Amendment 0001.pdf

(x)

89303319REM000057

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Lexington KY 40513

03002

1017 Majestic Drive, Suite 200 Portsmouth-Paducah Project Office U.S. Department of Energy EMCBC - Portsmouth-Paducah

Cincinnati OH 45202 550 Main Street, Room 7-010

893033

EM Consolidated Business Center U.S. Department of Energy

EMCBC

EM -Environmental Mgmt Con Bus Ctr

02/13/20200001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/03/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Department of Energy (DOE) Office of Environmental Management (EM) Paducah Infrastructure

Support Services (PAD ISS) Procurement.

Amendment 0001 to Request for Proposal (RFP) 89303319REM000057. See continuation page providing a summary table of Amendment 0001 changes.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Travis R. Taggart

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

02/13/2020 Signature on File

Solicitation # 89303319REM000057

Paducah Infrastructure Support Services

Amendment 0001

Summary of Changes

The purpose of this amendment is to amend solicitation 89303319REM000057, Paducah Infrastructure Support Services, as described below and incorporated in the conformed copy of the solicitation. All other sections of the Final RFP remain unchanged. The Offeror’s are responsible for reviewing the redline and final conformed copy of the solicitation to ensure incorporation of the requirements identified therein. Amendment

0001 to 89303319REM000057 is as follows:

Number RFP Section Reference Change from: Change to:

1. Section L, Provision L.10, paragraph (a)(2)

Teaming Subcontractor. A “Teaming

Subcontractor” is any subcontractor that will perform work that is incorporated into the Offeror’s

Technical and Management

Approach and that the prime Offeror considers necessary to enhance its team’s Technical and Management

Approach or ability to meet delivery requirements within the Section C

PWS.

Teaming Subcontractor. A “Teaming

Subcontractor” as used in this Section L is defined as any proposed subcontractor that is anticipated to perform work with an estimated value of $10 million or more over the contract period (including option years) under the Firm-Fixed-Price, Labor

Hour, and Cost Reimbursement contract line items.is any subcontractor that will perform work that is incorporated into the Offeror’s Technical and Management Approach and that the prime

Offeror considers necessary to enhance its team’s

Technical and Management Approach or ability to meet delivery requirements within the Section C

PWS.

2. Section L, (referenced page L-47) Attachment L-

Revisions to Total Estimates of

DPLH to match Section B, Tables

B.3(3) and B.3(4).

Revisions to Total Estimates of DPLH to match Section B, Tables B.3(3) and B.3(4).

Request for Proposal 89303319REM000057

L-1

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

TABLE OF CONTENTS

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

DOE-L-2017 EXPENSES RELATED TO OFFEROR SUBMISSION (OCT 2015) 4

DOE-L-2022 ALTERNATE BID/PROPOSAL INFORMATION – NONE (OCT

2015)……………

DOE-L-2024 NOTICE OF INTENT - USE OF NON-FEDERAL EVALUATORS

AND ADVISORS (OCT 2015)

PRE-PROPOSAL CONFERENCE AND SITE TOUR

DOE-L-2025 INTENTION TO BID/PROPOSE (OCT 2015)

DOE-L-2015 OFFER ACCEPTANCE PERIOD (OCT 2015)

NOTICE OF LABOR PROVISIONS

DOE-L-2001 PROPOSAL PREPARATION INSTRUCTIONS – GENERAL

(OCT 2015) ALTERNATE I AND ALTERNATE II (OCT 2015) (REVISED)

DOE-L-2002 PROPOSAL PREPARATION INSTRUCTIONS, VOLUME I –

OFFER AND OTHER DOCUMENTS – ALTERNATE II, ALTERNATE III,

ALTERNATE IV, ALTERNATE V, AND ALTERNATE VI (OCT 2015)

DOE-L-2003 PROPOSAL PREPARATION INSTRUCTIONS – VOLUME II:

TECHNICAL AND MANAGEMENT PROPOSAL - GENERAL (OCT 2015)

(REVISED) 15

PROPOSAL PREPARATION INSTRUCTIONS, VOLUME II – TECHNICAL

APPROACH 16

L-2

PROPOSAL PREPARATION INSTRUCTIONS, VOLUME II – KEY

PERSONNEL AND ORGANIZATION

PROPOSAL PREPARATION INSTRUCTIONS, VOLUME II – PAST

PERFORMANCE

PROPOSAL PREPARATION INSTRUCTIONS – VOLUME III: PRICE

PROPOSAL 21

DEAR 952.204-73, FACILITY CLEARANCE (AUG 2016)

DOE-L-2014 DATE, TIME, AND PLACE OFFERS ARE DUE (OCT 2015)

DOE-L-2016 NUMBER OF AWARDS (OCT 2015)

DOE CONTACTS REGARDING FUTURE EMPLOYMENT

DOE-L-2021 GUIDANCE FOR PROSPECTIVE OFFERORS - IMPACT OF ... 28

TEAMING ARRANGEMENTS ON SMALL BUSINESS STATUS (OCT 2015)

DOE-L-2026 SERVICE OF PROTEST (OCT 2015)

DOE-L-2027 NOTICE OF PROTEST FILE AVAILABILITY (OCT 2015)

DOE-L-2028 AGENCY PROTEST REVIEW (OCT 2015)

NOTICE OF BUY AMERICAN REQUIREMENT – CONSTRUCTION

MATEIRALS (MAY 2014)

FAR 52.233-2, SERVICE OF PROTEST (SEP 2006)

FAR 52.225-12, NOTICE OF BUY AMERICAN REQUIREMENT –

CONSTRUCTION MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

...30

EXCLUDED OFFERORS

LIST OF ATTACHMENTS – PADUCAH INFRASTRUCTURE SUPPORT

SERVICES 32

L-3

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://acquisition.gov/far/index.html or https://www.energy.gov/management/downloads/searchable-electronic-department-energy-acquisition-regulation

FAR/DEAR

Reference

Title Fill-In Information;

See FAR 52.104(d)

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code

Reporting (Jul 2016)

FAR 52.214-34 Submission of Offers in the English

Language (Apr 1991)

FAR 52.214-35 Submission of Offers in U.S. Currency (Apr

1991)

FAR 52.215-1 Instructions to Offerors – Competitive

Acquisition (Jan 2017)

FAR 52.215-16 Facilities Capital Cost of Money (Jun 2003)

FAR 52.215-20 Requirements for Certified Cost or Pricing

Data and Data Other Than Certified Cost of

Pricing Data (Oct 2010) –

Alt III (Oct 1997) and Alt IV (Oct 2010)

Alt III, (c) As specified in Section L

Alt IV, (b) As specified in Section L

FAR 52.215-22 Limitations on Pass-Through Charges-

Identification of Subcontract Effort (Oct

2009)

FAR 52.216-29 Time-and-Materials/Labor-Hour Proposal

Requirements – Non-Commercial Item

Acquisition with Adequate Price

Competition (Feb 2007)

FAR 52.222-5 Construction Wage Rate Requirements –

Secondary Site of the Work (May 2014)

FAR 52.222-23 Notice of Requirement for Affirmative

Action to Ensure Equal Opportunity for

Construction (Feb 1999)

(b) 10%

(e) DOE Paducah Site, located near Paducah, Kentucky, United States

FAR 52.222-24 Pre-award On-Site Equal Opportunity

Compliance Evaluation (Feb 1999) https://acquisition.gov/far/index.html https://www.energy.gov/management/downloads/searchable-electronic-department-energy-acquisition-regulation https://www.energy.gov/management/downloads/searchable-electronic-department-energy-acquisition-regulation

L-4

FAR 52.222-46 Evaluation of Compensation for Professional

Employees (Feb 1993)

FAR 52.237-1 Site Visit (Apr 1984)

FAR 52.237-10 Identification of Uncompensated Overtime

DEAR 952.219-70 DOE Mentor-Protégé Program

DEAR 952.233-4 Notice of Protest File Availability (Aug

2009)

DEAR 952.233-5 Agency Protest Review (Sep 1996)

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a contract with Firm-Fixed-Price, Labor Hour, Cost

Reimbursement, and Indefinite Delivery/Indefinite Quantity (IDIQ) contract line items resulting from this solicitation.

DOE-L-2017 EXPENSES RELATED TO OFFEROR SUBMISSION (OCT 2015)

This solicitation does not commit the Government to pay any costs incurred in the submission of any proposal or bid, or in making necessary studies or designs for the preparation thereof or for acquiring or contracting for any services relating thereto.

DOE-L-2022 ALTERNATE BID/PROPOSAL INFORMATION – NONE (OCT 2015)

Alternate proposals are not solicited, are not desired, and will not be evaluated.

DOE-L-2024 NOTICE OF INTENT - USE OF NON-FEDERAL EVALUATORS AND

ADVISORS (OCT 2015)

The Government may utilize non-federal evaluators and/or advisors or other non-federal support personnel for evaluating proposals received in response to this solicitation. Such personnel shall be required to sign nondisclosure agreements and to comply with personal and organizational conflicts of interest requirements in accordance with the FAR and DEAR 915.207-70(f)(5) and

(6). Under the statutes governing procurement integrity, these non-federal personnel may not disclose any information learned by participating in this acquisition. See the Procurement

Integrity Act, 41 U.S.C. §§ 2101-2107.

PRE-PROPOSAL CONFERENCE AND SITE TOUR

A pre-proposal conference and a site tour will be conducted at the DOE Paducah Site in Paducah, Kentucky. Prospective Offerors are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to participate in the pre-proposal conference and/or the site tour constitute grounds for a claim against the Government.

Detailed registration information for the pre-proposal conference and site tour are available on the

EMCBC procurement website, https://www.emcbc.doe.gov/SEB/pad_iss/

DOE-L-2025 INTENTION TO BID/PROPOSE (OCT 2015)

https://www.emcbc.doe.gov/SEB/pad_iss/

L-5

In order to facilitate the efficiency of the Government’s solicitation and award process through advance information on the anticipated number of Offers, potential Offerors are requested to submit the name, address, and telephone number of its firm or organization and any subcontractors to pad_iss@emcbc.doe.gov no later than 25 calendar days prior to the proposal due date. If the bid/proposal is to be submitted by a teaming arrangement, the Offeror is requested to submit the above information for all members of the proposing team.

DOE-L-2015 OFFER ACCEPTANCE PERIOD (OCT 2015)

The Offeror's proposal shall be valid for 365 calendar days after the required due date for proposals.

NOTICE OF LABOR PROVISIONS

The Offeror should note that this solicitation includes, in the proposed contract, clauses requiring the listing of employment openings with the local office of the Federal-State employment service system where a contract award is for $10,000 or more. (See clauses “Equal Opportunity for

Veterans” and “Equal Opportunity for Workers with Disabilities.”)

General information regarding the requirements of the Walsh-Healey Public Contracts Act (41

U.S.C. 35-45), the Contract Work Hours Standards Act (40 U.S.C. 327-333), and the Service

Contract Labor Standards Act (FAR 52.222-41) may be obtained from the Department of Labor, Washington, D.C., 20310, or from any regional office of that agency. Requests for information should include the RFP number, the name and address of the issuing agency, and a description of the supplies or services.

DOE-L-2001 PROPOSAL PREPARATION INSTRUCTIONS – GENERAL (OCT 2015)

ALTERNATE I AND ALTERNATE II (OCT 2015) (REVISED)

(a) Definitions.

(1) Offeror. The term “Offeror,” as used in this Section L, refers to the single entity submitting the proposal. The Offeror may be a single corporation or a “Contractor team arrangement” as defined in FAR 9.601(1), for example, a limited liability company, limited liability partnership, joint venture, or similar entity or arrangement. If the Offeror is a newly formed entity, it must be legally established on or before the date for submission of proposals. (See

Volume I instructions regarding any requirement for a Performance Guarantee Agreement.)

(2) Teaming Subcontractor. A “Teaming Subcontractor” as used in this Section L is defined as any proposed subcontractor that is anticipated to perform work with an estimated value of

$10 million or more over the contract period (including option years) under the Firm-Fixed-

Price, Labor Hour, and Cost Reimbursement contract line items.

(b) Availability of the solicitation, amendments, and other documents-electronic media.

(1) In order to further the Government policy of maximizing electronic commerce and making the acquisition process optimally cost-effective, electronic media will be used for distributing the solicitation, amendments thereto, and other documents to the public. These documents will be posted through the FedConnect website at https://www.fedconnect.net. This electronic medium will constitute the official distribution method for this solicitation. Amendments and mailto:pad_iss@emcbc.doe.gov https://www.fedconnect.net/

L-6 other official communications from DOE regarding this solicitation will be posted through this medium. Offerors and other interested parties are responsible to maintain continual surveillance of the website to remain abreast of the latest available information (Offerors and other interested parties are encouraged to utilize the website’s “Notifications” feature). No changes to this solicitation will be effective unless the changes are incorporated into the solicitation by an amendment. No other communication, whether oral or in writing, will modify or supersede the terms of the solicitation.

(2) The solicitation, amendments, reference documents, and other communications are also available through the Environmental Management Consolidated Business Center (EMCBC) procurement website at https://www.emcbc.doe.gov/seb/pad_iss/. Sensitive information, such as Official Use Only (OUO) information, will require the Offeror to complete and return a nondisclosure agreement as instructed on the procurement website.

(c) Submission of proposals.

(1) The Offeror must be registered in FedConnect at https://www.fedconnect.net. The Offeror must also be registered in the System for Award Management at https://www.sam.gov.

(2) Offerors must submit proposals electronically through FedConnect by the date and time specified in Standard Form (SF) 33, Solicitation, Offer and Award, in Section A of this solicitation and other provisions of Section L. It is imperative the Offeror read and understand how to submit its proposal using the FedConnect web portal. Proposal documents required by this solicitation must be uploaded and received in their entirety in the FedConnect Responses web portal no later than the date and time specified in SF 33, Solicitation, Offer and Award, in Section A of this solicitation. Failure to submit a response that is received through the

FedConnect Responses web portal by the stated time and date may result in the proposal not being considered. By submitting a proposal, the Offeror agrees to comply with the terms and conditions as set forth in this solicitation. DOE does not provide help desk assistance regarding FedConnect, and questions regarding FedConnect shall be addressed directly to

FedConnect in accordance with instructions found on its website. Subcontractor submissions of proprietary information may provide a password protected document file to the prime and share the password with the CO. The subcontractor proposal must adhere to the proposal due date/time in the solicitation and be submitted by the prime Offeror via FedConnect.

(3) Electronic submission of a proposal via FedConnect is required; however, the original, signed, hard copy submission of the proposal shall be considered the Offeror's official offer and will be considered binding.

(4) In addition to the electronic submission of the Offeror’s proposal via FedConnect, the Offeror shall submit the required number of paper and electronic copies of each proposal volume as indicated in the table below. The content in the paper and electronic copies shall be identical.

The only exceptions are as follows:

(i) Financial statements, annual report(s), and financial capability information, required by

Section L.16 PROPOSAL PREPARATION INSTRUCTIONS – VOLUME III: PRICE

PROPOSAL, which shall be included in the electronic submission via FedConnect and the CD-ROM/DVD and USB flash drive copies and the signed original only, but are not required to be included in the additional paper copies.

https://www.emcbc.doe.gov/seb/pad_iss/ https://www.fedconnect.net/ https://www.sam.gov/

L-7

(ii) The paper copies shall be submitted no later than the proposal due date, as follows:

MAIL TO (see table below for number of hard and electronic copies):

U S. Department of Energy, EMCBC

Attention: Travis Taggart, Contracting Officer, EMCBC

Address: 550 Main Street, Room 7-010

City/State/Zip: Cincinnati, OH 45202

E-mail: travis.taggart@emcbc.doe.gov

Phone: (513) 744-0973

Shipping materials shall be marked as follows:

TO BE OPENED BY ADDRESSEE ONLY.

RFP No. 89303319REM000057

Note: Offerors delivering proposals via hand-carry or Express Mail to the above address should arrange for delivery between the hours of 8:30am – 4:00pm Eastern Time and contact the Contracting Officer in advance to advise of the anticipated delivery date and time.

In addition, Offerors shall provide USB flash drives that are clearly labeled with the Offeror’s name, Request for Proposal (RFP) number, volume number and copy number. The proposals provided via USB flash drive copies are provided for Source Evaluation Board evaluation convenience only. In the event of a conflict, the hard copy material takes precedence over the electronic submission. The original proposal shall contain signed originals of all documents requiring signatures by the Offeror. Use of reproductions of signed originals is authorized in all other copies of the proposal.

The original, signed, hard copy submission of the proposal shall be considered the Offeror’s official offer and will be considered binding.

Table L-2. Copy Requirements

Proposal Volume – Title Number of Hard

Copy Proposals

Required

(DOE-EMCBC)

Number of USB

Flash Drives

Required

(DOE-EMCBC)

Volume I – Offer and Other Documents 1 signed original and 1 copy 3

Volume II – Technical and Management

Proposal

1 signed original and 3 copies 3

Volume III – Price Proposal 1 signed original and 3 copies 3

(d) Solicitation instructions and proposal information.

(1) Proposals are expected to conform to the solicitation requirements and the instructions contained in this Section L. The Government will evaluate proposals on the basis of the information provided in the proposal. The Government will not assume that an Offeror possesses a capability unless set forth in the proposal. This applies even if the Offeror has existing contracts with the Federal Government, including DOE.

mailto:travis.taggart@emcbc.doe.gov

L-8

(2) These instructions are not evaluation factors. Evaluation factors are described in Section

M entitled, Evaluation Factors for Award, of this solicitation. However, failure to provide the requested information may make an Offeror ineligible for award or adversely affect the Government's evaluation of an Offeror’s proposal. In addition, a proposal will be eliminated from further consideration before completing the Government’s evaluation if the proposal is deficient as to be unacceptable on its face. A proposal will be deemed unacceptable if it does not represent a reasonable initial effort to address itself to the material requirements of the solicitation, or if it does not substantially and materially comply with the proposal preparation instructions of this solicitation. Cursory responses or responses that merely repeat or reformulate the PWS will not be considered responsive to the requirements of the solicitation. In the event that a proposal is rejected, a notice will be sent to the Offeror stating the reason(s) the proposal will not be considered for further evaluation under this solicitation.

(e) Proposal volumes and page limitations.

(1) The overall proposal shall consist of separate volumes, organized and individually entitled as stated below, with the following page limitations:

(i) Volume I, Offer and Other Documents - No page limit.

(ii) Volume II, Technical and Management Proposal - See page limitations identified in each factor.

(iii) Volume III, Price Proposal - No page limit.

(2) Attachments, annexes, and appendices shall be counted toward the page limitations set forth below for Volume II, unless otherwise stated. The following do not count toward the page limitations: table of contents, title pages, glossary, divider tabs, blank pages, and cross reference matrix. Those pages that exceed the limits set forth in each factor below will not be considered in the evaluation; page counting will begin with the first page of each volume and continue up to the page limitation. No material may be incorporated by reference as a means to circumvent the page limitations.

(3) Except as may be provided elsewhere in the solicitation (including paragraph [f][2] below), Offerors shall not cross reference to other volumes of the proposal and shall provide complete information within the appropriate volume. Cost and pricing information shall be submitted and addressed only in Volume III, Price Proposal, unless otherwise specified.

(f) Proposal specifications.

(1) Table of contents. Each volume shall contain a table of contents and a glossary of abbreviations and acronyms. The table of contents in each volume shall identify the section, subsection, paragraph titles, and page numbers, as well as all spreadsheets, charts, tables, figures, diagrams, design drawings, and graphs.

(2) Cross reference matrix. The Offeror shall provide a cross reference matrix within

Volumes II and III, which correlates the proposal by page and paragraph number to the PWS, the Section L instructions, and the Section M evaluation factors. The cross

L-9 reference matrix shall be inserted immediately following the table of contents of the corresponding volume of the Offeror's proposal.

(3) Page size. Page size shall be 8½ × 11 inches for text pages, excluding foldouts. When

8½ × 11 inch pages contain text on both front and back, this is considered two (2) pages. Page size for foldouts shall not exceed 11 × 17 inches; foldouts may be used for large tables, charts, graphs, diagrams, design drawings, or other schematics.

Foldout pages shall fold entirely within the volume that it appears. When 11 × 17 inch pages are used, this is considered two (2) pages; if tables and graphics are on both front and back, this is considered four pages. Tables of contents, lists of figures, dividers, tabs, or similar inserts that do not provide any substantive information are not counted as a page. Use of 11 × 17 binders for Volume III, Price Proposal, is permitted.

(4) Print type. Text shall be 12 point or larger, single spaced, using Times New Roman font type. Headers and footers, spreadsheets, charts, tables, diagrams or design drawings, and graphs must be 10 point or larger using Times New Roman font type.

Two (2) columns of text per page and use of boldface type are acceptable. Print type used in completing forms attached to this RFP as Microsoft® Word®, Access®, or

Excel® documents should not be changed from the styles used in the attachments.

(5) Page margins. Page margins for text pages and foldouts shall be a minimum of one

(1) inch at the top, bottom, and each side. Each page shall, within the one (1) inch top or bottom margins, set forth the solicitation number; name of the Offeror; and, as applicable, the legend in accordance with paragraph (e)(2), Restriction on disclosure and use of data, of the provision at FAR 52.215-1, Instructions to Offerors-

Competitive Acquisition. This is the only information that can be displayed within the margins. Two (2) columns of text per page and use of boldface type for paragraph headings are acceptable.

(6) Page numbering. Pages shall be sequentially numbered by volume.

(7) File format. Files submitted shall be readable and searchable (not scanned) using

Microsoft® Word®, Excel®, or Adobe® portable document format (PDF) except the following specific Volume III files:

(a) Price Proposal tables shall be organized and submitted in native file format.

(b) Electronic copies of financial statements and annual reports shall be submitted as

PDFs.

(c) Proprietary software utilized in preparation of proposal information shall be provided along with licenses required to allow operation of the proprietary software. Files provided in accordance with this section shall be in the native format. The files shall not be password protected or contain other security restraints unless access information is provided.

(8) Binding and labeling of hard copies. Each volume shall be separately bound in three-ringed loose-leaf binders. Cost proposals may be submitted in three-ringed binders in sizes up to 11 × 17. Staples shall not be used. The outside front cover of each binder shall indicate the Contractor’s name, the RFP number, the title of the RFP, and the copy number (i.e., sequentially number the required copies with the original being

L-10 copy no. 1). The same identifying data shall be placed on the spine of each binder to facilitate identification and accountability when placed in a vertical position.

(g) Classified information. The Offeror shall not provide classified information in response to this solicitation.

(h) Questions.

(1) Questions regarding this solicitation must be submitted to

PAD_ISS@emcbc.doe.gov no later than 11:59 p.m. Eastern Time, February 18, 2020.

If DOE has not acknowledged receipt of submitted questions within three (3) business days, the Offeror may contact the CO to confirm receipt of questions. Each question shall clearly specify the solicitation area to which it refers. Responses to questions, as appropriate, will be posted on the procurement website as soon as practicable. DOE will make every effort to have all questions answered at least two (2) weeks before the proposal submission date. The Government will not identify prospective Offerors submitting questions. Offerors must check the procurement website periodically to ascertain the status of answers to questions.

(2) This solicitation is considered complete and adequately describes the Government's requirements. If an Offeror believes that there is an error in the solicitation, or an omission, the Offeror shall submit a question to PAD_ISS@emcbc.doe.gov.

(i) False statements. Proposals must set forth full, accurate, and complete information, as required by this solicitation (including attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

(j) Examination of data. By submission of a proposal, the Offeror grants to the CO, or an authorized representative of the CO, the right to examine, for purposes of verifying the data submitted, those books, records, documents, and other supporting data (regardless of form) that will permit an adequate evaluation of the proposal. This right may be exercised in connection with any reviews deemed necessary by the CO prior to award.

(k) Commitment of public funds. The CO is the only individual who can legally award a contract and commit the Government to the expenditure of public funds in connection with the proposed acquisition. Any other commitment, either explicit or implied, is invalid.

(l) Content of resulting contract. A Contract awarded as a result of this solicitation will contain the following sections of the solicitation: Part I – The Schedule; Part II – Contract Clauses; Part

III, Section J-List of Documents, Exhibits and Other Attachments. Part IV, Section K –

Representations, Certifications, and Other Statements of Offerors will be incorporated into the contract by reference.

(m) Allowable Salary for Key Personnel. Award of the Contract, as proposed, does not constitute a determination of allowability of key personnel salaries contained in the successful offer. As provided in Section H clause entitled, Special Provisions Applicable To Workforce

Transition and Employee Compensation: Pay and Benefits, within 20 days after Notice to

Proceed (NTP), the Contractor shall submit DOE Form EM3220.5, Application for Contractor

Compensation Approval, to the CO for each key personnel position listed in the Contract for a determination of cost allowability for reimbursement under the Contract. To support a mailto:PAD_ISS@emcbc.doe.gov mailto:PAD_ISS@emcbc.doe.gov

L-11 reasonableness determination, the Contractor shall also provide compensation market survey data to support/justify the requested salary and other information as requested by the CO.

Executive incentive programs are allocable and, therefore, may be determined to be allowable, if approved by the CO. Additionally, an executive incentive program will only be considered allowable to the extent the cost of the incentive is allocable as defined in FAR 31.201-4. To support a reasonableness determination for allowability, the Contractor will be required to provide a justification and may be required to provide additional information such as a copy of the annual incentive letter provided to the individual executive for the services to be rendered.

DOE-L-2002 PROPOSAL PREPARATION INSTRUCTIONS, VOLUME I – OFFER AND

OTHER DOCUMENTS – ALTERNATE II, ALTERNATE III, ALTERNATE IV,

ALTERNATE V, AND ALTERNATE VI (OCT 2015)

(a) Cover letter. The Offeror may provide a brief cover letter. The cover letter will not be considered in the evaluation.

(b) General. Volume I – Offer and Other Documents, contains the offer to enter into a contract and other documents. . No price/cost information shall be included in the Volume I. The signed original(s) of all documents requiring signature by Offerors shall be contained in the original

Volume I. Offerors shall include the information listed in the following paragraphs in Volume I, assembled in the order listed. In cases where the Offeror is required to fill in information in a contract clause, the Offeror shall submit only those pages that require input of information or a signature. Those specific areas are:

(1) Section B

(i) B.3 Contract Pricing

(2) Section H:

(i) H.14 DOE-H-2017, Responsible Corporate Official and Corporate Board of Directors

(Oct 2014)

(ii) H. 30 DOE-H-2052, Representations, Certifications, and Other Statements of the

Offeror (Oct 2014) (Revised);

(iii)H.34 DOE-H-2058, Designation and Consent of Teaming Subcontracts (Oct 2014)

(3) Section I:

(i) I.79 FAR 52.223-3, Hazardous Material Identification and Material Safety Data (Jan

1997) – Alternate I (Jul 1995)

(ii) I.108 FAR 52.227-23, Rights to Proposal Data (Technical) (Jun 1987).

(c) Standard Form 33, Solicitation, Offer and Award – one signed original of the Standard Form

(SF) 33 must be provided in addition to a copy for each set of the Volume I.

(1) The person signing the SF 33 must have the authority to commit the Offeror to the terms and conditions of the resulting contract, Sections A - J. By signing and submitting the SF 33, the Offeror commits to accept the resulting Contract as contained in the solicitation, unless an exception or deviation to the terms and conditions, as stated in the solicitation, is explicitly stated by the Offeror in accordance with the below subsection (g), Exceptions and Deviations.

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(2) The Offeror must acknowledge receipt of all amendments to the solicitation in block

14 of the SF 33.

(3) The Offeror shall insert 365 calendar days in block 12 of the SF 33 in accordance with Section L provision L.8 DOE-L-2015, Offer Acceptance Period.

(d) Administrative information. Offerors shall provide the following information:

(1) Solicitation number. (Reference paragraph (c)(2)(i) of the Section L provision at

FAR 52.215-1, Instructions to Offerors - Competitive Acquisition.)

(2) Offeror name. Name, address, telephone and facsimile numbers, e-mail, and Data

Universal Numbering System Number (DUNS) of the Offeror (reference paragraph

(c)(2)(ii) of the Section L provision at FAR 52.215-1).

(3) Authorized signatory. Name and title of person authorized to sign the proposal

(reference paragraph (c)(2)(v) of the Section L provision at FAR 52.215-1).

(4) Negotiators. Name(s), title(s), telephone number, and email address of persons authorized to negotiate on the Offeror's behalf (reference paragraph (c)(2)(iv) of the

Section L provision at FAR 52.215-1).

(5) Government agency administration. Government agency(ies) and the name of its representative(s) having administrative cognizance over the Offeror or parent company within the meaning of FAR Subpart 42.3, Contract Administration Office

Functions, including financial auditing, employment opportunity oversight, etc.

Include agency name, address, and telephone number.

(e) Subcontractors and other entities. Offerors shall provide the following information:

(1) Name, address, and DUNS number for all proposed Teaming Subcontractors, as defined in L.10 DOE-L-2001, Proposal Preparation Instructions – General, Section

(a)(2).

(2) If the Offeror is a joint venture, limited liability company, limited liability partnership, or other similar entity (multi-member, shared ownership) provide:

(i) Name, address, and DUNS of the parent or member company(ies) of the Offeror

- joint venture members, limited liability company members, limited liability partnership members, etc.; and

(ii) Teaming agreement(s) and operating agreement (if applicable) that will remain in effect after any contract award and that describe the business arrangement between the members, including the identity of the one member/partner who has the majority interest in the Offeror.

(f) Representations and certifications.

(1) If the Offeror has completed the annual representations and certifications electronically via the System for Award Management website in accordance with the provision at FAR 52.204-8, Annual Representations and Certifications, and those representations and certifications are current, accurate, complete, and applicable to this solicitation, the Offeror does not need to resubmit such representations and certifications in response to this solicitation. However, if any of these annual representations and certifications requires a change, the Offeror shall submit those changes in accordance with FAR 52.204-8.

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(2) If the Offeror has not completed the annual representations and certifications electronically via the System for Award Management, the Offeror shall complete and provide all of the representations, certifications, and other statements of the Offeror as required in this solicitation's Section K.

(3) The Offeror shall also complete any additional representations, certifications, or other statements required in this solicitation's Section K Clause entitled, Representations, Certifications, and Other Statements of the Offeror.

(g) Exceptions and deviations.

(1) Exceptions and/or deviations are not sought, and the Government is under no obligation to enter into discussions related to such. The Offeror shall specifically identify and fully explain any proposed exception to or deviation from the terms and conditions of the solicitation. Any proposed exceptions or deviations must identify the applicable solicitation section, clause or provision number, paragraph number, and the proposal volumes to which the exception or deviation applies. In addition to identifying this complete information in Volume I, any deviations or exceptions shall also be identified in the other volumes to which the deviation or exception applies, Volumes II and III. Only exceptions for deviations specifically identified in this section, if accepted by the Government, will take precedence over the terms and conditions of the solicitation.

(2) Any exceptions or deviations by the Offeror to the terms and conditions stated in the solicitation for the resulting contract will make the offer unacceptable for award without discussions. If an Offeror proposes exceptions or deviations to the terms and conditions of the contract, then the Government may make an award without discussions to another Offeror that did not take exception to the terms and conditions of the contract.

(h) Facility Clearance verification.

The Offeror shall submit the following for the Offeror, JV/LLC member(s), and Teaming

Subcontractors (if applicable) who will perform work under a contract resulting from this solicitation and require access authorizations (see Section L provision entitled, DEAR

952.204-73, Facility Clearance): (1) DOE Facility Clearance code or your Department of

Defense (DOD) assigned Commercial and Government Entity (CAGE) code; (2) the date the

Offeror’s, JV/LLC member(s)’, and Teaming Subcontractor’s (if applicable) completed

Standard Form 328 was submitted, and (3) the date of the Contracting Officer’s affirmative

FOCI determination. If the Offeror, JV/LLC member(s), or any of its Teaming Subcontractors

(if applicable) do not possess such a CAGE code or DOE/NRC facility clearance number, the

Offeror, JV/LLC member(s), and Teaming Subcontractor (if applicable) shall submit FOCI information in accordance with the Section L provision entitled, DEAR 952.204-73, Facility

Clearance. Further information is available at https://foci.anl.gov/. All Offerors, JV/LLC member(s), and Teaming Subcontractors (if applicable) that do not possess a CAGE code or

DOE/NRC Facility Clearance number, shall complete the required entries into the DOE

Foreign Ownership, Control, or Influence (FOCI) Electronic Submission System (ESS) located at https://foci.anl.gov/. Use of the DOE FOCI ESS is mandatory for all Offerors, JV/LLC member(s), and Teaming Subcontractors (if applicable) that do not possess a Facility https://foci.anl.gov/ https://foci.anl.gov/

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Clearance. Be sure to designate Key Management Personnel (KMP) (specific to FOCI only;

this is not the same as Key Personnel as defined in Section H) in e-FOCI that hold the appropriate security clearance level as required by the scope of work and for the facility clearance. At a minimum, KMP must include the positions of the President and Facility

Security Officer (FSO). If any member of the Offeror (including Teaming Subcontractors) is under FOCI, the Offeror shall submit a draft FOCI Mitigation Plan for review by the appropriate Cognizant Security Office (CSO). If the CSO has questions regarding any of the

FOCI Verification, Facility Clearance Information, and/or the draft FOCI Mitigation Plan, it may reach out to the Offeror during the evaluation process for clarifications. Note: This will not consititute “negotiations” (or “discussions”) as defined in paragraph (d) of FAR 15.306, Exchanges with Offerors After Receipt of Proposals or obligate the Government to conduct discussions; nor constitute a “proposal revision” as defined in FAR 15.001.

Offerors, JV/LLC member(s), and Teaming Subcontractors (if applicable) are encouraged to transmit FOCI information before the deadline for proposal submission. Under the DOE FOCI

ESS, electronic signatures cannot be accepted; thus, the signed original SF-328 executed in accordance with the form’s instructions, and any other forms requiring a signature or seal shall be printed, signed, and submitted to the federal FOCI Operations Manager at the mailing address provided in the system. When filling out the New User Registration information in the

DOE FOCI ESS, select “[insert FOCI Office name]” as the FOCI Office that will review your submission for this solicitation when it is completed. Include the solicitation name and number in the “Reason for Request” field. If the Department identifies missing information, the Offeror shall submit any information requested by the Department (FOCI Manager or CO) as soon as possible.

(i) Performance Guarantee Agreement.

If the Offeror is a joint venture, limited liability company, or other similar entity, the Offeror shall provide the Performance Guarantee Agreement in accordance with the clause DOE-H-2016, Performance Guarantee Agreement. See Section L, Attachment L-7 entitled, Performance

Guarantee Agreement, for form and text of the required Performance Guarantee Agreement.

(j) Responsible Corporate Official and Corporate Board of Directors.

The Offeror shall provide the name of the responsible corporate official and other information related to the corporate board of directors in accordance with the clause DOE-H-2017, Responsible Corporate Official and Corporate Board of Directors.

(k) Small Business Size Standard and Set-Aside Information

This acquisition is set-aside for small business. The North American Industry Classification

System (NAICS) Code is 561210, Facilities Support Services. The size standard for NAICS

Code 561210 is $41.5M.

(l) Organizational conflicts of interest (OCI)

The Offeror, including each entity participating in a joint venture, limited liability company

(LLC), or teaming agreement thereof as defined in FAR 9.601(1), as well as any Teaming

Subcontractor(s), shall provide a fully executed Section K.7, Organizational Conflicts of Interest

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Disclosure, and any necessary statements required by the provision. If the Offeror believes there is an existing or potential OCI, the Offeror shall submit an appropriate draft OCI mitigation plan with its proposal. If the Department identifies an existing or potential OCI, the Offeror shall submit any information requested by the Department, including a draft OCI mitigation plan. If the

Department requires additional explanation or interpretation regarding the proposed mitigation plan for evaluation purposes, this would be handled as clarifications or communications with

Offerors, in accordance with subsections (a) and (b) of FAR 15.306, Exchanges with Offerors

After Receipt of Proposals. Note: This proposal requirement is separate and distinct from the

Contract requirement stated at DOE-H-2035, Organizational Conflict of Interest Management

Plan, which applies throughout the full period of performance.

(m) Equal opportunity compliance.

The Offeror shall provide all of the information required to perform a pre-award onsite equal opportunity compliance evaluation in accordance with FAR 52.222-24. This information shall include the company name, address, phone number, and the point of contact for the Equal

Employment Opportunity Commission. This information shall be provided for the Offeror, including each entity participating in a joint venture, LLC, or teaming agreement thereof as defined in FAR 9.601(1), as well as any known first-tier subcontractors with anticipated subcontracts of $10 million.

DOE-L-2003 PROPOSAL PREPARATION INSTRUCTIONS – VOLUME II:

TECHNICAL AND MANAGEMENT PROPOSAL - GENERAL (OCT 2015) (REVISED)

(a) The Technical and Management Proposal (Volume II), consists of written information to allow Offerors to demonstrate their approach and capabilities to perform the prospective contract. The instructions contained in this and other provisions of the solicitation are provided to assist Offerors in preparing their proposals and are not evaluation factors, however failure to comply with these instructions may result in a deficient proposal. The

Technical and Management Proposal will be evaluated in accordance with the evaluation factors stated in Section M entitled, Evaluation Factors for Award.

(b) Offerors shall address, in the Technical and Management Proposal, those areas contained in the respective Section L provisions below. Each of these areas corresponds to the evaluation factors contained in Section M of the solicitation.

(c) The Technical and Management Proposal shall comply with the requirements contained in the provision at DOE-L-2001 entitled, Proposal Preparation Instructions, general and other applicable provisions of the solicitation, including any required format and page limitations.

Offerors shall be specific and complete in addressing the information required to be included in the Technical and Management Proposal. Moreover, the Offeror shall not merely restate the work scope and/or other solicitation requirements in its Technical and Management

Proposal.

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The Offeror’s proposal submission, including Volumes II and III, shall include “Teaming

Subcontractors” as defined in DOE-L-2001, Proposal Preparation Instructions – General, Section (a)(2).

(d) No cost or price information shall be included in the Volume II, Technical and Management

Proposal.

PROPOSAL PREPARATION INSTRUCTIONS, VOLUME II – TECHNICAL

APPROACH

Factor 1 – Technical Approach (The Technical Approach section shall not exceed 25 pages total).

Offerors shall include the following information in the Volume II - Technical and Management

Proposal, related to the Offeror’s proposed technical and management approach:

(a) The Offeror shall describe it’s approach to transition activities, including the process and planned activities for conducting a safe, orderly transition; minimizing impacts on continuity of operations; identifying key issues that may arise during transition and resolutions; and planned interactions with DOE, the incumbent Contractor, incumbent employees, and other site contractors.

(b) The Offeror shall describe its approach to achieve the following PWS elements: C.2.2

Environment, Safety, Health, and Quality (ESH&Q) Program; C.2.4 Project Management;

C.3.2 Safeguards and Security (S&S) and C.3.12 Cyber Security, Computing, and

Information Technology (IT).

(c) The Offeror shall describe its understanding and approach to the following Contractor Human

Resource Management activities: Management of a workforce, including Union represented and non-represented labor (see Section H.4-H.10). As part of its approach, the Offeror shall provide information that demonstrates its expertise (on staff or contracted personnel); and with regard to the management of the workforce, its understanding of the Service Contract

Labor Standards (as enacted in the Service Contract Act), in particular Section 4(c),currently codified at 41 USC Chapter 67, and how it affects a Union represented workforce.

PROPOSAL PREPARATION INSTRUCTIONS, VOLUME II – KEY PERSONNEL AND

ORGANIZATION

Factor 2 – Key Personnel and Organization (The Key Personnel and Organization section shall not exceed five pages, exclusive of resumes and letters of commitment. The key personnel resumes are limited to four pages for each resume.)

(a) Key personnel.

(1) The Offeror shall propose Key Personnel positions that it considers essential to the successful accomplishment of the work. The Offeror shall propose at a minimum the

Program Manager and the Security Manager. In addition, the Offeror may propose up to two additional other key personnel that the Offeror considers critical to the overall performance of the contract. Only one individual may be proposed for each key personnel position.

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It is recognized that the number and functions of key personnel will be dependent on the organizational structure of the individual Offeror and the manner in which the Offeror proposes to perform the work. The Offeror shall not provide the names or qualifications of any non-key personnel.

The Offeror shall provide the rationale for the selection of the proposed non-required key personnel positions regarding why they are essential to the successful performance of the entire Contract…