9059 PUR7776 for ad.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: AASHTOware PermitRoute Short description of the commodity or service desired: AASHTOware Permit

CONTACT

Name: Sally Dobson Address: 605 Suwannee Street, MS 20, Tallahassee, Florida 32399-0450 Telephone: 850-414-4477 Email: CO.Purch@dot..state.fl.us

Internal tracking number, if any: DOT-SS-25-9059-SD

Date posted: Last day for receipt of information:

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):

81112200 - Software Maintenance 81102500 - Permitting Services

Quantity or Term (as appropriate): 4 (four years)

Requestor (division, bureau, office, individual, as appropriate): Taylor Saul, Transportation Technology

Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): Software (or SaaS, Software as a Service) that is specifically designed to meet the state of Florida’s Oversize/Overweight permitting and routing needs. The system would enable customers to apply for oversized vehicle permits, transferring permit application information to OVP (Oversized Vehicle Permits) system upon payment for permit issuance. The system must be configurable to also allow organizations and individuals to apply for other permit types. The system will facilitate the process between the public and the Maintenance permitting offices. The system should have reporting features to assist management in determining processing times and offer options to search for and view permit applications, either in detailed steps or on a GIS map.

Customized configurations and support are essential.

Intended source (vendor, contractor): AASHTO

Estimated Dollar Amount: $3,951,250.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): The AASHTOWare PermitRoute powered by ProMiles is a cloud-based SaaS system that provides OS/OW permitting and routing for a licensing agency. The system and its accompanying services provide a turn-key web application for providing OS/OW permitting and routing for the licensing agency. All needed configurations and integrations are provided by the AASHTOWare vendor to ensure that the system meets all OS/OW permitting and routing needs for as long as the licensing agency continues to license the system. AASHTOWare (ProMiles) provides extensive configuration and customization support including GIS & Restrictions, Bridge Analysis, System Integrations, Permit Types & Workflows, Correspondence, Training & Documentation, and customized support.

There is not another vendor that can provide the complex needs of our agency and ensure that we comply with the federal state laws. The AASHTOWare PermitRoute is a high visibility service for industry and government officials. This system will incorporate two of our existing permit systems, helping to streamline costs and efficiency.

Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):

Docusign Envelope ID: 9BACAABE-64E0-4CED-8B4A-975F019142B2

Thursday, February 27,2025 Thursday, March 20, 2025

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.

Authorized Signature Title

Central Office Legal Review:

Authorized Signature Title

Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal Counsel prior to submission to the Office of General Counsel, MS-58.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.

Docusign Envelope ID: 9BACAABE-64E0-4CED-8B4A-975F019142B2

State Purchasing Administrator

Assistant General Counsel

February 25, 2025

Florida Department of Transportation Price Quote (As stated in the Catalog for the licensing period July 1, 2024 through June 30, 2025)

PermitRoute: Year 1 PermitRoute Permits (50,001 to 200,000) For the licensing period of April 1, 2025 through June 30, 2025

PermitRoute Service Units

PermitRoute: Year 2

PermitRoute Permits (50,001 to 200,000) For the licensing period of July 1, 2025 through

June 30, 2026 PermitRoute Complexity (10SUs@$10,000)

PermitRoute: Year 3 licensing period of July 1, 2026 through

June 30, 2027

PermitRoute Complexity (10SUs@$10,000)

PermitRoute: Year 4 licensing period of July 1, 2027 through

June 30, 2028

PermitRoute Complexity

NOTE: Service unit breakdown:

¼ of the 56 units in FY 25 ¾ of the 56 units in FY 26 ½ of the 66 units in FY26 ½ of the 66 units in FY27

We start PAS in March, so we will work about one quarter in FY 25 We will finish the three quarters of PAS in FY 26 We start OSP in August so we will work about one half of the project in FY26 We will finish the other one half of OSP in FY 27