894541-event.pdf

10 August 2020

Awarded To: 3 B's FORESTRY, INC.

Awarded to 3 B's Forestry Inc. for lowest responsive bid.

Henrie Knolls North Riparian Treatment Division of Wildlife Resources - Open to State of Utah Rangeland Pre-Qual list only. Lop and Scatter 66 acres, Garfield County, south3-west and north-west of Mammoth Creek Subdivision, Utah

10 August 2020

Open 7/29/2020 7:30 AM MDT Type Invitation for Bid Close 8/7/2020 2:00 PM MDT Number JH21-14 Currency US Dollar

Sealed Until 8/7/2020 2:00 PM MDT

Contacts Jeff Hammer jhammer@utah.gov

Commodity Codes Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

10 August 202010 August 202010 August 202010 August 202010 August 202010 August 202010 August 202010 August 2020 mailto:jhammer@utah.gov

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Henrie Knolls North Riparian Treatment

SOLICITATION #JH21-14

Pursuant to the Utah Procurement Code, participation on this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Rangeland Vendor list for the State of Utah, please do not submit a bid.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: services in this contract to provide for hazard fuel reduction by removing all encroaching conifers up to 18 inches dbh (excluding ponderosa pine) and remove all Pinyon and Juniper (P-J) vegetation within the 66 acre Henrie Knolls North Riparian Treatment project area. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals. Project area totals approximately 66 acres as identified on the attached site map. The Tommy Creek area is 26 acres and the Mammoth Creek area is 40

Closing date and time

The closing date and time for this sourcing event is August 7, 2020, at 2 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

Location and Description:

Work under this contract is located in the Mammoth creek (40 ac) and Tommy creek (26 ac) areas of Garfield and Iron Counties directly adjacent to Mammoth Creek Subdivision, Utah. Elevation is approximately 8,400 feet within the project site. Slopes range from flat to 30% with the majority of the project being less than 10%. The treatment site consists of 2 units. Project map identifies areas that will be treated. Treatment units will be identifiable with GIS data loaded into a GPS or on Avenza Maps (or similar program) with a smart device; however, flagging (by Government employee), fence lines, and roads may also be used to mark work boundaries. Total acreage is 66.

Access to the site:Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails (see map). From Forest Highway 50 (a.k.a. the “Mammoth Creek Road”) drive approximately 10 miles north of Highway 14 and Duck Creek Village. Turn west onto the Mammoth Creek Road. Travel west approximately 1 mile and turn south to reach the Tommy Creek project area or continue up the mammoth creek drainage to reach the mammoth creek project area. Four (4) wheel drive or high clearance vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment and personnel to the work site.

Acreage: 66 acres +/- dependent upon bids and budget constraints

Description

Specific Tasks:

Work consists of chainsaw thinning, pruning, and hand piling of slash.

Work Limits: Only areas shown on the Project Map will be treated. The project areas are identified with GPS unit or Avenza maps or similar. It will be the contractor’s responsibility to provide a GPS that is capable of loading project areas from a computer. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

Chainsaw Thinning:

Remove ALL conifers (18 inches tall up to 18 inches dbh) and all Pinyon Pine and Juniper (18 inches tall and taller) from the entire treatment area.

Ponderosa pine and cottonwood trees (of any size) will not be cut.

Stump heights should be 6 inches or less on the uphill side and cut flat (not pointed).

Stumps will have no live limbs left attached to the cut stump.

Pruning: Lower branches (ladder fuels) on remaining trees will be pruned to 6 feet or 1/3 of the tree height on smaller trees. The pruned area of the tree boles will have no live limbs attached larger than ¼ inch. Remaining trees should be undamaged.

Hand Piling of Slash: Slash and boles will be hand piled to facilitate burning. This includes activity and existing natural material. All material with a minimum size of 1 inch diameter and 18 inches in length and up to 6 inches in diameter shall be piled. Large woody debris anchored into the stream bank and/or lying within the active stream channel will not be removed.

Piles shall be:

Tee-Pee–shaped. Taller than they are wide (minimum of 5 feet tall).

Placed in open areas away from residual trees (out of the drip line). Have at least 12 inches clearance from any remaining logs or stumps.

Placed a minimum of 20 feet away from snags.

Free of dirt and trash.

Have no logs or sticks extending from the piles more than 12 inches.

Solid and compacted. Not hollow.

Piles will be located outside of riparian vegetation and where possible, piles should be no closer than 50 feet to the edge of the stream.

Un-piled tree boles over 6 inched diameter are uncut and limbed flush to the bole.

Other Requirements:The following areas shall be free from treatment slash and tree boles created by this project:

Roadways and road edges.

Cut and fill slopes.

Ditches, stream beds, rolling dips, water bars, and other water management features.

Culverts for a distance of 15 feet.

Improvements such as roads, established trails, telephone, power line, stock driveways, fences, established land corners, etc.

for a distance of 10 feet.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements:

Contractor will furnish Chainsaws that are free of leaks and have fully functioning spark arrestors. Chainsaw operators shall be competent and fully qualified. Before coming on site initially, all contractor-furnished vehicles must be washed in order to remove all dirt, debris, and plant material that could result in the transfer of noxious weeds. Vehicles must be washed any time they are used on a different project before being brought back into the project area. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Project must be completed by September 30, 2020

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #JH21-14.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information:

Site Visits:

A site visit will NOT be held prior to bidding. It is strongly recommended that each potential bidder inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Shape Files:

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation. Maps are provided for informational purposes only.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must demonstrate the ability to meet or exceed the mandatory minimum requirements by completing the questions in Group 4: Minimum Mandatory Requirements.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

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Buyer Attachments

1. Claim of Business Confidentiality Form

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A: Terms and Conditions for Services (Purchase Orders)

5. Attachment B: Scope of Work

6. MAP 1 WRIRiparianTreatmentContract

7. MAP 2 WRIRiparianTreatmentProposal

8. HenrieKnollsNorthRiparianTreatments KML

9. HenrieKnollsNorthRiparianTreatments2

10 August 202010 August 202010 August 202010 August 202010 August 202010 August 2020 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/894541-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1660147447&Signature=CcyM%2Bx%2FHXdMrODHuapLLx6Z7cbI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/894541-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1660147447&Signature=IwhbFP19a8e5AYLs1T6Y7H5uaWQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/894541-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1660147447&Signature=dV6NsSJv%2FBFbpxjvz8SiNYkl5o0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/894541-894705039termsposervice-051319%20%281%29_UpdatedNH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1660147447&Signature=FHP3y2F%2Bl8yN4Tvy3hjzdtkKhV8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/894541-971271871Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1660147447&Signature=VWVa6UBHgvqTsWEu%2F218xOSrtZA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/894541-970764872MAP%201%20WRIRiparianTreatmentContract.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1660147447&Signature=WEUfA44LM36dpyvjnCLert0sp5E%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/894541-970765321MAP%202%20WRIRiparianTreatmentProposal.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1660147447&Signature=wkrGFbDbiD0qLl94KIwIu1owcbE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/894541-970765909HenrieKnollsNorthRiparianTreatments.kml?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1660147447&Signature=EFnfcujHUAOVBfhl%2Fzo0QTyWeIg%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/894541-970765822HenrieKnollsNorthRiparianTreatments2.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1660147447&Signature=tQ7th2Onv4YNCuXkd%2B7OGHpfRKM%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.2 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.3 Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.4

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.5 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.6 Please upload information impacting Offeror’s responsiveness here.

1.7 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.8

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.9 Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.10 Does Bidder have an outstanding tax lien in the State of Utah?

1.11 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.12 Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

1.13

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.14 Bidder acknowledges they may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Purchase Order, in whole or in part, without the prior written approval of the State Entity.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

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3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1 Bidder acknowledges they are on the current State of Utah Rangeland Prequalification List for the treatment and acreage of the project in order to be considered responsive and responsible.

4.2 Bidder acknowledges the project must be completed by or before September 30, 2020.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Henrie Knolls North Riparian Treatment 66 AC - Acre

Work must be completed in accordance with the specifications listed in Attachment B: Scope of Work

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