9-Addendum 2.pdf

Addendum

Procurement Maryland Judiciary – mdcourts.gov/procurement

Addendum No. 2

Power BI Data Visualization Dashboards K26-0031-25

10/30/2025

The purpose of this addendum is to amend and clarify certain portions of the above-referenced solicitation with all prospective Bidders/Offerors.

Clarifications:

C2. Delete: Purchase Order Term – The Purchase Order term will be from the date of Purchase Order issuance until project completion, or 12/15/2025, whichever is sooner.

Add: The Purchase Order term will be from the date of Purchase Order issuance until project completion, or 1/15/2026, whichever is sooner

C3. Delete: Section III.D.4 – The Offeror must submit a draft of the completed work to Judiciary personnel for initial review by December 1, 2025.

Add: The Offeror must submit a draft of the completed work to Judiciary personnel for initial review by January 5, 2026.

Questions:

Q2. What is the allocated budget for this Small Procurement?

A2. The AOC cannot disclose budgetary information. However, Small Procurements cannot exceed a threshold of $100,000.00.

Q3. When is the project start date?

A3. The Purchase Order terms will begin the date of Purchase Order issuance.

Q4. Will the AOC consider extending the project duration and deliverable due date?

A4. Yes, see Clarification C2 and C3 of this Addendum.

Q5. Can the AOC please confirm if the only minimum qualification requirement for the resource is that at least one (1) of the Key Personnel assigned must have three (3) years of experience with Microsoft Power BI?

A5. Yes, See Section III.C.2 of the Small Procurement.

Q6. Is the AOC expecting only one (1) Key Personnel to be assigned to the Purchase Order?

A6. No, the Offeror has the discretion on how many personnel will be assigned to the Purchase Order.

Q7. How many awards will be made under this Small Procurement?

A7. See Section II.C of the Small Procurement.

Q8. Is there an incumbent performing these services?

A8. No.

Q9. When will this Small Procurement be awarded?

A9. The AOC does not have a specific award date of the Purchase Order.

Q10. Can the services be performed remotely?

A10. Yes.

Q11. Are Offerors required to submit a separate redacted copy of the proposal?

A11. No.

Q12. Can the Offeror use federal references to demonstrate experience?

A12. Yes.

Q13. Can the Offeror submit sample resumes for Key Personnel?

A13. No. The proposed resource(s) shall be those that will complete the work.

Q14. Is there a page limit for the proposal or resumes?

A14. No.

Q15. Can the AOC convert the Attachment E – Bid/Price Proposal form in Excel format?

A15. No.

Q16. Are Offerors required to submit Attachment F – Non-Disclosure Agreement Sample and Attachment G -

Standard Terms Conditions for Small Procurements with their proposal?

A16. No.

Q17. Are electronic signatures permitted?

A17. Yes.

Q18. Are references from ongoing contracts accepted?

A18. Yes.

Q19. What references shall be proposed by the Offerors?

A19. The Offeror has the discretion on what references to submit on their Attachment M – Bidder/Offeror

Experience form.

Q20. Are the Offerors required to submit addendums with their proposals?

A20. No.

Q21. Can an Offeror submit as a prime and sub-contractor?

A21. Yes.

Q22. Can an Offeror subcontract with various primes?

A22. Yes.

Q23. What is the MBE/VSBE goal?

A23. There is no MBE/VSBE goal for this Small Procurement.

Q24. Is the Offeror required to submit all required submittal in one (1) PDF?

A24. No, the Offeror shall submit each required submittal separately per the requested information slots in the

Procurement Portal.

Q25. Are services to be performed within CONUS (Contiguous United States)?

A25. Yes.

Q26. Will the Offeror be required to provide the resume for the Project Manager?

A26. Yes, the Offeror shall provide resumes for all Key Personnel that will be assigned to the Purchase Order. See

Section IV.B.8. of the Small Procurement.

Q27. What is the anticipated award date?

A27. See A9 of this Addendum.

Q28. Is the Offeror required to propose a Project Manager?

A28. No.

Q29. Will payments be made per dashboard accepted or as one lump-sum after all deliverables?

A29. The Contract Manger and Successful Offeror shall determine payment schedule after Purchase Order issuance. However, the AOC may only pay for services that have been rendered.

Q30. What is the file format for each submittal?

A30. See the Procurement Portal section “Technical Proposal – File Type”.

Q31. How does the Offeror provide acknowledgement of addenda and insurance?

A31. During the submission process in the Procurement Portal, the Offerors will be required select Yes/No to acknowledgments for addenda and insurance.

Q32. Are there any advantages in the evaluation process for local Offerors?

A32. No.

Q33. Will the training be remote, in-person, or a mix of both?

A33. See Section III.D.5 of the Small Procurement.

Q34. How will the fingerprint process be conducted?

A34. Key Personnel will not be required to undergo fingerprinting.

Q35. Are Offerors required to list the entire staff in the proposal or only provide Key Personnel resumes?

A35. Yes. Offerors are required to detail all staff who will be assigned to the Purchase Order. This includes providing resumes for all personnel.

Q36. What is the maximum file size per upload in the Procurement Portal?

A36. The maximum file size is 1GB (i.e., 1000MB)

Q37. Is there a process for change request after final delivery?

A37. Yes, the Contract Manager will discuss the process with the Successful Offeror as applicable.

Q38. Will the AOC consider award under Category I authority if the final proposed price is within that threshold?

A38. The AOC will consider any proposals under the maximum Small Procurement threshold.

Q39. Are the evaluation criteria listed in Section V weighted the same?

A39. No.

Q40. What is the weight for the technical and financial evaluation criteria?

A40. The technical weighted average is sixty (60) points, and the financial weighted average is forty (40) points.

All addenda will be incorporated into the final contract documents and will be binding on all Bidders/Offerors responding to this solicitation. Each Bidder/Offeror submitting a bid/proposal must acknowledge receipt of all addenda on the Procurement Portal; failure to acknowledge addenda may result in the rejection of the bid/proposal.

If you have any questions regarding this addendum, please contact me at (410) 260-2556 or email me at Joeshia.brawner@mdcourts.gov

Joeshia Brawner Procurement Officer mailto:Joeshia.brawner@mdcourts.gov