Attachment A - Statement of Work Amend 0001-2.19.2021.pdf

89703021QAR000002

Attachment A – Statement of Work

Amendment 0001

1 February 19, 2021

Departm ent o f Energy Washing ton , DC 20585

ARPA-E (Advanced Research Projects Agency-Energy) Attachment A – Statement of Work (SOW)

1.0 PROJECT DESCRIPTION

ARPA-E has a requirement for the design development, purchase, delivery and installation of furniture for its reception area, multipurpose room, team rooms and open office area (also known as the “Innovation Area”).

(i) Design development includes the following. See also Section 3.0 Design and Layout

Conditions in this Statement of Work:

a. Contractor shall conduct a site visit to capture measurements and all details necessary for design development through installation.

b. Using the typicals and technical requirements (Attachment B), the floorplan

(Attachment C), and the basis of design (Attachment D) provided by ARPA-E, Contractor shall review and refine the design and generate the design documents and materials documents listed below in the Deliverables section of this Statement of Work.

c. Contractor shall conduct reviews of refined design documents and materials documents with the appropriate ARPA-E personnel.

d. Contractor shall obtain ARPA-E approvals of designs and finalize design and materials documents.

(ii) Procurement includes ordering and receiving the items specified in the ARPA-E approved bill of materials.

a. Contractor shall store all materials off-site until final delivery and installation.

(iii) Installation consists of:

a. Contractor shall deliver and install furniture.

b. Contractor shall conduct a punch list walkthrough with appropriate ARPA-E personnel and provide the items listed below in the Deliverables section of this Statement of Work.

Deliverables:

(i) Meeting minutes

(ii) Project schedule

(iii) Refined and Final design drawings consisting of floorplan, typicals, isometric (3D), elevation, and plan view (detail of specific area(s))

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(iv) Refined and Final materials documents consisting of bill of materials (BOM) and finishes board

(v) Schedule of punch list items

(vi) Keying schedule

(vii) Warranty documentation

(viii) As-built drawings

Phase Description Delivery Date

Design Development

Kick-off meeting

30 days ARO

Provide meeting minutes and project schedule Review initial design drawings Conduct site visit Submit refined design drawings Review refined design drawings Submit refined material documents Review refined material documents Submit final design drawings and final material documents

Procurement Order and receive furniture 90 days ARO

Installation

Deliver and install furniture 100 days ARO

Initial punch list walkthrough Provide schedule of punch list items Final punch list walkthrough Submit keying schedule, warranty documentation, and as-built drawings in AutoCAD and pdf.

ARPA-E requirements are described in Attachments B (technical requirements for each item), C (floor plan) and D (basis of design images). Broad descriptions and quantities are provided in the table below. These anticipated furniture requirements are further described in Section 6.0 – Furniture Requirements.

ACCESSORIES:

ITEM CODE DESCRIPTION QUANTITY

A-1 POWER MODULE – WORKSURFACE CLAMP 8

SEATING:

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C-1 TASK CHAIR 28

C-2 GUEST CHAIR 2

C-3 SIDE CHAIR 10

PRIVATE OFFICES:

PO-1 SHARED PRIVATE OFFICE 108 SF 1

STORAGE:

ITEM CODE DESCRIPTION QUANTITY

S-1 LOW STORAGE – CREDENZA 1

S-2 STORAGE LOCKER – 3 DOOR 3

S-3 LOW STORAGE – OPEN SHELF 8

S-4 LATERAL FILE – 2H 10

TABLES:

ITEM CODE DESCRIPTION QUANTITY

T-1 PEDESTAL TABLE - BLACK 2

T-2 PEDESTAL TABLE - WHITE 1

T-3 PEDESTAL TABLE - TALL 1

T-4 SIT-TO-STAND RECTANGULAR TABLE WITH C-LEG 8

T-5 PROJECT TABLE WITH DESK END LEGS 5

TOPS FOR STORAGE LOCKERS:

TP-1 TOP 108“W X 20“D 1

WORKSTATIONS:

WS-1 WORKSTATION 72"W 8

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2.0 GENERAL CONDITIONS

2.1 The Contractor shall provide all furniture, design, project management, delivery and installation services required by ARPA-E PM and ARPA-E Contracting Officer (CO). All meetings, meeting minutes and schedules shall be included in the scope of service.

2.2 The Contractor shall coordinate access to the ARPA-E project location at least 24 hours in advance with the ARPA-E PM and shall comply with all ARPA-E security regulations.

2.3 The ARPA-E PM and/or GC shall coordinate all electrical requirements and complete the hardwire connections to the building.

2.4 The Contractor shall provide proof of insurance to the ARPA-E PM and Building Owner’s Representative no later than 72 hours prior to furniture deliveries.

2.5 The Contractor shall notify the ARPA-E PM and ARPA-E Contracting Officer immediately of all product delays.

3.0 DESIGN AND LAYOUT CONDITIONS

3.1 The Contractor shall be responsible for providing the following design and layout services required for this project. This specifically includes:

1. Design meetings (2-3 estimated) with the ARPA-E PM and any other ARPA-E personnel to obtain information to develop furniture design drawings (floorplan, typicals, isometric, elevations, and plan view drawings) and materials documents (bill of materials and any other specifications). Contractor shall provide plan view, isometric view (3D) and elevation view drawings in both AUTOCAD and PDF format of the furniture typicals for the ARPA-E PM.

2. All furniture design layout and drawings for ARPA-E-provided electrical connections shall be submitted as scaled drawings with a minimum of 1/8” scale or the preferred scale of the ARPA-E PM.

3. All furniture typical drawings shall define furniture by size, finish, and required features.

4. Drawing typicals within attachments are for representational purposes to determine customer’s preference of design intent and style.

3.2 All Contractor final design drawings shall be submitted in electronic format for review and approval of the ARPA-E PM.

3.3 The Contractor shall work with the ARPA-E PM, ARPA-E CO, and architect/engineer of record to convert the space plans into furniture specific design drawings. The final design drawings shall be submitted electronically to the ARPA-E PM, and the ARPA-E CO with an itemized listing of all components (BOM). See Request for Quote Section L at the paragraph entitled “Content and Instructions” for contents of the BOM.

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3.4 ARPA-E is specifying that certain Herman Miller product lines be used to match existing furniture. Substitutions will not be accepted. Attachment B provides product line information.

3.5 All final design drawings showing design intent and BOM shall be approved by ARPA- E PM, and ARPA-E CO prior to ordering furniture.

3.6 All drawing title blocks and the subject line of email correspondence with the ARPA-E PM, and ARPA-E CO shall include ARPA-E project named designations and Contractor’s designations.

3.7 As-built drawings (pdf and AutoCAD) shall be prepared to reflect as-installed conditions.

4.0 PROJECT MANAGEMENT

4.1 Project Installation Management Services: The Contractor shall provide 2 weeks advance notice for furniture deliveries, schedule installers, reserve dock or elevator if required, and ensure all deliveries are coordinated to the site with the ARPA-E PM and GC.

4.2 Delivery:

1. To deliver furniture, the Contractor shall utilize the shared loading dock located at 925 Frontage Road, S.W., Washington, D.C. 20024. Please note that the loading dock is used by a large number of businesses operating at 950 L’Enfant Plaza, 955 L’Enfant Plaza, the L’Enfant Plaza Hotel, and the L’Enfant Plaza Promenade.

2. Space at the loading dock is available on a first-come, first-serve basis and cannot be reserved in advance.

3. In the event that the loading dock is closed, the Contractor shall contact Normandy Management’s emergency service line at (202) 863-7921 to request assistance from the on-call building engineer.

4. The Contractor shall use the freight elevator to deliver furniture to ARPA-E’s office suite 8000 on the 8th floor of 950 L’Enfant Plaza. The Contractor shall inform the ARPA-E PM in advance when it requires use of the freight elevator, and the ARPA-E PM will reserve the freight elevator accordingly and obtain the freight elevator key from the security desk in the main lobby of 950 L’Enfant Plaza. On the day of delivery, the ARPA-E PM will provide the freight elevator key to the Contractor. The Contractor shall safeguard the freight elevator key and return it promptly and undamaged to ARPA-E.

5. The use of the freight elevator must be reserved in advance. If the Contractor fails to notify the ARPA-E PM 2 weeks in advance of its need for the freight elevator, the Contractor may be unable to use the freight elevator at its desired day and time.

6. Building management will not provide access to the ARPA-E’s office suite. Only ARPA-E staff will provide the Contractor with access to the 8th floor of 950 L’Enfant Plaza.

4.3 Protection: The Contractor shall be solely responsible for furnishing, erecting, 6 February 19, 2021 maintaining, and removing all protective barriers, signs, temporary lighting, etc. required during the delivery and installation to protect people and property.

4.4 Installation:

1. The Contractor shall be knowledgeable of the assembly requirements and procedures for the following brands of modular and systems furniture: Herman Miller. All parts/components shall be installed properly and in accordance the required specifications.

2. The Contractor shall provide all tools, parts, and equipment necessary to position and/or install office furniture and systems as outlined in attached drawings.

3. Installation attachments to walls, floors, and/or ceilings shall be the responsibility of the Contractor. Any installations that require finish trim after the items are in place shall be the responsibility of the Contractor.

4. The Contractor shall connect power supply, phone lines, and LAN lines from the wall to furniture and equipment. ARPA-E PM will make sure that equipment is available in accordance with the installation schedule.

5. The Contractor shall not accumulate debris on the work site. All debris must be deposited in an authorized container supplied by the Contractor. All material and equipment shall be removed from the site at the end of the project.

6. If the Contractor assembles and installs during regular business hours (8:30 a.m. – 5:00 p.m.) the Contractor shall perform work in such a manner as to minimize noise and disruption to other tenants, the building, and surrounding area. The Contractor shall comply with any requests by building management concerning noise, disruption, and/or debris.

4.5 Project Close Out:

1. The Contractor shall generate and update an ongoing punch list that consists of any damaged items, incorrectly installed, and/or missing product. The Contractor will have two weeks to complete the punch list.

2. Contractor will provide details for future customer service/warranty issues as well as detailed protocol for all claims, including provisions for local representation to coordinate warranty issues and on-site repairs.

5.0 FURNITURE PRODUCTS

5.1 The Contractor shall be knowledgeable of the assembly requirements and procedures for the following brands of modular and systems furniture: Herman Miller. All parts/components shall be installed properly and in accordance the required specifications.

5.2 All work surfaces shall be available in laminate and veneer finishes, as specified.

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5.3 Locks: Locks provided shall be chrome and keyed alike within each workstation and private office including files and overheads. Keying should be separate from other workstations, private offices, lateral files, etc.

5.4 Keys: Keying schedule shall be provided and shall include 2 extra copies of each key to the ARPA-E PM at time of acceptance. All locks shall include removable cores supporting the ability to remove or replace lock plugs as necessary in the field.

5.5 Fabrication: Methods of manufacturing, fabrication and installation of general furnishings and structural components shall meet the industry's highest standards.

6.0 FURNITURE REQUIREMENTS

6.1 PRIVATE OFFICE – PO-1

Typical specifications for private office furniture requirements:

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6.2 WORKSTATION – WS-1

Typical specifications for Workstation furniture requirements:

ELECTRICAL & CABLE MANAGEMENT:

1. Electric shall be provided in the raceway for all panels along the spine (36” wide and 48” wide panels).

2. Each workstation shall be capable of supporting two (2) circuits with each receptacle on a different circuit.

3. Receptacles shall be coded with circuit identification. The isolated circuit designator must be color coded or alpha-numerically coded differently than non-isolated circuit receptacles.

4. The data/voice faceplate shall be located on the same panel as the isolated/dedicated

9 February 19, 2021 duplex.

5. Electrical base feeds shall be available for early delivery and installation. Base feeds shall be capable of supporting an 8 wire 4-2-2 configuration.

6. Circuits shall be rated 20 amps, UL Listed, and Type I.

7. Panels shall have the holding capability for all data cable types, i.e. CAT-5E, CAT-6 cables, and fiber optics with a minimum of (2) CAT-6 cables.

8. Panel frames shall have removable tiles for access to power at varying heights (approx.11” vertically) within the system.

9. Panel electrical connections shall be provided with base feeds. Top feeds and power poles will not be accepted.

10. Electrical components shall snap into place without use of tools.

6.3 SEATING, TABLES, STORAGE, ACCESSORIES AND MISCELLANEOUS

ANCILLARY FURNITURE

Note: See Attachment B: ARPA-E – Technical Matrix for all Furniture Requirements.

7.0 RECYCLING AND TRASH REMOVAL

7.1 Prior to completion of the work, the Contractor shall remove from the vicinity of the work site all shipping containers, packing, trash, unused materials and other like material, belonging to the selected Contractor or used under the selected Contractor's direction.

7.2 The Contractor shall dispose of recyclables, trash and packing materials off-site and not in facility-provided receptacles.