9-5410-002 27-0627-038 Reading OG Morphology Print Materials.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

27-0627-038 Reading OG & Morphology Print Materials

Offering Summary

SUMMARY:

The Buffalo Public School District is seeking a vendor to print instructional materials for students to support Grades K-6 OG & Morphology.

DESIGNATED CONTACTS:

Owner (Primary): Barbara Fassel, Director of Reading Buyer (Copy To): John Palamara, jpalamara@buffaloschools.org

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 05/26/2026 2:00 PM Advertise Dates:

Questions Due*: 06/02/2026 3:00 PM - Website/BONFIRE 05/26/2026 Answers Posted: 06/08/2026 3:00 PM - Buffalo News 05/24/2026 Offering Closed: 06/19/2026 10:00 PM - Contract Reporter 05/27/2026 Presentations: N/A - Rocket 05/28/2026 Tentative Award: 07/15/2026 - Criterion 05/30/2026

Public Opening Time and Location: 65 Niagara Square Room 816 City Hall

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: 3700268 BPS Commodity Code: 065 Printing

Prior Offering: Prior Awardee:

Prior Award Period:

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: n/a

Extensions: 0 Maximum Term End: 06/30/2027

27-0627-038 Reading OG & Morphology Print Materials

Offering Summary

OTHER OFFERING PARAMETERS:

Type of Offering: BID Basis of Award: Low Bidders

Award may be split among respondents: No Award may be consolidated: Yes Subcontractors may be used: No Insurance is required: Yes NYS DOL Prevailing Reference: N/A Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: No Proposals valid for: 90 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.

THIS PAGE RESERVED FOR OFFERING

SUMMARY

[Number & Title]

Offering Specification

1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

Not Applicable

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms & Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current Certificate of Liability Insurance.

3. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

4. Signed “Non-Collusive Bidding Certification”; form provided.

5. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

6. Cost proposal in the requested format.

7. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Disclosure Narrative”, any format.

b. “Debarment Narrative”, any format.

c. “Certifications” such as MBE/WBE/SDVOB

d. “Policy 5414 Compliance Narrative”, any format.

e. “Subcontractor Documentation”, any format.

f. “Anti-Lobbying Narrative”, any format.

8. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

2) SCOPE OF WORK

The Buffalo Public School District is seeking a vendor to print instructional materials for students to support Grades K-6 OG & Morphology.

a. PROJECT REQUIREMENTS

See the chart below for the number of print materials needed for each grade level. Paper should be at a weight that will not bleed through to reverse side of the page. A hard copy print proof is required. Each instructional packet should be packed in bundles of 25.

Grade K

OG Student Book Grade K Book 1

142 pages (cover page added) Double-sided, B&W 24 lb. paper* stapled or glue bound Packed in bundles of 25

4,000 sets x 71 (double-sided [132pp]) = 284,000 double-sided B&W copies

OG Student Book Grade K Book 2

220 pages (cover page added) Double-sided, B&W 24 lb. paper* stapled or glue bound Packed in bundles of 25

4,000 sets x 110 (double-sided [180pp]) = 440,000 double-sided B&W copies

OG Student Book Grade K Book 3

220 pages (cover page added) Double-sided, B&W 24 lb. paper* stapled or glue bound Packed in bundles of 25

4,000 sets x 110 (double-sided [196pp]) = 440,000 double-sided B&W copies

OG Decodables (Single Page Version) 140 pages (cover page included) Double-sided, B&W 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

4,000 sets x 70 (double-sided [140pp]) = 280,000 double-sided B&W copies

OG Color, Book Version Decodables* Grade K Concepts Tt-Ss

176 pages (cover page included) Double-sided, COLOR 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

3,500 sets x 88 (double-sided [176pp]) = 308,000 double-sided color copies

OG Color, Book Version Decodables* Grade K Concepts Ww-Wh

180 pages (cover page included) Double-sided, COLOR 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

3,500 sets x 90 (double-sided [1pp]) =180 315,000 double-sided color copies

Grade 1

OG Student Book Grade 1 Book 1

214 pages (cover page added) Double-sided, B&W stapled or glue bound Packed in bundles of 25

4,000 sets x 107 (double-sided [214pp]) = 428,000 double-sided B&W copies

OG Student Book Grade 1 Book 2

204 pages (cover page added) Double-sided, B&W 24 lb. paper* stapled or glue bound Packed in bundles of 25

4,000 sets x 102 (double-sided [204pp]) = 408,000 double-sided B&W copies

OG Student Book Grade 1 Book 3

184 pages (cover page added) Double-sided, B&W 24 lb. paper* stapled or glue bound Packed in bundles of 25

4,000 sets x 92 (double-sided [184pp]) = 368,000 double-sided B&W copies

OG Decodables (Single Page Version) 176 pages (cover page added) Double-sided, B&W 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

4,000 sets x 88 (double-sided [176pp]) = 352,000 double-sided B&W copies

Letter Formation 108 pages (cover page added) Double-sided, B&W 24 lb. paper* Each set Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

4,000 sets x 54 (double-sided [108pp]) = 216,100 double-sided B&W copies

OG Color, Book Version Decodables* Grade 1 Book 1

184 pages (cover page included) Double-sided, COLOR 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

3,500 sets x 92 (double-sided [184pp]) = 322,000 double-sided color copies

OG Color, Book Version Decodables* Grade 1 Book 2

176 pages (cover page included) Double-sided, COLOR 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

3,500 sets x 88 (double-sided [176pp]) = 308,000 double-sided color copies

OG Color, Book Version Decodables* Grade 1 Book 3

166 pages (cover page included) Double-sided, COLOR 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

3,500 sets x 83 (double-sided [166pp]) = 290,500 double-sided color copies

Grade 2

OG Student Book Grade 2 Book 1

240 pages (cover page added) Double-sided, B&W 24 lb. paper* stapled or glue bound Packed in bundles of 25

3,750 sets x 120 (double-sided [240pp]) = 450,000 double-sided B&W copies

OG Student Book Grade 2 Book 2

204 pages (cover page added) Double-sided, B&W 24 lb. paper* stapled or glue bound Packed in bundles of 25

3,750 sets x 102 (double-sided [204pp]) = 382,500 double-sided B&W copies

OG Student Book Grade 2 Book 3

184 pages (cover page added) Double-sided, B&W 24 lb. paper* stapled or glue bound Packed in bundles of 25

3,750 sets x 92 (double-sided [184pp]) = 345,000 double-sided B&W copies

OG Decodables (Single Page Version) 182 pages (cover page added) Double-sided, B&W 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

3,750 sets x 91 (double-sided [182pp]) = 341,250 double-sided B&W copies

OG Color, Book Version Decodables* Grade 2 Book 1

224 pages (cover page included) Double-sided, COLOR 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

3,250 sets x 112 (double-sided [224pp]) = 364,000 double-sided color copies

OG Color, Book Version Decodables* Grade 2 Book 2

208 pages (cover page included) Double-sided, COLOR 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

3,250 sets x 104 (double-sided [208pp]) = 338,000 double-sided color copies

OG Color, Book Version Decodables* Grade 2 Book 3

202 pages (cover page included) Double-sided, COLOR 24 lb. paper* Spiral Bound preferred/ stapled or glue bound if needed Packed in bundles of 25

3,250 sets x 101 (double-sided [202pp]) = 328,250 double-sided color copies

Grades 3+ Morphology

Morphology Student Book Print Packet

122 pages (cover page included) Double-sided, B&W 24 lb. paper* Each set stapled or glue bound Packed in bundles of 25

2,500 sets x 61 (double-sided [122pp]) = 152,500 double-sided B&W copies

Morphology Student Passages Print Packet

100 pages (cover page included) Double-sided, B&W 24 lb. paper* Each set stapled or glue bound Packed in bundles of 25

2,500 sets x 50 (double-sided [100pp]) = 125,000 double-sided B&W copies

24 lb. paper* - Paper thickness must ensure it does not bleed through to the page behind. Hardcopy print proof is required.