8960_Addendum2.pdf
PDF 386 KB Posted
- Attached to
- Virtual Reality Training Equipment
- Solicitation number
- RFP 9060-0-2020-AH
- Issued by
- Wisconsin
About this file
This is Addendum 2 to Request for Bid 8960-0-2020-AH issued by the City of Madison Finance Department Purchasing Services for virtual reality training equipment, scenario design, and implementation for the City of Madison Police Department. The addendum, dated July 24, 2020, provides detailed submission requirements for bidders responding to the procurement. Bidders must include comprehensive information addressing six primary categories: hardware with itemized pricing for each component; software with specifications regarding deployment method (firmware, on-premise installation, SaaS, or other), hosting arrangements, subscription terms, support and maintenance procedures, and all applicable license agreements and terms; system functionality and integration capabilities with existing City systems such as Power BI; professional services including implementation, installation, and training with proposed timelines, labor hours, and pricing methodology; warranty coverage for both software and hardware with associated costs; and acknowledgment of the City's standard Contract for Purchase of Services template, which takes precedence over vendor-provided agreements.
All bidders must acknowledge receipt of this addendum on RFB Form B, Receipt Forms and Submittal Checklist. The City of Madison reserves the right to negotiate all final contract documents and has indicated that its standard contractual procedures and templates will govern the final agreement, superseding any conflicting terms in vendor contracts or license agreements. Inquiries regarding the addendum should be directed to Andy Hargianto, City of Madison Purchasing Services, at (608) 266-4523 or ahargianto@cityofmadison.com.
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Other files
| File | Type | Posted |
|---|---|---|
| 8960_Addendum2_Contract.pdf | ||
| 8960_Addendum1.pdf | ||
| _8960_VirtualReality_Training_Equipment_.pdf | ||
| 8960_Summary.pdf |
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Text version
Rev. 07/28/2016-8960_Addendum2 LM edits.doc
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
DATE: July 24, 2020
RE: ADDENDUM 2
8960-0-2020-AH
Police Virtual Reality Training Equipment
Notice to All Bidders. In your proposal submission, as requested by our IT Agency and Legal Department, please provide detailed description on the following items:
1. Hardware – Include a break down or list of all hardware items and pricing for each item.
2. Software – Include breakdown and detailed description of any software that will be part of the VR training equipment, making particular mention of the following:
a. whether the software is embedded in the hardware (firmware), to be installed in local workstations on-premise, provided as SaaS, or some other format;
b. whether any off-site hosting and any third-party data centers will be used;
c. whether the software or its support and maintenance is packaged as an annual subscription and if so how many years you are proposing;
d. how support and maintenance for the software product(s) is provided, including a description of how upgrades/updates are provided;
e. While the City reserves the right to negotiate all final contract documents, please provide copies of all applicable license agreement(s), EULAs, SLAs, privacy policies, other terms and conditions etc. relating to the software you are proposing;
3. Functionality – Include detailed description of your proposed system’s functionality. Also include description of its integration or capability to be integrated with pre-existing systems that the City uses;
for example the City uses Power BI for data analytics.
4. Professional Services – Include detailed explanations of proposed implementation/installation as well as training services, making particular indication of expected timeline or labor hours. Lay out your proposal, to include pricing method (for example whether hourly or lump sum).
5. Warranty – Include description of warranty (for both software and hardware) and its associated costs.
For example, in your proposal mention whether warranty is already included or how is it priced?
6. City of Madison Required Contract – Please pay attention to the Contract for Purchase of Services (Software/Technology) attached at the end of this addendum. This is a sample template that the City uses when purchasing software or technology items as part of our standard contractual procedures.
Depending on the nature of the solution proposed, this sample may be used in place of, or in addition to, the sample contract in Appendix B and in addition to necessary licensing agreements. The City’s standard contracts shall take precedence over any conflicting terms in any vendor-provided contract forms or license agreements. The City reserves the right to negotiate all final contract documents.
July 23, 2020
7/23/2020-8960_Addendum2 LM edits.doc
Bidders must acknowledge receipt of this addendum accordingly on RFB Form B, Receipt Forms and Submittal Checklist.
Please direct any other questions to the Purchasing contact person below.
Andy Hargianto City of Madison Purchasing Services
PH: (608) 266-4523
ahargianto@cityofmadison.com
File details come from the government source that posted it. Updated .