CTAC Request for Proposals Amd 0001 REDLINE.pdf

Carlsbad Technical Assistance Contract (CTAC)

Solicitation 89303320REM000073

Section B Carlsbad Technical Assistance Contract (CTAC)

Solicitation 89303320REM000073 Amendment 0001

PART I - THE SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

TABLE OF CONTENTS

B.1 DOE-B-2012 SUPPLIES/SERVICES BEING PROCURED/DELIVERY

REQUIREMENTS (OCT 2014)

B.2 DOE-B-2008 CONTRACT LINE ITEM STRUCTURE (OCT 2014) (REVISED

B.3 CONTRACT MINIMUM AND MAXIMUM VALUE OF SERVICES

B.4 NON-LABOR COST – INDIRECT CEILING RATE

B.5 DOE-B-2013 OBLIGATION OF FUNDS (OCT 2014)

B.6 LIMITATION OF GOVERNMENT’S OBLIGATION (FOR FIRM-FIXED-PRICE

TASK ORDERS)

B-i

Section B

B-1

B.1 DOE-B-2012 SUPPLIES/SERVICES BEING PROCURED/DELIVERY

REQUIREMENTS (OCT 2014)

(a) This is an Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract under which Firm-

Fixed-Price (FFP) and/or Time-and-Materials (T&M) task orders will be issued. This contract will provide various technical assistance services in support to the Carlsbad technical assistance requirements as described in the Section C – Scope of Work.

(b) For work performed by the Contractor’s employees and/or subcontractor employees, the labor categories, direct-productive-labor-hours (DPLH) and fixed labor rates in

Attachment J-7 IDIQ RatesTable B.2(3), IDIQ Schedule of Fully Burdened Labor Rates below shall apply. The Contractor shall provide the DPLH at the fixed-hourly rates shown in Attachment J-7 IDIQ RatesTable B.2(3) segregated by performing entity. The qualifications for the labor categories are identified in Section J, Attachment J-3, Position

Qualifications and Job Descriptions.

(c) Work shall be performed at the location(s) described in Section F. The Government will furnish office space, furniture, equipment, and materials necessary for work in facilities owned or controlled by the Government. The Contractor shall furnish the same for work performed at all other locations and also furnish offsite/corporate support personnel, facilities, office furniture, equipment, material, services, and supplies, and otherwise do all things necessary to accomplish work in a safe, integrated, effective, and efficient manner in accordance with the terms and conditions of the Contract and resulting task orders.

(d) The Contractor shall provide the requested services issued as task orders against B.2

Contract Line Item Structure, within the guaranteed minimum and estimated maximum quantities as specified in Section B.3 below, on a schedule to be specified by the

Government in accordance with the contract clause H.36, Task Ordering Procedure;

FAR 52.216-18, Ordering; and FAR 52.216-19, Ordering Limitations.

(e) Payment for the DPLH provided and materials, supplies, equipment, travel, or other direct costs under T&M task orders shall be made in accordance with FAR 52.232-7, Payments Under Time-and-Material and Labor-Hour Contracts. Payment under FFP task orders shall be made in accordance with FAR 52.232-1, Payments.

B.2 DOE-B-2008 CONTRACT LINE ITEM STRUCTURE (OCT 2014) (REVISED)

(a) Task orders shall be proposed and awarded against the following CLIN:

CLIN ITEM DESCRIPTION

CONTRACT

CEILING VALUE

CONTRACT

ORDERING

PERIOD

01000 Carlsbad Technical Assistance Contract (CTAC)

$100,000,000.00 Five (5) years from the date of contract award.

Section B

B-2

(b) The Contractor shall be reimbursed under T&M task orders for the cost of materials, supplies, equipment, travel, or other direct costs in accordance with the applicable cost principles contained in the contract clause at FAR 52.216-7, Allowable Cost and

Payment. The estimated cost of materials, supplies, equipment, travel, or Other Direct

Costs (ODCs) for this contract (as proposed and authorized in the applicable task order) is [$7,500,000] incorporated in Section J, Attachment 7, Pricing Schedules:

(c) The total value of this contract is [Offeror fill-in] based on Table B.2(1) below:

Table B.2(1): Total Contract Value:

CLIN Description of Services Estimated

DPLH

Price

01000 Carlsbad Technical Assistance Contract

Technical Assistance Labor $[Offeror fill-in]

Other Direct Costs (Travel, Material, Training, Misc.) $ 7,500,000

Prime Contractor Indirect Costs 1 $[Offeror fill-in]

CLIN 01000 Total $[Offeror fill-in]

1 The indirect ceiling rates in Section B.4 for Years 1 through 5 will each be applied to ODCs for each year to establish the Offeror fill-in for Indirect Costs.

(d) Section J, Attachment 7, Pricing Schedules, incorporates the Fully Burdened Labor Rates applicable for ordering and the estimated DPLH for the period of performance. While the estimated DPLH have been established for each labor category, these DPLH are only estimates, and therefore during the course of the contract, actual DPLH may vary from the estimated DPLH. The Contractor shall not be bound to deliver the DPLH by labor category in strict accordance with this contract, but shall instead be authorized to interchange DPLH within the approved labor categories and manage to the total ceiling price for labor. However, prior to contractor utilization of DPLH in excess of the estimated DPLH for any given labor category, the contractor must provide 10 business days advance written notice to the Contracting Officer. The advance notification requirement applies to the initial instance such a situation occurs for each labor category.

(e) Except where Section J, Attachment 7, specifies another location, or when the

Contracting Officer approves an exception in writing, the official duty station for each labor category is Carlsbad, New Mexico.

B.3 CONTRACT MINIMUM AND MAXIMUM VALUE OF SERVICES

(a) The guaranteed minimum value of services to be ordered as required by Section I, FAR 52.216-22, Indefinite Quantity, is $1,000.00.

(b) The estimated maximum value of services to be ordered as required by Section I, FAR 52.216-22, Indefinite Quantity, is $100,000,000.00.

Section B

B-3

(c) Funding will be obligated to each individual task order up to the estimated maximum value of the basic contract. All task orders issued under this contract count towards the estimated maximum value of $100,000,000.00, and the total cumulative value of the task orders issued shall not exceed the contract estimated maximum value.

B.4 NON-LABOR COST – INDIRECT CEILING RATE

The Contractor is entitled to apply an indirect rate to all non-labor costs for any issued

Time-and-Materials Task Orders in accordance with the ceiling rates provided in

Section J, Attachment 7, Pricing Schedules. The percentage specified is considered a ceiling rate. The Contractor’s actual rates, up to the ceiling rate, will be applied for any issued Time-and-Material Task Orders. The Contractor’s reimbursed indirect rate shall be supported by the Contractor’s accounting system. If the Contractor is unable or does not segregate indirect rates with an allocation base containing non-labor costs, the Contractor is not entitled to any applied indirect rates to non-labor costs incurred.

B.5 DOE-B-2013 OBLIGATION OF FUNDS (OCT 2014)

Pursuant to the clause of this contract at FAR 52.232-22, Limitation of Funds, total funds in the amount(s) specified below are obligated for the payment of allowable costs and fee. It is estimated that this amount is sufficient to cover performance through the date(s) shown below.

[To Be Determined on a Task Order basis. No funding will be obligated to the IDIQ Contract.]

B.6 LIMITATION OF GOVERNMENT’S OBLIGATION (FOR FIRM-FIXED-PRICE

TASK ORDERS)

(a) This contract’s fixed-price task orders issued under CLIN 01000 have traditional Federal

Acquisition Regulation fixed prices and contract terms and conditions, with the exceptions that: fixed-price task orders issued under CLIN 01000 may be

(b)(a) incrementally funded; and if a task order is incrementally funded, in the event of termination before it is fully funded the Government’s maximum liability for the task order will be the lower of the amount of funds allotted to the task order or the amount payable to the Contractor per the Termination for Convenience (Fixed-Price) clause of this contract. For each task order there is:

1) a fixed price for the action;

2) a fixed amount of work that corresponds to the fixed price;

3) a planned funding schedule that corresponds to the fixed price and the fixed amount of work;

4) no Government obligation to the Contractor until the Government allots funds to the contract for the action;

Section B

B-4

5) if the Government allots funds, a maximum Government obligation, including any termination obligations, to the Contractor equal to the allotted funds; and

6) an obligation that the Government will pay the Contractor for the work the

Contractor performs for which funds were allotted based on the price of the work performed, not the costs the Contractor actually incurs.

(c)(b) For each task order:

1) the Government’s maximum obligation, including any termination obligations and obligations under change orders, equitable adjustments, or unilateral or bilateral contract modifications, at any time is always less than or equal to the total amount of funds allotted by the Government to the contract for the task order;

2) the Contractor explicitly agrees it reflected (that is, included or could have included an additional amount) in its offered price and in the subsequent negotiated fixed price for each of the fixed-price task orders included in this contract:

i. the added complexity, challenges, and risks (including all risks, costs or otherwise, associated with termination as articulated in this clause) to which the Contractor is subject due to the incremental funding arrangement established in this clause; and

ii. the specific risk that in the event of termination of an incrementally funded task order before the task order is fully funded, the Contractor could receive less than the Termination for Convenience (Fixed-Price) clause of this contract would allow, that is, because the maximum Government obligation for a fixed-price task order is the allotted funds for the task order, the

Contractor will receive the lower of the allotted funds or what the

Termination for Convenience (Fixed-Price) clause of this contract would allow.

3) the Contractor is not authorized to continue work beyond the point at which the total amount payable by the Government, which is the price of the services the allotted funds cover, equals the total amount allotted to the contract for the services;

4) if funds become available and the Government’s need continues, the Government will allot funds periodically to the task order, the Contractor will provide a fixed amount of work for the funds allotted, and the Government will pay the

Contractor based on the price of the fixed amount of work. The Government will not pay the Contractor based on the costs the Contractor incurs in performing the work; and

5) the Contractor agrees to provide the fixed amount of work for the fixed price identified in the contract’s Section B, Supplies or services and prices/costs, and in accordance with the delivery schedule identified in the contract’s Section F, Deliveries or performance, provided the Government provides the funding per or earlier than the Planned Funding Schedule in paragraph (n) of this clause. At any

Section B

B-5 time, the cumulative amount of funds allotted is the fixed price for the cumulative fixed amount of work identified with the funds.

(d)(c) For each task order:

1) The fixed price (of both the entire task order and of the current cumulative amount of funds allotted to the task order at any time during contract performance) is not subject to any adjustment on the basis of the Contractor’s cost experience;

2) The contract places the maximum risk and full responsibility on the Contractor for all costs and resulting profit or loss; and

3) If the Government meets the entire Planned Funding Schedule,

i. the cumulative amount of funds allotted will equal the task order’s fixed price and

ii. the Contractor must provide the work the contract requires for the task order.

(e)(d) The fixed price for each task order is listed in Section B of this contract.

(f)(e) The Planned Funding Schedule for each task order is in paragraph (n) of this clause. The sum of the planned funding for each task order equals the fixed price of the task order.

(g)(f) The Actual Funding Schedule for each task order is in paragraph (o) of this clause. It specifies the actual amount of funds allotted and presently available for payment by the Government separately for task orders issued under CLIN 01000, and the work to be performed for the funds allotted.

1) The Contractor may bill against a task order only after the Government has allotted funds to the task order and the Contractor has delivered the services and earned amounts payable for the task order.

i. The Contractor may bill only the lower of the two preceding amounts, that is, the lower of allotted funds or amount payable.

ii. If the Contractor does not perform the contract’s requirements for the task order, it must return the amounts that it billed that the Government reimbursed.

(h)(g) If during the course of this contract the Government is allotting funds to a task order per or earlier than the Planned Funding Schedule, this contract to that point will be considered a simple fixed-price contract for that task order regardless of the rate at which the Contractor is, or is not, earning amounts payable, and:

1) The Government’s and the Contractor’s obligations under the contract for the task order—with the exception that the Government’s obligation for the task order is limited to the total amount of funds allotted by the Government to the task order and similarly the Contractor is not authorized to continue work beyond the point at which the total amount payable by the Government equals the total amount allotted—will be as if the task order were both fixed price and fully funded at

Section B

B-6 time of contract execution, that is, the Contractor agrees that: it will perform the work of the contract for that task order; and neither the fixed-price for the task order nor any other term or condition of the contract will be affected due to the task order’s being incrementally funded.

i. The Contractor agrees, for example, if the Government allots funds to a task order per or earlier than all of the funding dates in the Planned Funding

Schedule for the task order, the Government has met all of its obligations just as if the task order were fully funded as of the time of contract execution and the Contractor retains all of its obligations as if the task order were fully funded as of the time of contract execution, while at the same time the Contractor is not authorized to continue work beyond the point at which the total amount payable by the Government equals the total amount allotted to the contract; consequently, if the Contactor earns amounts payable at any time in performing work for the task order that exceed the total amount of funds allotted by the Government to the contract for the task order

A. it (not the Government) will be liable for those excess amounts payable

B. it will remain liable for its obligations under every term or condition of the contract and

C. if it fulfills all of its obligations for that task order and the

Government allots funds to the task order equal to the task order’s fixed price, the Government will pay it the fixed price for the task order and no more.

ii. The Contractor also agrees, for example, if the Government allots funds to a task order by the first funding date in the Planned Funding Schedule, the

Government has met all of its obligations up to that point in the contract as if the task order were fully funded (that is, as if progress payments based on cost had been agreed to and had been made, or milestone payments had agreed to and been made, or etc.) and the Contractor retains all of its obligations up to that point (such as meeting delivery schedules, maintaining quality, etc.) as if the task order were fully funded; consequently, if the

Government subsequently terminates the task order it will pay the

Contractor the lower of the following two amounts: the amount allotted by the Government to the task order; or the amount payable per the

Termination for Convenience (Fixed-Price) clause of this contract.

(i)(h) The Contractor shall notify the Contracting Officer in writing whenever it has reason to believe that the amount payable it expects to earn for the task order in the next

60 days, when added to all amounts payable previously earned, will exceed 75 percent of the total amount allotted to the task order by the Government.

1) The notification is for planning purposes only and does not change any obligation of either the Government or the Contractor.

Section B

B-7

2) The Contractor is not authorized to continue work beyond the point at which the total amount payable by the Government equals the total amount allotted to the task order.

3) The Government may require the Contractor to continue performance of that task order for as long as the Government allots funds for that task order sufficient to cover the amount payable for that task order.

(j)(i) If the Government does not allot funds to a task order per or earlier than its

Planned Funding Schedule, the Contractor will be entitled to an equitable adjustment and:

1) the Government’s maximum obligation, including any termination obligation, to reimburse the Contractor remains limited to the total amount of funds allotted by the Government to the contract for that task order;

2) the Contractor is not authorized to continue work beyond the point at which the total amount payable by the Government, equals the total amount allotted to the contract;

3) if the Government subsequently terminates the task order, it will pay the

Contractor the lower of the following two amounts: the total amount of funds allotted by the Government to the contract for the task order; or the amount payable per the Termination for Convenience (Fixed-Price) clause of this contract.

(k)(j) Except as required by either other provisions of this contract specifically citing and stated to be an exception to this clause, or by, among other things, terminations, change orders, equitable adjustments, or unilateral or bilateral contract modifications specifically citing and stated to be an exception to this clause, for either task order:

1) The Government is not obligated to reimburse the Contractor in excess of the total amount allotted by the Government to this contract for the task order; and

2) The Contractor is not obligated to continue performance under this contract related to the task order or earn amounts payable in excess of the amount allotted to the contract by the Government until the Contracting Officer notifies the

Contractor in writing that the amount allotted by the Government has been increased and specifies an increased amount, which shall then constitute the total amount allotted by the Government to the task order.

(l)(k) No notice, communication, or representation in any form, including, among other things, change orders, equitable adjustments, or unilateral or bilateral contract modifications, other than that specified in this clause, or from any person other than the

Contracting Officer, shall affect the amount allotted by the Government to this contract for a task order, which will remain at all times the Government’s maximum liability for a task order. In the absence of the specified notice, the Government is not obligated to reimburse the Contractor for any amounts payable earned for a task order in excess of the total amount allotted by the Government to this contract for a task order, whether earned during the course of the contract or as a result of termination.

(m)(l) Change orders, equitable adjustments, unilateral or bilateral contract modifications, or similar actions shall not be considered increases in the Government’s

Section B

B-8 maximum liability or authorizations to the Contractor to exceed the amount allotted by the Government for a task order unless they contain a statement increasing the amount allotted.

(n)(m) Nothing in this clause shall affect the right of the Government to terminate this contract for convenience or default.

(o)(n) Planned Funding Schedule:

The following table and requisite information shall be inserted by the Government in each incrementally funded FFP task order:

[TBD in each Incrementally Funded Task Order]:

Task

Order #

Date Funds To Be

Allotted

Work To Be

Accomplished

Cumulative Funds

To Be Allotted

Cumulative Work To

Be Accomplished

(p)(o) Actual Funding Schedule:

The following table and requisite information shall be inserted by the Government in each incrementally funded FFP task order:

[TBD in each Incrementally Funded Task Order]:

Task

Order #

Date Funds To Be

Allotted

Work To Be

Accomplished

Cumulative Funds

To Be Allotted

Cumulative Work To

Be Accomplished

C-i

Solicitation 89303320REM000073

Section C Carlsbad Technical Assistance Contract (CTAC)

PART I - SCHEDULE

SECTION C - SCOPE OF WORK

CARLSBAD TECHNICAL ASSISTANCE CONTRACT

TABLE OF CONTENTS

C.1 BACKGROUND

C.2 SCOPE OF WORK

C.2.1 Support to the CBFO Office of the Manager

C.2.2 Support to the Office of WIPP

C.2.3 Support to the Office of NTP

C.2.4 Support to the Office of Business Operations

C.2.5 Support to the Office of Program Management

C.2.6 Support to the Office of Environmental Protection

C.2.7 Support to the Office of Quality Assurance

C.2.8 Contract Transition

Solicitation# 89303320REM000073

Section C

C-1

C.1 BACKGROUND

The primary mission of the CBFO in Carlsbad, New Mexico is to lead the nation’s defense-related transuranic (TRU) waste disposal effort in support of the DOE Environmental

Management (EM) mission. This effort consists of operating the Waste Isolation Pilot

Plant (WIPP) in accordance with the WIPP Land Withdrawal Act (Public Law 102-579 as amended by Public Law 104-201), applicable federal and state regulations, applicable DOE

Orders, and to manage the National TRU Program (NTP), providing oversite and coordination of

TRU waste characterization, certification, and shipping programs at waste-generating sites and national laboratories around the nation. In addition, this effort includes serving as an international center for the study of radioactive waste repository performance and enabling the unique capabilities of the WIPP to be utilized to support basic scientific research.

After two major incidents in 2014, the WIPP repository has been recovered and is in limited operations due to radioactive contamination in the disposal areas of the mine. Two major capital projects are underway to build a new filter building for underground ventilation and a new utility shaft for future panel areas to be mined. By FY25, these projects should provide a new and clean underground ventilation system and WIPP should be able to return to full TRU waste receipt capacity. This SOW will include supporting CBFO with capital projects oversight as well as normal WIPP and NTP operations.

This Scope of Work (SOW) is for providing technical assistance for the U.S. Department of

Energy’s (DOE) Carlsbad Field Office (CBFO) to support on-going missions associated with the

Waste Isolation Pilot Plant (WIPP) and the National Transuranic (TRU) Program (NTP). The

CBFO Contracting Officer (CO) may order the support personnel necessary to keep all of the

CBFO program areas fully functional, except those areas deemed “inherently government” by

CBFO. The CBFO is currently organized into the following primary program areas:

Office of the Manager (OOM)

Office of the Waste Isolation Pilot Plant (OWIPP)

Office of the National TRU Program (ONTP)

Office of Business Operations (OBO)

Office of Program Management (OPM)

Office of Environmental Protection (OEP)

Office of Quality Assurance (OQA)

The following functions within each of the primary program areas require support to ensure the functions are maintained:

Office of the Manager o Personnel Management o DOE headquarters (HQ) Interface o Congressional Interface o Legal Research and Support o Public Affairs o Stakeholder Interface

C-2 o Regulator Interface o Repository Science o International Affairs o Capital Asset Projects o Waste Management o Administrative/Secretarial o Strategic Planning

Office of the Waste Isolation Pilot Plant o TRU Waste Disposal Compliance o WIPP Operational (including Conduct of Operations) Oversight o Nuclear Safety Oversight o Safety Systems and Engineering Oversight o Radiological Protection Oversight o Industrial and Mine Safety Oversight o Emergency Management Oversight o Fire Protection Oversight o Work Control Oversight o Facility Maintenance Oversight o Defense Nuclear Facilities Safety Board (DNFSB) and Mine Safety and

Health Administration (MSHA) Interface o HQ Operations and Safety Interface

Office of the National TRU Program o TRU Waste Program Certification and Oversight o TRU Waste Acceptance Compliance and Oversight o TRU Waste Transportation Compliance and Oversight o TRU Waste Site Interface o Regulator Interface o Institutional Affairs and States/Tribal Interface o TRANSCOM (Shipment tracking and communications) Oversight o Waste Data System (WDS) Oversight o Waste Confirmation o Los Alamos National Laboratory – Carlsbad Operations Oversight o EPA and NMED Interface o HQ EM and NNSA TRU Waste Interface

Office of Business Operations o Budget Planning and Execution o Contract Administration o Finance and Accounting o Information Technology o Cyber Security Support o Government Information and Records Management o Human Capital Interface o Office of the Inspector General and Government Accountability Office

Interface o Environmental Management Consolidated Business Center (EMCBC)

Interface

C-3 o HQ CFO and CIO Interface

Office of Program Management o Program Management o Project Management o Project Controls o Performance Measurement Baseline Development and Monitoring o Risk Management o Strategic Planning Support o Safeguards and Security (includes Physical and Cyber Security) o Technical Qualification/Training o Public Affairs

Office of Environmental Protection o Environmental Compliance o Hazardous Waste Facility Permit (NMED) Compliance o Long-Term Repository Performance (EPA) Compliance o Peer Reviews for Compliance Certification Activities o NEPA Compliance o Sandia National Laboratory – Carlsbad Programs Group Oversight o Los Alamos National Laboratory – Carlsbad Operations Oversight o Carlsbad Environmental Monitoring and Research Center (CEMRC)

Interface o NMED Interface o EPA Interface o HQ Environmental Program Interface

Office of Quality Assurance o Nuclear Quality Assurance Compliance o TRU Waste Program Certification Assessments o WIPP QA Assessments o Transportation QA Assessments o LANL-CO and SNL-CPG QA Assessments o Software Quality Assurance o NMED QA Interface o EPA QA Interface o HQ QA Oversight Program Interface

The level of support required by CBFO may not be consistent during the contract period and may increase or decrease according to the program needs. Throughout the SOW, the terms ‘technical support’, ‘technical assistance personnel’, ‘technical specialist’, ‘technical consultant’, ‘support services’, and ‘support service personnel’ are synonymous and refer to the Contractor personnel who provide the SOW specified activities/services to CBFO via task order. Contractor personnel assigned to perform the SOW activities shall perform their duties with a minimum of oversight and guidance by CBFO and in compliance with all applicable CBFO policies and procedures.

The Contractor shall ensure that duties are performed in a competent, professional manner that meets established milestones and adheres to schedules as established by the CBFO. Work products are expected to be thorough, accurate, appropriately documented, and comply with established criteria. Some work products will include highly sensitive information and

C-4 recommendations. The Contractor is expected to maintain the confidentially of information as dictated by the requesting federal party and overall Department of Energy (DOE) standards of ethics and professional behavior.

The primary place of performance is at the Skeen-Whitlock Building (Government Services

Administration [GSA]-Leased Building where the Carlsbad Field Office [CBFO] is located) in

Carlsbad, New Mexico. Some Contractor employees may also be required to perform work at the

WIPP Site located approximately 33 miles Southeast of Carlsbad and to TRU waste generating sites and national laboratories nationwide in performance of their duties, primarily for conducting QA assessments and oversight. Contractor personnel who provide support at WIPP and locations other than CBFO will likely need to meet differing site requirements including, but not limited to, physical access to nuclear facilities, health monitoring, radiological worker training, and HAZWOPER (hazardous waste worker/responder) training. In addition, the support provided at the other locations may require some physical effort including, but not limited to, walking significant distances and wearing personal protective equipment (PPE) which may include respirators and anti-contamination clothing. Technical support may require exposure to radiation areas and conditions within the limits of a site’s authorized radiological activities.

Contractor support may require a limited number of personnel willing and able to obtain and/or maintain a DOE security clearance (Q or L) for review of sensitive information.

The contract identifies two Key Personnel to be appointed under the contract. The Contractor shall appoint a Program Manager and a Quality Assurance Manager to serve locally in Carlsbad, NM as the primary interfaces to the DOE-CBFO Contracting Officer and Contracting Officer’s

Representative (COR) and who have supervisory control over the Contractor’s employees assigned to perform work on the task orders issued from this IDIQ contract. The CTAC Program

Manager shall develop work and staffing plans for all assigned tasks and provide monthly status reports on all activities to the CO and COR.

C.2 SCOPE OF WORK

The Contractor shall provide support to the CBFO Offices as described below except those deemed “inherently governmental” by CBFO.

C.2.1 Support to the CBFO Office of the Manager

The Contractor shall provide support to the CBFO Office of the Manager (OOM) to provide overall management and direction to CBFO and its contractors as described below in sections C.2.1.1 through C.2.1.6.

C.2.1.1 Executive Management Support

The Manager of the Carlsbad Field Office (CBFO) is responsible for the overall effective performance of all program areas within CBFO. The Contractor shall support CBFO executive management in the following areas, as needed:

Public and regulatory stakeholder communications and relations Executive management consulting

C-5

Legal research and reporting Corrective actions management

Depending on the activity, the Contractor shall provide executive management support in, but not limited to, the following areas: RCRA permitting requirements; National Environmental

Policy Act (NEPA); WIPP repository performance assessment requirements; WIPP site operations; DOE TRU characterization and shipping activities; DOE Environmental

Management (EM) complex sites and missions; senior engineering, science, and management experience; complex environmental management experience; complex problem identification and resolution experience; tracking and monitoring progress made towards completing outstanding corrective actions resulting from the Accident Investigation Board Reports; and

Freedom of Information Act (FOIA) and Privacy Act issues.

C.2.1.2 Administrative Assistance Services Support

The Contractor shall provide full-time administrative services support for all CBFO Offices listed above and other areas, as needed. This includes, but is not limited to, general clerk support for specific tasks, professional secretarial support for large numbers of technical professionals, and executive assistant support for executive management. Need and level of administrative services support are defined by three levels of administrative assistant labor categories and shall be requested by CBFO program management through the COR and/or CO. General administrative services staff provided by the Contractor in response, shall reside among and report directly to the assigned CBFO Offices as follows:

The administrative assistant support includes, but is not limited to: general clerk duties;

administrative support services to multiple federal staff members in any program area;

maintaining a close and highly responsible relationship to the day-to-day activities of the assigned CBFO Office Director and staff; work independently with a minimum of detailed supervision and guidance, and perform various clerical and administrative duties requiring knowledge of office routines and an understanding of the organization, programs, and procedures related to the assigned office. Provide support to staff on office software at an advanced working-level, and provide support in developing electronic presentations, detailed electronic spreadsheets, and database management. Administrative staff are required to be cross-trained on to support any of the CBFO Offices as needed to cover authorized and unauthorized absences and training.

The Contractor may provide executive assistant support to any CBFO Offices, as requested, to include, but is not limited to: expert proficiency in all general clerk and secretarial requirements as well as the ability to work independently on projects requiring research and preparation of briefing charts and other materials.

C.2.1.3 International Repository Science Program

Contractor may provide support, as requested, for specific international repository program activities including, but not limited to the following:

Function as expert consultants and shall conduct highly complex scientific work related to international science programs and underground science.

C-6

Coordination of international technology cooperative development activities and international information exchanges on deep geologic waste disposal with other countries, whether they occur in Carlsbad or elsewhere.

Provide support on technical issues related to long-lived radioactive waste disposal and scientific testing in deep geological salt formations.

Interface with Sandia National Laboratory – Carlsbad Programs Group (SNL – CPG) and Los

Alamos National Laboratory – Carlsbad Operations (LANL-CO), and other international scientific organizations including overseas entities, to orchestrate the DOE input to several

Nuclear Energy Agency and Salt Club technical documents being proposed and currently in preparation, including two Features Events, Processes and Scenario Development documents, a generic one and one specifically for repositories in salt.

Coordination with DOE Office of Nuclear Energy (NE) support organizations.

Coordinate input to several products being identified for Nuclear Energy Agency or other international organization projects of which CBFO participates.

Support the Salt Club’s purview by working with LANL-CO and SNL-CPG in planning future exchanges, and attend scheduled exchanges.

Obtain access to and utilize an existing commercial worldwide salt-body compendium to derive a list of potentially useful salt bodies for radioactive waste repository purposes, using internationally published screening criteria.

Author, present, and/or publish papers dedicated to topics across activities within the

International TRU Waste Repository and Scientific program area. Papers are typically produced in cooperation with CBFO federal staff and/or other, especially international, co-authors, primarily to promote international technical cooperation but secondarily to increase awareness of CBFO international work in appropriate technical and scientific communities.

C.2.1.4 General Scientific Activities

Contractor shall provide support, as needed, for general scientific activities including the following:

Provide expertise in applying creative solutions to unique radioactive waste management issues

Provide support to integrate and coordinate waste technology development and technology transfer

Provide advice and strategy to coordinate underground science activities.

Recommend and support strategic planning efforts to enhance the EM mission

Conduct regulatory-related research

Assist CBFO in representing WIPP to external DOE offices, other agencies, academia, nuclear research community, and the private sector on nuclear facility scientific and technological issues

Provide scientific and technical advice and guidance on repository science and compliance matters such as technology development, testing, reviews, assessments, and translation of findings into improved facility performance.

C-7

C.2.1.5 National Analytical Management Program (NAMP)

Contractor may provide support, as needed, for National Analytical Management Program

(NAMP) activities including, but not limited to, the following:

Coordinate Environmental Response Laboratory Network submittals and correspondence between DOE, Environmental Protection Agency (EPA), and member laboratories.

Prepare and manage NAMP national meetings as requested.

Develop and manage NAMP program documentation which includes funding documents between CBFO and laboratories and/or EPA.

Support CBFO with overall NAMP coordination as requested.

C.2.1.6 Engineering and Technical Reviews and Assessments

The Contractor may provide engineering support in the execution and direction of

Capital Asset Projects and Operational Activities to support federal staff with oversight activities.

The contractor shall develop documents used to evaluate and improve projects and operations, including a capability to develop and maintain standard review plans and/or criteria, review and approach documents. The contractor shall be fully educated and experienced in the implementation and oversight of current DOE Standards

(https://www.standards.doe.gov) to support DOE in the role of Design Authority and the implementation role and responsibility of contractors.

a. The Contractor shall provide support to CBFO, primarily to the Federal

Project Director, but may be provided to other OOM staff for organizing, planning, conducting, updating and completing the required reviews and assessments. Activities for which support on engineering and technical reviews and assessments may be required include, but are not limited to:

Analysis of Alternatives;

External Technical Reviews;

Independent Project Reviews;

Project Peer Reviews;

Technical Independent Project Reviews;

Design Reviews;

External Independent Reviews;

Technology Readiness Assessments;

Construction Project Reviews;

Peer Reviews;

Operational Readiness Reviews;

Readiness Assessments;

Technical Readiness Level;

Risk Analysis;

Packaging and Transportation Assessments; and

C-8

Quarterly Program Reviews.

The following further describes some of the required assessments and reviews:

Analysis of Alternatives (AoA) are conducted independently of the contractor, after the Mission Need Statement (Critical Decision 0 has been approved, but prior to Critical Decision 1, Alternative Selection and Cost

Range). This requirement was implemented by the Secretary of Energy

(Executive Memorandum dated June 2015), which requires that the AoA be conducted in accordance with the Best Practices described by the

Government Accountability Office (GAO) (GAO-16-22, which superseded

GAO-15-37).

External technical reviews (ETR) and/or independent peer reviews (IPRs) are recognized in the scientific and engineering community as important to sound decision making. IPRs and Technical Independent Project Reviews

(TIPRs) also play a role in ensuring the integration of safety in design. The results of these reviews are used to evaluate technical issues and to identify the path forward for the selected technology development and deployment projects. These reviews are conducted at key project milestones (i.e., Critical

Decisions, as described in DOE Order 413.3B, Program and Project

Management for the Acquisition of Capital Assets). Similarly, Project Peer

Reviews (PPRs) are conducted on a schedule defined by the Project

Management Executive, as determined by project complexity and overall status. ETRs can be integrated into the conduct of planned IPRs and PPRs, or chartered independently by DOE EM HQ, as determined to be necessary.

While IPRs and PPRs may be led by other DOE program offices (e.g., PM-

10), technical expertise will be provided by EM in support of those efforts to ensure continuity and that the appropriate subject matter expertise is applied to the technical issues.

Design Reviews are generally required at 30%, 60%, and 90% design completion points for DOE EM projects. These are technically intensive reviews that evaluate the overall functionality of the design in reliably achieving the defined Technical and Functional Requirements (T&FRs).

These reviews also provide the most effective way to track and monitor design progress, including implementation of recommendations resulting from IPRs and PPRs. These recommendations may impact not only the design, but the T&FRs as well. The Design Review provides an in-depth understanding of these details that are generally not appropriate for other types of reviews and assessments.

External Independent Reviews (EIRs), yet another form of independent assessment, can be used in lieu of an IPR. They can be used at any project

CD, but are often focused on the later project stage, i.e., CD-3, when the facility is ready start construction and will be assessed for the plans to

C-9 complete turnover to operations for start-up testing and commissioning.

These reviews are important for ensuring that the start-up test plan and procedures are adequate and will result in safe transition to full radioactive operations.

Technology Readiness Assessments (TRAs) provide a snapshot in time of the maturity of technologies and their readiness for insertion into the project design and execution schedule. The value of these reviews and assessments is largely dependent on the qualifications of the reviewers, including education, experience, peer recognition, contributions to the profession and other parameters that constitute exceptional scientific and technical expertise.

TRAs must be conducted in accordance with the DOE Order 413.3B, and related guide, DOE Guide 413.3-4A, as well as the DOE EM

TRA/Technology Maturation Plan Implementation Guide, Rev. 1 (August

2013).

b. The Contractor shall provide technical expertise, analysis, implementation and other technical and engineering support in areas that include, but are not limited to the following:

Resolving technical issues related to design, construction, and operations;

Developing methodology and conducting design verification activities for new construction projects;

Identifying safety margins and basis of design issues;

Development of training relating to the conduct of engineering and DOE’s Role;

Support initiatives requiring specialized technical expertise such as the seismic lessons learned panel, deposition velocity and accident analysis approaches, erosion and corrosion issues, and others;

Ensuring that safety is integrated with the design of the facility;

Program Planning;

Research and Development;

Developing Charters;

Conducting Lines of Inquiry;

Developing other reports and briefing materials, as specified;

Standing Operating Policies and Procedures (SOPPs); and

Technical Maturation Plan.

C.2.2 Support to the Office of WIPP

The Contractor shall provide support to the CBFO Office of WIPP (OWIPP) to provide operational and safety oversight of the WIPP prime contractor responsible for management and operation of WIPP and its subcontractors as described below in sections C.2.2.1 through C.2.2.9.

C-10

C.2.2.1 Facility Operations Oversight

The Contractor shall support the CBFO OWIPP in providing facility operations oversight of the WIPP M&O contractor and its subcontractors to operate WIPP systems and programs to ensure that TRU waste handling, processing, and disposal is conducted safely and compliantly, including the implementation of the WIPP Documented Safety

Analysis (DSA) and Technical Safety Requirements (TSR) and Conduct of Operations requirements. The Contractor will accomplish this by providing support to the CBFO

Facility Representatives to include mentoring support for training and qualifying the

DOE Facility Representatives.

C.2.2.2 Nuclear Safety Oversight

The Contractor shall support WIPP site nuclear safety oversight activities associated with developing, implementing, interpreting, and enforcing WIPP DSA and TSR and shall have a thorough knowledge of 10 CFR 830, Subparts A and B and 10 CFR 835. Nuclear safety personnel shall support the following activities:

Preparation, review, and implementation verification of Nuclear Safety Basis, WIPP DSA and TSR documents and requirements.

Reviews of Unresolved Safety Question (USQ) Determinations (USQD)

Preparation and reviews of Safety Evaluation Reports (SERs).

Nuclear Safety-related assessments and/or walk-throughs.

Standards/Requirements Implementation Documents oversight transition.

Technical assistance and nuclear safety advice to CBFO technical and management staff.

Nuclear safety-related DOE orders and regulations compliance support.

Support CBFO in performance of routine and ad-hoc reviews, assessments, and oversight walk-downs of: nuclear safety program adequacy, implementation, and compliance verification/oversight activities.

Support CBFO staff assigned as Defense Nuclear Facilities Safety Board (DNFSB) Liaison to interface and provide access and information to DNFSB representatives for their independent oversight

C.2.2.3 Safety Systems Oversight

The Contractor shall support the CBFO safety system oversight staff in providing oversight activities associated with the following WIPP safety systems required to be functional and operational for WIPP to operate within the nuclear safety basis established in the WIPP DSA and

TSR:

Confinement ventilation systems

Electrical distribution systems

Plant air (pneumatic) systems

Underground and mining systems

Hoisting systems

TRU waste handling and emplacement systems

C-11

Other facility systems

The Contractor’s support for oversight of these systems will include:

Reviewing System Design Descriptions, system drawings, program documents, operational procedures, spare parts inventories, procurement documents, Engineering Change Notices

(ECNs), Engineering Change Orders, Approval Requests/Variation Requests (AR/VRs) and other engineering and configuration management/control documents and records associated with the systems listed above.

Conducting walk-downs and assessments of the assigned systems listed above to verify functionality, operability, and deficiencies to identify for resolution.

Documenting results of the safety system oversight activities in approved operational awareness and issues management systems for CBFO review.

C.2.2.4 Industrial Hygiene and Industrial Safety Oversight

The Contractor shall support the following OWIPP industrial hygiene/industrial safety (IH/IS) oversight activities:

Perform review, assessment, and verification/oversight of the WIPP prime contractor’s ISMS program and program changes, and its management of its ISMS program per pre-developed

Criterion, Review and Approach Documents (CRADs)Support CBFO in developing the DOE

ISMS Declaration report

Support CBFO in ISMS improvement planning activities

Assist CBFO in the review, comment, and recommendations for revision to the contractor

ISMS Report, and its program plan, and implementing policies, procedures, and technical reports Provide support, including researching and retrieving reports, assessments, procedures, and other records for safety, health, and industrial hygiene support

Participate in ISMS-related assessment and oversight activities

Participate in evaluation of contractor Worker Safety and Health Programs in accordance with the requirements of 10 CFR 851 and the review and approval of hazard controls.

Support CBFO in performance of routine and ad-hoc reviews, assessments, and oversight walk downs of: Occupational Safety and Health Administration (OSHA) requirements; and, general industrial safety and health verification/oversight activities.

Provide technical support to CBFO in its investigation, evaluation, resolution, and prevention of emerging or ad-hoc safety and health issues.

Support and provide program management of the DOE Technical Qualification Program

(TQP) including tracking of qualification status, organization and maintaining a consolidated list of TQP qualifications and results, and other activities as needed to maintain the TQP program as current and functioning.

C-12

C.2.2.5 Mine Safety Oversight

The Contractor shall support the following mine safety oversight activities to verify compliance with 30 CFR (MSHA) regulations:

Frequently conducting walk-downs and assessments of mining, ground control and underground operations.

Reviewing Mine Ventilation Plans, Underground Escape and Evacuation Plans, work packages associated with underground activities, and other relevant mining, ground control and underground records.

Documenting results of the mining, ground control, and underground operations oversight activities in approved operational awareness and issues management systems for CBFO review.

Interfacing, coordinating and communicating with MSHA regulators related to their quarterly inspections.

C.2.2.6 Health Physics and Radiological Protection Oversight

The Contractor shall support the following WIPP site Health Physics and Radiological Projection activities:

Participate in evaluation of contractor Radiation Protection Program compliance with the requirements of 10 CFR 835, including radiological protection program implementation and the internal and external dosimetry program.

Support CBFO in performance of routine and ad-hoc reviews, assessments, and oversight walk-downs of: radiation protection program adequacy, implementation, and compliance verification/oversight activities.