9-RFP-03-Authorized Signature and Questionnaire.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

AUTHORIZED SIGNATURE AND QUESTIONNAIRE

RFP Ref. #: 26-0209 Doc. Ref#: RFP-03 Page 1 of 5 RFP Title: Standard Workwear

City of Fort Worth Bidder/Supplier ID:____________________________________ Legal Name of Proposer:

D/B/A Name of Proposer:

Federal Id Number (TIN):______________________________________________ Address:

Name of the Authorized Representative: __________________________________ Title: _____________________________________________________________ The undersigned, by his/her signature, represents that he/she is submitting a binding Proposal and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet for this RFP and agrees to be bound by the terms therein.

The undersigned agrees if the Proposal is accepted, to furnish any and all items and/or services upon which prices are offered, at the price(s) and upon the terms, conditions, and scope/specifications contained in this RFP.

Signature of the Authorized Representative: _____________________________ Email: Phone:

Name of Contact Person - 1:

Title of Contact Person - 1:

Email: Phone:

Name of Contact Person - 2:

Title of Contact Person - 2:

Email: Phone:

Name of Contact Person - 3:

Title of Contact Person - 3:

Email: Phone:

RFP Ref. #: 26-0209 Doc. Ref#: RFP-03 Page 2 of 5

Please answer each question below thoroughly. Responses to the questions will be used to assess the Proposal’s responsiveness. Bidders may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number.

If any questions have been answered in your prepared technical response you may refer us to that document.

1.0 Length of time in business: _______________________________________

2.0 Is your business or any of its principals currently involved in litigation adverse to the City? Yes_______ No________

3.0 Is your business or any of its principals under criminal investigation?

Yes_______ No________ Have you answered Yes to either Question 1 or 2 above? Please provide the details outlining the situation on a separate document with the submission of this form.

4.0 Cooperative Purchasing - Should other governmental entities decide to participate in this contract, would you, the Vendor, agree that all terms, conditions, specifications, and pricing would apply?

Yes_______ No________

5.0 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e. 3% Net 15, etc.)

6.0 Proprietary Information - If a Bidder believes certain information in their proposal is proprietary and wishes to prevent its disclosure, they must clearly identify those pages and information in the chart below, for more information see RFP-01, Section 15.4.

Pages with information believed to be Proprietary

Please indicate if only specific sections on the page are believed to be Proprietary

7.0 Describe the physical location(s) your firm operates. Including: mailing address, operational hours, staffing levels, and specific capabilities (e.g., fitting rooms, and on-site alteration staff available at each location to accommodate City’s employees?

RFP Ref. #: 26-0209 Doc. Ref#: RFP-03 Page 3 of 5

8.0 Outline your recommended workwear program structure, including garment types, sizing approach, seasonal considerations, and customization options.

9.0 Provide the names, resumes, and qualifications of the specific Project

Manager and Account Manager who will be assigned to this account. How do you ensure backup coverage and continuous service if one of these individuals is unavailable?

10.0 Detail your in-house embroidery capabilities, quality control processes, and your formal procedure for submitting digital logo proofs for City approval prior to production. What is your typical turnaround time for generating a proof?

11.0 How do you maintain adequate stock levels across a diverse range of sizes (including extended/plus sizes) and colors? In the event of a manufacturer back-order, what is your protocol for notifying the client and offering comparable alternatives?

12.0 Explain your logistics and delivery workflow. How will your firm guarantee compliance with the required two-week delivery window for standard orders and the three-week window for completed alterations?

13.0 Describe the online ordering portal, email, and telephone systems you will provide for this contract. Can your online platform track order status, historical purchases by department, and enforce specific spending caps or item restrictions per employee?

RFP Ref. #: 26-0209 Doc. Ref#: RFP-03 Page 4 of 5

14.0 What is your exact process for handling returns or exchanges for non-custom items? Additionally, if an error is made by your firm on an embroidered item (e.g., misspelling or incorrect sizing), what is your policy and timeline for replacing the garment at no cost to the City?

15.0 Provide evidence of your organization's compliance with applicable industry standards, including OSHA, EPA, and state regulatory frameworks (such as TCEQ). Have you cited any safety or environmental violations in the past three (3) years? If so, explain.

16.0 Describe your firm’s tier-based pricing structure and volume discount policies, if any. In your response, explicitly detail:

16.1 Whether bulk discounts apply to mixed items (e.g., a combined order of shirts, jackets, and pants) or must be restricted to a single SKU/style.

17.0 Do you have a system in place to separate, bundle, or package items by employee name when fulfilling orders? If so, describe how this process is handled.

18.0 Do you have a minimum order size requirement? If so, please specify the minimum quantity or dollar amount.

RFP Ref. #: 26-0209 Doc. Ref#: RFP-03 Page 5 of 5

19.0 Does your company offer Direct Connect? __ Yes ___No