9078 - Addendum No. 2 - Updated Docs.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4381

ADDENDUM NO. 2 DATE: May 22, 2025

BID No.: DOT-ITB-25-9078-SJ

BID Title: Enhancing FDOT Standard Specifications and Construction Guidance with Large Language Models

OPENING DATE: Tuesday, June 3, 2025, @ 10:00 AM EST

Notice is hereby given of the following changes to the above-referenced SOLICITATION:

• The title was incorrect within Addendum No. 1. It referenced “Lange” instead of “Large”, thus the title of this solicitation is being revised to state: Enhancing FDOT Standard Specifications and Construction Guidance with Large Language Models

• The following pages are being updated and are attached below to account for the change in the title:

o Solicitation Cover Page o Proposal Registration page o Exhibit C – Price Proposal Form o Everify Form (375-031-06)

• The Maximum Amount of this contract has been updated from $100,000.00 to $150,000.00. The Price Sheet has been updated as such, as well as Special Condition Section 41) Budgetary Limitation (listed below)

• Revised Timeline found below

Bidders/Proposers must acknowledge receipt of this Addendum Document by completing and returning to the Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.

Sherill Johnson, Procurement Agent

Bidder/Proposer

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

REVISED SOLICITATION LANGUAGE

41) BUDGETARY LIMITATION

The Department has a total maximum budgetary amount of $150,000.00 for the contract resulting from this solicitation. Proposals received that exceed the total maximum budgetary amount will be considered non-responsive. See Special Condition 21, RESPONSIVENESS OF PROPOSALS.

REVISED TIMELINE (Rev. 05/22/2025)

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS 05-06-2025 12:00 PM EST

(There is no deadline for administrative questions)

PROPOSALS DUE, ON OR BEFORE 05-19-2025 09:00 AM EST

(Technical and Price Proposal) 05-28-2025 Florida Department of Transportation 06-03-2025 Central Procurement Office Sherill Johnson, Procurement Agent Phone: (850) 414.4381

CO.Purch@dot.state.fl.us

PUBLIC OPENING (Technical Proposal) 05-19-2025 10:00 AM EST Florida Department of Transportation 05-28-2025

Central Procurement Office 06-03-2025 Sherill Johnson, Procurement Agent 605 Suwannee Street Tallahassee, FL 32399-0450

PUBLIC OPENING / MEETING (Price Proposal) 05-28-2025 10:00 AM EST Florida Department of Transportation 06-04-2025

Central Procurement Office 06-11-2025 Sherill Johnson, Procurement Agent 605 Suwannee Street Tallahassee, FL 32399-0450

POSTING OF INTENDED AWARD 05-28-2025

06-05-2025 06-11-2025 mailto:CO.Purch@dot.state.fl.us

RFPSHELL. 10/21/2024

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

Enhancing FDOT Standard Specifications and Construction Guidance with Large Language Models

DOT-RFP-25-9078-SJ

RESPONSES DUE:

Tuesday, June 3, 2025, @ 9:00 AM EST

CONTACT FOR QUESTIONS:

605 Suwannee Street, Mail Station 20

CO.Purch@dot.state.fl.us

State of Florida Department of Transportation Central Procurement Office

605 Suwannee Street, MS 20

REQUEST FOR PROPOSAL REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO SHERILL JOHNSON at CO.Purch@dot.state.fl.us

RFP Number: DOT-RFP-25-9078-SJ

Title: Enhancing FDOT Standard Specifications and Construction Guidance with Large Language Models

Proposal Due Date & Time (On or Before): Tuesday, June 3, 2025, @ 9:00 AM EST

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail to Sherill Johnson at CO.Purch@dot.state.fl.us.

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( )

Contact Person:

E-Mail Address:

For further information on this process, e-mail:

CO.Purch@dot.state.fl.us mailto:CO.Purch@dot.state.fl.us mailto:CO.Purch@dot.state.fl.us https://vendor.myfloridamarketplace.com/

EXHIBIT C - PRICE PROPOSAL FORM (PAGE 1 OF 2)

RFP Number: DOT-RFP-25-9078-SJ FOB: Statewide______________

RFP Title: Enhancing FDOT Standard Specifications and Construction Guidance with Large

Services to be provided as specified in attached Exhibit “A”, Scope of Services.

The Proposer shall attach a detailed budget to support the lump sum amount identified per task.

The total lump sum amount per task shall include cost of salaries, overhead, fringe benefits, operating margins, expenses and applicable equipment. Payments for travel expenses authorized shall be in accordance with Section 112.061, Florida Statues and the most current version of the Disbursement Handbook for Employees and Managers. The bills for travel expenses, when authorized by the terms of this agreement and by the Department’s Project Manager, shall be submitted on the Department’s Travel Form No. 300-000-06.

Task 1: Literature Review & Market Review $ (Lump Sum Amount)

Task 2: AI Evaluation Methodology $ (Lump Sum Amount)

Task 3: Applying and Testing the AI System $ (Lump Sum Amount) For the FDOT Standard Specifications And Design Guidance

Task 4: Implementation and Survey $ (Lump Sum Amount)

Task 5: Transferring and Piloting System $ (Lump Sum Amount)

Task 6: Draft Final Report and Closeout $ (Lump Sum Amount) Teleconference

Task 7: Final Report $ (Lump Sum Amount)

**Grand Total Price for tasks 1-7 $

**Grand Total Price will be the basis for Price Proposal Evaluation

Special Note: The Department has a total maximum budgetary amount of $150,000.00 for the contract resulting from this solicitation. Proposals received that exceed the total maximum budgetary amount will be considered non-responsive. See Special Condition 21, RESPONSIVENESS OF PROPOSALS.

DOT-RFP-25-9078-SJ

Exhibit C - Price Proposal Form

Addendum No. 2 Revised 05.22.2025

EXHIBIT C - PRICE PROPOSAL FORM (PAGE 2 OF 2)

RFP Number: DOT-RFP-25-9078-SJ FOB: Statewide______________

RFP Title: Enhancing FDOT Standard Specifications and Construction Guidance with Large

RENEWAL: see Special Condition 33).

THE UNIT RATE(s) WILL APPLY TO THE INITIAL TERM AND ANY RENEWAL PERIODS.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer: FEID #

Address: City, State, Zip

Authorized Signature: Date:

Printed / Typed: Title:

DOT-RFP-25-9078-SJ

Exhibit C - Price Proposal Form

Addendum No. 2 Revised 05.22.2025

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

Company/Firm:

Authorized Signature:

Title:

Date:

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Contract No:

Financial Project No(s):

Project Description: Enhancing FDOT Standard Specifications and Construction Guidance with Large Language

Models (DOT-RFP-25-9078-SJ)