Attachment A - Statement of Work.doc

89503020QWA000050

ATTACHMENT A

STATEMENT OF WORK

Number of Pages: 9 STATEMENT of Work

FOR

AIRCRAFT MAINTENANCE SERVICES

SECTION I. GENERAL INFORMATION

1. BACKGROUND

1.1. The Western Area Power Administration (WAPA), as part of the Department of Energy, is responsible for the Federal electric power marketing and transmission functions in 15 Central and Western States. Aircraft are used to perform a number of functions including line patrol, critical transmission line or microwave external load maintenance, aerial photography, infrared aerial inspection or video taping of various facilities and terrain.

2. SCOPE OF WORK

2.1. The Contractor shall furnish all labor, supervision, facilities, materials, equipment, tools, emergency repairs and supplies necessary to provide WAPA with an aircraft maintenance and upgrade services, including and not limited to the scheduled major inspections, overhauls, major alterations, major repairs, unscheduled major inspections, scheduled inspections and annual inspections on WAPA’s four Helicopters and their components. This includes the time between overhaul (TBO) inspections and replacement of retirement life items listed under the following type certificates: H2SW and E1GL, with latest revisions.

3. AIRCRAFT REQUIRING MAINTENANCE

3.1. Work is authorized via orders issued against the base contract.

WAPA operates the following aircraft:

Time Since New

Annual Flight Hours

Type of Aircraft (Approximate) Location

(Approximate) Bell 407 N617DE

SN53867

5400 Hrs. TT

Centennial, CO Bell 407 N618DE

SN53798

5500 Hrs. TT

Bismarck, ND

Bell 407 N619DE

SN53410

7100 Hrs. TT

Phoenix, AZ

Bell 407 N620DE

SN53885

1200 Hrs. TT

Chico, CA

4. GOVERNMENT PERSONNEL

4.1. The Contracting Officer is the individual executing this Contract on behalf of WAPA and is responsible for the overall administration of the Contract. He/she is the only person authorized to issue orders and to make any changes in the prices, terms or other conditions of the Contract.

4.2. WAPA’s Aviation Manager is designated as the Contracting Officer’s Representative (COR). The COR is responsible for giving the Contractor any special instructions or guidance necessary to complete the work; however, the COR has no authority to alter the terms and/or conditions of the Contract.

5. CONTRACTOR PERSONNEL

5.1. The Contractor shall furnish adequate supervision at its premises to ensure that work is performed in accordance with the Contract terms. It is the Contractor’s responsibility to maintain close surveillance over personnel employed to perform work on the Contract.

5.2. The Contractor shall provide the COR with the names of all personnel performing work on this Contract.

5.3. The Contractor shall ensure qualifications of maintenance personnel and that all Airframe and Powerplant Mechanics or Inspectors who perform maintenance or repairs on WAPA’s aircraft under this Contract shall be trained, licensed and certified under Federal Aviation Regulations Part 65. Any non-certified maintenance personnel performing maintenance on WAPA’s aircraft shall be under the direct and continuous supervision of trained and certified maintenance personnel. The Contractor shall make available evidence of such training to the COR within ten (10) days after contract award. Training certificates for any new personnel during the contract term shall also be made available to the COR.

6. REPLACEMENT PARTS

6.1. The Contractor shall furnish only replacement parts manufactured by the original component manufacturer or approved Parts Manufacture Approval (PMA). See also Part 15.2.

6.2. The Contractor shall furnish replacement parts that are either zero time since new, or zero time since last overhaul. Overhauled or reconditioned replacement parts, as well as time-continued parts, shall be approved by the COR prior to the work being performed.

6.3. In some situations it may be to WAPA’s benefit to furnish the parts or materials for installation on the aircraft. The COR will make the decision as to whether the Contractor or WAPA will furnish the parts or materials.

7. INSPECTION CRITERIA FOR RETURN TO SERVICE

7.1. The Contractor shall use the manufacturer’s specification criteria for return to service as specified in the appropriate maintenance and overhaul manuals, the manufacturer’s standard practices, and/or airframe repair manuals. Advisory Circulars (AC) 43.13-1A and AC 43.13-2A, Federal Aviation Regulations Part 27 or Part 33 (where applicable), supplemental type certificates, airworthiness directives, or manufacturer’s service instructions/bulletins are considered acceptable data for return to service.

8. REFERENCE LIBRARY

8.1. The Contractor shall maintain a reference library system for receiving and updating airworthiness directives, service bulletins, operational safety notices, manufacturer’s maintenance manuals, technical bulletins, Code of Federal Regulations, parts, manuals, price lists, and any other pertinent operational information.

9. CONTRACTOR FURNISHED TOOLS AND EQUIPMENT

9.1. The Contractor shall furnish the required special tools, hand tools, test equipment, machine tools, and inspection equipment to perform the work as prescribed by the manufacturer. The Contractor shall maintain tools, equipment, and machines in accordance with the manufacturer’s recommendations. If any of these items require calibration, the Contractor shall mark these items to show who performed the calibration and the date it was performed; or this information shall be kept on file, including the serial number of the item that was calibrated (reference paragraph 6 above).

10. SHIPPING AND RECEIVING FACILITIES

10.1. The Contractor’s facility shall have a dedicated shipping and receiving area. All personnel should be knowledgeable in proper packaging, including historical documents, inspection of receivables to ensure items are not lost or damaged, while shipping and receiving to and from designated WAPA sites.

11. FACILITIES

11.1. The Contractor shall furnish a completely enclosed and secure hanger at its facility when performing maintenance on WAPA’s Aircraft.

11.2. WAPA will be responsible and shall furnish a completely enclosed and secure hanger at each aircrafts home base of operations while not at the maintenance contractor facility (i.e. N617DE at KAPA, N618DE at KBIS, N619DE at KDVT and N620DE at KCIC). Facility location shall support minor maintenance and be agreed upon by the COR, the Contractor’s Director of Maintenance, General Manager, and the CO.

11.3. WAPA will be responsible for securing adequate facilities when helicopter is away from its home base requiring overnight storage, repair work or minor maintenance under this Contract.

12. RECORDKEEPING

12.1. The Contractor shall maintain an Order Log on an as needed basis. Upon receipt of each Order under this Contract, the Contractor shall record onto a numbered company work order all labor required, inspections, tests, parts, and materials used and furnished by the Contractor.

12.2. The Contractor shall provide a work order form, describing in detail the work to be performed, which meets the requirements of Federal Aviation Regulations Part 91.417(a)(1)(i-iii), (2)(iv-vi), or Part 145, where applicable. A copy of each work order form, together with a copy of each invoice, shall be attached in IPP and separately submitted to the COR when the Contractor submits its invoices for payment.

12.3. The Contractor shall maintain and make required entries on each aircrafts manufacturer’s historical records of the work accomplished as described in the Federal Aviation Regulations Part 43.11(a)(1-3), (7), and (b), or Part 145 where applicable.

13. TEST FLIGHTS

13.1. Test flights shall be performed by a current and qualified WAPA pilot prior to return to service when required by the Federal Aviation Regulations. If a WAPA pilot is not available, the COR will coordinate with the contractor to have a current and qualified contractor pilot perform the test flight. Personnel on the helicopter during such test flights shall be limited to those required crew members necessary for the performance of such test flights.

14. WARRANTY

14.1. The Contractor shall warranty its labor for a minimum of 120 days. Manufacturer or subcontractor warranties for third-party vendor parts and labor (i.e., workmanship and all parts, components, engines, avionics and retirement life items) shall apply in accordance with individual manufacturer or company warranty policies.

15. COMPLIANCE

15.1. Contractor shall perform all work under this Contract in accordance with Federal Aviation Regulations Part 135.411(a), Part 91, Part 43, Appendix E and Part 21.

15.2. Contractor shall comply with Federal Aviation Regulations Part 21 regarding Approval of Materials, Parts, Processes, and Appliances. A declaration of compliance shall be attached to any invoice that contains purchased parts installed on WAPA helicopters.

15.3. All maintenance releases or Federal Aviation Administration (FAA) Forms 337 shall be completed in accordance with Federal Aviation Regulations Part 43, Appendix B.

15.4. All components, assemblies, subassemblies, and parts shall be marked as “serviceable”, “repairable”, or “unserviceable” (where practical) as the inspection and repair process is performed.

15.5. FAA approved methods shall be established to prevent unserviceable parts or assemblies from returning to the inventory.

15.6. The work orders and inspection checklists shall be clearly written or typed and shall provide enough information to show what measurements, tolerances, and inspection criteria are used to return the component, assembly, subassembly, or part to service.

15.7. All mechanics/repairmen, while conducting work under this Contract, shall have access to the appropriate manufacturer’s maintenance manuals, drawings, and/or inspection criteria. Inspection forms shall have a place to enter the actual measurements or return-to-service data, as applicable.

16. PAYMENT

16.1. If the necessity for repairs is attributable to an inherent defect in parts or components provided by the Contractor, or to damages incurred during transportation due to the fault of the Contractor, the cost of repair or replacement and the expense of transportation both ways shall be borne by the Contractor.

16.2. Payment for additional services of the Contractor’s field repair technician(s), (i.e., other than scheduled inspections or overhauls), shall be made at the daily rate specified in the Contract. WAPA will reimburse the Contractor’s field repair technician(s) for authorized reimbursable travel and living expenses in accordance with contract clause WES-H-2004, titled “Reimbursement for Contractor Travel.”

SECTION II. DESCRIPTION OF WORK TO BE PERFORMED

1. MAINTENANCE TO BE PERFORMED

1.1. The Contractor shall perform the maintenance for all scheduled overhauls and inspections (e.g., 150-, 300-, 600-, 1200-, 2000-, 2500-hour, 12 month-, 24 month-, etc.), major repairs and major alterations to the airframe, aircraft engine, and rotors.

1.1.1. The components involved with these inspections and time life items include the main rotor, main rotor hub, upper and lower plate, grips, pitch horns, main transmission, support beams, tail rotor hub, tail rotor blades, swash plate and support assembly, tail rotor gearbox, freewheeling unit, engine, and hydraulic components.

1.1.2. The contractor will track the scheduled due times on the items listed above and will coordinate with the COR.

1.1.3. All such work shall be performed by the Contractor at its facility. In the event a subcontractor is required to perform maintenance, the contractor will coordinate with the COR, prior to any work being done.

1.2. The Contractor shall perform all maintenance required by airworthiness directives or manufacturer’s mandatory service bulletins that require disassembly of the above mentioned components.

1.3. The Contractor shall perform all scheduled maintenance checks required by the manufacturer to include 100, 150, 300-hour and annual inspections.

1.4. The Contractor shall be responsible for removal and shipment of any components to be serviced at its facility. Upon completion of services, the Contractor shall return and reinstall components in WAPA’s aircraft. All shipping and charges for transporting components and assemblies to and from WAPA’s sites shall be controlled and accounted for by the Contractor.

1.5. The Contractor may perform optional maintenance as requested by WAPA for aircraft improvements, PMA kits, and non-scheduled modifications on a direct cost proposal.

Airworthiness and FAA certification will be maintained.

2. FIELD MAINTENANCE SUPPORT

2.1. The Contractor shall have a trained and certified Airframe and Powerplant (A & P) mechanic available to WAPA for technical assistance, accomplishment all required inspections, and other inspections, such as, transmission sun gears, freewheeling unit inspections, troubleshooting of systems, and/or field repair or replacement. If, during any period of this Contract, WAPA requests the services of one of the Contractor’s field repair technicians, the Contractor shall provide such services at a time mutually convenient to both the Contractor and WAPA.

SECTION III. QUALITY CONTROL

1. GENERAL

The Contractor shall perform all services hereunder in compliance with accepted industry standards, guidelines, and practices and in accordance with any existing quality control program or systems normally used by the Contractor.

1.1. The Contractor shall develop and maintain a quality control program to ensure all services are performed in accordance with accepted industry practices and meet the standards identified herein. The Contractor shall develop a Quality Control Plan that implements procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit this Quality Control Plan to the Contracting Officer and COR for approval within ten (10) business days after contract award.

2. PERFORMANCE STANDARDS

The objective of this contract is for the Contractor to provide all labor and supervision, facilities, transportation, materials, equipment, tools and supplies necessary to provide WAPA with an aircraft maintenance facility and efficient maintenance support for WAPA helicopters, without compromising flight crew or passenger safety, or aircraft airworthiness. Specifically, the performance standards are as follows:

2.1. The Contractor shall accomplish the services described in the Bid Schedule in strict accordance with this Statement of Work.

2.2. The Contractor shall perform the work within the timeframe identified in the order, unless otherwise agreed upon by the COR, the Contractor’s Director of Maintenance or General Manager, and the CO.

2.3. Contractor shall ensure that all work order discrepancies are cleared, and that any repairs or maintenance requiring engine or system(s) run-up, system(s) operational flight checks or component operational flight checks are completed in compliance with specific helicopter Flight Manual Limitations or Normal Operating Specifications, and to the satisfaction of the pilot in command conducting the check.

3. ASSESSMENT

3.1. The COR will monitor the Contractor’s performance to ensure compliance with this Statement of Work and any other contract specifications. WAPA may use various methods to monitor performance such as random inspections, customer complaints, etc.

3.2. If and when deficiencies are identified, the COR will immediately notify the Contractor to review the deficiency and ensure the Contractor has an understanding of the deficiency. The COR shall document all deficiencies, and provide written documentation to the Contracting Officer and the Contractor. The preferred method to resolve deficiencies is to allow re-performance or corrective action on the part of the Contractor to correct the deficiencies. The Contractor shall be provided with the opportunity to correct any deficiencies within seven (7) calendar days of notification from the COR at no increase in contract price. In the event the deficiencies are not corrected within fourteen (14) calendar days of notification, or if repeated deficiencies occur, the Government may elect to negotiate an equitable reduction in contract price or terminate the contract for cause in accordance with clause 52.212-4(m).