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STATE OF MICHIGAN PROCUREMENT
| Department of Technology, Management, and Budget |
| 320 S. Walnut St., Lansing, Michigan 48933 |
| P.O. Box 30026, Lansing, Michigan 48909 |
Bidder Questions & Answers Request for Proposal No. 240000000669 Armed Security Guard Services – Alpena Combat Readiness Training Center
| Q # |
| Document and Section |
| Page # |
| Bidder Question |
| Answer (to be completed by the State) |
| 1 |
| Vendor Questions Worksheet, Section 6. Standard Contract Terms |
| 16 |
| Is there an opportunity to submit recommended changes to the Standard Contract Terms, should we be fortunate to win your business? |
| See Vendor Questions Worksheet Section 6. Standard Contract Terms. |
| 2 |
| Schedule B – Pricing Cover Page and Schedule B - Pricing |
| N/A |
| Should the cost for the two vehicles be presented on the pricing form under weekly vehicle charge? |
| Per Schedule A – Statement of Work, Section 1.6.2. Contractor Vehicle Requirement “ The Contractor must provide two (2) primary patrol vehicles at Alpena CRTC, and one (1) alternate vehicle at each location for full Contract performance…”. |
Please note, the Schedule B – Pricing has been amended to remove “Vehicle Charge (if applicable)”. The awarded bidder is required to provide three (3) vehicles, as stated above, at no cost to the State of Michigan. Hours worked is the only billable item.
| 3 |
| Schedule A – Statement of Work, Section 4.2. Price Changes |
| 39 |
| Does the price change clause apply (can be used) after the first three-year base period? |
| Correct. Pricing shall remain firm through August 14, 2027. If the State chooses to exercise an available option year and the Contractor requests price adjustments, requests must be made in writing and supported by written evidence documenting changes in actual Contractor costs. Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement. |
| 4 |
| General RFP Related Question |
| N/A |
| Who is the current security provider and what are their current bill rates and what pay requirements are they subject to? |
| Due to the sensitive nature of the information contained within the current agreement, it has been classified as “Confidential” and is not available for public viewing. |
Potential Bidders may submit a FOIA request in writing via USPS or email to DTMB-PurchFOIA@michigan.gov or
Attn: FOIA Liaison DTMB Central Procurement Services Elliott-Larsen Building PO Box 30026 Lansing, MI 48909-7526
Proprietary or privileged information shall be redacted by the FOIA office prior to the requested document(s) being supplied to the requestor.
| 5 |
| General RFP Related Question |
| N/A |
| Who is the current incumbent? |
| Universal Protection Service, LLC DBA Allied Universal Security Services. |
| 6 |
| General RFP Related Question |
| N/A |
| When was the current incumbent awarded the contract? Could you please provide us a copy of the current contract? |
| Due to the sensitive nature of the information contained within the current agreement, it has been classified as “Confidential” and is not available for public viewing. |
Potential Bidders may submit a FOIA request in writing via USPS or email to DTMB-PurchFOIA@michigan.gov or
Attn: FOIA Liaison DTMB Central Procurement Services Elliott-Larsen Building PO Box 30026 Lansing, MI 48909-7526
Proprietary or privileged information shall be redacted by the FOIA office prior to the requested document(s) being supplied to the requestor.
| 7 |
| General RFP Related Question |
| N/A |
| Are there any subcontractors being used for the current contract? |
| Due to the sensitive nature of the information contained within the current agreement, it has been classified as “Confidential” and is not available for public viewing. |
Potential Bidders may submit a FOIA request in writing via USPS or email to DTMB-PurchFOIA@michigan.gov or
Attn: FOIA Liaison DTMB Central Procurement Services Elliott-Larsen Building PO Box 30026 Lansing, MI 48909-7526
Proprietary or privileged information shall be redacted by the FOIA office prior to the requested document(s) being supplied to the requestor.
| 8 |
| General RFP Related Question |
| N/A |
| What was the initial term length of the contract (for example, 1 year plus 4-year options, etc.) |
| The initial term length of the existing Contract is 2 years plus 3 one-year options. |
| 9 |
| General RFP Related Question |
| N/A |
| What was the amount spent in the last 12 months? |
| The total contract value of the existing State Contract is $7,089,585.12. |
| 10 |
| General RFP Related Question |
| N/A |
| What was the total spent in the last billed month? |
| Due to the sensitive nature of the information contained within the current agreement, it has been classified as “Confidential” and is not available for public viewing. |
Potential Bidders may submit a FOIA request in writing via USPS or email to DTMB-PurchFOIA@michigan.gov or
Attn: FOIA Liaison DTMB Central Procurement Services Elliott-Larsen Building PO Box 30026 Lansing, MI 48909-7526
Proprietary or privileged information shall be redacted by the FOIA office prior to the requested document(s) being supplied to the requestor.
| 11 |
| Schedule B - Pricing |
| N/A |
| Are there any other rates billed separately (such as equipment, vehicles, etc.) |
| The State has requested all bill rates on Schedule B – Pricing. Hours worked is the only billable item. |
| 12 |
| General RFP Related Question |
| N/A |
| Are there any significant modifications from the previous contract to the new one? For instance, an increase in hours, a change in guard type (e.g., armed vs unarmed) a need for additional resources? |
| Due to the sensitive nature of the information contained within the current agreement, it has been classified as “Confidential” and is not available for public viewing. |
Potential Bidders may submit a FOIA request in writing via USPS or email to DTMB-PurchFOIA@michigan.gov or
Attn: FOIA Liaison DTMB Central Procurement Services Elliott-Larsen Building PO Box 30026 Lansing, MI 48909-7526
Proprietary or privileged information shall be redacted by the FOIA office prior to the requested document(s) being supplied to the requestor.
| 13 |
| General RFP Related Question |
| N/A |
| What is the current bill rate for each position? |
| Due to the sensitive nature of the information contained within the current agreement, it has been classified as “Confidential” and is not available for public viewing. |
Potential Bidders may submit a FOIA request in writing via USPS or email to DTMB-PurchFOIA@michigan.gov or
Attn: FOIA Liaison DTMB Central Procurement Services Elliott-Larsen Building PO Box 30026 Lansing, MI 48909-7526
Proprietary or privileged information shall be redacted by the FOIA office prior to the requested document(s) being supplied to the requestor.
| 14 |
| General RFP Related Question |
| N/A |
| Are there any additional services that may be needed that are not listed in the RFP? For instance, the need of additional sites, seasonal required security, etc. |
| All requested services have been provided in the current RFP. |
| 15 |
| Schedule B – Pricing Cover Page and Schedule B - Pricing |
| N/A |
| Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage? |
| The State has provided the minimum base pay rate for each pay level and has requested that the Bidder provide their corresponding bill rate, billable to the State of Michigan, for providing these services. Bidder price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State. |
| 16 |
| Proposal Instructions – CT Form – Vendor Questions Worksheet |
| 1 |
| As for the proposal and deadline, is the deadline to be exact March 7, 2024, and when would the award date for the contract be? |
| See RFP Timeline provided within the Proposal Instructions document. |
| 17 |
| Schedule A – Statement of Work, Section 1.6.2. Contractor Vehicle Requirement |
| 11 |
| Does Alpena CRTC currently have charging stations for electric vehicles? If not, will there be before this contract start date? |
| No, Alpena CRTC does not currently have an EV charging station(s), and there are no plans to install an EV charging station in the future. |
| 18 |
| Schedule A – Statement of Work, Section 3.10. Disclosure of Subcontractors |
| 38 |
| Is Subcontracting allowed? The documents seem to contradict one another. |
| No, per Section 3.10. Disclosure of Subcontractors of the Statement of Work, Contractor is not permitted to utilize subcontractors. |
| 19 |
| Schedule B - Pricing |
| N/A |
| Are there any other required flow through numbers for the employees, besides the set minimum pay rates? |
| Hours worked is the only billable item. |
| 20 |
| Schedule A – Statement of Work, Section 1.6.2. Contractor Vehicle Requirement |
| 11 |
| Does the training center have electric charging stations installed? If so, would we be able to supply electric vehicles, and use the vehicle charging stations? |
| No, Alpena CRTC does not currently have an EV charging station(s), and there are no plans to install an EV charging station in the future. |
| 21 |
| Schedule A – Statement of Work, Section 1.3. Badge Requirements |
| 4 |
| Regarding Section 1.3 of Schedule A, are we responsible for paying for the cost of the identification badges? |
Badges are issued at no cost as they allow access to the installation and the computer network.
| 22 |
| Schedule A – Statement of Work, Section 1.3. Badge Requirements |
| 4 |
| What is the cost of the identification badges for the security guards? |
Badges are issued at no cost as they allow access to the installation and the computer network.
| 23 |
| Schedule A – Statement of Work, Section 1.6.1. Required Guard Equipment |
| 9 |
| Are the two-way radios, that are listed in section 1.6.1, provided by the Air Force or is this something we must provide? |
Per Section 1.6.1. Required Guard Equipment, subsection a), Subparagraph i., “Two-way radios will be issued to each security guard at the beginning of their shift by the Alpena Combat Readiness Training Center.” Issued two-radio’s will be provided by the Air Force.
| 24 |
| General RFP Related Question |
| N/A |
| What improvements would you like to see to your current armed security guard services? |
| Employee retention has historically been a reoccurring issue since security services have been contracted out. |
| 25 |
| Schedule A – Statement of Work, Miscellaneous Equipment |
| 10 |
| Is there a specific brand of level III body armor that you would like for the security guards to wear? |
| There is no specific manufacturer required. |
| 26 |
| Schedule A – Statement of Work, Miscellaneous Equipment |
| 10 |
| Do you have a preference on whether the body armor is to be worn over the uniform or underneath the uniform? |
| External carrier with the ability to carry handcuffs, rifle and pistol magazines is preferred. It should have the ability to secure Velcro patches on the front and rear identifying employees as security officers. |
| 27 |
| Schedule A – Statement of Work, Section 1.6.1. Required Guard Equipment |
| 9 |
| Can you please list the equipment that will be supplied by the DMVA? |
| The DMVA will supply weapons, ammunition, magazines, and radios. |
| 28 |
| Schedule A – Statement of Work, Section 1.7.1. Weapons |
| 13 |
| In section 1.7.1, excerpt E, it states that the guards will receive the most standard qualification training at the contractor’s expense. Can you please provide the cost of this training per guard? |
| The bidder is responsible for sourcing training and all associated costs. |
| 29 |
| Schedule A – Statement of Work, Section 1.1. Guard Qualifications by Function |
| 2 & 3 |
| Are there any other licenses or credentials that the guards must have other than their CPL to work at this site? |
| All required licenses and credentials have been outlined in Section 1.1. Guard Qualifications by Function, Subsections a – cc of the Schedule A – Statement of Work. |
| 30 |
| General RFP Related Question |
| N/A |
| Can you please provide all state fees, license fees, and certification fees that would be included in the pre-performance training per employee? |
| It is the bidder’s responsibility to research all associated costs and fees. |
| 31 |
| Schedule A – Statement of Work, Section 2.2.6. Training Officer (Level 5) |
| 20 |
| Would the training officer or other in-house officer be expected to become a state certified trainer and complete all pre-performance training? |
| Yes, the current Training Officer is a state certified trainer. |
| 32 |
| Schedule A – Statement of Work, Section 2.3. Training |
| 22 |
| Are there any training hours of security personnel that will be able to be billed to the DMVA? |
| Yes, there are reoccurring trainings to meet Air Force requirements that are billable. Those trainings will be directed by the client. |
| 33 |
| Schedule A – Statement of Work, Section 2.4. Reporting |
| 26 |
| Is report writing and daily logs to be completed on a computer or filled out on paper? |
| Both, there are handwritten forms and electronic Air Force reporting programs. |
| 34 |
| Schedule A – Statement of Work, Section 2.4. Reporting |
| 26 |
| Will there be any computers provided to the contractor for leadership personnel to complete daily scheduling and logging duties? |
| Government computers are available for use for official government business (report writing, completing desk blotters, government email, DBIDS, etc.). The Contractor must provide computers for Contractor business such as training and scheduling. |
| 35 |
| Schedule A – Statement of Work, Section 2.3. Training |
| 22 |
| Is there any training that will be provided to the security guards that will be instructed by state personnel, or is all training expected to be instructed by contracted employees? |
| The client may request the services of outside sources to facilitate specific training. |
| 36 |
| Schedule A – Statement of Work, 1.6.2. Contractor Vehicle Requirement |
| 11 |
| Can the security patrol vehicles be refueled using the refueling station on base? |
| No, the Contractor must purchase fuel off base at a commercial gas station. |
| 37 |
| Schedule A – Statement of Work, 2.2. Security Guard Position Descriptions |
| 17 |
| If a security officer is qualified at a higher level (e.g. Emergency Control Center) but works a lower-level post (e.g. Entry Control Guard), would the officer be paid and billed at the highest level the officer is qualified to work? |
| The security officer will be paid at their current rate at that time. The Contractor must bill at the rate of the position being filled. |
| 38 |
| Schedule A – Statement of Work, 3.8. Supervision by Contractor – Item j. |
| 37 |
| On page 33, it specifies random drug screens are to be conducted quarterly; however, this section states random drug screens must be conducted twice (2) per year. Does random drug screening need to be completed quarterly or twice per year? |
| The Contractor must conduct, at a minimum, quarterly random drug screening on 25% of their contract workforce, resulting in 100% tested within a one (1) year period or within the term of this Contract, whichever is shorter. |
| 39 |
| Schedule A - Statement of Work, 3.8 Supervision by Contractor - Item P. |
| 38 |
| Is the supervisor allowed to cover a guard post if an emergency coverage issue arises until other relief can be arranged? |
| No, the shift leader is a specific assigned duty position as a working patrol. An on-duty employee would be required to stay over beyond their scheduled work hours to cover until relief arrives. The site supervisor is able to cover, if available. |
| 40 |
| Schedule A – Statement of Work, Miscellaneous Equipment, Subsection h. |
| 11 |
| Are tasers required at the Alpena location or simply permitted as an equipment option? |
| Per Subsection h) Less than Lethal Option: Taser – “This option is not a requirement, but subject to change if base security requirements change.” |
| 41 |
| Schedule A – Statement of Work, Section 2.2. Security Guard Position Descriptions |
| 17 |
| Duties include “monitoring use of the DBIDS (Defense Biometric Identification System).” Please describe the functions that are entailed in the performance of that function. |
| Security officers use the DBIDS system to scan credentials to ensure persons entering the installation meet access requirements. DBIDS is also used to issue short-term passes, long-term passes, and Contractor access cards. |
| 42 |
| Schedule A – Statement of Work, Section 2.2. Security Guard Position Descriptions |
| 17 - 22 |
| We note that duties include performance of background checks for the issuing of civilian identifications and use of the Defense Biometric Identification System. Please describe the functions that are entailed in the performance of background checks. |
| Security officers conducting background checks will be specifically selected (Pass and ID Officer and Administrative Officer) and granted access to NCIC and NLETS to check for criminal records on government provided computers. They will also access DBIDS and the Air Force Justice Information System to check for criminal histories that would prevent base access. |
| 43 |
| Schedule A – Statement of Work, Section 6. Emergency Response |
| 41 |
| States two (2) different time periods for fulfilling emergency coverage requests: three (3) business days and forty-eight (48) hours. Please clarify which time frame applies. |
| For any request for service: |
“It is requested that all requests for service be fulfilled within three (3) business days after receipt of order. The Contractor must provide services at the locations as directed by the Program Manager or designee in emergency situations only.”
Specifically for request for additional security officers:
“Contractor hereby agrees to provide the additional number of guards requested at the earliest opportunity, but not later than 48 hours after notification.”
| 44 |
| Schedule A – Statement of Work, Section 3.6. Drug Screening |
| 33-34 |
| It is not clear whether random drug screening must be conducted 4 times per year or 2 times per year. Please clarify that requirement. |
| Per 3.6. Drug Screening: |
Contractor is responsible to conduct initial drug tests for all employees within 30 days prior to performance start date.
Employed Contract personnel are subject to random screenings at all times.
The Contractor must conduct, at a minimum, quarterly random drug screening on 25% of their contract workforce, resulting in 100% tested within a one (1) year period or within the term of this Contract, whichever is shorter.
| 45 |
| General RFP Related Question |
| N/A |
| It appears that the State will not pay for lunch breaks. Is that understanding correct? |
| Meal breaks are included in the regularly scheduled work hours. All Contract personnel will be required to respond as directed when taking their lunch break. This time will be considered returned to the employee during down time throughout each tour of duty. Contractors will not disarm or leave base during their lunch break, as this will affect manning and response capability. Lunches will be consumed on base. The Contract Supervisor will provide shift relief for employees during lunch breaks (when possible). |
| 46 |
| Schedule A – Statement of Work, Section 3.11. Background Checks |
| 38 - 39 |
| We note that the State reserves the right to conduct background checks on Contractor personnel prior to assignment and at any time thereafter. The State’s adjudication criteria are not specified. We assume that the State’s discretion in adjudication of criminal background checks will be limited by the parameters of applicable law. Will the State revise the cited section as follows to achieve alignment with applicable law? |
Add the following as the last paragraph:
“The State’s determination regarding initial or continued assignment of officers shall be based on guidance provided by the U.S. Equal Employment Opportunity Commission Enforcement Guidance 915.002 (4/25/12) regarding use of conviction history in employment decisions which requires a weighing of (a) the nature and gravity of the offense; (b) the time that has passed since the offense or the employee’s completion of any sentence given as a result of the offense; and (c) the nature of the job held or sought.”
Utilize the Bidder Box provided in this section to provide this information.
| 47 |
| Schedule A – Statement of Work, Section 3.7. Work Hours |
| 34 |
| We note that Contract personnel must receive all federal holidays. May the Contractor bill such holiday time at the regular bill rate? |
| Holiday pay is billed at the regular Bill Rate. |
| 48 |
| Schedule A – Statement of Work, Section 3.7. Work Hours |
| 34 |
| We note that officers who are scheduled to work a federal holiday must be paid time and half, and officers who are called in to work a federal holiday must be paid double time. May the Contractor bill such holiday hours at 150% of the regular bill rate and 200% of the regular bill rate respectively? |
| Holidays worked are billed at the regular Bill Rate. The Contractor will pay the difference for Holiday Pay. |
If a Security Officer is called in on a holiday due to insufficient staffing, that additional pay will also be covered by the Contractor.
The client is not responsible for overtime costs incurred by the Contractor due to any instance of insufficient staffing by the Contractor.
| 49 |
| Standard Contract Terms |
| 1 |
| Standard Contract Terms states that renewal for up to five (5) additional one-year periods “is at the sole discretion of the State and will automatically extend the Term of this Contract.” |
•How and when will renewal period Billable Rates be addressed?
•Are renewals also contingent upon mutual agreement of both parties regarding the Billable Rates for each renewal period?
All pricing for the renewal period will be addressed as outlined in Section 4.2. Price Changes, prior to the effective date of each renewal period.
| 50 |
| Schedule A – Statement of Work, Section 3.11. Background Checks |
| 39 |
| Please clarify the following clearance requirements “Security Clearance: A Secret security clearance (SF 85P/86) will be required for all Contract employees. A Public Trust Clearance will work as well.” |
•Are Contract employees required to have a Secret security clearance (SF 85P/86)?
•May Contract employees satisfy the above security clearance requirements with EITHER: (1) a Secret security clearance (SF 85P/86); OR (2) a Public Trust Clearance?
A Secret Clearance is not required, Contract security personnel will submit information for the SF 85P for investigation/issue of a public trust.
| 51 |
| Schedule B - Pricing |
| N/A |
| Can we bill separately for holidays or do the associated costs need to be included in straight time rates? |
| Holidays are billed on the same monthly billing at the regular Bill Rate. However, they should be listed separate from regular hours worked. |
| 52 |
| Schedule A – Statement of Work, Section 1.6. Equipment |
| 9 |
| Can you please confirm the client provides only firearms & ammo and vendor is responsible for all other equipment? |
| The DMVA will provide weapons, ammunition, magazines, and radios. |
| 53 |
| Schedule B - Pricing |
| N/A |
| What are the current pay rates for all levels? |
| Due to the sensitive nature of the information contained within the current agreement, it has been classified as “Confidential” and is not available for public viewing. |
Potential Bidders may submit a FOIA request in writing via USPS or email to DTMB-PurchFOIA@michigan.gov or
Attn: FOIA Liaison DTMB Central Procurement Services Elliott-Larsen Building PO Box 30026 Lansing, MI 48909-7526
Proprietary or privileged information shall be redacted by the FOIA office prior to the requested document(s) being supplied to the requestor.
| 54 |
| General RFP Related Question |
| N/A |
| Do you want us to honor tenure if we hire incumbent officers? If so, can you provide a list of tenure for each employee so we can price accordingly? |
Yes, the State would request that the awarded Bidder honor tenure if hiring incumbent security officers. Pricing is based on the required positions to be filled daily at the pay rate for each of those positions listed on the Schedule B – Pricing.
| 55 |
| Schedule B – Pricing |
| N/A |
| Are holidays to be billed as a direct cost or included within the bill rate? |
Holidays are billed on the same monthly billing at the regular rate. However, they should be listed separately from regular hours worked.
| 56 |
| Schedule A – Statement of Work, Section 3.7. Work Hours |
| 34 |
| Aside from the core hours, what sort of fluctuation in hours can we expect during emergencies / peak times. |
There have been previous times where we used contract security officers to provide flightline security as an additional posting.
| 57 |
| Schedule A – Statement of Work, Section 3.7. Work Hours |
| 34 |
| Will the core hours change during peak times? |
There are no “core hours”. This is a 24 hour a day, 7 day a week operation. There are four (4) administrative positions that work will work Monday through Friday.
| 58 |
| Standard Contract Terms |
| N/A |
| How much time will we have for the transition (from time contract is signed to the first day we take over)? |
Transition period should not exceed 180 calendar days.
| 59 |
| General RFP Related Question |
| N/A |
| Will you grandfather training and or credentials from incumbent officers? |
Yes, if an existing security officer remains employed at the start of the next contract their training would carry over.
| 60 |
| General RFP Related Question |
| N/A |
| Is the account fully staffed at this time? |
| No. |
| 61 |
| General RFP Related Question |
| N/A |
| Do the current officers have a non-compete? |
This information will not be provided.
| 62 |
| Schedule B - Pricing |
| N/A |
| Will holiday time be paid to officers who do not work that day? |
No, holiday pay will only be paid to the security officers working on that day. This does not include the four (4) administrative positions, which are paid by the Contractor.
| 63 |
| Schedule B – Pricing |
| N/A |
| Schedule B, Pricing: Level 5-6 positions are specified at 2,016 annual hours – no federal holidays. Does this mean if those employees do not work these holidays, they are not paid by or billed for unless the vendor pays the wage without bill back? |
| That is correct, the Contractor is responsible for covering holiday pay. |
| 64 |
| Schedule B - Pricing |
| N/A |
| Are wages specified on schedule B by position the current vendor wages? |
| Due to the sensitive nature of the information contained within the current agreement, it has been classified as “Confidential” and is not available for public viewing. |
Potential Bidders may submit a FOIA request in writing via USPS or email to DTMB-PurchFOIA@michigan.gov or
Attn: FOIA Liaison DTMB Central Procurement Services Elliott-Larsen Building PO Box 30026 Lansing, MI 48909-7526
Proprietary or privileged information shall be redacted by the FOIA office prior to the requested document(s) being supplied to the requestor.
| 65 |
| Schedule A – Statement of Work, Section 1.6. Equipment |
| 9 |
| 1.5.1 – footwear: is it required the vendor provides to staff at no cost or is this item billable back? |
| Footwear is provided at the Contractor’s expense and is not billable back. |
| 66 |
| Schedule A – Statement of Work, Section 1.6. Equipment |
| 9 |
| 1.6.1 a) contractor or base financially responsible? radios are provided by base? |
| Per Section 1.6.1. a., Radios are provided by the base. Two-way radios will be issued to each security guard at the beginning of their shift by the Alpena Combat Readiness Training Center. Contractor must guarantee that each security guard keeps issued radios with them for the duration of their shift and returns them to the base at the end of their shift to be charged. |
The Contractor is responsible for any damage to the radios, caused by contracted security personnel.
| 67 |
| Schedule A – Statement of Work, Section 1.6. Equipment |
| 9 |
| 1.6.1 f) contractor or base financially responsible? |
| The Contractor is responsible for providing flashlights. |
| 68 |
| Schedule A – Statement of Work, Section 1.7.1. Weapons |
| 13 |
| 1.6.1 n) references contractor provided weapons – please clarify if accurate. It contradicts previous statements that Airforce provides weapons (probably just an error but want to check to be certain ) |
| Weapons are provided by the client. This would be applicable only if Contractor weapons were authorized. |
| 69 |
| Schedule A – Statement of Work, Section 2.3. Training |
| 22 |
| 1.6.1 p) is contractor responsible to pay for CPL license fees of employees or is that at the contractor digression if they reimburse for these required fees? |
| Per Section 2.3. Training: |
“Contractor provides all pre-performance training and is responsible for all associated expenses to include, but not limited to, state fees, license fees and certification fees. These fees will be paid for by the Contractor and not be assessed back to the employee.”
| 70 |
| General RFP Related Question |
| N/A |
| 1.6.1 r) just a heads up - forearms should read “firearms” |
| Corrected. |
| 71 |
| Schedule A – Statement of Work, Section 1.6. Equipment |
| 9 |
| Misc Equipment (2 questions) |
g) are expandable batons currently deployed?
h) are tasers currently deployed?
No, neither expandable baton nor tasers are currently deployed. Only OC spray at this time.
| 72 |
| Schedule A – Statement of Work, Section 1.6.2. Contractor Vehicle Requirement |
| 11 |
| 1.6.2 – Contractor Provided Vehicle (2 questions) |
c) Is it a regular occurrence that other government employees use the contractor provided vehicles, or is this statement intended for emergency situations only?
Use – for the calendar year 2023, is any data available on how many miles we placed on each of the contractor provided vehicles?
No, other government employees would not regularly use Contractor vehicles. This would be for emergency purposes only.
Data requested regarding vehicle miles will not be provided.
| 73 |
| Schedule A – Statement of Work, Section 1.7.2. Ammunition |
| 14 |
| 1.7.2 – Ammunition |
d) – It’s stated “contractor is responsible for providing weapons storage racks/containers” is this accurate, it seems out of line with the rest of the weapons system and ammunition arrangements No, that statement is not applicable unless it was deemed necessary for the contractor to supply their own weapons. Government weapons and ammunition will be stored in government provided storage racks.
| 74 |
| Schedule A – Statement of Work, Section 2.2.6. Training Officer (Level 5) |
| 20 |
| 2.2.6 Training Officer – what is the current tenure of the training officer and how long have they held this position |
| The current training officer has been in that position for over 5 years. |
| 75 |
| Schedule A – Statement of Work, Section 3.5. Physical and Mental Requirements of Security Guards |
| 31 - 32 |
| 3.5 -Page 32, first paragraph states, “employees should be screened for medical conditions and that contractor will include any wage overtime created by the test.” Who is conducting this screening, the program manager? Is there any costs of the examination outside of the wage paid to the employee for their time. |
| The screening could be conducted by the Program Manager, and/or a physician or mental health provider, when necessary. Unless there is a work-related injury, there should be no additional cost beyond the wage paid to the employee for their time. |
| 76 |
| Schedule A – Statement of Work, Section 3.6. Drug Screening |
| 33 |
| 3.6 Drug Screening – is there a specific requirements for the panel type or testing method (swab vs. urine, etc.)? |
| Drug testing will meet or exceed all state and local requirements. |
| 77 |
| Schedule A – Statement of Work, Section 3.7.2. Place of Performance/Hours of Operation |
| 34 |
| 3.7.2 – PAT Time: is Pat time billable? |
| No, only hours worked are billable. |
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