floor to a height of 26 inches and a second band 6 inches wide positioned immediately above the upper retainer rail or, in the absence of an upper rail, 67 inches on center above the floor.

The Postal Service intends to transport mail loaded on pallets, in wheeled containers, metal and non-metal containers, in sacks and loose loaded. The cargo compartment must be constructed so that it is protected from damage during loading and unloading by either manual or mechanical methods.

d. Trailers must be equipped with a load restraint system as indicated in Specification A . The cargo compartment must also be equipped with 0 metal E-type shoring bar(s) and 20 ratchet type restraining strap(s).

e. Trailers used on this contract must have roll-up rear doors that are equipped with security locking device, safety chain and pull-down strap.

f. NOTE: Refrigerator-type trailers are not acceptable.

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B.3 GENERAL REQUIREMENTS AND PROHIBITIONS

The supplier shall provide transportation services as specified in this Statement of Work and Specifications.

a. Sanctity of the Mail

The supplier shall carry all mail tendered for transportation under this contract, whatever may be its size and weight, with certainty, celerity, and security, in accordance with the operating schedule and between the points fixed in the schedule, as modified from time to time pursuant to this contract. The supplier, when so directed by the contracting officer, shall

(i) load and unload mail, (ii) make the exchange of mail, and (iii) perform all minor administrative services as may be necessary to track and trace the mail.

b. Extra Trips

Supplier will be required to perform additional trips of service as outlined below:

The supplier must proceed to perform any extra trips ordered by the contracting officer or authorized representative. The supplier must provide such service departing from the office having the requirement for service within (4) hours after notification by the contracting officer or authorized representative. Extra round trips of service shall be performed within the total elapsed time (total hours) reflected in the regular trip schedule.

c. Protection of the Mail

The supplier shall protect the mail from loss, depredation, or damage. The mail shall be transported in an enclosed, water-proof compartment, equipped with secure locking devices, which shall be kept locked at all times except when access thereto is required for performance of service under this contract. The supplier shall await completion of all delayed mail connections except when otherwise directed by the contracting officer or authorized representative, or the supplier's vehicle is carrying passengers on a fixed schedule. If the supplier is authorized to carry passengers, the mail must be carried in a compartment separate from the passengers so that they cannot have access to the mail. The supplier shall not transport hitchhikers in vehicles while the vehicles are being used in the performance of service on this contract. In the event of an accident, the supplier must remain at the scene, if practical, and notify the Administrative Official immediately. The supplier may not leave any

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d. Appearance of Equipment

The supplier shall at all times maintain its transportation equipment used under this contract so as to present a creditable appearance and comply with applicable Postal Service regulations. The supplier may use a sign on its vehicle(s) that states "United States Mail," but only when vehicle(s) are being used in the performance of service under this contract. Vehicle(s) (including both tractors and trailers) which are painted red, white and blue must have inscribed on their doors in black letters at least one inch high the following words: "United States Mail Contractor." Trailers so painted must also bear the same inscription on the front of the trailer in black letters two inches high and placed sufficiently high to be visible above the tractor unit.

e. Alcohol and/or Drugs

The supplier and his/her employees must not perform contract operations while under the influence of alcohol, narcotics, or any other substance that tends to impair judgement; nor will they consume any of the foregoing while engaged in contract operations.

f. Weapons and Explosives

No person while on Postal property, or while performing services under a Postal contract, shall carry firearms, other dangerous or deadly weapons, or explosives, either openly or concealed.

g. Carriage of Letters

The supplier shall not carry letters outside of the mails.

h. Denial of Access to the Mails

The supplier shall deny access to the mail to any employees or personnel when required to do so by the contracting officer.

i. Suitability of Contract Personnel

In conducting operations under this contract, the supplier shall not employ any individual who is: lacking sufficient ability to perform properly the required duties; not a reliable and trustworthy person of good moral character; barred by law or Postal Service regulations from performing such duties.

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Suppliers and their employees are required to maintain a neat, clean and professional appearance reflecting a positive image while engaged in contract operations.

Driver uniforms are not required under this contract. Suppliers who require their drivers to wear uniforms may include the cost only in the general overhead line.

The Postal Service has a Zero Tolerance Policy regarding workplace violence.

Suppliers and their employees must conduct themselves in a professional and business-like manner, since poor conduct has a direct reflection on the Postal Service. Zero Tolerance means that we will not ignore any incident of verbal or physical action on the part of any supplier (or the supplier's employee) who could cause injury to another.

j. Water Vessels

In the event that this is a contract for carriage of mail by a domestic water vessel, the supplier shall serve terminal post offices without regard to distance from the nearest landing, unless the Postal Service has previ-ously assumed such a terminal service, and shall serve all intermediate post offices along the route located not more than one-fourth of a mile from the vessel landing. The supplier, when so directed by the contracting officer, shall (i) load and unload mail, (ii) make the exchange of mail, and (iii) perform all minor administrative services as may be necessary to track and trace the mail. Passengers, freight and other traffic, if authorized by this contract, may be accommodated, but shall not delay the mail or reduce the contracted cubic capacity.

B.4 LIABILITY FOR EQUIPMENT DAMAGE AND REPAIRS

a. Either party's liability for loss of or damage to the equipment of the other party shall be governed by this subparagraph a as follows:

(1) The Postal Service shall be liable to the supplier for loss of or damage, exclusive of fair wear and tear, to equipment of the supplier only when such loss or damage is caused by a negligent act or omission of the Postal Service, or of its employees, agents, suppliers, or subcontractors.

(2) The supplier shall be liable to the Postal Service without regard to fault or negligence, for the loss of or damage, exclusive of fair wear and tear, to equipment furnished by the Postal Service while the equipment is in the custody and control of the supplier. For the purposes of this subparagraph a, equipment furnished by the Postal Service includes equipment owned or leased by the Postal Service, and

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(3) The Postal Service may deduct from any compensation otherwise due the supplier a sum or sums equal to the amount(s) for which the supplier is liable to the Postal Service under subparagraph a.(2).

b. Either party's liability for ordinary repairs to or maintenance of the equipment of the other party shall be governed by this subparagraph b as follows:

(1) The supplier, and not the Postal Service, shall be liable for the cost of all repairs to or maintenance of equipment furnished by the supplier under this contract (including any equipment leased by the supplier from the Postal Service).

(2) In the event that any equipment used by the supplier breaks down en route between postal facilities, the supplier shall obtain repairs needed to put the equipment back in service. This obligation extends to all equipment used by the supplier under this contract.

(3) If, pursuant to subparagraph b.(2) above, the supplier repairs equipment owned or leased by the Postal Service, or equipment of other Postal Service mail transportation suppliers or their subcontractors, the Postal Service shall, upon submission of a properly documented claim to the contracting officer, reimburse the supplier for the cost of such repairs. Such reimbursement shall include additional costs, if any, associated with delays in securing repairs, when such delays are beyond the control and without the fault or negligence of the supplier.

B.5 SCREENING/IDENTIFICATION REQUIREMENTS

At contract award, and thereafter, the supplier must identify to the adminis-trative official all individuals who require access to facilities, the mails, or need authority to drive. Before contract employees are allowed to perform under the contract, the supplier must submit to the administrative official two original Forms 2025, Contract Personnel Questionnaire, one original Form 2181-C, Authorization and Release, Background Investigation, two original Forms FD 258, Fingerprint Card, and two full face, 1 1/4" x 1 1/4", color photographs. If the contract employee has driving responsibilities, a current driving record must also be submitted to the administrative official. A 5-year driving record must be provided except in those states in which only 3-year driving records are issued. The driving record must be dated no more than 30 days prior to the date submitted to the administrative official. If fingerprints are determined to be unclassifiable, the contract employee must submit two additional fingerprint

Effective 11/01/2020 00:00 Page B-16HCR 907BH cards within 30 days of notification. The results of the Postal Service investigation will determine if the contract employee is granted a non-sensitive clearance. Non-sensitive clearances can be denied or revoked. Clearance will not be granted if the Postal Service is unable to obtain results from a criminal history inquiry through local agencies where the individual has resided and has been employed during the 5-year period prior to submission of the application forms. Suppliers and contract employees must report arrests or convictions occurring during the contract term to the administrative official.

Pending clearance, a temporary photo identification badge, PS Form 5139, Non Postal Service Temporary Employee, will be issued to the contract employee. Upon final clearance, a photo identification badge, PS Form 5140, Non Postal Service Contractor Employee, will be issued. The contract employee must display the identification badge on their outer garment when on postal property. The supplier is responsible for the recovery and return of identification badges to the Postal Service when an employee is separated.

Postal regulations require that suppliers and their employees who drive be rescreened once every four years,or by direction of the administrative official.

All forms specified above, with the exception of Form FD 258, must be submitted to the administrative official. Form FD 258 may be required if so advised by the administrative official.

Form 2081, Contractor Employee Assignment Notification, may be used in lieu of the above screening requirements for emergency service not exceeding 15 days.

The supplier must complete and submit Form 2081 and a full-face, 1 1/4" x 1 1/4" color photograph for each contract employee to the administrative official. The administrative official will issue Form 5139. If the emergency exceeds 15 days, the screening procedures defined above must be performed for all emergency contract employees. The supplier is responsible for the recovery and return of Form 5139 to the Postal Service at the end of the emergency service.

Security clearances are specific to an individual, not a contract. If a driver, who is separated, goes to work for another supplier within one year of the date of separation, the current supplier must provide two original Forms 2025, the current motor vehicle record and two full-face color photos to the adminis-trative official. Postal Management Instruction, Screening Highway Transporta-tion Contract Employees, provides detailed instructions on screening contract employees.

B.6 SAFETY REQUIREMENTS

The supplier shall conduct its operations under this contract in full compliance with all local, state, and federal regulations.

a. Inspection of Equipment

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Drivers shall satisfy themselves that equipment is ready for use and the following parts and accessories are in good working order:

(i) Servicing and parking brakes

(ii) Steering mechanism

(iii) Lighting devices and reflectors

(iv) Tires

(v) Horn

(vi) Windshield wipers

(vii) Rear vision mirrors

The vehicle must be equipped to address emergencies (e.g. weather condi-tions, fire, accident, etc.) based on locality where the service is being provided.

b. Safe Loading and Security of Equipment

Drivers responsible for loading or assisting in the loading of their vehicles must ensure that loads are properly distributed and secured and that doors, tailgates, and other equipment are fastened properly to permit safe operations.

c. Hazardous Conditions

Extreme caution, even to the extent of stopping operation if necessary, shall be exercised by drivers when hazardous road or weather conditions prevail.

B.7 INSURANCE REQUIREMENTS

If this contract requires the operation of a motor vehicle, the supplier shall establish and maintain continuously in effect a policy or policies of liability insurance as required by this contract for all motor vehicles to be used under this contract.

Coverage must meet all minimum insurance requirements imposed by federal, state and local law or regulation when such requirements exceed the minimum coverage required by the Postal Service as stated in this contract.

The supplier shall furnish to the contracting officer, prior to commencement of service under this contract, and thereafter as the contracting officer may require, proof that the supplier has all required insurance, plus a copy of the applicable policy or policies.

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B.8 ADDITIONAL INFORMATION

a. The contract rate must include all elements of cost the supplier expects to incur in performing the service. The supplier must include the total anticipated costs (based on the total regular hours) for vacation time or other fringe benefits in the contract rate. Adjustments to include these costs in the second or subsequent years of the contract will not be allowed.

Included in the cost comprising the total contract rate are those associated with the payment for vacation time and other fringe benefits as outlined in the attached Department of Labor Wage Determination(s) listed below:

Route Part A: 1977-0194(Rev.-83) (1C) and dated 03/19/2020 Route Part B: 1977-0194(Rev.-83) (1C) and dated 03/19/2020

b. The supplier, depending on actual route operations, may be required to pay round trip compensation to drivers even though the contract requires one-way trips. In this, and all other cases, it is the SUPPLIER'S RESPONSIBILITY to verify DOL requirements and include the cost in the proposed price.

Adjustments to include these costs at a later time will not be allowed.

B.9 TERMINATION ON NOTICE

a. Any contract resulting from this solicitation may be terminated by either party upon 30 days written notice.

b. When either the Postal Service or the supplier exercises its termination rights under subparagraph a above, the supplier is not entitled to nor liable for indemnity or damages for any termination under this clause.

Termination for Convenience - Liquidated Damages (Section H) is not applicable to this contract.

Section C. Delivery or Performance

PHYSICAL LOCATION OF POINTS SERVED

AMARILLO P&DF

US POSTAL SERVICE

2301 ROSS ST

AMARILLO TX 79120-9997

806-379-2169

AUSTIN PRIORITY ANNEX

US POSTAL SERVICE

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9001 TUSCANY WAY

AUSTIN TX 78710-9700

512-928-1147

SOUTHERN AREA STC

4931 CONFLANS RD

IRVING TX 75061-9998

972-456-8410

DALLAS CHRISTMAS ANNEX

9250 NORTH ROYAL LN

STE 160

IRVING TX 75063-2484

SEATTLE PEAK ANNEX

3324 LIND AVE SW

RENTON WA 98057-3324

206-768-4343

PHOENIX PEAK ANNEX

1825 S. 43RD AVENUE STE B

PHOENIX AZ 85009-6056

602-442-6076

OKLAHOMA CITY P&DC

US POSTAL SERVICE

4025 W RENO AVE

OKLAHOMA CITY OK 73125-9403

405-815-2711

NORTH TEXAS P&DC

US POSTAL SERVICE

951 W BETHEL RD

COPPELL TX 75099-8888

972-393-6325

PORTLAND AIR TRANS ANNEX

US POSTAL SERVICE

7425 NE AIRTRANS WAY

PORTLAND OR 97218-3999

503-525-5308

FORT WORTH P&DC

4600 MARK IV PKWY

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FORT WORTH TX 76161-9997

817-317-3849

NORTH HOUSTON P&DC

US POSTAL SERVICE

4600 ALDINE BENDER RD

HOUSTON TX 77315-9998

713-226-3475

SAN ANTONIO PRIORITY ANNEX

10410 PERRIN BEITEL RD

BLDG 2

SAN ANTONIO TX 78284-9907

210-559-8104

LUBBOCK P&DF

US POSTAL SERVICE

1515 CRICKETS AVE

LUBBOCK TX 79402-9998

806-762-7842

SANTA CLARITA P&DC

US POSTAL SERVICE

28201 FRANKLIN PKWY

SANTA CLARITA CA 91383-9997

661-775-7982

SPOKANE P&DC

US POSTAL SERVICE

2928 S SPOTTED RD

SPOKANE WA 99224-9998

509-363-6210

NORTH HOUSTON

4600 ALDINE BENDER RD RM 224

NORTH HOUSTON TX 77315-9998

SOUTHERN CA STC NEW

24760 MAIN ST STE 100

CARSON CA 90745-6331

310-293-1864

EUGENE P&DF

3148 GATEWAY

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SPRINGFIELD OR 97477-1170

541-988-5100

SALT LAKE CITY ANNEX

1795 W 2100 S

SALT LAKE CITY UT 84199-9781

801-974-2957

AUSTIN CHRISTMAS ANNEX

2301 E. SAINT ELMO RD

BLDG 2

AUSTIN TX 78744-1086

SOUTHERN CA PEAK ANNEX

24760 MAIN ST

CARSON CA 90745-6328

323-729-4183

LOS ANGELES NDC

US POSTAL SERVICE

5555 BANDINI BLVD

BELL CA 90201-9997

323-729-4183

DALLAS P&DC

US POSTAL SERVICE

401 DFW TPKE

DALLAS TX 75260-9997

214-760-4696

DENVER TRUCK HUB

3700 N WINDSOR

AURORA CO 80011-8150

303-313-5475

SALT LAKE CITY STC

2440 S 3600 W

STE C

SALT LAKE CITY UT 84199-0001

801-972-3559

WEST VALLEY P&DC

US POSTAL SERVICE

620 N 47TH AVE

PHOENIX AZ 85043-2814

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602-442-6033

DALLAS NDC

US POSTAL SERVICE

2400 DFW TPKE

DALLAS TX 75398-9998

214-467-5815

LOS ANGELES INTL SERVICE CENT

5800 W CENTURY BLVD STE 14

LOS ANGELES CA 90009-9998

310-347-8764

HOUSTON CHRISTMAS ANNEX

14700 NORTH FREEWAY

HOUSTON TX 77090-6504

713-226-3713

PORTLAND CHRISTMAS ANNEX

12100 SE JENNIFER ST

CLACKAMAS OR 97015-9035

503-294-2562

SAN ANTONIO CMAS ANNEX

5701 BUSINESS PARK

SAN ANTONIO TX 78218-5515

LOS ANGELES P&DC

US POSTAL SERVICE

7001 S CENTRAL AVE

LOS ANGELES CA 90052-9998

323-586-2697

MEDFORD MPC

US POSTAL SERVICE

2195 SAGE RD

MEDFORD OR 97501-1357

541-776-1353