900304 plans_Part2.pdf

This file appears to be a plans document related to a special procurement by the Oregon Department of Transportation (ODOT) for an employee engagement tool subscription. The procurement involves ODOT with jurisdictional implications for Marion County and the City of Salem, Oregon. ODOT is seeking to extend its current contract for professional services including employee engagement surveys, baselining assessments, and ongoing leader competency evaluations to support strategic workforce development initiatives. The contract extension runs from October 29, 2022, through October 29, 2023, while the agency simultaneously prepares a formal Request for Proposals for a comprehensive 5-year contract. The public notice was posted on November 1, 2022, with a seven-calendar-day protest period for affected parties to submit objections based on legal and factual grounds.

The current contract with Qualtrics, LLC, the incumbent vendor and sole source provider, has an initial maximum not-to-exceed compensation of $93,500, with a proposed increase of $71,925 bringing the cumulative maximum to $165,425. No set-aside designations or restrictions on respondent types apply to this procurement. ODOT justified the special procurement by citing potential service disruption and the need to maintain continuity during preparation of a more comprehensive competitive procurement. The agency asserts the approach is unlikely to encourage favoritism or substantially diminish competition, as the upcoming RFP will be structured to maximize competitive opportunities. No additional budget ranges beyond the stated contract value were disclosed in the available documentation.