898851-event.pdf

25 August 2020

Awarded To: Harward and Rees Award to Harward and Rees.

Furnish and Deliver Bentonite Clay to Fremont River Ranger District Utah Division of Wildlife Resources: Furnish and Deliver 70,000 lbs. of bentonite clay to Fremont River Ranger District in Loa, UT

25 August 2020

Open 8/14/2020 2:00 PM MDT Type Request for Quote Close 8/21/2020 2:00 PM MDT Number JH21-24 Currency US Dollar

Sealed Until 8/21/2020 2:00 PM MDT

Contacts Jeff Hammer jhammer@utah.gov

Commodity Codes Commodity Code Description 11110 Earth and stone including dirt and soil and clays

12160 Additives including indicators and reagents and catalysts and buffers and colloids and surfactants and plasticizers and flame retardants and antioxidants and curing agents and polymer breakers and emulsion breakers and clay stabilizers

70130 Land and soil preparation and management and protection

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Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

REQUEST FOR QUOTES

Furnish and Deliver Bentonite Clay to Fremont River Ranger District

SOLICITATION #JH21-24

This Request for Quotes "RFQ" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this RFQ conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation: The purpose of this RFQ is to enter into a purchase order with the responsive and responsible vendor that submits the lowest cost to provide: 70,000 lbs of bentonite clay to the Fremont River Range District in Loa, Utah .

Closing date and time

The closing date and time for this sourcing event is August 21, 2020 at 2 p.m.Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Materials Needed:Utah Division of Wildlife Resources (UDWR) and the Fremont River Ranger District (USFS) are acquiring services in this contract to provide for the purchase of 35 tons of bentonite pond clay. Contractor will furnish 18 tons of bentonite pond clay bagged in bulk (super sack = 3,000 lbs per sack so 12 super sacks are needed) and 17 tons of pond clay in 50 lb bags (50 lb. bags come 2,000 lbs a pallet which means 17 pallets) on pallets that can be off loaded with a fork lift or other equipment.

Contractor will include shipping costs for the materials to Loa, Utah within the bid price.

Delivery Location and Description: Delivery of the pond clay within this contract is located in Loa, Utah, in Wayne County, Utah.

A total of 35 tons of clay will be delivered to the Fremont River Ranger District Warehouse Yard located at 190 East 500 North Loa, Utah. Delivery will be coordinated with Rick Oyler with the Fremont River Ranger District, 435-836-2800.

The UDWR or the USFS will coordinate the delivery with the contractor or business who is awarded the contract. USFS will arrange for equipment to off load the materials at the delivery location.

All materials incorporated into this contract must meet required specifications as stated above. Contractor will be required by this contract to provide the most suitable grade material for the purpose intended

Delivery of the Pond Clay will need to be delivered within (30) Days of the bid being awarded or sooner.This contract will include a bid of all materials for the pond clay along with the shipping charges associated with delivering the materials to Loa, Utah

Solicitation Number: The solicitation number for this RFQ is Solicitation #JH21-24. This solicitation number must be referred to on all quotes, correspondence, and documentation submitted to the State relating to this RFQ.

Evaluation of Quotes: Each quote received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This RFQ shall be evaluated by the objective criteria described in this RFQ. Quotes submitted must comply with the specification identified in this RFQ. Any quote that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate quotes will not be accepted. If a vendor submits multiple or alternate quotes, the State will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this RFQ, including the specifications, must be protested in writing to the Division of Purchasing prior to the closing date.

Vendors must review each section of this RFQ carefully before submitting a quote.

Description

The Division of Purchasing may solicit other quotes via email, phone, or other methods as permitted by the Utah Procurement Code or applicable Administrative Rules.

Vendors are prohibited from communications regarding this RFQ with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFQ.

Wherever in this RFQ an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Required to View Event

Prerequisites Required to Enter Bid

1. Review the attached General Provisions.

2.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate Quotes. Vendors must upload a document which provides a narrative point by point response to the mandatory minimums listed in this prerequisite.

3. Vendors must provide their costs for this RFQ as required by this prerequisite.

4. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

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Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A: Terms and Conditions for Goods and Services (Purchase Orders)

4. Attachment B: Scope of Work

25 August 202025 August 202025 August 202025 August 202025 August 202025 August 2020 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/898851-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1661460723&Signature=zKb14gWFpngyreMJ8lZJenRpKqc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/898851-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1661460723&Signature=%2B6ckTo%2BKNUJReyHXpTupuj2OBIs%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/898851-894705525TermsPOGoodsServices-051319%20%281%29_UpdatedNH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1661460723&Signature=tK5JnWNcoU%2Bneu4TQmJ1Y%2FeNHFc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/898851-977463139Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1661460723&Signature=eQLxzVB2IMYoKdXeM%2B7FVaH1dQw%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Is Vendor presently or has Vendor ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.3 Please upload information impacting Offeror’s responsiveness here.

1.4

Vendor acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.5 Vendor acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.6 Vendor certifies that the procurement item it provides meets or exceeds the specifications/product requirements provided in this RFQ.

1.7 Does Vendor have an outstanding tax lien in the State of Utah?

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1 Bidder understands Bentonite clay must be delivered within (30) days or sooner of the bid being awarded.

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Bentonite Clay (70,000 lbs delivered to Fremont River Range District in Loa, UT) 70,000 LB - Pound

All specs must be done accordance to Attachment B: Scope of Work. (36,000 lbs will be bagged in super sacks = to 3,000 lbs each for a total of 12 super sacks.) (34,000 lbs will be bagged in 50 lb bags = 2,000 lbs a pallet which means 17 total pallets) (Input the price per Pound. The system will automatically calculate the total price.) Bentonite price per pound must include delivery cost. No fuel surcharge or adjustments allowed.

Delivery Address:

Fremont River Ranger District 190 East 500 North Loa, UT 84747.

Must arrange delivery with:

Rick Oyler Fremont River Ranger District: 435-836-2800: (The Forest Service will coordinate equipment to off load the bentonite clay.)

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Service Line Items Service Line Items

There are no Items added to this event.

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