Contract Documents and Specifications for

BELL FARMS PID PLAYA PARK

RETAINING WALL IMPROVEMENT PROJECT

December 2025

Submitted By:

TBPE Firm Registration No. F-760

Contract Documents and Specifications for the

Bell Farms PID Playa Park Retaining Wall Improvement Project

In accordance with 137.33 of the Texas Engineering Practice Act and Board Rules, the professionals listed below are responsible for the specification sections that are listed above their professional seal and/or release note. When more than one professional is shown for certain specification sections, those professionals share joint responsibility for those specification sections.

All Sections listed under Division 1, Division 2, and Division 31 on the Table of Contents

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 13 13 CONCRETE PAVING

32 13 73 CONCRETE PAVING JOINT SEALANTS

twhite Snapshot twhite Text Box 12/5/2025

PRAIRIE WORKSHOP LLC – TBAE REGISTERED FIRM BR-1285 DIVISION 32

PROJECT NUMBER 20250516 EXTERIOR IMPROVEMENTS

BELL FARMS PLAYA LAKE RETAINING WALL IMPROVEMENTS PROJECT

TABLE OF CONTENTS

SECTION TITLE

32 80 00 IRRIGATION

32 92 00 TURF AND GRASSES

32 93 00 PLANTS

10-29-25

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CONTRACT DOCUMENTS AND SPECIFICATIONS

FOR

RETAINING WALL IMPROVEMENT PROJECT

TABLE OF CONTENTS

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS

STANDARD DOCUMENTS FROM THE CITY OF LUBBOCK

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 25 00 CONTRACT MODIFICATION PROCEDURES

01 29 00 PAYMENT PROCEDURES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 33 00 SUBMITTAL PROCEDURES

01 35 60 STORM WATER POLLUTION PREVENTION PLAN (SWP3)

01 40 00 QUALITY REQUIREMENTS

01 60 00 PRODUCT REQUIREMENTS

01 70 00 EXECUTION REQUIREMENTS

01 73 10 CUTTING AND PATCHING

01 77 00 CLOSEOUT PROCEDURES

DIVISION 02 - SITE CONSTRUCTION

02 41 00 DEMOLITION

DIVISION 31 - EARTHWORK

31 20 00 EARTHWORK

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 80 00 IRRIGATION

32 92 00 TURF AND GRASSES

32 93 00 PLANTS

APPENDICES

APPENDIX A: CITY OF LUBBOCK ENGINEERING MINIMUM DESIGN STANDARDS AND

SPECIFICATIONS

RETAINING WALL IMPROVEMENT PROJECT 01 10 00 - 1

CITY OF LUBBOCK, TEXAS SUMMARY

SECTION 01 10 00 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes the following:

1. Project Identification and Contact Information.

2. Scope of Work.

3. Type of the Contract.

4. Work under other contracts.

5. Limits of subcontractor participation.

6. Use of premises.

7. Owner's occupancy requirements.

8. Work restrictions.

9. Special Formats and Conventions.

10. Permits.

11. Other professional services.

1.3 PROJECT IDENTIFICATION AND CONTACT INFORMATION

A. Project Identification: Bell Farms Playa Lake Retaining Wall Improvements Project

1. Project Location: Lubbock, Texas

B. OWNER: City of Lubbock

1.4 SCOPE OF WORK

A. The Work, under this Contract, consists of furnishing all labor, supervision, equipment, tools, materials, transportation, services, and related items necessary for the construction and completions, start-up and placing in service the Project. The Projects involves the removal of a retaining wall, construction of a new sidewalk, pedestrian lighting, and landscape improvements within the limits of Bell Farms Playa Park, Tract A.

1.5 TYPE OF CONTRACT

A. Project will be constructed under a single prime unit price contract.

1.6 USE OF PREMISES

A. General: CONTRACTOR shall have use of premises for construction operations as indicated on Drawings by the Contract limits.

B. Use of Site: Limit use of premises to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas where work is permitted.

2. OWNER Occupancy: Allow for OWNER occupancy of Project site at all times.

1.7 OWNER'S OCCUPANCY REQUIREMENTS

OWNER Occupancy of Completed Areas of Construction: OWNER reserves the right to occupy and to place and install equipment in completed areas of Project, before Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. ENGINEER will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied before OWNER occupancy.

RETAINING WALL IMPROVEMENT PROJECT 01 10 00 - 2

CITY OF LUBBOCK, TEXAS SUMMARY

2. Provide not less than 72 hours’ notice to OWNER of activities that will affect OWNER’S operations.

1.8 WORK RESTRICTIONS

A. Work Hours: Work shall be generally performed during working hours of 7:00 a.m. to 7:00 p.m., Monday through Friday, unless otherwise arranged as outlined below.

1. Saturday Hours: permitted with written notification to OWNER 48 hours in advance.

2. Early Morning Hours: Contractor shall minimize early morning hours or late evening hours of work without written permission by the OWNER

3. Contractor shall comply with local requirements of authorities having jurisdiction for restrictions on noisy work. Obtain required variances before proceeding with the work.

4. Work on Sundays and Holidays should be avoided.

B. Existing Utility Interruptions: Do not interrupt existing utilities unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify ENGINEER not less than two days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without ENGINEER’S written permission.

1.9 PERMITS

A. Attention is directed to the requirements of the General Conditions regarding obtaining permits. The CONTRACTOR shall obtain and pay for all applicable permits in connection with the Work including a stormwater discharge permit. The Bid Prices shall include the costs for obtaining all required permits, as well as performing the work in accordance with the permit requirements. The fees associated with City of Lubbock permits will be waived;

however, the CONTRACTOR shall be required to obtain the permits.

1.10 OTHER PROFESSIONAL SERVICES

A. Other Professional Services: Engineer(s) or engineering firms which may be retained by the CONTRACTOR or his subcontractors or vendors to fulfill engineering requirements of the Project during the construction phase.

B. When professional engineering services are required during the course of the Project, the CONTRACTOR shall comply with the requirements of Subchapter A, Chapter 2254, Texas Government Code and shall select and award on the basis of demonstrated competence and qualifications to perform the services for a fair and reasonable price and shall not select services or award contracts on the basis of competitive bidding.

THIS SECTION PREPARED BY HUGO REED AND ASSOCIATES, INC.

END OF SECTION 01 10 00

RETAINING WALL IMPROVEMENT PROJECT 01 25 00-1

CITY OF LUBBOCK, TEXAS CONTRACT MODIFICATION PROCEDURES

SECTION 01 25 00 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

1.3 MINOR CHANGES IN THE WORK

A. ENGINEER will issue Field Orders authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. OWNER-Initiated Proposal Requests: ENGINEER will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by ENGINEER are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. For changes in quantity for items, payment shall be for quantities installed.

c. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

d. Include costs of labor and supervision directly attributable to the change.

e. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. CONTRACTOR-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, CONTRACTOR may propose changes by submitting a request for a change to ENGINEER.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 01600 — Product Requirements if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use forms provided by OWNER.

RETAINING WALL IMPROVEMENT PROJECT 01 25 00-2

CITY OF LUBBOCK, TEXAS CONTRACT MODIFICATION PROCEDURES

1.5 CHANGE ORDER PROCEDURES

A. On OWNER’S approval of a Proposal Request, ENGINEER will issue a Change Order for signatures of OWNER and CONTRACTOR.

PART 2 - EXECUTION

2.1 SUPPLEMENT

A. Forms are provided using an electronic format provided by OWNER or CONTRACTOR.

END OF SECTION 01 25 00

RETAINING WALL IMPROVEMENT PROJECT 01 29 00 - 1

CITY OF LUBBOCK, TEXAS PAYMENT PROCEDURES

SECTION 01 29 00 – PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets, Submittals Schedule, and Contractor's Construction Schedule.

2. Submit the Schedule of Values to ENGINEER at earliest possible date but no later than ten (10) days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use the Project Manual bid submittal form as a guide to establish line items for the Schedule of Values. Provide at least one line item for each bid item.

1. Identification: Include the following Project identification on the Application for Payment:

a. Project name and location.

b. OWNER’S Project Number.

c. Name of ENGINEER.

d. ENGINEER’S project number.

e. CONTRACTOR’S name and address.

f. Date of submittal.

g. Application for Payment number.

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

3. Mobilization payment shall not exceed 5% of the total Contract amount. Partial payments of the lump sum bid for mobilization will be as follows. The adjusted Contract amount for construction Items as used below is defined as the total Contract amount less the lump sum for mobilization.

a. Payment will be made upon presentation of a paid invoice for the payment bond, performance bond, and required insurance. The combined payment for bonds and insurance will be no more than 10% of the mobilization lump sum.

b. When 1% of the adjusted Contract amount for construction Items is earned, 50% of the mobilization lump sum bid will be paid. Previous payments under this Item will be deducted from this amount.

c. When 5% of the adjusted Contract amount for construction Items is earned, 75% of the mobilization lump sum bid will be paid. Previous payments under the Item will be deducted from this amount.

d. When 10% of the adjusted Contract amount for construction Items is earned, 90% of the mobilization lump sum bid will be paid. Previous payments under this Item will be deducted from this amount.

e. Payment for the remainder of the lump sum bid for “Mobilization” will be made on the final estimate after final acceptance of the project.

4. Include separate line items under required principal subcontracts for operation and maintenance manuals, punch list activities, Project Record Documents, and demonstration and training in the amount of 5 percent of the Contract Sum.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

RETAINING WALL IMPROVEMENT PROJECT 01 29 00 - 2

CITY OF LUBBOCK, TEXAS PAYMENT PROCEDURES

6. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

7. Include accepted Schedule of Values for each schedule or portion of lump sum Work, and the unit price breakdown for Work to be paid on a unit price basis.

8. Include separate line item for each Change Order and Work Order Directive executed prior to date of submission. Provide further breakdown of such as requested by

ENGINEER.

9. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

10. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

11. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by ENGINEER and paid for by OWNER.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between OWNER and CONTRACTOR. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use one of the following forms for Applications for Payment.

1. AIA Document G702 and AIA Document G703 Continuation Sheets

2. AIA Document G702/CMa and AIA Document G703 Continuation Sheets

3. EJCDC Document 1910-8-E, or

4. CONTRACTOR’S form, when approved by ENGINEER and OWNER.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of CONTRACTOR. ENGINEER will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Schedule of unit prices.

5. Submittals Schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

9. Initial progress report.

10. Report of preconstruction conference.

11. Certificates of insurance and insurance policies.

F. Schedule of Values: CONTRACTOR shall submit to the ENGINEER for review and approval a Schedule of Values for portions of work that are lump sum bid items.

G. Payment Application Procedures:

1. Once a month, the CONTRACTOR shall submit to the OWNER’S Representative one

(1) draft copy of the partial pay estimate for review. OWNER’S Representative shall

RETAINING WALL IMPROVEMENT PROJECT 01 29 00 - 3

CITY OF LUBBOCK, TEXAS PAYMENT PROCEDURES

review and revise, as necessary, and then return the draft to the CONTRACTOR.

Allow OWNER’S Representative seven (7) days minimum to check pay estimate.

2. CONTRACTOR shall then prepare six (6) original signed copies for the OWNER’S Representative’s signature. Provide one (1) extra original for OWNER’S Representative to check one more time. (Original signatures are required on all six (6) summary pages and six (6) signature pages. Photocopied signatures will not be accepted.)

3. One copy shall include waivers of lien and similar attachments if required. Partial pay requests shall be on forms approved by the OWNER.

4. CONTRACTOR shall use approved Schedule of Values and Bid Schedule for pay items. Provide signature space for CONTRACTOR, RPR, ENGINEER, and OWNER.

Bailey Ratcliffe with the City of Lubbock will sign for the OWNER.

5. Pay Estimate pages should be submitted in this order:

a. Summary of Payment Estimate Values with notarized statement.

b. Attachment A – Total Value of Contract Performed

c. Attachment B – Extra Work on Approved Change Orders

d. Attachment C – Materials on Hand

e. Copies of new “materials on hand” invoices received during the current payment period placed in the order listed on Attachment C. Copies of invoices for prior periods do not need to be submitted again.

f. Attachment D – Project Summary

g. Signature page

6. The CONTRACTOR shall submit the six (6) signed copies to the ENGINEER for review and forwarding to the OWNER for payment.

7. The ENGINEER will review and if he approves shall mail the six (6) copies to the

OWNER.

8. CONTRACTOR should always check pay estimate remittance copies for any corrections prior to preparation of the next pay estimate. Just because the payment amount is the same as that submitted does not mean there were no errors.

9. Type written working copies are required.

10. Materials incorporated into the project are tax-exempt. CONTRACTOR is responsible for all taxes related to construction of this project.

11. Some of this pay estimate process may be able to be performed electronically.

H. Contractor’s Affidavit. Beginning with the second Application for Payment, each Application shall include a Contractor’s Affidavit regarding discharge of payment obligations in accordance with the General Conditions.

I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for OWNER occupancy of designated portions of the Work.

J. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Requirements of General and Supplementary Conditions for final payment.

2. Evidence of completion of Project closeout requirements.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

6. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

7. AIA Document G707, "Consent of Surety to Final Payment."

8. Evidence that claims have been settled, or provide a list of claims CONTRACTOR believes are unsettled.

9. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when OWNER took possession of and assumed responsibility for corresponding elements of the Work.

RETAINING WALL IMPROVEMENT PROJECT 01 29 00 - 4

CITY OF LUBBOCK, TEXAS PAYMENT PROCEDURES

10. Final, liquidated damages settlement statement.

1.5 NONPAYMENT FOR REJECTED OR UNUSED PRODUCTS

A. Payment will not be made for the following:

1. Loading, hauling, and disposing of rejected material.

2. Quantities of material wasted or disposed of in manner not called for under Contract

Documents.

3. Rejected loads of material, including material rejected after it has been placed by reason of failure of CONTRACTOR to conform to provisions of Contract Documents.

4. Material not unloaded from transporting vehicle.

5. Material remaining on hand after completion of work.

1.6 PARTIAL PAYMENT FOR STORED MATERIALS AND EQUIPMENT

A. Partial Payment: No partial payment will be made for materials and equipment delivered or stored unless Shop Drawings or preliminary operation and maintenance manuals are acceptable to ENGINEER.

B. Final Payment: Will be made only for products incorporated in Work; remaining products, for which partial payment have been made, shall revert to CONTRACTOR unless otherwise agreed, and partial payments made for those items will be deducted from final payment.

END OF SECTION 01 29 00

RETAINING WALL IMPROVEMENT PROJECT 01 31 00-1

CITY OF LUBBOCK, TEXAS PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Administrative and supervisory personnel.

3. Project meetings.

4. Requests for Information (RFI).

B. Related Sections include the following:

1. Section 01 25 00 – Contract Modification Procedures

1.3 DEFINITIONS

A. RFI: Request for Information - Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.4 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required obtaining the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for OWNER and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

RETAINING WALL IMPROVEMENT PROJECT 01 31 00-2

1.5 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings, as applicable, if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Content: Project-specific information, drawn accurately to scale. Do not base

Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to ENGINEER for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Sheet Size: At least 8-1/2 by 11 inches but no larger than 11 by 17 inches.

3. Number of Copies: Transmit submittals electronically

4. Refer to individual Sections for Coordination Drawing requirements for Work in those

Sections.

1.6 PROJECT MEETINGS

A. General: ENGINEER will schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify OWNER, ENGINEER, CONTRACTOR, and Consultants of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Notes: Record significant discussions and agreements achieved. Distribute the meeting notes to everyone concerned within 7 days of the meeting.

B. Preconstruction Conference: OWNER will schedule a preconstruction conference before starting construction, at a time convenient to OWNER, ENGINEER, and CONTRACTOR, but generally no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of OWNER, ENGINEER, and their consultants;

CONTRACTOR and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Environmental requirements.

l. Preparation of Record Documents.

m. Use of the premises.

n. Work restrictions.

o. Responsibility for temporary facilities and controls.

RETAINING WALL IMPROVEMENT PROJECT 01 31 00-3

p. Construction waste management and recycling.

q. Parking availability.

r. Office, work, and storage areas.

s. Equipment deliveries and priorities.

t. First aid.

u. Security.

v. Progress cleaning.

w. Working hours.

3. Notes: ENGINEER will record and distribute meeting notes.

C. Progress Meetings: Conduct progress meetings at biweekly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to representatives of OWNER and ENGINEER, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) RFIs.

16) Status of proposal requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

3. Notes: ENGINEER will record and distribute to Contractor the meeting notes.

4. Reporting: CONTRACTOR shall distribute notes of the meeting to each subcontractor present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

RETAINING WALL IMPROVEMENT PROJECT 01 31 00-4

1.7 REQUESTS FOR INFORMATION (RFI)

A. Procedure: Immediately on discovery of the need for interpretation or information of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit a RFI.

1. RFIs shall originate with CONTRACTOR. RFIs submitted by entities other than

CONTRACTOR will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in

CONTRACTOR’S work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of CONTRACTOR.

4. Name of ENGINEER.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. CONTRACTOR'S suggested solution(s). If CONTRACTOR'S solution(s) impact the

Contract Time or the Contract Sum, CONTRACTOR shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

C. ENGINEER’S Action: ENGINEER will review each RFI, determine action required, and return

it. Allow seven working days for ENGINEER’S response for each RFI. RFIs received after 1:00 p.m. local time will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of ENGINEER’S actions on submittals.

f. Incomplete RFIs or RFIs with numerous errors.

2. ENGINEER’S action may include a request for additional information, in which case ENGINEER’S time for response will start again.

3. ENGINEER’S action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for CONTRACTOR to submit Change Proposal according to Section 01 25 00 — Contract Modification Procedures.

a. If CONTRACTOR believes the RFI response warrants change in the Contract

Time or the Contract Sum, notify ENGINEER in writing within 10 days of receipt of the RFI response.

D. On receipt of ENGINEER’S action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify ENGINEER within seven days if CONTRACTOR disagrees with response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly.

1. Project name.

2. Name and address of CONTRACTOR.

3. Name and address of ENGINEER.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

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7. Date ENGINEER’S response was received.

8. Identification of related Field Order and Proposal Request, as appropriate.

PART 2 - EXECUTION

2.1 SUPPLEMENTS

A. Forms are provided using an electronic format provided by OWNER.

END OF SECTION 01 31 00

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CITY OF LUBBOCK, TEXAS SUBMITTAL PROCEDURES

SECTION 01 33 00 – SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. Related Sections include the following:

1. Section 01 25 00 — Contract Modification Procedures.

2. Section 01 29 00 — Payment Procedures.

1.3 DEFINITIONS

A. Action Submittals: Written and graphic information that requires ENGINEER’S responsive action.

B. Informational Submittals: Written information that does not require ENGINEER’S responsive action. Submittals may be rejected for not complying with requirements.

1.4 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that requires sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. ENGINEER reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on ENGINEER’S receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 7 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. ENGINEER will advise CONTRACTOR when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 4 days for review of each resubmittal.

C. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately on label or beside title block to record

CONTRACTOR’S review markings (Green in color).

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of ENGINEER.

d. Name and address of CONTRACTOR.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Submittal number shall be by means of a specification number, a chronological order, and a letter suffices to indicate number of times submitted.

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CITY OF LUBBOCK, TEXAS SUBMITTAL PROCEDURES

1) Submittal number shall use Specification Section number followed by a hyponym and then a sequential number (e.g., 06100-01). Resubmittals shall include an alphabetic suffix after another hyponym (e.g., 06100-01-A).

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Other necessary identification.

D. Deviations from Contract Documents: CONTRACTOR shall highlight, encircle, or otherwise specifically identify deviations (Green in color) from the Contract Documents on submittals.

Requests for deviation shall be by Contractor’s Modification Request in accordance with the requirements of Section 01 25 00 — Contract Modification Procedures.

E. Additional Copies: Unless additional copies are required for final submittal, and unless ENGINEER observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

F. Transmittal: Package each submittal individually and appropriately for transmittal and handling. ENGINEER will return submittals, without review, received from sources other than Contractor.

G. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked “REVIEWED."

4. For resubmittals, CONTRACTOR shall provide the entire and complete submittal for project documentation. If the CONTRACTOR provides only the portions required by the previous shop drawing review, then the ENGINEER may elect to return the submittal without review.

H. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, and authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

I. Use for Construction: Use only final submittals with mark indicating “REVIEWED" or “Furnished As Corrected.”

PART 2 - PRODUCTS

2.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. When pre-printed catalog information is submitted, clearly identified item to be submitted with arrow or other mark. Catalog information not marked clearly shall be returned.

4. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Manufacturer's catalog cuts.

e. Wiring diagrams showing factory-installed wiring.

f. Printed performance curves.

g. Operational range diagrams.

h. Compliance with specified referenced standards.

i. Testing by recognized testing agency.

5. Number of Copies: Submit Product Data electronically. In addition, submit two hard copies to ENGINEER.”

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CITY OF LUBBOCK, TEXAS SUBMITTAL PROCEDURES

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data, unless submittal of ENGINEER’S CAD Drawings is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Shopwork manufacturing instructions.

f. Templates and patterns.

g. Schedules.

h. Notation of coordination requirements.

i. Notation of dimensions established by field measurement.

j. Relationship to adjoining construction clearly indicated.

k. Seal and signature of professional engineer if specified.

l. Electrical requirements.

m. Limits of or range of operation.

n. Performance curves.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

3. Number of Copies: Submit Shop Drawings electronically. In additional, submit two copies to ENGINEER.”

D. Product Schedule or List: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location.

1. Number of Copies: Submit three copies of product schedule or list, unless otherwise indicated. ENGINEER will return two copies.

E. Application for Payment: Comply with requirements specified in Section 01 29 00 — Payment Procedures.

F. Schedule of Values: Comply with requirements specified in Section 01 29 00 — Payment Procedures.

G. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design.

1. Number of Copies: Submit three copies of subcontractor list, unless otherwise indicated. ENGINEER will return one copy.

2.2 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by other Specification Sections.

1. Number of Copies: Submit one electronic copy, unless otherwise indicated.

ENGINEER will not return copies.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. An officer shall sign certificates and certifications or other individual authorized to sign documents on behalf of that entity.

3. Test and Inspection Reports: Comply with requirements specified in Section 01 40 00

— Quality Requirements.

B. Coordination Drawings: As required, comply with requirements specified in Section 01 31 00

— Project Management and Coordination.

C. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, names and addresses of architects and owners, and other information specified.

D. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification (WPS) and Procedure Qualification Record (PQR) on AWS forms. Include names of firms and personnel certified.

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CITY OF LUBBOCK, TEXAS SUBMITTAL PROCEDURES

E. Installer Certificates: Prepare written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

F. Manufacturer Certificates: Prepare written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required.

G. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

H. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

I. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

J. Product Test Reports: Prepare written reports indicating current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

K. Compatibility Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion.

L. Field Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

M. Design Data: Prepare written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations.

Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Include page numbers.

N. Manufacturer's Instructions: Prepare written or published information that documents manufacturer's recommendations, guidelines, and procedures for installing or operating a product or equipment. Include name of product and name, address, and telephone number of manufacturer.

O. Manufacturer's Field Reports: Prepare written information documenting factory-authorized service representative's tests and inspections. Include the following, as applicable:

1. Statement on condition of substrates and their acceptability for installation of product.

2. Summary of installation procedures being followed, whether they comply with requirements and, if not, what corrective action was taken.

3. Results of operational and other tests and a statement of whether observed performance complies with requirements.

P. Insurance Certificates and Bonds: Prepare written information indicating current status of insurance or bonding coverage. Include name of entity covered by insurance or bond, limits of coverage, amounts of deductibles, if any, and term of the coverage.

Q. Material Safety Data Sheets (MSDS): Submit information directly to OWNER; do not submit to ENGINEER.

1. ENGINEER will not review submittals that include MSDS and will return them for resubmittal.

2.3 DELEGATED DESIGN

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of CONTRACTOR by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated.

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CITY OF LUBBOCK, TEXAS SUBMITTAL PROCEDURES

1. If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information to ENGINEER.

B. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit signed and sealed by the responsible design professional, for each product and system specifically assigned to CONTRACTOR to be designed or certified by a design professional.

1. Indicate that products and systems comply with performance and design criteria in the

Contract Documents. Include list of codes, loads, and other factors used in performing these services.

PART 3 - EXECUTION

3.1 CONTRACTOR'S REVIEW

A. CONTRACTOR shall be responsible for the accuracy and completeness of the information contained in each submittal and shall insure the values, material, equipment, or method of work shall be as described.

B. CONTRACTOR shall insure there is no conflict with other submittals and shall notify ENGINEER of each case where a conflict may occur.

C. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp (Green in color) before submitting to ENGINEER.

D. Approval Stamp: Stamp each submittal with a uniform, approval stamp (Green in color).

Include Project name and location, submittal number, Specification Section title and number, name…