8960_Summary.pdf

This is an RFP summary document from the City of Madison Police Department for virtual reality training equipment, scenario design, and implementation services. The request for proposals, identified as RFP 8960-0-2020-AH, was issued on June 26, 2020, with a response due date of July 29, 2020. The City of Madison sought comprehensive virtual reality training solutions including equipment, customizable scenarios with varying difficulty levels, training packages, and implementation support for the police department.

The evaluation process involved scoring four competing vendors across multiple criteria including company reputation and references, system readiness and implementation speed, user-friendliness and training availability, RFP compliance, scenario availability and diversity, warranty and equipment lifespan, and customization capabilities. Each criterion was scored on a scale of 0 to 10, with cost consideration weighted at 25 points and local vendor preference weighted at 5 points. SurviVR PBC was awarded the contract with the highest combined score of 87.33 points, outperforming three competing vendors: APEX Officer (82.60 points at $47,500), ECHO Simulations StreetSmarts Virtual Reality (76.67 points at $50,000), and an unnamed fourth vendor (52.26 points at $48,000). SurviVR's proposal was awarded at a cost of $46,750. None of the four responding vendors qualified for the local vendor preference points, indicating all were non-local entities.