9008 Solicitation Document.pdf

ITBSHELL.COMM – 4/11/2024

State of Florida Department of Transportation

INVITATION TO BID

WILDFLOWER SEEDS: FLORIDA GROWN AND OTHER

GROWN

DOT-ITB-25-9008-SD

RESPONSES DUE:

Thursday, September 19, 2024 @ 9:00AM EST

CONTACT FOR QUESTIONS:

Sally Dobson, Procurement Agent

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

CO.Purch@dot.state.fl.us Phone: 850-414-4477

ITBSHELL.COMM – 4/11/2024

State of Florida

Department of Transportation Central Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

TO Sally Dobson at CO.Purch@dot.state.fl.us

Bid Number: DOT-ITB-25-9008-SD

Title: Wildflower Seeds: Florida Grown and Other Grown

Bid Due Date & Time (On or Before): Thursday, September 19, 2024 @ 9:00 AM EST

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below and submit, this sheet only,to the Florida Department of Transportation Procurement Office, Sally Dobson at CO.Purch@dot.state.fl.us.

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE.

Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Bid, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone:

Contact Person:

E-Mail Address: __________________________________________________

For further information on this process, e-mail or telephone:

Sally Dobson CO.Purch@dot.state.fl.us

(850) 414-4477 mailto:CO.Purch@dot.state.fl.us https://vendor.myfloridamarketplace.com/ mailto:CO.Purch@dot.state.fl.us

Revised 07/22/2024

FLORIDA GROWN - WILDFLOWER SEEDS

BID SHEET – PAGE 1 of 8

BID #: DOT-ITB-25-9008-SD FOB: FDOT Gainesville Warehouse 5301 NE 39th Avenue Gainesville, Florida 32609

BID TITLE: Wildflower Seeds: Florida Grown and Other Grown

VENDOR NAME: FEID#:

Please fill in the price per pound and the total estimated pounds you have available (not requested pounds).

The Department may purchase additional seed to complete orders for un-awarded seed. This decision will be based on availability and funding. Make sure to include all shipping and handling costs with your price per pound to the Gainesville Maintenance address listed below. Leave blank any species of seed you do not supply. All seeds shall be of pure live seed (PLS) on bid and on tag.

Must be included with ALL bids: “In-State Preference Form”.

In-State Preference: Based on registration with the Department of State, if you are considered an out of state vendor you must Include a written opinion of the attorney licensed to practice law in that foreign state.

1A. ITEM / DESCRIPTION: Asclepias tuberosa [Estimated Total 70 lbs.]

DOT#220311

PRICE / LB. QUANTITY AVAILABLE

2A. ITEM / DESCRIPTION: Baptisia alba [Estimated Total 00 lbs.]

DOT#220404

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

3A. ITEM / DESCRIPTION: Bidens mitis [Estimated Total 00 lbs.]

DOT#220421

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

4A. ITEM / DESCRIPTION: Castilja indivisa [Estimated Total 210 lbs.]

DOT#220417

PRICE / LB. QUANTITY AVAILABLE

5A. ITEM / DESCRIPTION: Chamaecrista fasciculate [Estimated Total 310 lbs.]

DOT#220393

PRICE / LB. QUANTITY AVAILABLE

BID SHEET – PAGE 2 OF 8

6A. ITEM / DESCRIPTION: Conoclinium coelestinum [Estimated Total 00 lbs.]

DOT#000000

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

7A. ITEM / DESCRIPTION: Coreopsis basalis [Estimated Total 800 lbs.]

DOT#220355

PRICE / LB. QUANTITY AVAILABLE

8A. ITEM / DESCRIPTION: Coreopsis lanceolata [Estimated Total 730 lbs.]

DOT#220394

PRICE / LB. QUANTITY AVAILABLE

9A. ITEM / DESCRIPTION: Coreopsis leavenworthii [Estimated Total 450 lbs.]

DOT#220349

PRICE / LB. QUANTITY AVAILABLE

10A. ITEM / DESCRIPTION: Cosmos bipinnatus [Estimated Total 900 lbs.]

DOT#220396

PRICE / LB. QUANTITY AVAILABLE

11A. ITEM / DESCRIPTION: Cosmos sulphureus [Estimated Total 250 lbs.]

DOT#220358

PRICE / LB. QUANTITY AVAILABLE

12A. ITEM / DESCRIPTION: Dianthus barbatus [Estimated Total 00 lbs.]

DOT#220412

N/A N/A

BID SHEET – PAGE 3 OF 8

13A. ITEM / DESCRIPTION: Echinacea purpurea [Estimated Total 385 lbs.]

DOT#220340

PRICE / LB. QUANTITY AVAILABLE

14A. ITEM / DESCRIPTION: Eragrostis spectabilis [Estimated Total 00 lbs.]

DOT#000000

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

15A. ITEM / DESCRIPTION: Flaveria linearis [Estimated Total 00 lbs.]

DOT#220312

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

16A. ITEM / DESCRIPTION: Gaillardia aristata [Estimated Total 100 lbs.]

DOT#220398

PRICE / LB. QUANTITY AVAILABLE

17A. ITEM / DESCRIPTION: Gaillardia pulchella [Estimated Total 1015 lbs.]

DOT#220366

PRICE / LB. QUANTITY AVAILABLE

18A. ITEM / DESCRIPTION: Helianthus angustifolius [Estimated Total 00 lbs.]

DOT#220399

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

19A. ITEM / DESCRIPTION: Ipomopsis rubra [Estimated Total 00 lbs.]

DOT#220360

BID SHEET – PAGE 4 of 8

20A. ITEM / DESCRIPTION: Larkspur delphinium [Estimated Total 00 lbs.]

DOT#220300

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

21A. ITEM / DESCRIPTION: Liatris spicata [Estimated Total 00 lbs.]

DOT#220419

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

22A. ITEM / DESCRIPTION: Linum grandiflorum rubrum [Estimated Total 5 lbs.]

DOT#220306

PRICE / LB. QUANTITY AVAILABLE

23A. ITEM / DESCRIPTION: Lupinus perennis [Estimated Total 105 lbs.]

DOT#220301

PRICE / LB. QUANTITY AVAILABLE

24A. ITEM / DESCRIPTION: Lupinus villosus [Estimated Total 00 lbs.]

DOT#220411

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

25A. ITEM / DESCRIPTION: Lupines texenis [Estimated Total 125 lbs.]

DOT#220323

PRICE / LB. QUANTITY AVAILABLE

26A. ITEM / DESCRIPTION: Mimosa strigillosa [Estimated Total 80 lbs.]

DOT#220422

BID SHEET – PAGE 5 of 8

27A. ITEM / DESCRIPTION: Monarda citriodora [Estimated Total 00 lbs.]

DOT#220357

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

28A. ITEM / DESCRIPTION: Monarda punctata [Estimated Total 00 lbs.]

DOT#220424

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

29A. ITEM / DESCRIPTION: Oenothera speciosa [Estimated Total 320 lbs.]

DOT#220324

PRICE / LB. QUANTITY AVAILABLE

30A. ITEM / DESCRIPTION: Penstemon multiflorus [Estimated Total 00 lbs.]

DOT#000000

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

31A. ITEM / DESCRIPTION: Phlox Drummond (Mixed) [Estimated Total 1800 lbs.]

DOT#220405

PRICE / LB. QUANTITY AVAILABLE

32A. ITEM / DESCRIPTION: Phlox Drummond (Red) [Estimated Total 930 lbs.]

DOT#220406

PRICE / LB. QUANTITY AVAILABLE

33A. ITEM / DESCRIPTION: Phlox nivalis [Estimated Total 00 lbs.]

DOT#220305

BID SHEET – PAGE 6 of 8

34A. ITEM / DESCRIPTION: Ratibida columnifera [Estimated Total 00 lbs.]

DOT#220309

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

35A. ITEM / DESCRIPTION: Rudbeckia hirta [Estimated Total 950 lbs.]

DOT#220352

PRICE / LB. QUANTITY AVAILABLE

36A. ITEM / DESCRIPTION: Rudbeckia mohrii [Estimated Total 00 lbs.]

DOT#000000

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

37A. ITEM / DESCRIPTION: Rudbeckia mollis [Estimated Total 100 lbs.]

DOT#220363

PRICE / LB. QUANTITY AVAILABLE

38A. ITEM / DESCRIPTION: Salvia coccinea [Estimated Total 150 lbs.]

DOT#2203604

PRICE / LB. QUANTITY AVAILABLE

39A. ITEM / DESCRIPTION: Sisyrinchium angustifolium [Estimated Total 00 lbs.]

DOT#220351

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

40A. ITEM / DESCRIPTION: Solidago fistulosa [Estimated Total 00 lbs.]

DOT#220397

BID SHEET – PAGE 7 of 8

41A. ITEM / DESCRIPTION: Solidago stricta [Estimated Total 100 lbs.]

DOT#220313

PRICE / LB. QUANTITY AVAILABLE

42A. ITEM / DESCRIPTION: Stokesia laevis [Estimated Total 00 lbs.]

DOT#220420

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

43A. ITEM / DESCRIPTION: Tradescantia ohiensis [Estimated Total 00 lbs.]

DOT#000000

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

44A. ITEM / DESCRIPTION: Trifolium incarnatum w/inoculant [Estimated Total 820 lbs.]

DOT#220303

PRICE / LB. QUANTITY AVAILABLE

45A. ITEM / DESCRIPTION: Verbena tenuisecta [Estimated Total 70 lbs.]

DOT#220307

PRICE / LB. QUANTITY AVAILABLE

46A. ITEM / DESCRIPTION: Viola soroia [Estimated Total 50 lbs.]

DOT#220318

BID SHEET – PAGE 8 of 8

DELIVERY LOCATION:

DISTRICT 2

Florida Dept. of Transportation Gainesville Warehouse 5301 NE 39th Ave.

Gainesville, Fl. 32609

DELIVERY: Delivery will be made within days after receipt of Purchase Order.

Is this product available with recycled content? Yes No

If yes, please send information separate from this Invitation to Bid (See Recycled Material Special Condition for more information).

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: ____________________________________________________ FEID# ___________________

Address: ______________________________________City, State, Zip: _________________________

Phone: ________________________________ E-mail: _____________________________________

Authorized Signature: _____________________________________Date: _______________________

Printed/Typed: _____________________________________ Title: _____________________________

OTHER GROWN - WILDFLOWER SEEDS

BID SHEET – PAGE 1A of 8A

BID #: DOT-ITB-25-9008-SD FOB: FDOT Gainesville Warehouse 5301 NE 39th Avenue Gainesville, Florida 32609

BID TITLE: Wildflower Seeds: Florida Grown and Other Grown

VENDOR NAME: FEID#:

Please fill in the price per pound and the total estimated pounds you have available (not requested pounds).

The Department may purchase additional seed to complete orders for un-awarded seed. This decision will be based on availability and funding. Make sure to include all shipping and handling costs with your price per pound to the Gainesville Maintenance address listed below. Leave blank any species of seed you do not supply. All seeds shall be of pure live seed (PLS) on bid and on tag.

Must be included with ALL bids: “In-State Preference Form”.

In-State Preference: Based on registration with the Department of State, if you are considered an out of state vendor you must Include a written opinion of the attorney licensed to practice law in that foreign state.

1B. ITEM / DESCRIPTION: Asclepias tuberosa [Estimated Total 70 lbs.]

DOT#220311

PRICE / LB. QUANTITY AVAILABLE

2B. ITEM / DESCRIPTION: Baptisia alba [Estimated Total 00 lbs.]

DOT#220404

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

3B. ITEM / DESCRIPTION: Bidens mitis [Estimated Total 00 lbs.]

DOT#220421

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

4B. ITEM / DESCRIPTION: Castilja indivisa [Estimated Total 210 lbs.]

DOT#220417

PRICE / LB. QUANTITY AVAILABLE

5B. ITEM / DESCRIPTION: Chamaecrista fasciculate [Estimated Total 310 lbs.]

DOT#220393

BID SHEET – PAGE 2A OF 8A

6B. ITEM / DESCRIPTION: Conoclinium coelestinum [Estimated Total 00 lbs.]

DOT#000000

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

7B. ITEM / DESCRIPTION: Coreopsis basalis [Estimated Total 800 lbs.]

DOT#220355

PRICE / LB. QUANTITY AVAILABLE

8B. ITEM / DESCRIPTION: Coreopsis lanceolata [Estimated Total 730 lbs.]

DOT#220394

PRICE / LB. QUANTITY AVAILABLE

9B. ITEM / DESCRIPTION: Coreopsis leavenworthii [Estimated Total 450 lbs.]

DOT#220349

PRICE / LB. QUANTITY AVAILABLE

10B. ITEM / DESCRIPTION: Cosmos bipinnatus [Estimated Total 900 lbs.]

DOT#220396

PRICE / LB. QUANTITY AVAILABLE

11B. ITEM / DESCRIPTION: Cosmos sulphureus [Estimated Total 250 lbs.]

DOT#220358

PRICE / LB. QUANTITY AVAILABLE

12B. ITEM / DESCRIPTION: Dianthus barbatus [Estimated Total 00 lbs.]

DOT#220412

BID SHEET – PAGE 3A OF 8A

13B. ITEM / DESCRIPTION: Echinacea purpurea [Estimated Total 385 lbs.]

DOT#220340

PRICE / LB. QUANTITY AVAILABLE

14B. ITEM / DESCRIPTION: Eragrostis spectabilis [Estimated Total 00 lbs.]

DOT#000000

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

15B. ITEM / DESCRIPTION: Flaveria linearis [Estimated Total 00 lbs.]

DOT#220312

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

16B. ITEM / DESCRIPTION: Gaillardia aristata [Estimated Total 100 lbs.]

DOT#220398

PRICE / LB. QUANTITY AVAILABLE

17B. ITEM / DESCRIPTION: Gaillardia pulchella [Estimated Total 1015 lbs.]

DOT#220366

PRICE / LB. QUANTITY AVAILABLE

18B. ITEM / DESCRIPTION: Helianthus angustifolius [Estimated Total 00 lbs.]

DOT#220399

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

19B. ITEM / DESCRIPTION: Ipomopsis rubra [Estimated Total 00 lbs.]

DOT#220360

BID SHEET – PAGE 4A OF 8A

20B. ITEM / DESCRIPTION: Larkspur delphinium [Estimated Total 00 lbs.]

DOT#220300

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

21B. ITEM / DESCRIPTION: Liatris spicata [Estimated Total 00 lbs.]

DOT#220419

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

22B. ITEM / DESCRIPTION: Linum grandiflrum rubrum [Estimated Total 5 lbs.]

DOT#220306

PRICE / LB. QUANTITY AVAILABLE

23B. ITEM / DESCRIPTION: Lupinus perennis [Estimated Total 105 lbs.]

DOT#220301

PRICE / LB. QUANTITY AVAILABLE

24B. ITEM / DESCRIPTION: Lupinus villosus [Estimated Total 00 lbs.]

DOT#220411

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

25B. ITEM / DESCRIPTION: Lupines texenis [Estimated Total 125 lbs.]

DOT#220323

PRICE / LB. QUANTITY AVAILABLE

26B. ITEM / DESCRIPTION: Mimosa strigillosa [Estimated Total 80 lbs.]

DOT#220422

BID SHEET – PAGE 5A OF 8A

27B. ITEM / DESCRIPTION: Monarda citriodora [Estimated Total 00 lbs.]

DOT#220357

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

28B. ITEM / DESCRIPTION: Monarda punctata [Estimated Total 00 lbs.]

DOT#220424

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

29B. ITEM / DESCRIPTION: Oenothera speciosa [Estimated Total 320 lbs.]

DOT#220324

PRICE / LB. QUANTITY AVAILABLE

30B. ITEM / DESCRIPTION: Penstemon multiflorus [Estimated Total 00 lbs.]

DOT#000000

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

31B. ITEM / DESCRIPTION: Phlox Drummond (Mixed) [Estimated Total 1800 lbs.]

DOT#220405

PRICE / LB. QUANTITY AVAILABLE

32B. ITEM / DESCRIPTION: Phlox Drummond (Red) [Estimated Total 930 lbs.]

DOT#220406

PRICE / LB. QUANTITY AVAILABLE

33B. ITEM / DESCRIPTION: Phlox nivalis [Estimated Total 00 lbs.]

DOT#220305

BID SHEET – PAGE 6A OF 8A

34B. ITEM / DESCRIPTION: Ratibida columnifera [Estimated Total 00 lbs.]

DOT#220309

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

35B. ITEM / DESCRIPTION: Rudbeckia hirta [Estimated Total 950 lbs.]

DOT#220352

PRICE / LB. QUANTITY AVAILABLE

36B. ITEM / DESCRIPTION: Rudbeckia mohrii [Estimated Total 00 lbs.]

DOT#000000

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

37B. ITEM / DESCRIPTION: Rudbeckia mollis [Estimated Total 100 lbs.]

DOT#220363

PRICE / LB. QUANTITY AVAILABLE

38B. ITEM / DESCRIPTION: Salvia coccinea [Estimated Total 150 lbs.]

DOT#2203604

PRICE / LB. QUANTITY AVAILABLE

39B. ITEM / DESCRIPTION: Sisyrinchium angustifolium [Estimated Total 00 lbs.]

DOT#220351

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

40B. ITEM / DESCRIPTION: Solidago fistulosa [Estimated Total 00 lbs.]

DOT#220397

BID SHEET – PAGE 7A OF 8A

41B. ITEM / DESCRIPTION: Solidago stricta [Estimated Total 100 lbs.]

DOT#220313

PRICE / LB. QUANTITY AVAILABLE

42B. ITEM / DESCRIPTION: Stokesia laevis [Estimated Total 00 lbs.]

DOT#220420

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

43B. ITEM / DESCRIPTION: Tradescantia ohiensis [Estimated Total 00 lbs.]

DOT#000000

PRICE / LB. QUANTITY AVAILABLE

N/A N/A

44B. ITEM / DESCRIPTION: Trifolium incarnatum w/inoculant [Estimated Total 820 lbs.]

DOT#220303

PRICE / LB. QUANTITY AVAILABLE

45B. ITEM / DESCRIPTION: Verbena tenuisecta [Estimated Total 70 lbs.]

DOT#220307

PRICE / LB. QUANTITY AVAILABLE

46B. ITEM / DESCRIPTION: Viola soroia [Estimated Total 50 lbs.]

DOT#220318

BID SHEET – PAGE 8A OF 8A

DELIVERY LOCATION:

DISTRICT 2

Florida Dept. of Transportation Gainesville Warehouse 5301 NE 39th Ave.

Gainesville, Fl. 32609

DELIVERY: Delivery will be made within days after receipt of Purchase Order.

Is this product available with recycled content? Yes No

If yes, please send information separate from this Invitation to Bid (See Recycled Material Special Condition for more information).

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: ____________________________________________________ FEID# ___________________

Address: ______________________________________City, State, Zip: _________________________

Phone: ________________________________ E-mail: _____________________________________

Authorized Signature: _____________________________________Date: _______________________

Printed/Typed: _____________________________________ Title: _____________________________

MAINTENANCE WILDFLOWER SEED SPECIFICATIONS

Asclepias tuberosa: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Baptisia alba: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Bidens mitis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Castilleja indivisa: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Chamaecrista fasciculata: SEED SHALL HAVE A MINIMUM OF PURE SEED CONTENT OF 90 WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Conoclinium coelestinum: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Coreopsis basalis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Coreopsis lanceolata: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 40 PERCENT (or 40% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Coreopsis leavenworthii: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES, AND NO SEED OF Coreopsis tinctoria (ALSO KNOWN AS CALLIOPSIS ATKINSONIANA, CALLIOPSIS BICOLOR, CALLIOPSIS CARDAMINIFOLIA, CALLIOPSIS TINCTORIA, AND

DIPLOSASTERA TINCTORIA).

Cosmos bipinnatus: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 65 PERCENT (or 65% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Cosmos sulphureus: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 65 PERCENT (or 65% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Dianthus barbatus.: (Including all varieties and cultivars) SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 70 PERCENT (or 70% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED

OF NOXIOUS SPECIES.

Echinacea purpurea: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Eragrostis spectabilis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Flaveria linearis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Gaillardia aristata: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 45 PERCENT (or 45% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Gaillardia pulchella: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 45 PERCENT (or 45% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Helianthus angustifolius: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS

Ipomopsis rubra: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Larkspur delphinium: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES:

Liatris spicata: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Linum spp: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Lupinus spp: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 65 PERCENT (or 65% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Mimosa strigillosa: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Monarda citriodora: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Monarda punctata: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Oenothera speciosa: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Penstemon multiflorus: SEED SHALL HAVE A MINIMUM OF 90 PERCENT PURE SEED CONTENT AND A MINIMUM GERMINATION OF 50 PERCENT (or 60% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Phlox drummondii (mixed): SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 55 PERCENT (or 55% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Phlox drummondii (red): SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 55 PERCENT (or 55% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Phlox nivalis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 55 PERCENT (or 55% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Ratibida columnifera: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Rudbeckia hirta: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Rudbeckia mohrii: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Rudbeckia mollis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Salvia coccinea: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Sisyrinchium angustifolium: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Solidago fistulosa: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Solidago stricta: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Stokesia laevis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Tradescantia ohiensis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 70 PERCENT (or 70% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Trifolium incarnatum: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 60 PERCENT (or 60% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Verbena tenuisecta (Glandularia aristigera): SEED SHALL HAVE A MINIMUM OF 90 PERCENT PURE SEED CONTENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF

NOXIOUS SPECIES.

Viola soroia: SEED SHALL HAVE A MINIMUM OF 90 PERCENT PURE SEED CONTENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

NOTE:

* All seed shall bid, sold, and delivered on a pure live seed basis.

* All seed suppliers shall comply with Florida Statues, Chapter 587.011, Florida Seed Law.

* The Department of Transportation encourages the use of Florida grown seed when available, economical, and competitive with other bid prices.

* For Coreopsis leavenworthii, shall certify that seed lot contains no seeds of Coreopsis tinctoria (Also known as Calliopsis atkinsoniana Calliopsis bicolor, Calliopsis cardaminifolia Calliopsis tinctoria and Diplosastera tinctoria).

*. Each shipment of seed shall have a label attached securely to each bag from an independent laboratory. Seed analyses shall be conducted by a Registered Seed Technologist (certified by the Society of Commercial Seed Technologists [SCST]) employed by a seed lab that is certified by the Association of Official Seed Analysts (AOSA). The name of the lab and date of analyses must be on the label. The seed analyses shall include the following, all of which shall be listed on the seed label (except as noted) of each bag of seed delivered to FDOT:

• Species (Scientific name)1

• Seed lot number

• Percent purity (by weight); shall by ≥ 90%

• Percent of weed seed (by weight); shall be <1%

• Shall certify that seed lot contains no seeds of noxious weeds

• Percent germination, performed within six (6) months of delivery date 2,3

• Percent dormant (hard) seed as determined by a post germination TZ (tetrazolium) test of non-germinated seed (preferred), OR determined based on a pre-germination TZ test; performed within six (6) months of delivery date

For ecotype seed, label shall include the EPA Level III ecoregion(s) from where seed was collected in the wild.

2 Percent germination + percent dormant seed OR total percent viable seed as determined by a pre-germination TZ test may be used to meet FDACS minimum percent germination standards.

(See Flower Seed Germination Standards, Florida Administrative Code Rule 5E-4.011.)

For species for which there is no AOSA-approved germination protocol, the germination test protocol must be listed on the seed analysis; however, the protocol does not have to be listed on the seed label: all such analyses shall be provided to FDOT.

* Any and all deviations must be explained in detail on a separate attached sheet(s) and are subject to the buyer’s approval. Deviations not explained in writing will be considered in strict compliance with specifications, and successful bidder held responsible, therefore.

* All seed shall be shipped in 50-pound bags or less. All bags of seed shall be shipped on pallets and secured in a manner to prevent slippage during shipping.

* All item totals are estimates, the "DOT" will, at its discretion, place an order with the successful vendor (s) for various quantities of the items.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

IN-STATE PREFERENCE FORM

For Invitation-to-Bid Commodity

375-040-56

OGC – 03/13

Bid Number: DOT-ITB-25-9008-SD

Title: Wildflower Seeds: Florida Grown and Other Grown

Pursuant to Section 287.084, Florida Statutes, relating to the Florida-based business preference, effective

July 1, 2012:

In a competitive solicitation in which the lowest bid is submitted by a vendor whose principal place of business is located outside the state of Florida and that state where the vendor’s principal place of business is located does not grant a preference in competitive solicitation to vendors having a principal place of business in that state, the preference to the lowest responsible and responsive vendor having a principal place of business in this state shall be 5 percent.

Note: The Vendor is required to complete and submit this form with its bid to be considered for this preference.

Vendor Name:

Vendor FEIN:

The Vendor (does ) (does not ) have a principal place of business located in the state of Florida.

If so, please provide an address:

Note: A vendor whose principal place of business is outside the state of Florida must accompany any written bid documents with a written opinion of an attorney licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business is in that foreign state in the letting of any or all public contracts.

Authorized Signature:

Title:

Date:

E-VERIFY

375-031-06

OGC – 10/21

Contract No:

Financial Project No(s):

Project Description: Wildflower Seeds: Florida Grown and Other Grown (DOT-ITB-25-9008-SD)

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60

Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT

287.135 SCRUTINIZED COMPANIES LISTS OGC – 06/18

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By: __________________________________________________________ who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title: _________________________________________

ORDERING INSTRUCTIONS

Bid Number: ___DOT-ITB-25-9008-SD_____________________________________________

Title: Wildflower Seeds: Florida Grown and Other Grown_____________________________

NOTE: ALL ORDERS SHOULD BE DIRECTED TO:

FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID): _______________________________

VENDOR: ___________________________________________________________________

ADDRESS: ___________________________________________________________________

CITY, STATE, ZIP: ______________________________________________________________

TELEPHONE: ________________________________________________________________

TOLL FREE NO.: ______________________________________________________________

DELIVERY: DELIVERY WILL BE MADE WITHIN ____________________ DAYS AFTER RECEIPT OF

PURCHASE ORDER.

PRODUCT INFORMATION: DIRECT QUESTIONS TO:

NAME & TITLE: ______________________________________________________________

ADDRESS: ___________________________________________________________________

CITY, STATE, ZIP: _____________________________________________________________

TELEPHONE: ________________________________________________________________

TOLL FREE NO.: ______________________________________________________________

E-MAIL ADDRESS: ____________________________________________________________

WEB ADDRESS: ______________________________________________________________

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The purpose of this Invitation to Bid is to obtain competitive bids for the purchase of Wildflower Seeds:

Florida Grown and Other Grown by the Department of Transportation, hereafter referred to as the "Department".

All commodities identified in this Invitation to Bid will be subject to the availability of identical commodities as provided by mandatory Department of Management Services' State Contract(s) at such time these commodities become available. In the event of duplication(s) of commodities, the Department of Management Services' mandatory State Contract shall prevail.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS - 09-09-2024 09:00 AM EST

(There is no deadline for administrative questions)

BIDS DUE (ON OR BEFORE) - 09-19-2024 09:00 AM EST

Florida Department of Transportation Central Procurement Office Sally Dobson, Procurement Agent Phone: (850) 414-4477 CO.Purch@dot.state.fl.us

PUBLIC OPENING - 09-19-2024 01:00 PM EST

Florida Department of Transportation Central Procurement Office Sally Dobson, Procurement Agent 605 Suwannee Street Tallahassee, FL 32399-0450

POSTING OF INTENDED DECISION/AWARD 09-24-2024

3) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

Opening remarks – Approximate time of 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number or e-mail address provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800)

955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace (MFMP)

BIDDERS MUST BE ACTIVELY REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR THEY MAY

BE CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1- 866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the 0.70% MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Invitation to Bid must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline.

The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”), under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Sally Dobson, CO.Purch@dot.state.fl.us.

https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

Questions regarding administrative aspects of the bid process should be directed to the Procurement Agent in writing at the email address above or by phone: (850) 414-4477.

4) ORAL INSTRUCTIONS / CHANGES TO THE INVITATION TO BID (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages the recruitment and utilization of small, minority, women, and service-disabled veteran businesses. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment.

6) PRICES/DELIVERY

Prices shall be firm, net, delivered prices, F.O.B. destination.

The point of delivery for this contract will be the Gainesville Warehouse, 5301 NE 39th Avenue, Gainesville, Florida 32609.

7) IN-STATE PREFERENCE FOR COMMODITY BIDS

In accordance with Section 287.084, Florida Statutes, when the lowest responsible and responsive bid is submitted by a vendor whose principal place of business is located outside the state of Florida, a 5% price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz) unless the state where the out-of-state vendor is located provides a price preference for businesses having a principal place of business in that state. In that case, the same price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida responding to this Invitation to Bid (ITB).

All bidders MUST complete the attached “In-State Preference Form” and submit with their bid response.

All vendors whose principal place of business is outside of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz), must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. Failure to submit the “In-State Preference Form AND written opinion will result in the vendor being found non-responsive.

For the 5% preference, the Department will apply 5% to the bid price(s) of the lowest out of state vendor whose state does not grant a preference if that vendor has submitted the lowest responsible and responsive bid. The “In-State Preference” does not apply to transportation projects that use federal funds.

8) INTENDED AWARD

As the best interest of the State may require, the right is reserved to make award(s) by individual item, group of items, all or none, or a combination thereof: on a geographical district basis and / or on a statewide basis with one or more suppliers, to reject any and all bids or waive any minor irregularity or technicality in bids received. When it is determined there is competition to the lowest responsible bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions, unless their bid has been evaluated as being responsive. All awards made as a result of this bid shall conform to applicable Florida Statute. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statute; Drug Free Work Place

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

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