Attachment 2 - RFQ 89703021QAR000002 Questions and Responses-2.19.2021.pdf

February 19, 2021

RFQ 89703021QAR000002

Questions & Answers

1. Q: Would the Government consider setting this solicitation aside for an SDVOSB?

(1/27/2021)

A: We welcome quotations from all vendors on the specified Schedule who can meet the requirements of the RFQ.

2. Q: Is it a must for the products to be made in the USA, or can they be imported from China or anywhere else? (1/27/2021)

A: The RFQ specifies Herman Miller furniture must be quoted for consistency with current inventory. Refer to the Limited Sources Justification provided as Attachment 1 to the RFQ for further details. Moreover, given the pertinent GSA MAS contract includes FAR 52.225-5 (Trade Agreements) and FAR 52.225-6 (Trade Agreements Certificate), quotations will be evaluated consistent with the policy set forth in FAR Part 25.

3. Q: Is there a potential fit with the needs and services of your organization and our custom designed furniture specifically designed for the behavioral health industry?

(1/28/2021)

A: The RFQ specifies Herman Miller furniture must be quoted for consistency with current inventory. Refer to the Limited Sources Justification provided as Attachment 1 to the RFQ for further details.

4. Q: What needs to be designed? Was the design for how the workstations are configured? (1/28/2021)

A: See the revisions in dark red text in the amended Request for Quote and Statement of Work. These revisions are intended to clarify the design requirements.

5. Q: Will the electrical already be at each location or will we have to install new electrical?

(1/28/2021)

A: The electrical hookup is in place for the workstation whip installation (in the Innovation Space). Project tables are designed to run a standard plug to existing column outlets. Any other electrical work is the Government’s responsibility and will be completed and available to the furniture installer and need not be included in vendor quotations.

6. Q: Do all the items need to be from the same [manufacturer] that was specified, or can they be similar? (2/4/2021)

A: The RFQ specifies Herman Miller furniture must be quoted for consistency with current inventory. Refer to the Limited Sources Justification provided as Attachment 1 to the RFQ for further details.

7. Q: Is the NAICS Code: 423210 - Furniture Merchant Wholesalers a requirement to provide a solution for this project?

A: No. The NAICS code selected for the RFQ, 423210 Furniture Merchant Wholesalers (Size standard of 100 employees), was selected in error. The NAICS associated with the GSA MAS contract is 337214 Office Furniture (Except Wood) Manufacturing (Size standard of 1000 employees), which will be the NAICS for the RFQ and solution. The RFQ has been amended to reflect this change.

8. Q: Are the only drawings we need to submit [in response to the RFQ] just the typicals and not the whole floorplan? If we are to submit the whole floor plan, please provide CAD background.

A: Only the typicals are required to be submitted with the RFQ.

9. Q: Attachment A typicals 6.1 and 6.2 appear to be drawn in CET Designer. Is this format acceptable to submit typicals drawn with CET Designer software, as opposed to CAD?

A: CET Designer software is acceptable for typicals submitted in response to the RFQ.

As-built drawings shall be submitted as a deliverable under the Order and will need to be CAD and PDF.

10. Q: There are discrepancies between Attachment A and Attachment B regarding key color, please confirm which we should go by.

A: Attachment A, Section 5.3. has been amended to “chrome”.

11. Q: Attachment A typical 6.1 includes notes design specifications on the side. Are we to follow those notes in our proposal? Ex: all veneer for worksurfaces and storage, are task lights needed, front to back filing rails, mid-grade fabrics etc.

A: Yes, follow notes.

12. Q: Attachment A typical 6.2 also includes design specifications on the side. Are we to follow those notes in our proposal? Ex: price the typical stand-alone without factoring in shared panels.

A: Yes, follow notes.

13. Q: Are Chrome or black keys required on the locks per section 5.3?

A: Chrome keys.

14. Q: In Attachment B, where items listed in the Technical Requirements are no longer a standard offering, is the use of specials acceptable?

A: “Specials” are considered “nonstandard” product that requires customization.

Standard products should be quoted and supplied if a listed item is not available.

Further, in accordance with the RFQ in Section A at clause 1. Overview of Requirement:

“In the event an item is not available on the Quoter’s MAS contract, an open market product can be quoted; however, the total value of all open market products quoted may not exceed the micro-purchase threshold,” presently $10,000.

15. Q: In Attachment B, C-2.6 Must match C-3 Product line. C-2 is Setu seating line and C-3 is Caper seating line, please confirm.

A: The questioner is correct, C-2 is Setu seating line and C-3 is Caper seating line. C-2.6.

has been amended to remove, “Must match C-3 product line”.

16. Q: In Attachment B, S-4.3 Placed Under Common Top TP-1 – On the plans it appears S-4 may be located beneath T-5. Please confirm if common top is needed, quantity of TP-1 is (1) which is indicated for S-2.

A: Disregard S-4.3. S-4 is located beneath T-5. Attachment B has been amended accordingly.

17. Q: In Attachment A, Project Close Out, “The Contractor will have two weeks to complete the punch list”. Does this include the delivery and installation of punch items. Typically lead product lead times are 4-6 weeks.

A: The two weeks applies to correcting the pending punch list items after the initial punch list walkthrough post-installation. Additional time needed for ordering of materials is a matter of contract administration. Final payment requires completion of all punch list items and acceptance by ARPA-E.