9.30.26 draft.pdf

Request for Proposals Landscape Maintenance Services

RFP PW 27-02

City of Norcross Department of Public Works

City of Norcross Department of Public Works, Request for Proposals

RFP PW 27-02

Landscape Maintenance Services

NOTICE TO PROPOSERS:

The City of Norcross is requesting Sealed Proposals for the citywide landscape maintenance services for designated areas within the City of Norcross as illustrated in attached exhibits.

The landscape maintenance work will include, but is not limited to, grass cutting, edging, blowing/sweeping, weeding, pruning, trimming, mulching, aeration, overseeding, fire ant control, irrigation, seasonal annual bed design, biannual bed planting, trash removal throughout City outdoor areas, and a fertilization and weed control program. The City intends to award a 5-year contract with automatic renewals to one company. All work must be conducted according to industry standards.

Proposals are due on Friday, October 30, 2026, at 12:00 p.m. Eastern.

There will be an optional, highly recommended, pre-proposal meeting on October 14, 2026, at 10:00 a.m. at the Norcross Public Works building, located at 345 Lively Avenue Norcross, Georgia 30071. Site visits will occur following the meeting.

Please submit questions/requests via e-mail only to procurement@norcrossga.net by 5:00 p.m. on October 19, 2026. Questions and answers will be posted in an addendum on the City Website.

No proposal will be received or accepted after the above specified date and time. Submissions received after the designated date and time will be deemed invalid and returned unopened.

No proposal may be withdrawn within thirty (30) days after the proposal deadline. Requests for withdrawals must be submitted in writing. All proposals shall remain firm for 90 days after the submission deadline.

The City of Norcross reserves the right to accept or reject any or all Proposals and award in the best of interest of the city.

All sealed proposals must be submitted by Friday, October 30, 2026, at 12:00 p.m. Eastern to the address below: Clearly label the proposal “RFP Submission: Landscape Maintenance Services (RFP PW 27-02)” and submit two hard (paper) copies and one digital (USB) copy of your RFP package to:

Charlene Marsh, MPA Procurement & Capital Projects Manager

City of Norcross Public Works Department 345 Lively Avenue

Norcross, GA 30071 mailto:procurement@norcrossga.net https://www.norcrossga.net/bids.aspx

TITLE VI/NON-DISCRIMINATION NOTIFICATION

The City of Norcross, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.

252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all proposalders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1. INTRODUCTION

The City of Norcross is requesting Sealed Proposals for the citywide landscape maintenance services for designated areas within the City of Norcross as illustrated in attached exhibits. The landscape maintenance work will include weekly and biweekly landscape maintenance in addition to site-specific services such as a fertilizer and pesticide program, aeration and overseeding, seasonal color beds, and playground mulch.

The City intends to award a 5-year contract with automatic renewals to one company. All work must be conducted according to industry standards. The current contract expires on December 31, 2026.

2. SCOPE OF WORK

A. The Contractor shall provide at his/her own risk all supervision, labor, materials, equipment, tools, transportation, hauling, dumping, supplies, insurance, and services to maintain in a superior condition all landscape areas, playgrounds, irrigation, and drainage systems, and other related work outlined in the Specification and as agreed in writing. All work shall be performed in a skillful manner, using quality equipment and materials, and the Specification methods.

B. The Contractor shall provide regular, weekly (unless otherwise noted) maintenance and inspection services as outlined in the Specification for the project sites.

C. The Contractor shall look for and note problems or potential problems that need to be addressed.

D. The Contractor shall make minor replacements and repairs to the landscape facilities as part of the required weekly maintenance work. Major items needing replacement or repair shall be reported to the Representative in accordance with the Specification.

A minor item would be something that takes less than 15 minutes to repair by a skilled worker, using minimal replacement parts. Some specific guidelines for determining if an item is minor or major are given in the sections pertaining to each item.

E. The Contractor shall be available to perform additional work related to landscape maintenance as may be authorized in writing by the Representative. Such work shall be non-minor items relating to landscape care, which are not a part of the normal maintenance work as outlined in the Specification.

F. Any facilities or property damaged or destroyed as a result of the Contractor's operations at the site shall be repaired or replaced at the Contractor's expense.

G. The Contractor must perform the work as specified herein to the satisfaction of the Representative. The Representative shall make inspections from time to time to determine the Contractor's conformity with the Specification and the adequacy of the work being performed. The City has the authority to suspend the work wholly or in part, for such period as the City deems necessary due to unsuitable weather or other conditions. The Contractor shall be available for consultation with the Representative as needed.

Weekly & Biweekly Maintenance Weekly and biweekly sites are identified in Appendix D. The contractor will be responsible for the following:

a. Mowing and edging lawns as needed

b. Prune back any shrubs overhanging curbs or sidewalks.

c. Prune back any groundcover overhanging curbs or sidewalks.

d. Remove trash, litter, and leaves from plants, planters, and parking lots.

e. Remove any broken or fallen branches. Remove sucker growth from tree trunks (especially Crepe Myrtles).

f. Remove any weeds from beds. Weeds 2 inches (5 cm) and larger must be removed by hand, not just sprayed.

g. Replace bark mulch and decorative rock which has been knocked or washed out of planters. Smooth mulch layer if it has been disturbed.

h. Check plants for signs of stress or disease. Replace any plants that meet conditions for replacement at the contractor's expense. Request authorization to replace other dead or missing plants. Note: You must request authorization to

i. make replacements within one week of the damage becoming evident.

j. Blow or sweep clean all walkways, curbs, and gutters.

k. Treat for any signs of disease or pest infestation.

l. Complete any items requested by the Representative.

m. Hand water any plants that are dry and stressed.

n. Check the irrigation system. Make emergency repairs as needed or request authorization to make major repairs. Note: you must request authorization for repairs within one week of the damage becoming evident.

o. Adjust the irrigation controllers for current water needs of plants.

Biannual Color Beds The Contractor will be responsible for biannual seasonal bed design, installation/planting, and maintenance twice a year for the beds outlined in Appendices E, F, and H.

Mulching The Contractor will be responsible for mulching according to specifications outlined in Appendix F and quantities outlined in Appendix H.

Special Services The Contractor shall provide special services as outlined in the Appendix - Specification for the project sites as identified in Appendix – Special Services. Services shall include:

a. Turf Fertilizer and Pesticide Program (18 sites)

b. Aeration and Top Dressing (1 site)

c. Aeration and Overseeding (4 sites)

d. Seasonal Color (9 sites)

e. Playground Mulch (4 sites)

3. SPECIFICATIONS

Specifications are defined in Appendix F.

4. SITE INFORMATION

A. Work to be performed is located within the city limits of Norcross, as defined in

Appendix E, Exhibits. These areas are owned or supervised by the City, with the Director of Public Works and the Landscape and Beautification Manager as Representatives. The Contractor MUST verify area sizes, quantities, and conditions on their own.

B. Sites are to be walked by the Contractor and Representative to identify any deficiencies in site conditions that need to be addressed before the start of the maintenance contract, unless otherwise approved by the Representative. Conditions to be noted include, but are not limited to, existing broken irrigation, shrubs or trees not to specified maintenance levels, turf conditions not to specified maintenance levels, pest damage, safety issues or concerns, other issues.

5. REQUIREMENTS

A. Qualifications - All work shall be performed by experienced personnel supervised by the

Contractor. The Contractor must provide management and technical supervision as required to implement the work. The Contractor shall be responsible for the skills, methods and actions of his/her employees and subcontractors and for all work done.

B. The Contractor must have a valid Business license.

C. The Contractor must have at least one employee assigned to the project who is a ‘Georgia

Certified Landscape Professional’.

D. The Contractor must have assigned to the project at least one employee or subcontractor possessing a Georgia Department of Agriculture Pesticide Division’s Commercial Applicator License and a Pesticide Contractor License for the control of weeds, plant diseases and other pests.

E. Contractor must have assigned to the project at least one employee or subcontractor who is a Certified Irrigation Contractor (Irrigation Association).

F. Contractor must have assigned to the project at least one employee or subcontractor who has experience or training in Integrated Pest Management (IPM) techniques.

6. PREFERENCES

A. The Contractor is recommended to have at least one employee assigned to the project possessing a GSWCC Level 1B – Advanced Fundamentals Certification for Erosion Control.

B. It is preferred that the Contractor have assigned to the project at least one employee who possesses a GSWCC – Level II Certification.

C. It is preferred that the Contractor have at least one employee assigned to the project who is a Certified Arborist or Certified Tree Worker (International Society of Arboriculture).

D. It is preferred that the Contractor have assigned to the project at least one employee who has experience or training in Best Management Practices for Landscape Water Conservation, sponsored and managed by The University of Georgia Cooperative Extension Office.

7. SCHEDULE OF EVENTS

EVENT DATE & TIME

Release of RFP September 30, 2026 Optional Pre-Proposal Meeting October 14, 2026, at 10:00 a.m.

Deadline for Written Questions October 19, 2026, at 5:00 p.m.

Date of Final Addendum October 23, 2026 Proposals Due October 30, 2026, at 12:00 p.m.

Proposal Evaluation November 2026 Contract Award December 2026

8. RESTRICTIONS ON COMMUNICATION

WITH STAFF

All questions about this RFP should include the company name and the referenced RFP section in the following format:

Company Name

Question Citation of relevant section of the RFP

Question Citation of relevant section of the RFP

9. PROPOSAL FORMAT & INSTRUCTIONS

All sealed proposals must be submitted by Friday, October 30, 2026, at 12:00 p. m.

Eastern to the address below: Clearly label the proposal “RFP Submission: Landscape Maintenance Services (RFP PW 27-02)” and submit two hard (paper) copies and one digital (USB) copy of your RFP package to:

Charlene Marsh, MPA Procurement & Capital Projects Manager

City of Norcross Public Works Department 345 Lively Avenue

Norcross, GA 30071

A complete proposal packet consists of the following:

1. Cover Letter

2. Company Information

a. Include primary firm and subcontractors (if applicable). Provide a summary of scope of subcontractor services. List the address, email address, and telephone number of the offices form which the services are to be provided.

3. Statement of Work

a. Include a proposed plan to provide landscape maintenance services that meet the requirements of this RFP. Responses must contain specific information such as proposed equipment, materials, and procedures.

b. Include a 12-month and (Jan-Dec) monthly schedule including pruning, fertilization, overseeding, mowing, mulching, herbicide application, seasonal color installation, and all other components of maintenance as outlined in the specifications.

c. Proposed pesticides including herbicides, insecticides, fungicides, etc.

d. List of pesticide applicator license holders.

e. Photos of Sample Work

4. Labor Resources

a. Provide an organizational chart identifying key personnel such as project manager, supervisors, and crew leaders

b. Include a description of labor resources that will be involved in the performance of the maintenance work as described in the statement of work. Information shall include number of crews and number of employees per crew.

c. Provide a list of professional certifications held by proposed personnel

5. References

a. Submission must be accompanied by a reference form containing at least 4 references (attached in Appendix B) OR a minimum of 3 letters of reference.

References must be for projects of similar size and scope.

6. Cost Proposal Form

a. Cost Proposal Form (Appendix A) must be sealed in a separate envelope.

7. Certificate of Liability Insurance according to Requirements

8. E-Verify Form – Appendix C

9. Acknowledgement of Addenda Form – Appendix D

10. EVALUATION CRITERIA

The proposal evaluation will be made on the following criteria:

Evaluation Criteria Max Score Experience & Qualifications 30 Approach & Timeline 30 References 5 Cost Proposal 35 Local Firm Bonus Credit 5 Total 105

Experience & Qualifications: Demonstration of understanding of the project scope, experience of company and proposed staff with contracts of similar scope and size, certifications possessed by proposed staff, staffing capacity

Approach & Timeline: Evaluated based on the proposed statement of work and proposed labor resources.

References: References will be evaluated on a pass/fail basis. Proposals including references and letters of reference for projects of similar scope and size will receive 5 points.

Cost Proposal: The cost proposal will not factor into the committee’s evaluation of the technical proposal. Scores will be determined by weights assigned based on proposed cost.

Local Firm Bonus Credit: Businesses with a current and valid City of Norcross Business License or other proof of business in the City shall receive a ‘local firm’ credit of 5 points added to their technical (pre-cost proposal) score. Businesses with a valid business license or other proof of business within the boundaries of Gwinnett County or another Gwinnett County city will receive a credit of 2.5 points.

The City of Norcross reserves the right to interview top-scoring firms.

11. GENERAL CONDITIONS

PROPOSERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL

CONDITIONS AND SPECIAL PROVISIONS, PRIOR TO SUBMITTING THEIR

PROPOSALS.

A. QUALIFICATIONS

a. Proposals will be considered only from experienced and well‐equipped

Vendor(s) engaged in work of this type and magnitude.

b. Proposers may be required to submit evidence setting forth qualifications which entitle their company for consideration as a responsible Vendor. A list of work of similar character successfully completed within the last five years may be required, which lists the location, size, and scope for use on this work.

Before accepting any proposals, the City may require evidence of the Vendor’s financial ability to successfully perform the work to be accomplished under the contract.

c. Proposers must provide their own materials for this contract.

d. Liability Insurance: During the term of the Agreement, Contractor shall, as its sole expense, secure and maintain in-force policies of insurance of the following types:

i. Workers’ compensation coverage in accordance with the statutory requirements of the jurisdiction in which Services are to be performed.

ii. Employer’s liability insurance with a minimum of $250,000.

iii. Comprehensive General Liability Insurance, subject to a limit for bodily injury and property damage combined at least $1,000,000 aggregate.

iv. Automobile liability insurance subject to a limit for bodily injury and property damage combined, of at least $1,000,000 per occurrence.

e. Contractor shall furnish Client Certificates of Insurance evidencing the insurance coverages required. The certificates shall stipulate that should any of the above insurance policies be cancelled before the termination of this agreement, the issuing company will endeavor to mail thirty (30) days’ written notice to Client.

B. AUTHORITY TO SIGN

a. Proposers must ensure that the legal proper name of their firm and/or corporation is printed or typed as appropriate on all documents.

C. RIGHTS RESERVED

a. The City of Norcross reserves the right to reject any or all proposals, to waive informalities or to re‐advertise. It is understood that all proposals are made subject to this agreement, and that City of Norcross reserves the right to decide which proposal(s) it deems the most qualified. In arriving at this decision, full consideration will be given to the experience and qualifications of the Proposer, work of this type successfully completed and past performance with the City of Norcross.

b. Proposers are advised to examine the site(s) of the proposed work, as are necessary, to familiarize themselves with location conditions, which may affect the proposed work.

Proposers are also advised to fully inform themselves regarding conditions under which the work will be performed. The City of Norcross will not be responsible for the Proposer’s errors or misjudgment, nor for any information on location conditions or general laws and regulations.

c. Latest Financial Statements, certified audit, if available, prepared by an independent certified public accountant, or other financial documents or reporting may be requested by City. If requested, such statements must be provided within five (5) business days, or the proposal will be rejected.

d. Any unauthorized additions, conditions, limitations, or provisions attached to the Proposal shall render it informal and may be cause for rejection.

D. AWARD OF CONTRACT

a. The contract will be awarded to the most qualified firm whose proposal will provide the best value and be the most advantageous to the City, experience, technical considerations, cost, and other factors considered. The City is to make the determination.

b. Prior to award of the Contract, the successful Proposer will be required to submit a schedule to the City, demonstrating the Proposer’s ability to commence and proceed in a timely manner. A Proposer’s failure to demonstrate the ability to proceed as required may result in contract cancellation.

c. Failure to demonstrate the ability for contract execution and progression will result in, at the City’s discretion, contract cancellation or re‐advertising of any and/or all these contracts.

d. Prior to execution of a Contract, a Utility Coordination Meeting may be required between Vendor(s), utility agencies and City of Norcross Public Works to ensure clarity and commitments concerning inter‐related work schedules.

E. PRODUCTION REQUIREMENTS

a. Time is of the utmost importance of this project. The successful Proposer will be required to commence work within ten (10) calendar days from the receipt of the Notice to Proceed and must carry on with utmost diligence to complete the work according to the specifications in the RFP.

F. LOCATION AND SITE(S)

a. All work is within City limits of the City of Norcross, Georgia.

b. The Vendor shall accept the site(s) in its present condition and carry out all work in accordance with the requirements of the specifications as indicated in this RFP.

c. The Vendor is responsible for the location of above and below ground utilities and structures, which may be affected by the work.

G. COMPLIANCE WITH OSHA STANDARDS AND REGULATIONS

a. The work connected with this Contract shall be performed in accordance with all applicable

OSHA regulations and standards including any additions or revisions thereto, until the job is completed and accepted by the City of Norcross.

H. NON-COLLUSION

a. Vendor(s), by submitting a proposal, certify that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

I. MATERIALS

a. Unless otherwise specified in the Contract, Vendor shall provide and assume full responsibility for all services, materials, equipment, labor, and all other facilities and incidentals necessary for the completion of the Work.

b. All materials and equipment incorporated into the work shall be of good quality, except as otherwise provided in the Contract. All special warranties and guarantees required by the Specifications shall expressly run to the benefit of the City.

J. CONTRACT REQUIREMENTS

The successful Vendor is required to do the following within ten (10) days of Notice:

a. Return to the City contract documents executed by the authorized representative attested by the corporate secretary treasurer.

b. Provide Insurance Certificates as specified in the RFP documents.

c. Failure to execute the Contract or furnish satisfactory proof of carriage of the insurance required within ten days after the date of Notice of Award of the Contract may be just cause for the annulment of the award and for the forfeiture of the RFP guaranty of City of Norcross, not as a penalty, but as liquidation of damages sustained. At the discretion of the City, the award may then be made to the next most qualified Vendor, or the work may be re‐advertised or constructed by City forces.

d. Prior to award of the Contract, the successful Proposer will be required to submit a schedule to the City, demonstrating the Proposer’s ability to commence and proceed in a timely manner. A Proposer’s failure to demonstrate the ability to proceed as required may result in the award to the next lowest, responsive, and responsible proposal, as deemed in the City’s best interest.

K. CONTRACT TERM

a. The services to be performed under the Contract shall commence upon execution of the Contract. The initial term of the Contract shall be from January 1, 2027 through August 31, 2027.

b. Upon expiration of the initial term, the agreement shall automatically renew for successive one (1) year renewal terms for a maximum of four (4) renewals unless either Party provides written notice of non-renewal to the other Party at least sixty

(60) days prior to the end of the then-current term.

L. MISCELLANEOUS PROVISIONS

a. Schedule: The contractor shall provide to Landscape & Beautification Manager a schedule of activities on a monthly basis. The schedule must be presented at least seven (7) days prior to work commencing in order to notify residents and/or businesses.

b. Work Hours: No work shall take place on Sunday unless approved by the City of Norcross. The contractor shall submit to the City of Norcross a written request at least seven (7) days prior to the weekend work. See City Ordinance Sec. 26-22.

c. Disposal of Refuse: The Contractor shall be solely responsible for disposing of materials and shall take into account, before submitting proposal, the compliance with the above stated ordinances and regulations. Disposal of debris must be done in a lawful manner, in accordance with all applicable federal, state and/or local laws, statutes, rules, ordinances, and/or regulations. All trash and debris shall be collected and removed from the site(s) on the day of service. The contractor will not be permitted to burn any of the materials on site(s) or within the boundary limits of Norcross, Georgia. The City is contracted with Waste Management; thus, the contractor must use their services for waste removal

APPENDIX A

RFP PW 27-02

COST PROPOSAL FORM

Proposer Name:__________________________________________________________

PRICING INSTRUCTIONS

Include all labor, supervision, equipment, materials, transportation, fuel, overhead, profit, and incidentals necessary to perform the services specified in the RFP. Prices shall remain firm for each contract term identified below. Total 5-year contract term cost (Section A) will be used for proposal evaluation.

SECTION A: 5-YEAR TOTAL FOR ALL SERVICES

Pricing should be included for all landscape maintenance services included in the RFP (weekly maintenance, biweekly maintenance, biannual color beds, annual mulching, playground mulching, turf fertilizer & pesticide program, aeration & top dressing, and aeration & overseeding).

5-Year Total for All Services: $__________________________________

Contract Year Description Price

1 Landscaping Maintenance Services (8 mos.) $____________________________

2 Landscaping Maintenance Services (12 mos.) $____________________________

3 Landscaping Maintenance Services (12 mos.) $____________________________

4 Landscaping Maintenance Services (12 mos.) $____________________________

5 Landscaping Maintenance Services (12 mos.) $____________________________

SECTION B: LINE-ITEM PRICING

All line-item pricing shall be based on a full 12-month service period. The City will separately request line-item pricing for the abbreviated initial contract term and each renewal year. Annual line-item pricing is requested for information and contract administration purposes only.

ALL SERVICES

Service # Sites 12-Month Annual Price Weekly Maintenance 22 $_____________________ Biweekly Maintenance 16 $_____________________ Seasonal Color Beds - Spring 37 $_____________________ Seasonal Color Beds - Fall 37 $_____________________ Annual Mulching 27 $_____________________ Playground Mulching 4 $_____________________ Turf Fertilizer & Pesticide Program 18 $_____________________ Aeration & Top Dressing 1 $_____________________ Aeration & Overseeding 4 $_____________________

WEEKLY MAINTENANCE

Site Name Exhibit No. Frequency 12-Month Annual Price

Rossie Brundage Park 1 Weekly $_____________________ Betty Mauldin Park 2 Weekly $_______________________________ City Hall 3 Weekly $_______________________________ Heritage Park 4 Weekly $_______________________________ Welcome Center & Community Center 5 Weekly $_______________________________ Thrasher Park & Lions Club Park 6 Weekly $_______________________________ Cotton Gin 7 Weekly $_______________________________ Fire Station 8 Weekly $_______________________________ Discovery Garden Park 9 Weekly $_______________________________ Human Resources 10 Weekly $_______________________________ Lillian Webb Park 11 Weekly $_______________________________ Library 12 Weekly $_______________________________ Holcomb Bridge Road Corridor 13 Weekly $_______________________________ Summerour Park 15 Weekly $_______________________________ Pinnacle Park 16 Weekly $_______________________________ Veterans Park 17 Weekly $_______________________________ Johnson Dean Park 18 Weekly $_______________________________ Jones Street Corridor 19 Weekly $_______________________________ South Peachtree Street Corridor 20 Weekly $_______________________________ The Crossing 21 Weekly $_______________________________ Skin Alley 22 Weekly $_______________________________ Public Safety Building 38 Weekly $_______________________________

12-Month Annual Total Weekly Maintenance Sites:

BIWEEKLY MAINTENANCE

Site Name Exhibit No. Frequency 12-Month Annual Price Historic Cemetery 14 Bi-Weekly $____________________________ Thrasher Street Area #1 23 Bi-Weekly $____________________________ Thrasher Street Area #2 24 Bi-Weekly $____________________________ Holcomb Bridge Rd & Peachtree Ind Blvd 25 Bi-Weekly $____________________________ N. Peachtree St & Medlock Bridge Rd 26 Bi-Weekly $____________________________ N. Norcross Tucker Road 27 Bi-Weekly $____________________________ Cochran Drive & Valley Road #1 28 Bi-Weekly $____________________________ Cochran Drive & Valley Road #2 29 Bi-Weekly $____________________________ Buford Highway Median #1 30 Bi-Weekly $____________________________ Buford Highway Median #2 31 Bi-Weekly $____________________________ Buford Highway Median #3 32 Bi-Weekly $____________________________ Historic Norcross Sign 33 Bi-Weekly $____________________________ Mitchell Road & Everglades Trail 34 Bi-Weekly $____________________________ Mitchell Road & Brook Hollow Pkwy 35 Bi-Weekly $____________________________ Public Works Facility 36 Bi-Weekly $____________________________ Historic Norcross Library 37 Bi-Weekly $____________________________

12-Month Annual Total Biweekly Maintenance Sites:

SECTION C: SUPPLEMENTAL UNIT PRICING

Proposers may provide additional pricing information not requested in this chart by attaching a separate sheet. This information is not requested for evaluation purposes but will be utilized for work requested outside of the scope of work listed in the RFP document.

Service Unit Unit Price

Mulch Installation Cubic Yard $____________________________

Pine Straw Installation Bale $____________________________

Shrub Replacement Each $____________________________

Irrigation Repair Labor Hour $____________________________

Sod Replacement Square Foot $____________________________

Additional Grounds Labor Hour $____________________________

PROPOSER, in compliance with the Request for Proposals associated with this project, having examined the Specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the implementation of the proposed project, including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to implement the project in accordance with the production and contract requirements, within the time set forth therein, and at the price(s) stated above. This price is to cover all expenses including overhead and profit incurred in performing the work required under the contract documents, of which this proposal is a part.

PROPOSER verifies that all information provided in response to this bid package is truthful and accurate to the best of the Proposer’s knowledge and belief.

This proposal is submitted to the City of Norcross by:

Firm Name:

Authorized Representative:

Signature:

Firm Address:

Date:

APPENDIX B

REFERENCES

References for _____________________________________________________________ Please provide a list of contact numbers, addresses and a contact person for at least four (4) projects completed (or in progress) having a similar specification and scope of work.

City of Norcross requests a minimum of four (4) references where work of a similar size and scope has been completed (or in progress).

Company Name: _______________________________________________________ Description of Project: __________________________________________________ Completion Date: ______________________________________________________ Contact Person: ________________________________________________________ Telephone: ____________________________ Fax: ___________________________ Email address: ________________________________________________________

Company Name: _______________________________________________________ Description of Project: __________________________________________________ Completion Date: ______________________________________________________ Contact Person: ________________________________________________________ Telephone: ____________________________ Fax: ___________________________ Email address: ________________________________________________________

Company Name: _______________________________________________________ Description of Project: __________________________________________________ Completion Date: ______________________________________________________ Contact Person: ________________________________________________________ Telephone: ____________________________ Fax: ___________________________ Email address: ________________________________________________________

Company Name: _______________________________________________________ Description of Project: __________________________________________________ Completion Date: ______________________________________________________ Contact Person: ________________________________________________________ Telephone: ____________________________ Fax: ___________________________ Email address: ________________________________________________________

Company Name: _______________________________________________________ Description of Project: __________________________________________________ Completion Date: ______________________________________________________ Contact Person: ________________________________________________________ Telephone: ____________________________ Fax: ___________________________ Email address: ________________________________________________________

APPENDIX B

REFERENCES (CONT.)

Company Name: _______________________________________________________ Description of Project: __________________________________________________ Completion Date: ______________________________________________________ Contact Person: ________________________________________________________ Telephone: ____________________________ Fax: ___________________________ Email address: ________________________________________________________

APPENDIX C

E-VERIFY FORM

*E-VERIFY FORM IS ATTACHED

SEPARATELY*

APPENDIX D

ACKNOWLEDGEMENT OF ADDENDA FORM

The undersigned hereby acknowledges receipt of the following Addenda:

Addendum Number Dated Acknowledge Receipt (initial)

No addenda were received:

Acknowledged for:

(Name of Firm)

Signature of Authorized Representative

Name (Print or Type)

Title

Date

APPENDIX E

EXHIBITS

*EXHIBITS DOCUMENT IS ATTACHED

APPENDIX F

SPECIFICATIONS

*SPECIFICATIONS DOCUMENT IS ATTACHED

APPENDIX G

SCHEDULES

SECTION 1: MAINTENANCE SCHEDULE

SITE NAME LOCATION FREQUENCY PRIORITY

LEVEL

COMMENTS EXHIBIT #

Rossie Brundage 397 Autry St Weekly 2 Includes baseball field (field is a Priority 1 Area).

Betty Mauldin 45 Jones St Weekly 1 Historic elm not to be maintained. 2 City Hall 65 Lawrenceville St Weekly 1 Pollinator garden maintained by other vendor. For that bed: blow, pick up trash, mulch only. See exhibit.

Heritage Park 17 College St Weekly 1

Welcome & Community Center

10 College St Weekly 1 5

Thrasher Park & Lions Club Park

93 Park Dr Weekly 1 Winter overseeding with winter rye at Thrasher Park.

Cotton Gin 125 Lawrenceville St

Weekly 1 Retention ponds maintained by other vendor. See exhibit.

Fire Station 165 Lawrenceville St

Weekly 1

Discovery Garden Park 189 Lawrenceville St

Weekly 2 Slate chip area with beds maintained by citizens. Not included. Other bed area maintained by other vendor. Not included.

See exhibit.

Human Resources 189 Lawrenceville St

Weekly 1

Lillian Webb Park 5 College St Weekly 1 Winter overseeding with winter rye. 11

Gwinnett Library 5735 Buford Hwy Weekly 1 Raised beds on W side of library and single perennial bed by traffic circle maintained by other vendor. Only blow, pick up trash, and mulch that area. See exhibit.

Holcomb Bridge Rd S Peachtree St to Buford Hwy

Weekly 2 Weeds regularly removed in tree wells. 13

Cemetery 211 S Cemetery St Biweekly 2

Summerour Park 325 Park Pl Weekly 2 Grassy hill needs extra weed maintenance and pre-emergent.

Pinnacle Park 250 Pinnacle Way Weekly 1 Do not mow vegetative buffers around creek and pond.

Veterans Park 455 S Peachtree St Weekly 2

Johnson Dean Park 145 N Barton St Weekly 2 Do not maintain or spray retention pond bed. Maintained by other vendor. Pick up trash and mulch only.

Jones St Park Dr to College St

Weekly 1 Pavers kept weed-free. 19

S Peachtree St Jones St to Autry St Weekly 1 Pavers kept weed-free. 20 The Crossing 40 S Peachtree St Weekly 1 Beds weed-free. 21 Skin Alley Holcomb Bridge Rd to Jones St Weekly 1 Pavers and overall area kept weed-free and tidy

Thrasher St Park Dr to Kelly St Biweekly 2

23-24 Holcomb Bridge Rd & Peachtree Ind Blvd

Near 6050 Peachtree Ind Blvd

Biweekly 2 Maintain sight lines for signage 25

N Peachtree St & Medlock Bridge (Langford) Rd

Near 3005 Business Park Dr

Biweekly 3

N Norcross Tucker Rd South of Northbelt Pkwy

Cochran Dr & Valley Rd 375 Cochran Dr & 341 Valley Rd

Biweekly 3 NO PESTICIDE USE ALLOWED HERE. 28-29

Buford Hwy Medians (3)

(1) J Carter Blvd, (2) H Bridge, (3) B Ruin Rd

30-32

Historic Norcross Sign Near 91 Holcomb Bridge Rd

Mitchell Rd & Everglades Trail

Near 5646 Everglades Trail

Mitchell Rd & Brook Hollow Pkwy

Near 1881 Mitchell Rd

Public Works 345 Lively Ave Biweekly 3

Public Safety Building 6025 Buford Hwy Weekly 1

Historic Norcross Library

65 N Peachtree St Biweekly 2

• See Priority Level descriptions at Section 2.1 C – Grounds Maintenance Standards

SECTION 2: PLAYGROUND MULCH SCHEDULE

MONTH THRASHER PARK BRUNDAGE PARK SUMMEROUR PARK PINNACLE PARK

Jan Full replenish Full replenish Full replenish Full replenish

Feb None None None None

Mar Merry-Go-All & Swing Set 1% of full replenish None None None

Apr 50% of full replenish 50% of full replenish 50% of full replenish 50% of full replenish

May Merry-Go-All & Swing Set

June Merry-Go-All & Swing Set

July Full replenish Full replenish Full replenish Full replenish

Aug Merry-Go-All & Swing Set

Sept 50% of full replenish 50% of full replenish 50% of full replenish 50% of full replenish

Oct Merry-Go-All & Swing Set

Nov None None None None

Dec Merry-Go-All & Swing Set

APPENDIX H

ANNUAL BED & MULCH QUANTITIES

SECTION 1: ANNUAL BEDS

LOCATION EXHIBIT LENGTH FT WIDTH FT SQ FT

City Hall - Sidewalk at Sign 3 4 11 44 City Hall - Main Sign 3 2 6.5 13 City Hall - Main Sign 3 3 8 24 Lillian Webb Park - Bottom of Steps on Wall Right 11 35 1.5 52.5 Lillian Webb Park - Bottom of Steps on Wall Left 11 35 1.5 52.5 Lions Club Park - Circle Bed around Sign at Corner 6 26 4 104 Public Works - Left Boulder Area Chain Link Fence 36 14 3 42 Public Works - Left Area Chain Link Fence 36 11 2.5 27.5 Public Works - Right Area Chain Link Fence 36 13 2 26 Thrasher Park - Rock Arch Right 6 9 2.5 22.5 Thrasher Park - Rock Arch Left 6 9 2.5 22.5 Thrasher Park - Gazebo Right 6 8 2.5 20 Thrasher Park - Gazebo Left 6 9 2.5 22.5 Veterans Park - Triangle 17 7 6 42 Veterans Park - Left Column 17 7 6 42 Veterans Park - Right Column 17 8.5 8 68 Corner of College St/Jones St 19 7.5 2 15 Corner of S Peachtree/Jones St in front of the Crossing 20 20 4 80 Corner of S Peachtree/Jones St in front of Iron Horse 19 16 4.5 72 S Peachtree Crosswalk 20 11 6 66 S Peachtree Crosswalk 20 11 6 66 S Peachtree Crosswalk 20 12 4 48 S Peachtree Crosswalk 20 12 4 48 S Peachtree Parking Lot for the Crossing 20 30 4 120 S Peachtree Parking Lot for the Crossing 20 30 4 120

Corner of S Peachtree/Holcomb NW Side 20 17 4 68 Corner of S Peachtree/Holcomb NE Side 20 21 3 63 Corner of S Peachtree/Holcomb SW Side 20 18 3 54 Corner of S Peachtree/Holcomb SE Side 20 5 5 25 Corner of S Peachtree/Holcomb Crosswalk 20 8.5 2 17 S Peachtree Southside Parking Lot 20 18 4 72 Fire Station - Front 8 10 3.5 35 Fire Station - Front 8 9 3.5 31.5 Historic Cemetery - Intersection Sign 14 9 3 27 Historic Cemetery - Main Entrance Gate 14 9 3 27 Total Square Footage ANNUAL BEDS (Rough Estimate): 1679.5 sq ft

SECTION 2: MULCH QUANTITIES

LOCATION ADDRESS MULCH QUANTITY

(CY)

Rossie Brundage Park (Playground) 378 Autry St 64

Thrasher Park (Playground) 93 Park Dr 91

Lions Club Park Wingo St/Jones St 9

Buford Hwy Medians Jimmy Carter Blvd to Lawrenceville St 24

Library 5735 Buford Hwy 85

Historic Cemetery 211 S Cemetery St 2

Summerour Park (Playground) 325 Price Pl 36

Pinnacle Park (Playground) 250 Pinnacle Way 127

Historic Norcross Highschool Gateway 3005 Business Park Dr NW 4

City of Norcross Historic Downtown Gateway Holcomb Bridge Rd/Peachtree Industrial Blvd 5

Downtown Streets S Peachtree St, Jones St, College St, Holcomb Bridge Rd 24

Heritage Park 17 College St 9

N Norcross Tucker Rd Near N Northbelt Pkwy 16

Thrasher St Park Dr to Holcomb Bridge Rd 4

Col. Jones Park Historic Norcross Sign W Peachtree/Holcomb Bridge Rd 0.5

Betty Mauldin Park 65 Lawrenceville St 3

City Hall 65 Lawrenceville St 67

The Welcome Center/Community Center 10 College St 37

Fire Station 165 Lawrenceville St 25

Human Resources 189 Lawrenceville St 20

Cotton Gin 125 Lawrenceville St 10

Discovery Garden 189 Lawrenceville St 97

Lillian Webb Park 5 College St 117

Mitchell Rd/Everglades Trail Mitchell Rd/Everglades Trail 34

Mitchell Rd/Brook Hollow Pkwy Mitchell Rd/Brook Hollow Pkwy 12

Public Works 345 Lively Ave 19

Veterans Park 450 S Peachtree 40 Total Cubic Yards MULCH (Estimate) 981.5

APPENDIX I

SPECIAL SERVICES

SITE

TURF FERTILIZER &

PESTICIDE

PROGRAM

AERATION & TOP

DRESSING

AERATION &

OVERSEEDING

SEASONAL COLOR

PLAYGROUND

MULCH

Rossie Brundage Park X X

Betty Mauldin Park X X

(Fescue) City Hall X X Heritage Park Welcome & Community Centers X

Thrasher Park & Lions Club Park X X

(Winter Rye) X X

Cotton Gin X Fire Station X X Discovery Garden Park Human Resources X

Lillian Webb Park X X X

(Winter Rye) X

Gwinnett Library X Holcomb Bridge Road Norcross Cemetery X Summerour Park X X Pinnacle Park X X

Veterans Park X X

(Fescue) X

Johnson Dean Park X Jones Street X South Peachtree Street X X The Crossing X Skin Alley X Thrasher Street Holcomb Bridge & Peachtree Ind Blvd X N Peachtree & Medlock Bridge (Langford Rd) N Norcross Tucker Rd Cochran Dr & Valley Rd Buford Hwy medians (3) Historic Norcross sign Mitchell & Everglades Trail Mitchell & Brook Hollow Pkwy Public Works Building X Public Safety Building X Historic Norcross Library

APPENDIX J

CHECKLIST

FIRM NAME: _____________________________________________________

PROJECT: ________________________________________________________

DATE: ___________________________________________________________

Please use this checklist to ensure you have properly completed all forms and requirements. Use of this appendix is not required but highly recommended to ensure responsiveness of proposal.

� Two Hard Copies & One Electronic Copy of Proposal Package (including completed appendices and all required forms)

Proposal Package Components:

� Cover letter � Firm Information

� Statement of Work & Labor Resources � References Form/Letters of Reference � Acknowledgement of Addenda � Certificate of Liability Insurance � E-Verify Contractor & Subcontractor Affidavits (with required documentation) � Draft Contract Agreement (OPTIONAL) � Cost Proposal (in Sealed Envelope)

Mail or deliver to:

Charlene Marsh, MPA

Procurement & Capital Projects Manager City of Norcross Public Works Department

345 Lively Avenue Norcross, GA 30071

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