9-Specifications - 250188.pdf

SPECIFICATIONS

SCOPE

Harris County is soliciting bids from qualified vendor(s) to replace and repair fleet hydraulic lift stations and related items for Harris County Precinct 2. The term shall begin on or about December 1, 2025 and ending one

(1) year thereafter or until all services ordered prior to the expiration date have been satisfactorily delivered and accepted or satisfactorily performed for the using department(s).

PRE-BID CONFERENCE

A pre-bid conference is scheduled for November 18, 2025 at 11:00 a.m. CST Via Microsoft teams, using the following dial-in information +1 281-985-1862,,434521460# - United States, Houston Phone Conference ID:

# 434 521 460#. Pre-bid conference will begin on time and as scheduled. Attendance is NOT mandatory but all vendors should attend to discuss the requirements of this bid. The Pre-bid conference will begin on time and as scheduled. The pre-bid conference will not be rescheduled due to tardiness or any other issues that may arise; no exceptions. Persons with disabilities requiring special accommodations should contact the Office of the Purchasing Agent at 713-274-4400 at least two (2) days prior to the conference.

It is the responsibility of each vendor to examine the entire bid package, seek clarification in writing, and review their bid for accuracy before submitting. Questions relating to this bid must be submitted in writing through Bonfire. The deadline for submission of questions relating to this bid is listed on the Event schedule of this project. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be released as a Public Notice to all firms. The County will not be bound be any information conveyed verbally.

M/WBEs

Harris County strives to engage with prime contractors and subcontractors that represent the diverse businesses of the County. We will ensure that historically underutilized minority- and woman-owned businesses

(M/WBEs) receive a fair and equal opportunity to participate in the County's procurement process. The County expects Vendors to make a good faith effort and the Vendor agrees to reasonably assist the County to meet or exceed goals for awarding contracts associated with a project the County procures, operates, maintains, or constructs to M/WBEs.

RENEWAL OPTIONS

Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms, conditions and pricing as the original year. Renewal is subject to approval by the Harris County

Commissioners Court. Once renewal options are exhausted, the contract must be rebid. Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew.

CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

Texas law requires all parties who enter into any contract with the County which must be approved by

Commissioners Court to disclose all interested parties. Form 1295 must be completed in its entirety at the following website: https://ethics.state.tx.us/filinginfo/1295/ prior to submitting your response. Failure to do so may result in disqualification of your response.

USAGE REPORT

Harris County reserves the right to request, and receive at no additional cost, up to two (2) times during the contract period, a usage report detailing the products and/or services furnished to date under a contract resulting from this bid. The reports must be furnished no later than five (5) working days after written request and itemize

Hydraulic Lift Replacement, Maintenance and Related Items for Harris County Precinct 2 https://ethics.state.tx.us/filinginfo/1295/ all purchases to date by Harris County department, description of each item purchased, quantity of each item purchased, per unit and extended price of each item purchased, and total amount and price of all items purchase.

CHANGE IN CONTRACT

Should any changes to the contract be required, a Change in Contract form shall be generated by Harris County

Purchasing and will be sent to the awarded vendor(s) for execution. Any changes in contract shall be in writing and must be signed by both Harris County and the awarded vendor.

PURCHASE ORDERS

Products and/or services must not be provided and invoices will not be paid without a purchase order, signed by the Harris County Purchasing Agent. Purchase orders will be written in annual increments when applicable.

Once a purchase order is issued, the using department will contact vendor directly to place orders.

NO CONFIDENTIALITY OF BIDS

Once opened, bids are public record. There are no exceptions. When submitting a bid, the vendor must be sure to redact confidential information if the information is needed to address requirements of the bid. If there are any questions concerning confidentiality of information to be submitted, contact Patrick Acosta immediately at Patrick.acosta@pur.hctx.net.

ALTERATION OF DOCUMENT

No alterations may be made to this document. Any alterations made may result in the bid being deemed non-responsive and rejected. The terms and conditions contained within this bid supersede all conflicting terms within any cooperative purchasing contracts associated with this purchase.

TOLL/PARKING FEES

Any and all toll/parking FEES incurred by the vendor during the term of this contract will be the responsibility of the vendor.

SPECIAL REQUIREMENTS

Vendor may offer for sale additional items related to the scope of goods and/or services described herein and/or listed on the BidTable. Though the related items offered may be considered during the award recommendation, and/or may be made a part of a subsequent contract, if any, with Harris County, the affect of the related items cannot be extended and totaled in determining the lowest bidder since an estimated usage is unknown.

Purchases by Harris County of related items should not exceed 20% of the total annual purchases under the contract.

The rates quoted on the BidTable must be all-inclusive. “All-inclusive” shall be constructed as costs incorporating all charges for labor, material, equipment, testing and any other cost incurred. No separate line item rates or charges will be accepted.

During the term of the contract, only industry-wide changes in price, reflected by documentation from supplying manufacturer/mill(s) will be approved. Pricing is subject to manufacturer’s increase/decrease, and for the amount of the increase/decrease only. Prices cannot be increased for ninety (90) days after the contract begins. Prices cannot be increased within ninety (90) days of any previous price increase. Price reductions must be applied to Harris County costs as soon as applied to vendor’s costs.

This bid or Commissioners Court approved award does not obligate Harris County to the eventual purchase of any product/service described, implied or which may be proposed. Progress toward this end is solely at the discretion of Harris County and may be terminated at any time.

mailto:Patrick.acosta@pur.hctx.net

The County may award to more than one (1) vendor as “Primary” and “Secondary” vendor. The “Secondary” vendor will be utilized due to time constraints, availability, etc.

BEST BID EVALUATION AND AWARD

Under Local Gov’t. Code Chapter 262, which outlines the purchasing and contracting authority of counties, §

262.022(5-a) defines “lowest and best” as “a bid or offer providing the best value considering associated direct and indirect costs, including transport, maintenance, reliability, life cycle, warranties, and customer service after a sale.” [emphasis added]. Local Gov’t. Code § 262.027(a)(1) directs commissioners court to award a contract to the responsible bidder who submits the “lowest and best bid”.

Harris County anticipates awarding to a single to provide the described goods and/or services. Therefore, Harris

County reserves the right to award by item, category, overall, or as best serves the County’s interest. Award will be made to the lowest or best bid as determined by the overall evaluation. “Best bid” shall be interpreted as that which best supports the overall needs of the project and end users in consideration of all associated direct and indirect factors which impact cost and performance to include but not limited to:

• Price.

• Ability, capacity and skill of the vendor to perform contract requirements.

• Time constraints, vendor availability.

• Perform within the time specified, without undue delay or interference.

• Quality of performance with demonstrated ability to perform the work in a satisfactory and timely manner.

• Bidders who routinely demonstrate deficiencies in providing satisfactory performance during a contract period prior to the issuance of this solicitation, may be rejected.

SPECIFICATION

Harris County Commissioner Precinct 2 is replacing critical mechanical infrastructure equipment for the Harris

Hardy Fleet and Wade Road Fleet Maintenance Camps. Precinct 2 aims to decrease vehicle downtime through internal repairs on heavy-duty vehicles and equipment. To ensure the safety of our technicians, critical infrastructure equipment, such as hydraulic lifts, requires regular maintenance and lifecycle management. The project at Harris County Precinct 2 Hardy Fleet Maintenance camp involves replacing and repairing hydraulic lifts to ensure a safer working environment through ongoing maintenance and equipment lifecycle management.

I. General Requirements

The vendor shall repair and replace hydraulic lifts at the Harris County Precinct 2 Fleet Maintenance

Camps. Vendor shall be responsible for providing all supplies materials, equipment and parts, per manufacturer specifications, required to effectively operate the hydraulic lifts.

Hardy Fleet Maintenance Camp, 11801 W Hardy RD, Houston, TX 77076:

The vendor shall replace the two (2) four-post hydraulic lifts in the attached inspection exhibit, Repair

Report 2 – Hardy Hydraulic Lift, and Repair Report 3 – Hardy Hydraulic Lift, according to the scope below:

• Lift Capacity of 30,000 lbs.,

• Wheelbase capacity of at least 300”,

• Rise height of 70”,

• Corrosion-resistant steel components,

• Removable work steps per hydraulic lift,

• Light-emitting diode (LED) runway lighting,

• Zirk-style grease fittings for continued maintenance,

• Single point control with engaging locking positions,

• Included drive off ramps,

• Advanced rolling jacking beams,

• Rolling waste oil drain pan,

• Tire and wheel lift accessory,

• Built-in or attachable ramp chocks,

• 3.0 Horsepower (HP) capable motor,

• Five (5) year warranty on steel components,

• Three (3) year warranty on hydraulic components,

• Two (2) year warranty on electrical components,

• Hydraulic lift installation and old equipment removable.

Wade Rd. Fleet Maintenance Camp, 8103 Wade Rd, Baytown Texas, 77521:

The vendor shall replace the three (3) four-post hydraulic lifts in the attached inspection exhibit, Repair

Report 1 – Wade Road, according to the scope below:

• Lift Capacity of 30,000 lbs.,

• Wheelbase capacity of at least 300”,

• Rise height of 70”,

• Corrosion-resistant steel components,

• Removable work steps per hydraulic lift,

• LED runway lighting,

• Zirk-style grease fittings for continued maintenance,

• Single point control with engaging locking positions,

• Included drive off ramps,

• Advanced rolling jacking beams,

• Rolling waste oil drain pan,

• Tire and wheel lift accessory,

• Built-in or attachable ramp chocks,

• 3.0 HP capable motor,

• Five (5) year warranty on steel components,

• Three (3) year warranty on hydraulic components,

• Two (2) year warranty on electrical components,

• Hydraulic lift installation and old equipment removable.

II. Delivery & Installation

Delivery and installation of the hydraulic lift stations shall be included in the overall cost of the bid. Vendor shall be responsible for delivering, unboxing, assembling, installing and setting up the hydraulic lift stations at the Harris County Precinct 2 Fleet Maintenance camps.

Vendor is fully responsible for the delivery of all items to the specified destinations (i.e, costs, arrangements, replacement of lost shipment, rejections, claims, warranty items, and etc.). All equipment, materials, and parts shall be delivered F.O.B. destination as directed by the Harris County designated representative to

Harris County Precinct 2 Fleet Maintenance Camps, Monday through Friday between the hours of 8:00

AM and 3:30 PM CST. All items of a shipment shall be identified with weather resistant labeling indicating manufacture, contract number, package quantity and other necessary identifying information. Harris

County shall be notified forty-eight (48) hours prior to delivery of any items so that personnel may be available to accept delivery.

III. Parts (Per Manufacturer)

Vendor shall provide all repair parts as needed. For bidding purposes, the “Estimated Annual Expenditure” column on the Original Equipment Manufacturer Parts (OEM) Pricing (BT-28IX) BidTable(s) within

Bonfire represents Harris County’s historical dollar amount of purchases of parts with the manufacturer for one (1) year. All charges related to parts shall be based on dealer’s cost plus a percentage to the then-current manufacturer’s price schedule and each vendor shall indicate under the “Cost Plus Percentage” of the Parts

Pricing BidTable(s) within Bonfire, a percentage for the price schedule listed. For example, if $10,000 is the “Estimated Annual Expenditure” (annual dollar expenditure by Harris County) and a 10% premium applies, the percentage entered would be 110% and the “Total Cost” would be $11,000.

IV. Warranty

All product(s) and/or service(s) provided by the vendor under the terms of this solicitation shall be warranted to be free from defects in material, workmanship, and free from such defects in design for a period of one

(1) year and shall cover 100% parts and labor. The warranty period shall commence upon the later of acceptance of the product and/or service or payment of the applicable invoice(s). Vendor further warrants that any services or other work performed by vendor or any subcontractor in connection with this bid shall be performed using commercially reasonable skill and care and be of a professional quality consistent with generally accepted industry standards and practices. Vendor warrants that all products and/or services furnished under this bid shall conform in all respects to the terms of this bid, including any drawings, specifications, and/or standards incorporated herein, including, without limitation, those detailed in the procurement solicitation and purchase order. All services shall be performed by qualified personnel in accordance with the highest professional standards.

In addition, vendor warrants that product and/or services are suitable for and will perform in accordance with the purposes for which they are intended. Vendor shall assume all liabilities incurred within the scope of consequential damages and incidental expenses, as set forth in the vendor or manufacturer’s warranty, which result from either delivery or use of product, which does not meet the specifications within this procurement solicitation, or purchase order.

All items installed under the bid having a manufacturer’s guarantee shall be installed by or under the direction of the manufacturer and its certified agency when so required, to conform to the manufacturer’s guarantee.

All such manufacturer’s guarantees, and warranties shall be forward to the Harris County designated representative prior to leaving the job site.

If the manufacturer’s standard warranty period exceeds one (1) year, then the standard warranty period shall be in effect. Vendor shall be ultimately responsible for the warranty.

Vendor hereby transfers to Harris County, to the extent transferable, whatever warranties and indemnities vendor receives from the manufacturer, producer, or other provider of any third-party products or services, including any transferable warranties and indemnities respecting infringement. Vendor agrees to take commercially reasonable action to assist Harris County in pursuing any available remedies under or otherwise enforcing any such warranties and indemnities.

1. Vendor shall obtain and submit a written warranty for replacement of any integral part of equipment listed herein, as guaranteed by the factory/manufacturer.

2. The warranty period shall be for no less than twelve (12) months after delivery and installation to Harris

County.

3. Applicable equipment warranty shall include all conditions and response times for repair and/or replacement of any components during the warranty period.

4. Life expectancy of equipment under normal use.

5. Detailed information as to proposed return policy on all installed equipment.

Return Policies

Return of product will be made directly from the originating Department locations. Orders arriving to Harris

County damaged will be the responsibility of the awarded vendor to resolve with the freight carrier and replace any damaged materials at no cost to the County. Should non-conformed item(s) (e.g., defective, non-authorized and/or unauthorized purchases) ship and deliver to the County, the awarded vendor shall be responsible for the return and arrangements of the items and the corrective action to replace said items at no extra cost to Harris County. Return of unused or undamaged items will be allowed without restocking charges.