9 MXG Family Retreat_SON_19-21 Sept_Redacted.pdf
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- Attached to
- 9MXG Family/Couples Retreat
- Solicitation number
- FA468625QS004
About this file
This Statement of Need describes a requirements document for a 9th Maintenance Group (MXG) Chaplain team's summer marriage resiliency retreat. The retreat will take place from Friday, September 19 to Sunday, September 21, 2025, near Lake Tahoe, targeting 60 couples (120 personnel) and their children from Beale AFB, with additional chaplain staff.
The document specifies detailed requirements for a resort-style venue, including AAA Three or Four-Diamond rated lodging, accommodations for up to 66 rooms, complementary amenities like wireless internet and parking, and extensive meeting space capabilities. The venue must provide large conference areas to accommodate 132 adults, a separate childcare room for up to 100 children ages newborn to 12, and audio/visual equipment. Catering requirements include nutritious meals for breakfast and dinner across multiple time slots, with specific food recommendations for adults and children. The contractor must also be registered for payment through Wide Area Workflow (WAWF) and allow for 9 MXG branding and signage throughout the facility.
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Text version
Statement of Need For
9th MXG/HC Couple’s Retreat
1. Need. The 9th Maintenance Group (MXG) chaplain team is seeking a resort-style lodging venue to host a summer marriage resiliency retreat on Friday 19 September – Sunday 21 September for members of the 9th MXG and 9th MSG. The intent is to focus on building stronger family structures for Beale AFB personnel/dependents through DAF approved Strong Bonds training.
2. Requirements. The contractor needs to provide resort-style lodging (American Automobile Association (AAA) Travel Three or Four-Diamond Rated or equivalent), meals in accordance with requirements detailed in paragraph 4, meeting space for on-site childcare, and a ballroom to host meals/training for participants and training staff. The retreat attendance is expected to be 60 couples (120 ppl) and their children as well as 6 Chaplain staff members and their families.1 This will require a total of up to 66 rooms. The location needs to be within a short commute from Lake Tahoe. Amenities should include (but not limited to):
a. wireless internet
b. Complementary parking for attendees/staff
c. Pre-Check In
d. Entertainment facilities including Pool and hot tub, and Fitness Center
e. accessible to local attractions
Additionally, the vendor needs to have registered for processing payment through WAWF.
3. Meeting Space Facilities. The contractor needs to have large group training/conference space to accommodate up to 132 adults and required audio/visual hardware/software to include one (1) microphone (clip), projector(s), screen(s), and speakers appropriate to the room size. Additionally, there needs to be a meeting room with adequate space separate from the workshop meeting area to accommodate childcare for up to (100) children between the ages of newborn to 12 years of age. This room shall be configured to allow for children’s age-appropriate dining and recreation. The scheduled time for meeting space usage will be as follows:
a. Friday, September 19, 2025, from 6:00PM-8:30PM
b. Saturday, September 20, 2025, from 8:00AM-10:00AM
c. Saturday, September 20, 2025, from 6:00PM-8:30PM
d. Sunday, September 21, 2025, from 8:00AM-10:00AM
1 Note: the total number of attendees may vary depending on registration. The figures listed above are estimates.
File details come from the government source that posted it. Updated .