10-19-20 (00017-21) Forsgren to Interested Parties Moab RAC 89303320REM000066 DRFP.pdf

October 19, 2020 EMCBC-00017-21

To: Interested Parties

MOAB REMEDIAL ACTION CONTRACT – DRAFT REQUEST FOR PROPOSAL

The Department of Energy (DOE) is releasing for review the Draft Request for Proposal

(RFP), Solicitation No. 89303320REM000066, Sections B, C, K, L, and M pertaining to the

Moab Remedial Action Contract (Moab RAC) procurement. The purpose of the Draft RFP is to solicit questions and comments from all interested parties, and to assist the DOE in developing a Final RFP for this procurement.

DOE IS NOT REQUESTING PROPOSALS AT THIS TIME, AND INTERESTED

PARTIES SHALL NOT SUBMIT PROPOSALS IN RESPONSE TO THE DRAFT RFP.

DOE WILL NOT EVALUATE ANY PROPOSALS RECEIVED IN RESPONSE TO THE

DRAFT RFP. PROPOSALS SHALL BE SUBMITTED ONLY IN RESPONSE TO THE

FINAL RFP, CURRENTLY ANTICIPATED TO BE ISSUED IN JANUARY 2021.

DOE hereby invites all interested parties to thoroughly examine the Draft RFP and the accompanying procurement website (https://www.emcbc.doe.gov/seb/MoabRAC/) in their entirety and to submit comments in writing to the following email address:

MoabRAC@emcbc.doe.gov. During the development of the Final RFP, DOE will consider the comments received from interested parties in response to the Draft RFP.

Consistent with the EM End State Contracting Model (ESCM), the Moab RAC DRFP contemplates an Indefinite-Delivery Indefinite-Quantity (IDIQ) contract under which Cost

Reimbursement (CR) and/or Fixed Price (FP) task orders may be issued. The contract ordering period will be 10 years, including a 60-day transition period. The contract is estimated to be worth up to a ceiling of approximately $614 million over a maximum of 15 years’ performance. EM’s ESCM employs a two-step process using a competitive qualifications-based RFP for selection of the Offeror representing the best value to the

Government, and subsequent post-award negotiations of discrete scopes of work through effective partnering on a task order basis. EM is pursuing a streamlined selection process under this ESCM whereby a best value selection process will include three technical factors

(management approach, key personnel, and past performance), along with a price factor that includes contract transition costs, key personnel costs, fully burdened labor rates, and fee.

Department of Energy

Environmental Management

Consolidated Business Center

550 Main Street, Room 7-010

Cincinnati, Ohio 45202

(513) 246-0500 https://www.emcbc.doe.gov/seb/MoabRAC/

Interested Parties -2- EMCBC-00017-21

The Management Approach described in Section L solicits a “Closure Strategy” to achieve

Project completion through this contract. In particular, DOE is seeking feedback from interested parties on the following:

1. Does Section L sufficiently solicit Closure Strategies to appropriately sequence excavation and placement of all remaining cleanup, and to ensure effective and efficient disposal cell construction? If not, based on your experience completing a remediation project, what must be solicited in proposals?

2. Which requirement(s) included in this Draft RFP should be reconsidered for exclusion from the Final RFP, due to unmanageable risk of performance issues by Small Businesses in the solicited Environmental Remediation Services industry pool?

3. Does your company have any input regarding the level of detail requested within each

Evaluation Factor and/or the relative importance of the Evaluation Factors that DOE should consider in making this contractor selection?

4. Are the page limitations included in Section L of the Draft RFP for the Technical and

Management Proposal (Volume II) sufficient? If not, please provide input.

5. DOE is considering holding the oral problem scenarios and Program Manager interviews via virtual means. DOE is interested in feedback regarding handling these proposal/evaluation elements in this format versus the standard in-person format.

6. Are the instructions within Section L, Proposal Preparation Instructions, Volume III –

Price Proposal, the Attachment to Section L, “Cost and Fee/Profit Elements Workbook”, and any referenced clauses and provisions therein clear and consistent with each other?

7. Are there any additional specific technical or programmatic documents and/or information that you think would be helpful and should be posted to the EMCBC

Acquisition website’s documents library in order to assist in preparation of proposals?

DOE does not anticipate including documents that would require a request for Controlled

Unclassified Information under a non-disclosure agreement.

8. Does the Draft RFP contain any potential restrictive barriers to competition? Do barriers exist (DOE-imposed or otherwise) that would hinder your firm from participating in this acquisition? Which, if any, of the requirements contained in the Draft RFP do you believe are unnecessary or represent barriers to successful contract performance?

9. DOE is envisioning a 30-day proposal preparation period once the Final RFP is released. Is there any feedback regarding this timeframe?

10. Do you have any additional comments or suggestions?

Interested parties will have until November 2, 2020, to submit written comments regarding the Draft RFP. All comments shall be submitted in the Microsoft Excel format provided on the procurement website, separated by RFP section. Please do not make any changes to the

Microsoft Excel formatting with the exception of adding rows as needed. DOE will not respond to or post on the procurement website any questions or comments pertaining to the

Draft RFP; however, DOE will consider comments when preparing the Final RFP. Interested parties will be given the opportunity to submit questions and comments in writing for DOE response once the Final RFP is issued.

Interested Parties -3- EMCBC-00017-21

The purpose of the ESCM application to the Moab RAC Master IDIQ Contract is to solicit

Closure Strategies for Project completion through the cleanup of the Moab Site, and to achieve a significant reduction to risk and financial liability through provision of the best overall optimal solution for accelerated Project completion and closure. It is DOE’s expectation that DOE will partner with the contractor after award to openly negotiate task orders that provide the most reduction of environmental risk and EM financial liability to complete the Moab Uranium Mill Tailings Remedial Action Project in less than ten years.

Sincerely, Michael Forsgren

Contracting Officer

Enclosure:

Draft RFP Solicitation No. 89303320REM000066