9055 - Questions and Answers.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS20

Tallahassee, Florida 32399-0450

Phone: (850) 414.4253

QUESTIONS AND ANSWERS

BID NO.: DOT-ITB-24-9055-DG DATE: December 15, 2023

BID TITLE: Bags, Various.

OPNENING DATE/TIME: January 17, 2024, 11:00AM (LOCAL TIME)

Notice is hereby given of the following changes to the above-referenced

SOLICITATION:

Questions and Answers provided below:

Question 1

Can you please advise if you have any images to reference for these items/various bags being requested?

Answer 1

We do not have any pictures. The specificafions are listed in the bid.

Question 2

Kindly provide us the prices currently paid on these products.

Answer 2

Sandbags, Cofton: $110.00/bundle (100/bundle) Burlap Bags : $92.00/bundle (100/bundle) Sample Bags: $108.00/bundle (100/bundle) Poly Sand Bags: $120.00/bundle (500/bundle) $.24/each

Question 3

What would be the ordering procedure? Is it a one-fime purchase, or on an when needed basis? Bulk quanfifies or small orders?

Answer 3

Each Warehouse will be responsible for placing orders on an as needed basis. Items 1 – 3 will be ordered by the bundle and will order bundles based on their needs at the fime of purchase.

The Poly Bags will depend on how many are in a bundle. For a number of our warehouses the 500/bundle is too large and they would order by the each based on the size of area and need. If the bundle for those is 250 or below they will probably order by the bundle.

Question 4

Could you kindly share a sample photo of the products below that you're requesfing?

Answer 4

There are no pictures available, but the basic specificafions are listed in the bid.

Question 5

Are these for cloth reusable bags?

Answer 5

The cofton sandbags are not meant to be reused.

Question 6

Could you provide the quanfifies for each product in both individual units and cases?

Answer 6

This bid is for an Agency Term Contract and is to set Prices, Terms & Condifions. We do not know what the need will be for each Warehouse. They will order on an as needed basis in the quanfifies that are needed for their area. The sandbags are needed for emergencies, and that will also alter the quanfifies that might be ordered.

Question 7

Are there any specific packing requirements or capacity details needed for the bags as per the customer's request?

Answer 7

No there are no special packaging requirements. We asked that the packages/pallets have 250/each to the bundle but have asked that you let us know if you bid more or less for comparison and award of the bid.

Question 8

For the FOB desfinafion menfioned, does it cover delivery to the desfinafion customs, or is it only up to the port in China? Addifionally, can you provide the final delivery address?

Answer 8

The delivery address will be on the orders when received. We have 25 warehouses (Labelle, Arcadia, Ft. Myers, Bartow, Manatee, Gainesville, Lake City, Perry, Chiefland, St. Augusfine, Milton, Midway, Ft. Lauderdale, Ft. Pierce, West Palm Beach, Oviedo, Cocoa, Deland, Leesburg, Orlando, Ocala, South & North Miami, Tampa, Brooksville). Delivery is from the starfing point to the FDOT Warehouses. If product is coming from out of the country it will need to be housed in the States in order to meet the 30 day or less deadlin. We will not be accepfing excessive delivery fimes.

Question 9

Regarding the 30-day transit fime, what type of shipment will be ufilized (LCL, FCL, or Air)?

Answer 9

Per the bid “The contract vendor shall use the most economical and efficient method of shipping based on order size, delivery locafion, and buyer’s choice of carrier.” Delivery will need to be made in 30 or less days, since the sandbags are used for emergencies (i.e. hurricanes, floods, etc.).

Question 10

Is there a set budget for this project as a whole or for each item individually?

Answer 10

This contract is an Agency Term Contract to set Prices, Terms & Condifions. There is no budget assigned to this contract at all. Budget is taken care of by the Warehouse placing the order and is by order only.

Question 11

Are drop-shipment or warehousing opfions being considered for distribufion?

Answer 11

I need clarificafion on this quesfion. We warehouse our stuff, but our warehouse’s purchase in the quanfifies that their areas need, so they may only purchase a bundle or 2 at the fime, unless we are in an emergency situafion. If you are talking about your warehouse that is up to you, but you will have to be able to meet the delivery requirements of 30 days or less from the date of the purchase order. We will not be accepfing long delivery fimes

Question 12

Could you provide images or a physical sample of the products, showing both inside and outside, for a thorough understanding?

Answer 12

There are no images, the Technical Specificafions are included in the bid. As long as the products meet the basic specificafions you will be fine.

Question 13

Is there a technical sheet available that provides detailed informafion on the product sfitching, including seams and hems?

Answer 13

Just what is in the Technical Specificafion included in the bid.

Question 14

For items that require string, could you specify the required diameter or thickness?

Answer 14

The strings need to be long enough to easily secure the bags. There is no specific thickness, but it needs to be thick enough not to come apart when the bags are being secured fightly.

Question 15

Is there a preference for a specific dyed color, or is the natural color of the products acceptable?

Answer 15

Natural colour, no dye.

Question 16

What are the intended capacifies for each type of bag?

Answer 16

Sizes of bags are in the Technical Specificafions. Included in the bid.

Question 17

Do all products need to be biodegradable? Please provide clarificafion to ensure compliance with the correct test standards

Answer 17

All bags should be biodegradable.

Question 18

Good afternoon, can you please send me the previous award. Thank you!

Answer 18

Please see Figure 1 on page 7.

Figure 1