9003 - Questions and Answers.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4253

QUESTIONS AND ANSWERS

DATE: December 23, 2025

BID NO.: DOT-ITB-26-9003-DG

BID TITLE: High Visibility & Safety Apparel

OPENING DATE/TIME: January 12, 2026 @ 10:00 AM (LOCAL TIME)

Notice is hereby given of the following changes to the above-referenced SOLICITATION:

• Questions and Answers provided below:

Question 1

Do we have to bid on all 51 items or just the ones we are able to supply?

Answer 1 It is not required to bid on all 51 items; however it is noted that each section will be awarded together. If you are to bid on a section, everything in the section must be bid on.

Question 2

Printing & Embroidery section on pages 56 & 57 states “must be in house only, no subcontractors”. Most of our inventory is drop shipped from our suppliers. We outsource all our printing & embroidery services either to the product manufacturer or a local printing/embroidery shop and we don’t have printing or embroidery services in house. Based on the stipulation mentioned would we be allowed to use the product manufacture or local printing/embroidery shop?

a.) Most of our inventory is drop shipped from our suppliers. We outsource all our printing & embroidery services either to the product

Answer 2

All printing and embroidery must be in house.

Question 3 We are doing business in Miami Dade. Can we participate to this bid

Answer 3 The location of a business within Florida does not disqualify a company.

Question 4 Do we need to have a local storefront in Tallahassee in order to bid on this?

Answer 4 No

Question 5 Could you please provide the Embroidery Artworks/ Embroidery Artwork Dimensions or Stitch Count / Silk Screen Artwork ( Clear Colour Images) for all the logos and images.

Answer 5 The size of our FDOT logo is available within our Uniform procedure, Procedure #850-000-010. Procedural Document Library

Question 6 Do we need to provide unit price on each line item to be bid responsive?

Answer 6 The bidding vendor should provide prices for the items specified. Sections will be awarded as specified in the bid document.

Question 7

How many employees are served under this contract?

Answer 7 This contract is intended to serve the entire FDOT agency. Each warehouse will order from it at the estimated minimum order specified in the bid document.

Question 8

Do you require patches for any of these items? Do we need to provide patches or will you be providing If needed Could you please provide sizing , backing method details and artworks?

Answer 8 Patches will not be required for hi-visibility clothing.

Question 9 Do you need services like hemming & alterations?

https://pdl.fdot.gov/Procedures

Answer 9 No

Question 10 Are you in need of on-site uniform measuring and fitting services?

Answer 10 No

Question 11 Could you please share the current brands and models numbers using?

Answer 11 The previous contract has expired and there is no contract currently in place.

Question 12 Could you please provide details such as prices, current vendor and terms.

Answer 12 The previous contract has expired and there is no contract currently in place. Terms of the contract are within the bid package.

Question 13

High Vis Vest (Item’s 1-12) – Would the State of Florida consider an alternate back outside of Chevron to be acceptable?

Answer 13 Additional clarification is needed on what the alternate back design would be.

Question 14 High Vis Vest (Item’s 1-12) – Would the State of Florida consider items with similar specifications be acceptable or would it need to be exact?

Answer 14 Additional clarification is needed on what the deviation from the specifications would be.

Question 15 Hi-Vis Shirts ( Items 14-23) - We offer similar striping, would that be acceptable to the State of Florida?

Answer 15 Please match the specification.

Question 16 Hi-Vis Shirts (Items 14-23) – If orange is not an offered color, would the State of Florida consider lime only option?

Answer 16 No.

Question 17 Rainwear (Items 30-38) – If orange is not an offered color, would the State of Florida consider lime only option?

Answer 17 No

Question 18 Caps - Item 40- We offer a Snapback Trucker Cap. Would this be acceptable to the State of Florida fit this need?

Answer 18

Yes.

Question 19 Caps – Item 41 – We offer an ANSI 107 Safety Cap in Orange with striping, Would this be acceptable to the State of Florida?

Answer 19 Yes.

Question 20 Caps – Item 42 – We offer 100% Cotton Low Profile Cap. Would this be acceptable to the State of Florida?

Answer 20 Yes.

Question 21 If redlines are identified, how would the State of Florida like the redlines to be submitted?

Answer 21 Please note on the bid sheet.