9-NOFA - Youth Homeless and Housing Services Program - TDHCA (1).docx

YOUTH HOMELESS AND HOUSING SERVICES PROGRAM

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS (TDHCA) FUNDS

NOTICE OF FUNDING AVAILABILITY (NOFA)

Section 1: Background and Purpose Background The City of Dallas (City) is accepting applications from nonprofit organizations (see IRS, Sec. 501(c)(3) and community organizations (Applicant) to serve as a subrecipient administrator of the Youth Homeless and Housing Services (HHS) Program (HHS Program or Program). The City seeks a single subrecipient to engage, house, and provide eligible supportive services to unaccompanied youth and young adults twenty-four years of age and younger and administer the Program (Services). Eligible supportive Services include, but are not limited to: case management, emergency shelter, street outreach, and transitional living (Eligible Supportive Services). The successful Applicant (Subrecipient) shall provide the Services pursuant to a subrecipient agreement (Agreement) for a term not to exceed twelve (12) months. The award of grant funds (Funds) is subject to funding availability from the Texas Department of Housing and Community Affairs (TDHCA). The Subrecipient will be responsible for financial management, reporting and compliance for all awarded funds, including the collection of required activity and client data as well as performance metrics and submission to the City (further outlined below). The twelve- (12-) month term will begin following the execution of the Agreement, subject to City Council approval. Subrecipient must expend all Funds during the Agreement term.

Funding is provided through TDHCA. Subrecipient is responsible for operating the programming and fiscal management in compliance with TDHCA rules and regulations, including all applicable city, state, and federal laws, and all other regulations of HUD and other federal agencies, including but not limited to the regulations cited above, and the codes of conduct and conflict of interest requirements set forth in the Texas Grant Management Standards under Chapter 783 of the Texas Government Code (TxGMS), “Cost Principles and Uniform Administrative Requirements,” and 10 Texas Administrative Code section 1.403(e), “Audit Requirements (circulars and regulations are available on-line or may be obtained from the City upon request).

NOTICE: All funding and grant awards under this NOFA are contingent upon (1) Dallas City Council appropriation of funds; (2) Dallas City Council approval by resolution or the City Manager’s approval by Administrative Action; and 3) Applicant’s execution of the subrecipient agreement (approved as to form by the City Attorney). No obligation or commitment of Funds exists until all conditions are met. The City disclaims liability for costs incurred by Applicant prior to full execution of a subrecipient agreement. The City of Dallas will follow the TDHCA and federal regulations as detailed in Attachment 3 – Texas Department of Housing and Community Affairs FY 2026 Texas Homeless Housing and Services Program Youth Set-Aside Contract with City of Dallas.

Service Area Through this Program, Subrecipient must serve individuals who reside in the City of Dallas, Texas.

Public Purpose On August 18, 2025, the City Council approved the acceptance of FY2025-26 Texas Homeless Housing and Services Program Youth Set-Aside from TDHCA in an estimated amount of $211,013.00 to provide services to unaccompanied homeless youth and homeless young adults 24 years of age and younger.

Program Goals The goal of the HHS Program is to provide case management services, emergency shelter, street outreach and transitional living for unaccompanied youth and young adults age 24 and younger. One of these services or a combination thereof must be provided to the target population. The City seeks to contract with a subrecipient that has the capacity and capability to begin providing services within 5 business days of execution of the Agreement and expend all funds within the Agreement term.

Eligible Expenses Eligible expenses related to the cost of Program implementation and Service delivery. The subrecipient may use funding for direct delivery of services, program management and oversight, as well as administrative costs within the allowable administrative cap of 10%. The administrative cap of 10% applies to the entire grant award. Please note that supplies costing in excess of $5,000 are not an allowable expense.

· Case Management includes staff salaries related to assessing, arranging, coordinating, and monitoring the delivery of services related to finding or maintaining housing. Costs include, but are not limited to, household eligibility determination, counseling, coordinating services and obtaining mainstream benefits for participants, monitoring participant progress, providing risk assessment and safety planning, developing a housing and service plan, and staff time for data entry into Homeless Management Information System (HMIS) or an HMIS-comparable database for domestic violence or legal service providers, in accordance with 10 TAC 7.6.

· Supportive Services must be related to street outreach, case management, emergency shelter, and/or transitional living activities. These services are also associated with finding and maintaining stable housing, including but not limited to out-patient medical services, childcare, education services, legal services, mental health services, transportation assistance, substance abuse services, and employment assistance and job training. When provided in connection with street outreach, these services may also include engagement services - including crisis counseling, addressing urgent physical needs, such as providing meals, blankets, clothes, or toiletries, and connecting and providing information and referrals to other providers. Transitional living activities for youth-headed households must be designed to provide safe short-term housing (typically less than 24 months) in conjunction with appropriate supportive services designed to foster self-sufficiency.

· Operations must be related to the operation of an emergency shelter or transitional living space. Eligible expenses include rent, utilities, supplies, equipment, food pantry supplies, and other related costs necessary to operate an emergency shelter or transitional living serving the target population.

· Administration includes salaries and related costs for staff performing management, reporting, and accounting of Homeless Housing and Services Program (HHSP) activities, including office space and costs associated with the purchase or licensing of HMIS or an HMIS-comparable database.

Monitoring The City reserves the right to conduct periodic on-site monitoring of the Subrecipient’s program and fiscal operations to ensure compliance with Agreement terms and conditions and, as applicable, federal, state, and local requirements. The City will require the Subrecipient to sign a subrecipient agreement, approved as to form by the City Attorney, and necessary documents prior to Program implementation.

Grant Performance Period The Subrecipient shall not begin the delivery of Services without the Director’s express written consent.

After execution of the Agreement, funding is available and will be distributed on a reimbursement basis. A Subrecipient will not be reimbursed for Services delivered prior to the Term or without the City’s approval to begin Service delivery. The Subrecipient will be asked to submit a monthly performance report (as defined in 10 TAC 7.2(37)) of Program activities and monthly expenditure report (as defined in 10 TAC 7.5) of documented expenditures for reimbursement. The City reserves the right to withdraw or reduce the amount of Funds award, or to cancel the Agreement if adequate funding is not available. The grant award is subject to approval by the City Council and/or the City Manager.

Evaluation Plan and Program Metrics Each Application should include a comprehensive Program evaluation plan that demonstrates the Program’s impact on the Target Population. The Program evaluation plan must include proposed metrics and targets identified by the Applicant. All Applicants should include at least one output metric and one outcome metric for the service(s) being provided, in addition to the required metrics.

As part of the Evaluation Plan section of the application, Applicant must include the following:

· Targets and measures to demonstrate Program impact, as selected by the Applicant, and justification of these targets and measures as a means of demonstrating impact.

· Definition of client eligibility (generally defined by Applicant within the parameters of the NOFA) and the documentation required to ensure client eligibility.

· An explanation of the data collection and evaluation process for each proposed target and for the overall Program.

· Identification of the individual(s) responsible for collection, analysis and reporting of data.

The below serves to provide information of required metrics that will be reported by all subrecipients, as well as examples of other output metrics. These examples serve to demonstrate the types of outputs the City is seeking; however, the Applicant should propose metrics that demonstrate Program reach.

Required Outputs Subrecipient must submit client data, demographics data, and relevant output data. The Applicant should propose output metrics that demonstrate Program impact and articulate how or why each metric was selected. Examples of output metrics are listed below. These specific output metrics are not required, but the Applicant should propose multiple output metrics. Applicants should also discuss the evaluation tool to be used for each output metric, as well as inclusionary criteria for each output metric. Examples are listed below:

· Number of clients who received X service

· Number of workshops held

· Number of workshop attendees

· Number of informational packages distributed

· Number of attendees at event

· Number of intervention interactions

· Number of mentorship interactions

· Hours of teen center programming

· Number of teen crime victims supported Required Outcomes Subrecipient must submit a report(s) on outcome metrics that demonstrate Program impact. Outcome metrics will differ based on specific Programming and Services. The Applicant should propose outcome metrics to include in the report that demonstrate Program impact and articulate how or why each outcome metric was selected. Examples of the types of outcome metrics being sought are listed below. These specific metrics are not required, but the Applicant should propose multiple outcome metrics. Applicants should also discuss the evaluation tool to be used for each outcome metric, as well as inclusionary criteria for each outcome. An example of an outcome metric template might be: # participants who attended at least # sessions improved their knowledge of SUBJECT by X%.

Other example outcome metrics include:

· Number of percent of clients completing an evidence-based, evidence-informed or best practice program or curriculum

· Clients earning employment certifications

· Number of clients documenting improvement

· Evidence of reduced risk of high-risk behaviors

· Improvements knowledge in pre-post program assessments

· Reduction in school disciplinary actions

· Improved school attendance

· Improved employment outcomes Section 2: Program Guidance Eligible Participants / Target Population All youth assisted must be homeless. Eligible program participants (as defined in 10 TAC 7.2(42)) for this program are Dallas residents experiencing homelessness, ages 24 years and under (Eligible Participant). In certain circumstances this may extend to a youth’s household. A youth-head of household includes:

· Unaccompanied children and youth (aged 24 and under)

· Parenting children and youth (aged 24 and under)

· Children of parenting children/youth Salaries and Benefits Subrecipient must collect and maintain documentation (check stubs, paid benefits statement, payroll journal, or general ledger) for all staff who provide direct Services under the Program.

Required Client Eligibility Documentation Upon client intake, Subrecipient must obtain the client’s primary address that documents he/she/they are a City of Dallas resident, documentation that the client meets income eligibility or a Declaration of Income Statement (per 10 TAC 7.2(13)), and certification that the client meets the definition of Homeless or Homeless Individual at Risk (as defined in 10 TAC 7.2). Client’s primary address can be verified by a primary ID, utility bill, student ID, library card or other identifying documents. A Subrecipient that provides Services to a client must document that each client served is an Eligible Participant. For recordkeeping requirements under 10 TAC 7.8 and 2 CFR 200.333, and compliance monitoring, all associated documentation must be readily available to the City, whether stored electronically or hard copy to demonstrate compliance with Subrecipient performance.

Allowable Costs To avoid subsequent disallowance or disputes based on unreasonableness or non-allocability of costs incurred by the Subrecipient, during the Term, the Subrecipient will be required to collect and maintain documentation that, during the Term, all clients served are Eligible Participants.

Applicant should outline all costs using the Program Budget (Attachment 2) and should outline these costs and justifications in the Budget Narrative section of the Application Form. The Subrecipient will be required to submit a reimbursement request no later than the 10th day of each month for billing. The reimbursement request must be accompanied by the Monthly Target Analysis and Direct Benefits Form, if applicable, as well as supporting documentation for each expenditure. Costs are paid on a reimbursement basis and require evidence of payment prior to reimbursement request.

For purposes of this NOFA, an Applicant seeking to use the Funds for equipment or facilities must explicitly include such items in the proposed budget submitted as part of its application. In addition, an Applicant must reasonably articulate the individuals expected to benefit from the equipment or facilities, and should track, upon purchase or completion, Program use for reporting purposes. The acquisition of real property or real property improvements are not allowable, either as direct or indirect costs, under this NOFA. Similarly, capital improvements are not allowable, either as direct or indirect costs, under this NOFA. The leasing of any equipment related to contract services should be leased for the term of the contract. Purchasing equipment is not allowable, either as direct or indirect costs, under this NOFA.

Section 3: Application Requirements Acceptance of Evaluation Methodology By submitting an application in response to this NOFA, Applicant accepts the evaluation process as outlined and acknowledges and accepts the City’s determination that one or more Applicants meet the minimum qualification to receive available Funds, agrees to the accountability requirements set forth in the Agreement, and will comply with any additional specific conditions due to the City’s risk assessment of the Applicant.

Proposal Prepare a concise but thorough proposal that demonstrates the ability to deliver administration of the HHS Program as described above. Please be sure to highlight Applicant’s experience through the proposal, which should include staff/consultants, budgets, policy and procedures for identifying clients and determining client eligibility for Services. All submissions shall include the Applicant name, legal registration, address, telephone number, and designated contact person. The Proposal shall be typewritten and single-spaced, font style shall be in Arial, size 12 for normal text, and no less than size 10 for tables, graphs, and appendices. Please be thorough but concise.

Proposals shall contain a "Table of Contents" with appropriate page numbers for locating the required information and attachments. Applicants shall submit Proposals sequentially, page-numbered and include the Applicant’s name at the top of each page.

Proposals shall be prepared in accordance with these instructions. The Proposal package shall include the following information and documents, preferably, in the following order. Ideally, the submission will be one PDF with a table of contents, but if the file is too large, each document may be a PDF file and named according to the identified convention indicated below.

Documents Required for Submission To submit a request for funding through this NOFA, every Applicant must submit all required documents through the City’s Bonfire Portal.

1. Application Form (Attachment 1)

2. Program Budget (Attachment 2)

3. Texas Department of Housing and Community Affairs FY 2026 Texas Homeless Housing and Services Program Youth Set-Aside with City of Dallas (Contract No. 18266000003) (Attachment 3)

4. Responsiveness Checklist (Exhibit A)

5. Proposal Scoring Form (Exhibit B)

6. Insurance Requirements (Exhibit C)

7. Certification Regarding the Employment of Undocumented Workers (Exhibit D)

8. Suspension Debarment Form (Exhibit E)

9. SAM Nonprofit Certification

10. Organization Chart:

a. Entire Agency

b. For Division/Section (this may be the same as item 6.a. depending on size of organization)

11. Federal Tax-Exempt Status Letter / Affirmation

12. Articles of Incorporation

13. Audited Financial Statements or Unaudited Financial Statements (where Audited Financial Statements are not yet available or not required)

14. Single or Program-Specific Audit (where required)

15. Federal IRS Form 990

16. Board of Directors / Board Composition

17. Reports, Evaluation Tools, or other documents

18. Additional information based upon request Work Plan and Budget Provide a narrative description of the Work Plan proposed. Include details regarding: how Applicant will make expenditures according to the Budget provided; expenditure plan to ensure all Funds are expended no later than January 31, 2027; timelines for startup within 5 business days of Agreement execution; and the estimated number of applicants to be served by month. Also, Applicant must explain its ability to provide Services and seek payment on a reimbursement basis.

Applicant shall submit a detailed Program budget. The detailed budget should delineate each activity separately as line items in the appropriate cost category. The budget shall be detailed and reflect each and every Project. Attach a Budget Justification Narrative that explains and will justify all budget line items in the budget detail. Any format is acceptable, but it shall include a brief description of each cost, how costs were estimated, and how the costs are necessary and appropriate for the Project. If the budget includes any funded positions, a schedule listing each funded position (including job title, incumbent’s name, and description) must be attached to the budget form. Please complete the budget detail chart using the appropriate cost categories. Attach a schedule listing staff, positions, and job descriptions for all personnel included in the proposal budget.

Experience Provide experience in performing activities required by the Program for the Target Population. Describe any participation with the City on past or present contracts. Discuss the performance and outcome measures for those past contracts. Provide information on how the goals were met or not met.

Applicant Positions and Staffing Provide the general structure in terms of hierarchy. If there are multiple offices in different locations, the chart for the office delivering the services should be provided. List staff names, titles, and identify those that will work on this Agreement.

Job Descriptions Provide names of staff members who will carry out Program operations, including both service staff and administrative staff supporting the Programs. Describe how staff are uniquely qualified to provide the Services. If staff positions need to be filled, explain when and how they will be filled. State whether any state, federal, and/or local licenses or permits are required for project staff and/or the agency to operate.

Texas Secretary of State Business Search Database Screenshot Provide a screenshot from the Texas Secretary of State Business Search database showing: (1) Applicant has an ‘Active’ status; (2) the registration date; (3) the entity type; and (4) the entity number.

Insurance Requirements Provide a copy of Certificate of Insurance or affirmation that Subrecipient meets or will meet prior to the Agreement execution, the insurance requirements as specified in Exhibit C.

Audited Financial Statements and Bank Account Statements Provide the most recent audited financial statements and Bank Account Statements to demonstrate financial capacity.

Insurance Prior to execution of the Agreement, the successful Organization shall furnish evidence of coverage with a company satisfactory to the City and authorized to do business in the State of Texas. Funds provided under the Agreement cannot be used to pay for the required insurance. Insurance requirements are attached as Exhibit C.

Suspension/Debarment No Funds will be awarded to entities that are or have been suspended, debarred, proposed for debarment, or otherwise prohibited from participation in federal awards. The City will verify the status of the organization prior to an award.

Information for Single Audit If the Applicant has expended $1,000,000 or more in state grant funds in the past fiscal year, a copy of the Applicant’s Single Audit shall be provided as required by 10 TAC §1.403(e), according to TxGMS. If the Applicant has expended $1,000,000 or more in federal grant funds in the past fiscal year, a copy off the Applicant’s Single Audit shall be provided as required by 2 CFR Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Rewards.”

Audited Financial Statements If an organization does not expend $1,000,000 or more in federal grant funds, audited financial statements may still be required but not subjected to the 2 CFR Part 200, Subpart F – Audit Requirements. Audited financial statements shall be examined by an independent certified public accountant (CPA) to issue an opinion (unqualified, qualified, adverse, or disclaimer) regarding adherence to generally accepted accounting principles (GAAP). This is an external financial audit conducted in accordance with the American Institute of Certified Public Accountants (AICPA) standards by someone not directly connected with the organization. Audited financial statements are required for requests of funding in excess of $50,000. Unaudited financials are acceptable for requests of $50,000 or below. Audited financial statements shall include the following six components prepared in accordance with AICPA standards. (Computer printouts from the organization’s accounting software are not sufficient for this purpose.)

Independent Auditor’s Report

· Statement of Financial Position (balance sheet)

· Statement of Activities (revenue/expense or profit/loss statement)

· Statement of Cash Flows

· Accompanying notes to the financial statements

· Statement of Functional Expenses

· Reporting Requirements Reporting Requirements To remain compliant with Federal, State and Local regulations, each Subrecipient will be required to submit monthly reports. Monthly report forms are attached to this NOFA. Applicants acknowledge that reporting requirements may change at any time during the Program period, based on the direction of the HUD/TDHCA or needs of the City.

Section 4: Review Criteria Each application will be reviewed and scored by a panel consisting of City staff. Each Application will be scored by a panel of evaluators according to the below criteria. See Exhibit B – Proposal Scoring Form for more details.

Applications will be reviewed and scored by a panel consisting of City staff. Applications will be scored according to the criteria below, further expanded in the Proposal Scoring Form (Exhibit B).

Evaluation Criteria Detail The evaluation criteria are set forth below.

· Organizational Capacity and Experience – 25 points

· Proposals will be evaluated to determine if the Applicant organization has had adequate and successful experience with similar projects or with the target populations. Proposals will also be evaluated to determine if the Applicant organization has the capacity to provide similar services to the target population through listing of prior:

· Relevant contracts

· Performance metrics and successful performance outcomes

· Timely expenditure rates

· Approach / Programming Work Plan – 40 points Proposals will be evaluated on the overall description of the project, the general approach taken, ability to ramp up the project within the given window, and strategic approach to achieving the goals of the Office of Housing and Community Empowerment (OHCE) through collaboration, sustainability, and data.

· Evaluation Plan – 20 points Proposals will be evaluated on to determine the comprehensiveness of the Program evaluation plan. The plan should demonstrate the Program’s impact on the Target Population. The Program evaluation plan must include proposed metrics and targets identified by the Applicant.

· Cost and Budget – 20 points Proposals will be evaluated to determine if the organization has the financial capacity to administer and sustain the project and how the project matches funding available under this solicitation based on the availability of other funding and resources. Additionally, proposals will be evaluated to determine if the Applicant organization has adequate and successful experience with fiscal tracking and reporting of projects similar in size.

· State Registration – 5 points Proposals will be evaluated to determine if the Applicant organization is in good standing with the state of Texas, is officially recognized by the same, and is authorized to carry out its business activities.

· Insurance – 5 points Proposals will be evaluated to determine if the Applicant organization is stable and fiscally responsible.

· Audits and Bank Statements – 25 points Proposals will be evaluated to determine if the Applicant organization has the financial capacity to receive City funds.

Section 5: NOFA Application Submission To submit a request for grant funding through this NOFA, every Applicant must submit all required documents through the City’s Bonfire Portal. The deadline for the submission of applications for this NOFA is the close of business (5:00 pm CST) on January 12, 2026 [01/12/2026] via Bonfire (Application Deadline). For all Applications received, in their entirety, by the Application Deadline, the City’s review will begin on January 23, 2025 [01/23/2026]. Late or substantially incomplete Applications shall be rejected and shall not be considered for selection.

The City anticipates awarding a total of $211,013.00 in Funds to one Applicant. All Applicants should ensure that it is reasonably able to fully expend the Funds and begin providing eligible services to the Target Population within five (5) business days of Agreement execution. The City will not pay for costs incurred during periods of Agreement noncompliance. Service delivery should not begin until the Agreement has been fully executed.

Grounds for Applicant Rejection or Disqualification Based on the required risk assessment pursuant to 2 CFR 205-206 and TxGMS, OHCE shall assess an Applicant's ability to meet all the grant requirements as defined in the NOFA and the Agreement. The City reserves the right not to select any Applicant due to funding limitations, insufficient application quality, or any other factors deemed appropriate by the City Manager in his/her sole discretion, including but not limited to a lack of transparency, objectivity, integrity among the evaluation panel, or the outcome of the risk assessment. The City also reserves the right to reject any application submitted by an Applicant. The following may be cause for the City to reject an Applicant, as determined by the City Manager in his/her sole discretion:

· Submission of an application which is not signed by an individual empowered to bind the Applicant (e.g., President, Chief Executive Officer, Chief Administrator).

· Evidence of a conflict of interest.

· Evidence of an unfair competitive advantage.

· Evidence of collusion among two or more Applicants and/or a member of the evaluation panel.

· Applications received from an Applicant when its principals are currently debarred or suspended by federal, state or city governmental agencies.

· Poor performance of an Applicant in execution of work or default under a previous City contract.

· Evidence of failure to pay subrecipients/subcontractors, suppliers, or employees in accordance with previous City contract requirements.

· Applications containing omissions, alterations of form, additions, qualifications, or conditions not called for by the City, or incomplete applications.

· Failure to negotiate in good faith and execute, in a timely manner, necessary subrecipient agreement or other documents, after award.

· Failure of an Applicant to demonstrate its experience with projects of similar size, scope, and complexity or provide similar Services within or outside the Service Area.

· Evidence of an Applicant’s lack of sufficient resources, workforce, resources, equipment, or supervision.

Exceptions Minor exceptions, conditions, or qualifications to the provisions of the City’s NOFA or Ordinances shall be clearly identified as such with the reasons therefore, and alternate language proposed by Applicant, if any, clearly stated and inserted in the appropriate place in the Application submission. Substantive exceptions may cause unqualified rejection of the Application. Exceptions, conditions, or qualifications to the City’s specifications or Ordinances will be included, as appropriate, in the contract documents. Items and matters not explicitly excepted in this manner shall be deemed to be in conformance with City’s specifications and Ordinances. The City is the sole and final judge of acceptability of items quoted in this NOFA.

Approximate Timeline January 12, 2026 – Notice of Funding Availability issued.

January 23, 2025 – Applications due to the City of Dallas by COB (5:00 pm CST). Copies will be made of complete Applications, and these will be distributed to the internal review committee.

January 30, 2026 – Evaluation Committee meets to assess and rank Applications. Successful Applicants will be notified. The OHCE will work to guide the Application through the process of being a Subrecipient.

February 9, 2026 – Council authorization by resolution of grant awards equal to or exceeding $300,000 and Subrecipient agreement between the Subrecipient and the City of Dallas, followed by authorization by Administrative Action(s) of grant awards below $300,000.

February 9, 2026 (or date of contract execution) – Performance period begins.

February 28, 2027 – Performance period ends.

March 31, 2027 – Grant closeout period ends.

Section 6: Agreement Terms and Conditions Subrecipient Agreement A selected Applicant that receives an award will be required to sign a subrecipient agreement, approved as to form by the City Attorney.

Funds Payable on a Reimbursement Basis The City shall pay a Request for Reimbursement within 45 calendar days. For the City to reimburse expenditures within 45 days, the request must be correct, complete, and reflect the Services delivered. The 45 days begin when the City has received a correct request reflecting the Services delivered. If the City receives a request that is not correct and/or reflective of work or goods that have been delivered, the City will request a corrected request and the 45-day period will begin once the correct request has been received. All work described in the request must have been delivered in compliance with the Agreement.

Requests for reimbursement shall be submitted monthly to the City for payment, unless both parties agree to alternative arrangement based on project milestones. Each request submitted shall include, at a minimum, the following information:

· Name and address of the department for which Services were provided

· Contact information of City staff contract compliance administrator (name, phone number, department)

· Program Periods / Service Delivery Period

· Monthly Target Analysis and Direct Benefits Forms attached

· Reimbursement Request including each cost consistent with approved Program budget (charges for all Services covered by the agreement are to be separately stated and explained)

· Total reimbursement request

· Supporting documentation for each cost (invoice / receipt + evidence of payment) Provided that the Subrecipient submits sufficient documentation, only the eligible expenses identified in the report will be accepted. Administrative fees/costs and Program costs will be reported separately to ensure compliance with the terms. Certain indirect costs require prior written approval from the Director of the OHCE or his/her designee (Director). For purposes of this NOFA, a Subrecipient seeking reimbursements for any expense be it Direct, Administrative, or Indirect must explicitly include such items in the proposed budget submitted as part of its application and must be approved.

Submitting reimbursement request without the above information may cause delays in payment processing. Incorrect or incomplete reimbursement requests will delay payment. Subrecipients who fail to follow this procedure risk having the agreement with the City terminated.

Monthly Reporting Monthly reporting will consist of several documents, attached as the following:

· Program Budget - Request for Payment Form (tab 1) (Attachment 2); and

· Any other attachments as needed.

Right to Reject This NOFA does not commit the City to select any Applicant, award any grant, or enter into any subrecipient agreement. The City reserves the right to reject any and all Applications or parts of Applications. Late or substantially incomplete Applications shall be rejected and shall not be considered. The City, however, at its sole option, may consider and accept an application, even though not prepared and submitted in strict accordance with the provisions hereof, by waiving informalities, minor irregularities, and/or technicalities as determined by the City Manager based on Director recommendation. The City may reject the Application of an organization that is in litigation with the City or which has previously failed to perform properly on engagements of a similar nature, and may reject the Application of an entity that is not, in the opinion of the City, in a position to satisfactorily provide the Program, deliver the Services, perform under Subrecipient agreement, or abide by the state or federal grant requirements, including the operational and fiscal monitoring and reporting requirements. The City reserves the right to reject any Application if the evidence submitted by, or investigation of, such Applicant fails to satisfy the City that such Applicant is properly qualified or has the resources or expertise to satisfactorily provide the Program, deliver the Services, meet the conditions of the Subrecipient agreement, or abide by the state or federal grant requirements, including operational and fiscal monitoring and reporting requirements. The Applicant shall provide all information requested for the City to consider the Application as responsive. Please review the Dallas Responsiveness Checklist (Exhibit A).

Non-Performance The City may suspend, terminate the Agreement, or invoke other remedies if the City, in its sole discretion, determines due to material deficiencies in Subrecipient’s performance, if Subrecipient fails to submit within forty-five (45) calendar days of its due date, any report or response to a monitoring report, due to fraud, waste, abuse, fiscal mismanagement, or other serious findings in the Subrecipient's performance. If Subrecipient fails to correct any deficiency within the time allowed by the Agreement, the City may, in its sole discretion, terminate the Agreement. The City will provide written notice of areas of non-performance and allow the institution up to 30 days to rectify the problem(s). If after this 30-day period, the City has not been satisfied, the City may, at its option, terminate the Agreement by written notice.

Indemnity THE SUBRECIPIENT AGREES TO DEFEND, INDEMNIFY AND HOLD THE CITY, ITS OFFICERS, AGENTS AND EMPLOYEES, HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, COSTS, AND EXPENSES FOR PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT, SUFFERED BY ANY PERSON OR PERSONS, THAT MAY ARISE OUT OF OR BE OCCASIONED BY SUBRECIPIENT’S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THE AGREEMENT, OR BY ANY OTHER NEGLIGENT OR STRICTLY LIABLE ACT OR OMISSION OF SUBRECIPIENT, ITS OFFICERS, AGENTS, EMPLOYEES, OR SUBCONTRACTORS, IN THE PERFORMANCE OF THE AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OR FAULT OF THE CITY, ITS OFFICERS, AGENTS, OR EMPLOYEES AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OR FAULT OF SUBRECIPIENT AND CITY, RESPONSIBILITY, AND INDEMNITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS, WITHOUT WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE CITY UNDER TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER TEXAS LAW. THE PROVISIONS OF THIS PARAGRAPH ARE SOLELY FOR THE BENEFIT OF THE PARTIES HERETO AND ARE NOT INTENDED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY.

Compliance with Local, State, and Federal Laws Purchase and Procurement Standards In performing the Services, Subrecipient shall comply with TxGMS, 10 TAC 1.404, and all applicable federal, state, and local laws, regulations, and City of Dallas ordinances for making procurement transactions and purchases.

Confidentiality/Texas Public Information Act Subrecipient understands that the City must comply with Texas Government Code, Chapter 552 (TPIA) as interpreted by judicial ruling and opinions of the Attorney General of the State of Texas (OAG). Subrecipient agrees to make available to the City contracting information under this Agreement. Such information shall be promptly (but not later than three (3) business days of Subrecipient’s receipt of City’s written request) provided to the City at no cost. Subrecipient agrees to mark and clearly identify documents and information provided in writing that it contends to be a trade secret, proprietary or confidential. If the City receives an information request related to Subrecipient or this Agreement, the City shall make a good faith attempt to notify Subrecipient of the request in accordance with the TPIA, and Subrecipient may seek a decision from the OAG that the information is protected from required disclosure. The Parties acknowledge that to object to the release of records, Subrecipient must submit a letter brief to the OAG explaining why the claimed exceptions apply to the information. The City shall not be obligated to submit a letter brief supporting those claimed exceptions; instead, Subrecipient shall be solely responsible for submitting the brief that the information is protected from disclosure, and providing a copy of the documents to the OAG. If the OAG issues a determination indicating that all or part of the information must be disclosed, the City shall disclose the information unless Subrecipient notifies the City that is has timely filed or intervened in a suit against the OAG in accordance with TPIA. Nothing in this Agreement shall require the City to fund, reimburse, institute or participate in any litigation relating to an information request. Subrecipient agrees to comply with the TPIA, a subpoena, court order, search warrant, or other legal process. Subrecipient acknowledges that the City cannot guarantee that any information it receives will be kept confidential, and this Agreement is not a basis to withhold information from required disclosure under the TPIA, a subpoena, court order, search warrant, or other legal process.

Change in Laws and Compliance with Laws Subrecipient shall comply with all laws, requirements, and guidelines applicable of federal state, and local statutory requirements, as these laws, regulations, requirements, and guidelines currently exist and as amended throughout the Agreement Term. The City reserves the right, in its sole discretion, to unilaterally amend the Subrecipient Agreement to incorporate any modifications necessary for the City’s compliance with all applicable state and federal laws, regulations, requirements, and guidelines.

Other Conditions In accordance with Chapter XXII, Section 11 of the Charter of The City: “No officer or employee of the City shall have a financial interest, direct or indirect, in any contract with the City, or be financially interested, directly or indirectly, in the sale to the City of any land, materials, supplies or services…”.

Unless otherwise stated in the specification, all Applications will be considered firm for acceptance within one hundred and fifty (150) days of Application opening date unless requested to be extended by the department. Any exception to this shall be so stated on the face of the Application.

Conflict of Interest The Applicant acknowledges that the following section of the Charter of the City of Dallas prohibits certain transactions between the City and its officers and employees, to wit:

CHARTER XXII Sec. 11 FINANCIAL INTEREST OF EMPLOYEE OR OFFICER PROHIBITED No city official or employee shall have any financial interest, direct or indirect, in any contract with the city, or be financially interested, directly or indirectly, in the sale to the city of any land, materials, supplies or services, except on behalf of the city as a city official or employee. Any violation of this section shall constitute malfeasance in office, and any city official or employee guilty thereof shall thereby forfeit the city official’s or employee’s office or position with the city. Any violation of this section, with knowledge, express or implied, of the person or corporation contracting with the city shall render the contract involved voidable by the city manager or the city council. The alleged violations of this section shall be matters to be determined either by the trial board in the case of employees who have the right to appeal to the trial board, and by the city council in the case of other employees. The prohibitions of this section shall not apply to the participation by city employees in federally-funded housing programs, to the extent permitted by applicable federal or state law. This section does not apply to an ownership interest in a mutual or common investment fund that holds securities or other assets unless the person owns more than 10 percent of the value of the fund. This section does not apply to non-negotiated, form contracts for general city services or benefits if the city services or benefits are made available to the city official or employee on the same terms that they are made available to the general public. This section does not apply to a nominee or member of a city board or commission, including a city appointee to the Dallas Area Rapid Transit Board. A nominee or member of a city board or commission, including a city appointee to the Dallas Area Rapid Transit Board, shall comply with any applicable conflict of interest or ethics provisions in the state law and the Dallas City Code. (Amend. of 8-12- 89, Prop. No. 1; Amend. of 8-12-89, Prop. No. 15; Amend. of 11-4-14, Prop Nos. 2 and 9.

Section 7: NOFA Inquiries Inquiries related to posted NOFAs can be made to Gloria.Sandoval@Dallas.gov.

Notice of Funding Availability Dallas Youth Homeless and Housing Services and Program Administration TDHCA Funds