Summary of Coffee Procurement - Oregon Department of Corrections

This document pertains to a procurement plan issued by the Oregon Department of Corrections (ODOC) Purchasing/Contracts Division for a coffee supply contract. The solicitation, issued as an Invitation to Bid (ITB) on October 11, 2022, seeks approximately 40,000 pounds of caffeinated, ground coffee blend consisting of 100% Arabica and/or Robusta beans that conform to USDA Commercial Item Description standards. Bidders may submit proposals for the full quantity or a minimum of 50% of the requested amount, with proposals due by October 25, 2022. The procurement requires delivery within 45 days of purchase order issuance. The ODOC plans to award one or more contracts to the lowest responsive and responsible bidder(s) based on pricing and responsiveness criteria.

Pricing terms require bidders to include transportation and delivery charges in their per-unit pricing. The estimated contract value ranges from $100,000 to $200,000 based on the volume requested. The solicitation includes preferences for Oregon-based goods and services, with additional preference for resident bidders headquartered in Oregon. No specific set-asides for disadvantaged enterprises are mentioned in the available documentation. Bidders must demonstrate capability to fulfill either the entire order or a substantial portion of the required quantity, with the contract start date to be determined upon award.