9-25-017, Addendum 1.pdf

Texas Education Agency RFP 701-25-017, Evaluation of the Texas Gear Up 2025 State Grant

Addendum 1, November 3, 2025

This addendum incorporates the following changes to the above-referenced solicitation:

I. Section 3.3, Management Plan, Experience, and Qualifications has had the following changes applied to this section:

The contractor must provide satisfactory evidence of its ability to manage and coordinate the types of tasks, activities, and deliverables described in this solicitation and to produce the specified good and/or service on time and with high quality. At a minimum, the contractor must include the following information:

- The contractor’s organizational chart (with names and titles) and a description of its management structure;

- Evidence of the ability to perform the tasks described in this solicitation;

- Evidence, to include samples, of successful past performance for similar projects;

- Number of years the contractor has provided the type(s) of services described in this solicitation;

- Name and detailed resume of the proposed Project Manager(s) who will direct the overall project throughout the duration of the contract, if awarded;

- Names and resumes for each member of the proposed project team including the time allocations proposed personnel will devote to fulfillment of the contract. (Resumes of all project staff members shall be submitted as an appendix. If the resumes include references, the references will not be considered in the review.); and

- Names, resumes and organizational chart(s) of all proposed subcontractors and who will participate in the project;

- At least three similar project experiences within the past five years similar in size, scope, and complexity to the one described in this solicitation. Contractors should also include information about current and/or past TEA contracts (and project managers) but this information should be provided in addition to the non-TEA projects and references.

- The proposal must include a description of each project and include at least one customer reference contact per project, including current contact information. For each reference provided, the proposal should include the:

o Organization/Company name, point of contact with the current telephone number and email address;

o Industry/subject focus, project description, implementation dates and total contract value; and o Key milestones and deliverables

- The proposal must include contact information for three (3) references for similar projects. TEA may contact references to verify past performance such as:

o Quality of deliverables, methodology, and timeliness/adherence to schedule and budget;

o Business conduct and innovation; and o Problem resolution and customer satisfaction.

- The references should be able to attest to the quality of your work, adherence to project timelines, and overall satisfaction with your services, as well as speak to your performance and outcomes on similar projects.

o Ensure that the references provided have accurate contact information and are aware that they will be contacted.

o Incomplete reference information will negatively impact the vendor's score.

o Submit reference information in Reference Questionnaire o References cannot be from TEA Agency/employee.

II. Section 4.2, Evaluation Criteria the following changes have been applied to the criteria table:

Best Value Considerations Possible Points

A. UNDERSTANDING OF THE PROJECT, METHODOLOGY, AND

TECHNICAL COMPONENTS

1. Adequacy and appropriateness of project design 10

RFP 701-25-017, Addendum 1 2

2. Clear descriptions of details for carrying out the project 10

3. Strength and appropriateness of proposed methodology and analysis plans for the project 25

Section Total 45

B. MANAGEMENT PLAN, QUALIFICATIONS, AND EXPERIENCE

1. Experience of the organization in conducting education-related research and evaluation projects of similar scope described in this request

2. Quality of the evidence relating to the Proposer’s ability to perform the proposed services 5

3. Personnel qualifications, including an appropriate combination of programmatic, research/evaluation, and technical skill sets and experience

Section Total 20

C. TASK, ACTIVITY, DELIVERABLE, AND BUDGET PLAN (TADBP)

1. Tasks and activities are of sufficient scope and detail to provide evidence of satisfactory delivery of services and products 10

2. Logical and appropriate time frames for completing project objectives 10

3. The proposed project is appropriately aligned with major project tasks 10

4. The proposed prices and costs associated with tasks, activities, and deliverables are reasonable for the work proposed. 10

Section Total 40

D. REFERENCE CHECK QUESTIONNAIRE

1. Provide contact information for three (3) references for similar projects completed within the last five (5) years. These references should be from clients listed in the Project Information Sheet.

Section Total 3 Total Possible Points 108

III. All other provisions of the solicitation remain the same.