8a Sole Source Justification.pdf

JUSTTFTCATTON FOR SOLE SOURCE 8(A) CONTRACT EXCEEDING $25 MILLION

FAR Part 19.805-1(b) and FAR Part 19.808-1(a)

1. Identification of the agency and the contracting activity:

ln accordance with Federal Acquisition Regulation (FAR) 19.805-1(b), 19.808-1(a) and 6.303-2(d), and upon the basis of the justification herein, the Departrnent of State's Office of Acquisition Management proposes to enter into a sole sollrce 8(a) contract that thc Small Busincss Administration (SBA) has accepted on behalf of an Alaska Native Corporation. This contract will be awarded for Administrative and Professional Suppon Services on behalf of the Bureau of Diplomatic Security (DS). Security Infrastr-ucture (SI) Direclorate.

2. A description of the supplies or services required to meet the Department's needs.

Thcsc scrvices includc, but are not lirnited to: security administration, sccurity analysis, security management. security operation, security logistics, identification services, infbrmation technology (IT) security, IT programming, data management, adrninistratir,'e assistance. budget formulation and planning, credential identification, business analysis, financial analysis. office managemcnt, operations coordination, program rnanagement, program analysis, communications analysis, records managemcnt, staff assistance, and technical writing services. The period of performance is as follorvs:

Base Periocl Value: September 30,2022, thru Septernber 29,2023

Option Period Value: September 30,2023, thru Septernber 29,2024

Option Period Value: September 30 , 2024, thru Septernber 29 , 2025

Option Period Value: Septenrber 30,2025,thru Septemb er 29,2026

Option Period Vaiue: September 30,2026, thru Septernber 29, 2A27

Total Value Including All Options

This contract will allow the SI Directorate to accomplish its mission to meet its vital national security responsibilities including ensuring a vetted and trusted workfbrce.

securing sensitive/classified communications capabilities, protecting the Nation's most sensitive intelligence information, overseeing the Department's industrial securiry program, and dctcrring, detecting, and mitigating insider threats.

The stafutory provision providing the exception from the requirement to use competitive procedures in entering into the contract.

a a a a a

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4.

Under Section 8(a) of the Small Business Act (15 U.S.C. 637{a)), SBA has accepted the requirement on behalf of a firm owned by an Alaska Native Corporation (ANC).

A determination that the use of a sole-source contract is in the best interest of the agency.

It is in the best interest of the agency to award to Tatitlek Federal Services Inc. based upon the following:

a. They are a concern owned by an Alaska Native Colporation (ANC), which also certifies as 8a and HUBZone. The award will benefit the agency in achieving its srnall business goals as well as affinling its participation in the Small Business

Administration (SBA)'s 8(a) prograrn.

b. Tatitlek has relevant experience in both magnitude of scope and technical nature of the agency's requirernent. Tatitlek has an active Top Secret Facility Clearance and possesses a wealth of knowledge, skills and experience in the rvork being perfbrmed in SI. The firm currently provides background investigation serviccs including professional adjudication and security administrativc suppofi, under an existing

IDIQ in supporl of DS/SI and the Office of Persomel Security and Suitability (PSS). In addition, they hold a $90 million dollal IDIQ contract in support of DS's Office of the Executive Director (EX), with eight (8) comesponding task orders, performing Professional Executive & Security Support Seruices in nine DOS locations within the Washington DC area. Tatitlek's experience under similar contracts have positioned them well to perform successfully under the proposed contract herein.

Tatitlek has successfully demonstrated its ability to recruit, hire, and retain staff.

The company has successfully performed under three (3) DOS IDIQ contracts demonstrating its ability to provide continuity of services during contract transition through hiring existing staff, and then throughout the life of tlie contract with robr,ist recruitment and quick backfills of qualified, competent staff. It has also demonstrated a low attrition rate, making the company attractive to tlie agency.

Under the EX IDIQ, the company was very effective in quickly hiring the majority of existing personnel from simultaneously expiring contracts with multiple companies.

The agency is confident that Tatitlek Federal will be able to retain the existing staff trained in niche fields and proplietaly systems, holding proper security clearances, thus rninimizing intenuption to the critical workflow, and solidifying a smooth transition.

5. A determination that the anticipated cost of the contract will be fair and reasonable.

The Contracting Officer detemines that the anticipated pricing will be tair and reasonable based on the Independent Government Cost Estimate derived tiom historical pricing. In addition, through market research commercial pricelists were collected, which rvill further supporl a determination of fair and reasonable pricing. By signing the justification, the

Contracting Officer determines that the costs/prices to the Govenrment will be fair and reasonable.

6 Any other facts specified by the agency head as required in support of this justi{ication.

N/A

CERTIFICATIONS

TECHNICAL AI{D REQUIREMENTS CERTIFICATION

I certify that this justification is accurate and contains complete data necessarv to support the recommendation for other than full and open competition.

SIGNATURE:

Donald J. Blersch Senior Coordinator

DS/SI

Date

LEGAL SU F'FICIENCY REVIEW

This J&A is hereby determined to be legally sullicient.

SIGNATURE:

Kathleen D. Martin Date Acting Assistant Legal Adviser Office of the Legal Adviser, Buildings and Acquisitions (L/BA)

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval. (ReJ! FAR 6.304(a)(l)- Serves us Approvalfor J&A Over Simplilied Threshold Not Exceeding $750,000)

SIGNATURE:

Kenneth R. Waddell Contracting Officer Office of Acquisition lVlanagement

A/OPE/AQM/DSCD/SB

Date

APPROVALS

OFFICE OF SMALL DISADVAI\TAGED BUSINESS UNIT

SIGNATURE:

James A. Josey Procurement Analyst Office of Small Disadvantaged Business Unit

SIGNATURE:

Deborah J. Koplen Date Branch Chief Office of Acquisition Management

SIGNATURE:

Date

Patrick A. Reilly Division Director Office of Acquisition Management

A/OPE/AQM/DCSD

Date

PROCURING ACTMTY COMPETITTON ADVOCATE - Contract Over 825,000,000 Not Exceeding $75,000,000. THIS AUTHONTY IS l{OT DELEGABLE.

SIGNATURE:

Sharon Jarnes

Cornpetition Advocate Office of Acquisition Managcmcnt

A/OPE/APIPD

Date

HEAD OF THE PROCURING ACTMTY - Cantrcrct Over $25,000,000 llot Exceeding $7 5,00a,000

SIGNATURE:

Ramona Watts-Sutton Head of Contracting Activity Procurentent Executive Offi ce

A/OPE

Date

SENIOR PROCUREMEI.IT BXECUTIVE OF THE AGENCY - Contract Exceeding

$75,OOO,OOO. THIS AUTHORITY 1S NOT DELEGABLE..

SIGNATURE:

Michael Derrios Plocurement Executive Office of Procurement Executive

A/OPE/AQM

Date